data specialist meeting wednesday january 12, 2011 please remove paperwork from your folders

Data Specialist Data Specialist MeetingMeeting

Wednesday WednesdayJanuary 12, 2011January 12, 2011

Please remove paperwork from your folders

ELEMENTARY ONLY

‘A’ HONOR ROLL

SCHEDULE SCHEDULE CHANGES????CHANGES????REPORT CARDSREPORT CARDSCLASS SIZECLASS SIZE

GRADE POSTINGGRADE POSTING

Schedule in your Schedule in your foldersfolders

Christopher McFarland

SCHOOL CHOICE

2ND SEMESTER TRANSFER REQUESTS

VOCATIONAL REPORTINGMICHELLE TAYLOR

SURVEY 3 SURVEY 3 FEBRUARY FEBRUARY

FTE EligibilityFTE Eligibility -Must be enrolled during Survey Week-Must be enrolled during Survey Week

4 5 6 7 1821 22 23 24 25

1913

31 1307 8 9 116

4 5

14 16 171510 12

20 26

2 328 29

7 8 9 1110

•February 7-11 - Survey Week

•January 28 - February 11-Must be in Attendance 1 day during the 11 day window

SURVEY 3 SURVEY 3 FEBRUARY FEBRUARY

Other Important Dates:Other Important Dates:Friday Feb 11 Friday Feb 11 Last dayLast day to make Survey3 changes at your site. to make Survey3 changes at your site.Mon. Feb. 14Mon. Feb. 14 TRMP-Production moved to TRMP-Production moved to SVY-3 RegionSVY-3 Region - Corrections made at EUS - Corrections made at EUS Feb. 15+Feb. 15+ Friday Feb. 18Friday Feb. 18 –– After End-Of-DayAfter End-Of-Day-Change Form required-Change Form required

4 5 6 7 1821 22 23 24 25

1913

311307 8 9 116

4 5

14 16 171510 12

20 26

2 328 29

REPORTSREPORTS

SURVEY 3- FEBRUARY SURVEY 3- FEBRUARY FTE REPORTSFTE REPORTS

– A-DemographicsA-Demographics MTS1119P - Print School Roster (run each grade separately)MTS1119P - Print School Roster (run each grade separately)

– G- FTE ProcessingG- FTE Processing MTS7220P…Print Ineligible Student Roster MTS7220P…Print Ineligible Student Roster MTS7006P…Print FTE-1 by StudentMTS7006P…Print FTE-1 by Student MTS7008P…Print FTE-2 School SummaryMTS7008P…Print FTE-2 School Summary

– C-AttendanceC-Attendance MTS8041P…Print Attendance Verification List – MTS8041P…Print Attendance Verification List – School-AttendanceSchool-Attendance

– Print Bell SchedulePrint Bell Schedule

ATTENDANCE ATTENDANCE VERIFICATIONVERIFICATION

SURVEY 3SURVEY 3FEBRUARYFEBRUARY

FTE Survey Reports FTE Survey Reports – G - FTE Processing G - FTE Processing

– MTS7906P…FTE1 By Student MTS7906P…FTE1 By Student (Preview Changes) (Preview Changes) – MTS7908P…FTE2 School Summary MTS7908P…FTE2 School Summary (Preview Changes)(Preview Changes)

SURVEY 3SURVEY 3FEBRUARYFEBRUARY

STATE EDITS STATE EDITS ESE ESE

– EXPIRED IEPsEXPIRED IEPs SCHOOL SAFETY SCHOOL SAFETY

– WEAPON RELATED-NO LAW ENFORCEMENTWEAPON RELATED-NO LAW ENFORCEMENT STUDENT COURSESTUDENT COURSE

– DUAL ENROLLEDDUAL ENROLLED– FEFP 201-215 MAY NEED ESE DATAFEFP 201-215 MAY NEED ESE DATA

Under .5000 ReportUnder .5000 Report

•Possible Problems

•Period missing from schedule

•Overlapping times

Decision Analyzer Decision Analyzer ReportsReports

TERMS Panel A08TERMS Panel A08 PK Program ParticipationPK Program Participation

ELEMENTARY ONLYELEMENTARY ONLY Period 09 is reservedPeriod 09 is reserved for for grades-only-courses.grades-only-courses.

Do not Do not use period 0909,use period 0909,0109,0209…0109,0209… for FTE eligible courses.for FTE eligible courses.

FCAT MATCHFCAT MATCH

Survey 2 <> Survey 3Survey 2 <> Survey 3 Race, Grade…Race, Grade…

SCHOOL GRADE

Adequate Yearly Progress (AYP)

Survey 3 ERRORS

Team Teaching Errors

TERMS TEAM TEACHING TERMS TEAM TEACHING REPORTREPORT

MTS8538P PRINT CO-TEACHING AND INCLUSION REPORT  Under PRT can be selected what to print on the report:C = PRINT CO-TEACHERS ONLYI = PRINT INCLUSION TEACHERS ONLYP = PRINT PARAPROFESSIONALS ONLYBLANK = PRINT ALL Under ERR can be selected whether to print all or errors only:Y = PRINT ERRORS ONLYBLANK OR N = PRINT ALL

TEAM TEACHING TEAM TEACHING REPORTREPORT

SM = CO-TCH ON C17 BUT NO CO-TEACHER

 COURSE SEC/M TITLE SM TYPE TEACHER *** 7821010Z 034 SOC STUD: 6-8 C 171 JENKINS-BOOSE, VIRGI P 172 ROPER, JACKIE P 174 JONES, BRENDA SM = CO-TCH ON C17 BUT NO CO-TEACHER ********* PANEL: ___ C17. MASTER SCHEDULE YEAR: 08 SCHL: 0301 FERRY PASS MIDDLE CLASS: COURSE SEC/M SA C DP F W FLGS WGT CR CDS 7821010Z 034_ SOC STUD: 6-8 0 EX N N ____ 4.0 MS 99 SS T PRDS DAYS TCHR BLDG-RM TP STS OCCUP TIMES MINS DATES3 0404 MTWRF 171 JENKINS-BO 01 0204 00 35 13 10 1120 1203 215 082007 053008VALUE: CRDT TRM DUR TOT MAX GREQ QUAL: PGM--E C H GRDS P S R SCI GE DR 2 1 180 999 N I Y 06 08 _ _ _ Z Y Z MISC: S A CLS HRS B CL D P SM V/A: G L W A PEG R 2 _ _____.__ 1 01 Z _ C N N N N N   

   C17. MASTER SCHEDULE DETAIL (F9)  SCHL: 0301 FERRY PASS MIDDLECLASS: COURSE SEC/M CTL T PRDS DAYS BLDG-RM 7821010Z 034_ SOC STUD: 6-8 3 04 04 MTWRF 01 0204 A TCHR C H TIMES MINS DATES TOT TYPE_ 172 ROPER, JACKIE ____ ____ 215 ______ ______ 215 P_ 174 JONES, BRENDA ____ ____ 215 ______ ______ 215 P

SM = CO-TCH ON C17 BUT NO CO-TEACHER

TEAM TEACHING TEAM TEACHING REPORTREPORT

INCLUSION STUDENTS ON C20NO INCL TEACHER C17 BACK PANEL

TEAM TEACHING TEAM TEACHING REPORTREPORT

INCLUSION TEACHER ON C17 BACK PANEL NO INCLUSION STUDENTS ON C20

*** 7712010Z 999 MATH: K-5 S 107 HIGGINS, VIRGINIA E 064 RANDOLPH, PHILICIA  INCL TEACHER, NO INCLUSION STUDENTS 

C17 DETAIL (F9)  SCHL: 0311 HALLMARK ELEMENTARY  CLASS: COURSE SEC/M CTL T PRDS DAYS BLDG-RM 7712010Z 999_ MATH: K-5 3 02 02 MTWRF 01 0036  A TCHR C H TIMES MINS DATES TOT TYPE _ 064 RANDOLPH, PHILICIA I Y ____ ____ 300 082007 052408 ___ E _ ___ __ _ _ ____ ____ ____ ______ ______ ___ _ 

TEAM TEACHING TEAM TEACHING ELIGIBILITY REPORTELIGIBILITY REPORT

Reminder

Mid-Year Promotions

1. Make a screen print of panel A10.

2. Withdraw the student with W01 using the date of the promotion.

3. Re-enroll the student with R01 in new Grade Level with the Date of the promotion. ONE TRANSACTION

4. Reactivate and / or change the schedule.

Steps

New Procedures - continued

Important ReminderIf the student is co-enrolled at another

site (PATS, Community School, ESEAL, George Stone,…), you MUST contact the other school and let them know what you did.

When you withdraw the student, it will withdraw ALL schedule records, even those at other schools.

When adding a student do not key the When adding a student do not key the FSNI. Let the system generate it from FSNI. Let the system generate it from

the SSNthe SSN..

Teachers with Teachers with NONO studentsstudents

MTS8520PMTS8520P - PRINT INSTRUCTIONAL - PRINT INSTRUCTIONAL STAFF WITH NO STUDENTS STAFF WITH NO STUDENTS ASSIGNEDASSIGNED

END DATE

PANEL F05PANEL F05

(F9) PANEL F05(F9) PANEL F05

REPORTREPORT

Survey 3 - FebruarySurvey 3 - FebruaryClass Size ReductionClass Size Reduction

2010 – 2011

Class Room LEVEL TARGET

PK-3 = 18.00

4 - 8 = 22.00

9 - 12 = 25.00

FTE MeetingFTE MeetingSurvey 3Survey 3Malinda JonesMalinda Jones

January ??????????????? Location ??????

Elementary - 8:30 amSecondary - 10:00 am

EXCEPTIONAL STUDENT EXCEPTIONAL STUDENT EDUCATIONEDUCATION

Notify Therapist if a student Notify Therapist if a student transfers in with an IEP.transfers in with an IEP.

Nate Hazewinkle

Nate

USING SCHEDULING USING SCHEDULING METHODMETHOD

‘‘MM’’Multiple rooms within Multiple rooms within

1 FISH Room1 FISH RoomPODSPODS

M

Local Room101B

Local Room101A

M

LOCAL ROOM 123 12323

LOCAL ROOM 124 12323

L I B R A R Y

FISH ROOM 120 12323

L I B R A R Y

M M

SCHEDULING METHOD ‘M’ Fish room divided into

Multiple roomsAll courses in the divided

roomMust have an ‘M’

If there is only one teacher in the divided room

Do not use ‘M’

TWO COURSES IN SAME ROOM/PERIOD-ONE TEACHER

X X

SCHEDULING METHODM

Don’t use the scheduling method ‘M’ for the same

unique teacher with an Eight character course of

‘T’ – ELLIn the same room.

501001Z501001T

SCHEDULING METHOD‘E’ inclusion

The primary instructor for the course (C17) and the

inclusion teacher(C17-back panel)

CANNOT be the same teacher.

X

SCHEDULING METHOD‘C’ co-teaching

The primary instructor for the course (C17) and the

co-teacher(C17-back panel)

CANNOT be the same teacher.

Wednesday, February 16 Wednesday, February 16

J. E. Hall Center, J. E. Hall Center, ROOM 160ROOM 16008:00am--10:00am Elementary08:00am--10:00am Elementary10:30am--12:30pm Secondary10:30am--12:30pm Secondary

Special Centers attend the most appropriate meeting.Special Centers attend the most appropriate meeting.

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