dang! its like a box a chocolates emily sopensky professional activities/section operations...

Dang! It’s Like a Box ‘a Chocolates

Emily Sopensky

Professional Activities/Section Operations

16/Oct/2005 Tampa, FL

Candy is Dandy

Member’s Choice…Pick your Sweet(s)!

Participate Learn Grow

Extensive “sweets”

Participate by -- Organizing a

conference Introducing a

speaker

Learn how to -- Manage

volunteers, balance content, and make a surplus

Gather notes on the speaker, prep the podium, and prep the speaker

Extensive “sweets”

Participate by -- Engaging a

keynote for an IEEE event

Acquiring funding for an event.

Managing the books

Learn how to– Find, vet, prep, and

get him or her to the event

Attract and secure sponsors

Use IEEE tools and best accounting practices

Make the Connections

Two examples

New Member Orientation Program Technology Policy Forums

New Member Orientation

CenTex Section – Austin / San Antonio & the Great Divide

Proposal. Define “new” members, project shareholders, project

details and outcome expected. Purpose

Establish interactive communication with new CTS members.

Introduce new members to local IEEE activities. Provide a view of the vast resources of IEEE Establish a long term relationship with the local IEEE

Community.

New Member Orientation Project

Direct mail/email campaign Social Mixer/Speaker meeting Web-based survey Recognize new members in Section

newsletter

New Member Orientation Project

Peer-to-peer (“buddy”) program

Use SAMIEEE to extract info on new members

ID members willing to reach out (phone, email, both)

Max. 5 per volunteer Supply contact data Ask for report back

after contact Follow-up

From SAMIEEE

March 2003 CTS new membersA  New Election to MembershipB  Reinstatement to Membership after One Year or

MoreE  Address Change Moving into SectionG  Transfer to Student Membership GradeH  Transfer in Membership Grade except to StudentGC Add Gold FlagS  More than One Year Delinquent Paying Dues

New Member Orientation Logistics

Prepared proposal acceptable to Section Excom

Cost was minimal Personnel – who “staffs” it? Results

New Member Orientation - Ask

The Section asked entities of IEEE to Endorse this as a demonstration

project. Provide guidance, if needed. Support the project – technically and

financially, as needed.

Technology Policy Forum

CenTex Proposal Title: “The Globalization of

Technology– Current & Future Impact”

Why?

First-ever “regional” forum Central Texas is a center of

technology recognized worldwide Benefit members Opportunity for pros/cons & dialog Asked to

When?

Fall (late Sept/early Oct) Friday

Where?

Austin University or Hotel venue

How?

Employ event specialist Engage volunteers Engage other organizations (e.g.

AeA, ATC)

What?

One-day event Panel, single-track, symposium-type format

education(K-12 education; math & sciences teachers; diversity in engineering education)

technology transfer/commercialization security & privacy energy

Keynote speaker at breakfast, lunch &/or pre-reception Associations AeA (Amer. Elec Assoc) ATC (Austin Tech Council) Out-of-town IEEE speakers (IEEE-USA tab)

Thumbnail Budget

Income: 200 /$50 members @ 15; 150 non @$55 = $9K

Other: ?? associations; in-kind Expenses: Event manager - $3K Expenses: Refreshments + lunch

@15 =$3K Expenses: facility = $.5K Surplus: $2.5K

Sweet Rewards!

Professional activities programs are fluid.

Resources at section, regional, HQ Just ask how you can participate,

learn, and grow. The Choice is yours!

Emily Sopensky e.sopensky@ieee.org