collaboration solutions for nonprofits
Post on 17-Oct-2014
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Collaboration Solutions
About HandsOn Tech
HandsOn Tech is a national AmeriCorps program funded in partnership with:
• Google• Points of Light Foundation• The Corporation of National
Community service
About 501 Commons
First Stop for Nonprofits
• Technology Services• Financial Services• Human Resources Services• Management Consulting
Services
For more info:501 Commons.org
Most requested – information about:• Calendaring• Version Control• Email featuring notifications for collaborators and reply in email • Want a tool that all staff can use.• Ease of use – no tutoring• Projects in one place
Barriers: • Money • Adoption issues• Existing/outdated tools• Choosing the right tool
A quick exercise
Collaboration: Definition
Oxford advanced Dictionary - the act of working with another person or group of people to create or produce something It was a collaboration that produced extremely useful results.
Elements: Multiple people Common Goal Create value
Sum of parts > whole
Collaboration: elements
Project
Knowledge Mgmt
Internal / External Access
to material
Security– Taxonom
yGovernanc
e
To collaborate or not?
What are the considerations?
GoalsPeopleProcessTechnology
Is your work – Hierarchical / Process Oriented ?
Me
You Me
Someon
e You
Me
someone else
You
Or is it more project oriented ?
Collaboration Tools: Typical Features
Unified Communications Calendars Project Management Workflow Document Management
Versioning Task Management Social Wiki Web Publishing List Management – Donors, volunteers… Discussion lists Blog Surveys Time Tracking
So what are the attributes that affect your decision ?
OpenSource vs proprietary This is a licensing issue – Most open source are
licensed by some type of license that says you can modify and distribute but can’t charge for original
On Premises/ Hosted This distinction is where the product is installed –
your server vs. someone else’s SAAS/PAAS
This distinction is more around how data is managed
So what drivers should you consider ?
With all software total cost of ownership has to be considered – Purchase price, license fees, Hardware, integration,
support, and internal support, training, upgrades, security, internal vs external users….
The most important are probably the ones you are weakest in if you have no budget= you can’t purchase, if you have no IT staff= you can’t support… Planning and budgeting for these investments will be
essential moving forward Every purchase involves some compromise – prioritize
“must-have” list
Current State - Proprietary
Leaders – Microsoft Share Point,
IBM / Lotus / Domino
Google Apps
Central Desktop
Base Camp
ASANA
Teambox
Zoho
Podio
OpenSource Tools
More project / task oriented Not as robust generallyRequire technical knowledge to set up and
maintain
Share Point
Comprehensive and customizableTakes time & knowledge Integrated with O365Pricing
Google Apps
Free (with Google Apps for Nonprofits)Not as easily integrated with other
collaboration solutions Cloud based Designed for “sharing”Google Centric
Basecamp
Project oriented Cloud BasedAgile developmentNot a generalized RepositoryLimited Security Great for sharingSome calendaring limitationsPrice: $20-150/mo
Asana
Task / Project orientedSimilar to BasecampCan link to Google driveLots of chrome extensionsPrice: Free (<15 members) – $800/mo for 100 members
Online Meeting Tools
WebExReadytalkGotoMeetingSkypeLync (integrated with O365)Join.me
Resources
We can help you further!
• For info on:o Future workshops on technological applications,
social media methods, and other topicso Participating in a free tech assessment of your
nonprofit
• Contact us: vistatech@501Commons.org
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