class of 2009 welcome to the clerkship scheduling process

Class of 2009Class of 2009

Welcome to the Clerkship Scheduling Process

Materials Needed for Materials Needed for SchedulingScheduling

2007 - 2008 Handbook of Required Clerkships

Start Dates for UCLA & UCR/UCLA Required Clerkships (pages 33 -35)

Start Dates for Drew/UCLA Required Clerkships (pages 63-65)

Packet of Scheduling Forms

Calendar of Weeks Worksheet

Track Scheduler Request Worksheet & Sample

Clerkship Scheduling Worksheet & Sample

ESS login and password

ACADEMIC YEAR ACADEMIC YEAR DIVIDED INTO BLOCKSDIVIDED INTO BLOCKS

•Block 1week 1 - week 247/9/2007 through 12/23/2007

•Block 2week 27 - week 521/7/2008 through 7/6/2008

Scheduling PhasesScheduling Phases

Phase IPhase I

Reserve time slot for Surgery (Track A) Reserve time slot for Surgery (Track A) and Inpatient Medicine (Track B) and Inpatient Medicine (Track B)

Phase IIPhase II

Select time and locations of rotationsSelect time and locations of rotations

Track ATrack A

•Surgery (12 weeks)

Women’s and Child’s Health Block (12 weeks)

•Pediatrics (6 weeks)

•Obstetrics and Gynecology (6 weeks)

A combination of the following clerkships:

Note: Pediatrics and Obstetrics and Gynecology must be taken back-to-back.

Track BTrack B

A combination of the following clerkships:

•Inpatient Internal Medicine (8 weeks)

Psychiatry/Neurology Block (8 weeks)

•Psychiatry (5 weeks)

•Neurology (3 weeks)

Family Medicine / Ambulatory Internal Medicine Block (8 weeks)•Family Medicine (4 weeks)

•Ambulatory Internal Medicine (4 weeks)

Philosophy of the SchedulingPhilosophy of the Scheduling

FLEXIBILITY AND EQUITY

Round 1

Round 2

Phase IPhase ITrack Scheduling WorksheetTrack Scheduling Worksheet

Phase IPhase ITrack Scheduling WorksheetTrack Scheduling Worksheet

Priority

Number

Course Number

WeekList year &

week(i.e. 0727)

22 IM 07010701

33 IM 07170717

11 SU 07270727

44 SU 07410741

Phase IPhase ITrack Scheduling WorksheetTrack Scheduling Worksheet

Priority

Number

Course

Number

WeekList year &

week(i.e. 0727)

22 IM 07010701

33 IM 07170717

11 SU 07270727

44 SU 07410741

Course Full

Already Scheduled

Enrolled

Enrolled

Entering Your Choices in the Entering Your Choices in the ComputerComputer

ESS

Entering Your Choices in the Entering Your Choices in the ComputerComputer

Now you are ready to enter your scheduling choices in the Educational Scheduling System

(ESS)

http://ess.medstudent.ucla.edu

Track Scheduling ResultsTrack Scheduling Results

Surgery & Inpatient Medicine time slot assignments

Clerkship Scheduling ResultsClerkship Scheduling Results

Appointment time

Calendar of Scheduling Calendar of Scheduling DeadlinesDeadlines

•Discussion with 4th Years Tomorrow, Feb 13th (attendance optional)

•Track request entered Wed., Feb. 20th

•Track Results available on web Tues., Feb. 27th

•Deadline for Clerkship request Fri., Mar. 9th

•Preliminary Schedulers available Tues., April 12th

•Schedule Changes by Appointment Apr. 16th - April 24th

Staff Available for QuestionsStaff Available for Questions

•Linda Cuesta (310) 206-0245lcuesta@mednet.ucla.edu

•Gezelle Miller (310) 825-3848gmiller@mednet.ucla.edu

•Computer & Network Issues Peter Lavarreda (310) 206-8114

plavarreda@mednet.ucla.edu