business consultants strategic implementation micase as a consortium “best practice” jeff mills,...

Business ConsultantsSTRATEGIC IMPLEMENTATION

MiCase as a consortium “Best Practice”JEFF MILLS, VAN BUREN ISD / HOLLY NORMAN, KALAMAZOO RESA / DON DAILEY, KALAMAZOO RESA

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Business ConsultantsSTRATEGIC IMPLEMENTATION

State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES

DEVELOP AND IMPLEMENT A SERVICE

CONSOLIDATION PLAN

OBTAIN COMPETITIVE BIDS FOR NON-

INSTRUCTIONAL SERVICES

DEVELOP A TECHNOLOGY PLAN

PROVIDE A DASHBOARD

WORK IN A CONSORTIUM TO

DEVELOPMENT INFORMATION

MANAGEMENT SYSTEMS ADDRESSING

STUDENT MANAGEMENT, LEARNING

MANAGEMENT AND BUSINESS

SERVICES.

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Business ConsultantsSTRATEGIC IMPLEMENTATION

State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES

WHAT IS

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Business ConsultantsSTRATEGIC IMPLEMENTATION

State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES

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MichiganCollaborativeadministrativesolutions foreducation

Business ConsultantsSTRATEGIC IMPLEMENTATION

State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES

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Student Information / Data Analysis Financial Accounting / Human Resources

Payroll / Records Management

Business ConsultantsSTRATEGIC IMPLEMENTATION

State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES

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I M P L E M E N T “I would like to thank everybody who helped our district with this great accomplishment!

Business ConsultantsSTRATEGIC IMPLEMENTATION

MiCase is . . .

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. . . made for Michigan

Business ConsultantsSTRATEGIC IMPLEMENTATION

State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES

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Collaboration is hard work.

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RelationshipsTHE KEY TO OUR SUCCESS

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Stakeholder groups

SecretariesTeachersSuperintendentsISD PartnersThird-party vendors

“Seek first to understand”

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I forgot to ask the instructor, “What’s Plan B?”

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Did I remember to tie the other end of the bungee cord?

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I hope this works . . . ?

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Consortium = Collaboration

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Time & resources

required to…

Communicate

Identify shared goals

Defineroles

Resolve conflict

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Why a consortium?

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I M P L E M E N T To reduce costs and risk

To leverage complementary experiences and

expertise

To increase standards and ensure best

possible service to the end user

To acquire more ready access to resources than

would be feasible otherwise

To develop a mutually supportive inter-organizational

culture

Business ConsultantsSTRATEGIC IMPLEMENTATION

Core values of MiCase

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To maximize the value of funds put toward information

systems

To maintain uniformity with other

districts & with requirements from

the state and federal levels

To provide user friendly systems

easily accessible via the Internet

To share control when developing

software

To reduce the level of effort required and

maximize the results

To provide local support for

information systems

To work together to achieve more

To reduce the use of paper

To make information accessible

Business ConsultantsSTRATEGIC IMPLEMENTATION

Core Values of MiCase

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Users

Vision Committees

Board

Director

Team Leads

MiCase Staff

Business ConsultantsSTRATEGIC IMPLEMENTATION

Not just a provider – a partner

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“Sometimes it is just a basic walk- through of the program that clears all the confusion.

We appreciate everything you have done to make our jobs easier!

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Roles of a MiCase Vision Committee

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Drive Product Development

Prioritize Development

Requests

Make Product Recommendations to the Board

Stay Informed on Industry

Trends

Work with Programmers to Test Products &

Provide Feedback

Attend Regular

Meetings

Report to Users

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The development process

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Listen to Users

Form Study Groups

Share with Vision Committees

Make Recommendations to the Board

Implement Solutions

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Development Challenges

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Marketing and Sales

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I M P L E M E N T “Every time I have spoken with you, I feel like I am the only client you have.

Business ConsultantsSTRATEGIC IMPLEMENTATION

Award for Collaborative Excellence

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Student Management Systems

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Student Management System:Integration Needs are Paramount

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I was struggling with an issue related to the FID submission and they were able to solve the problem. Their patience was amazing as we worked through a very long, frustrating situation that afternoon.

Business ConsultantsSTRATEGIC IMPLEMENTATION

Student Management System:Integration Needs are Paramount

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I M P L E M E N T “Together we are going to make this work to the benefit of our kids!

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Partnerships go in 2 Directions

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MiCase

Third Party Software

Districts & ISDs

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I M P L E M E N T “I just want

to take a moment to thank all of the staff at MiCase for their Herculean efforts.

Business ConsultantsSTRATEGIC IMPLEMENTATION

Business Services: Competitive Bid

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Business Services: Shared Services

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I M P L E M E N TFinancialAccounting

HumanResources

Payroll

EmployeePortal

Business ConsultantsSTRATEGIC IMPLEMENTATION

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MiCase is able to tie it to other web based systems that can feed the new system automatically,saving time and trees.

The new system will save large amounts of time searching through old paper personnel files.

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“ The new Human Resources system is very user friendly and because it is web based, we will be able to access it from anywhere, anytime.”

Business ConsultantsSTRATEGIC IMPLEMENTATION

Working in a Consortium to develop information management systems addressing:

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Student Management Systems

Learning Management Tools

Business Services

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Contact us

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