business consultants strategic implementation micase as a consortium “best practice” jeff mills,...
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Business ConsultantsSTRATEGIC IMPLEMENTATION
MiCase as a consortium “Best Practice”JEFF MILLS, VAN BUREN ISD / HOLLY NORMAN, KALAMAZOO RESA / DON DAILEY, KALAMAZOO RESA
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State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES
DEVELOP AND IMPLEMENT A SERVICE
CONSOLIDATION PLAN
OBTAIN COMPETITIVE BIDS FOR NON-
INSTRUCTIONAL SERVICES
DEVELOP A TECHNOLOGY PLAN
PROVIDE A DASHBOARD
WORK IN A CONSORTIUM TO
DEVELOPMENT INFORMATION
MANAGEMENT SYSTEMS ADDRESSING
STUDENT MANAGEMENT, LEARNING
MANAGEMENT AND BUSINESS
SERVICES.
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Business ConsultantsSTRATEGIC IMPLEMENTATION
State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES
WHAT IS
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Business ConsultantsSTRATEGIC IMPLEMENTATION
State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES
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MichiganCollaborativeadministrativesolutions foreducation
Business ConsultantsSTRATEGIC IMPLEMENTATION
State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES
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Student Information / Data Analysis Financial Accounting / Human Resources
Payroll / Records Management
Business ConsultantsSTRATEGIC IMPLEMENTATION
State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES
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I M P L E M E N T “I would like to thank everybody who helped our district with this great accomplishment!
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MiCase is . . .
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. . . made for Michigan
Business ConsultantsSTRATEGIC IMPLEMENTATION
State Best PracticesWORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES
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Collaboration is hard work.
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RelationshipsTHE KEY TO OUR SUCCESS
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Stakeholder groups
SecretariesTeachersSuperintendentsISD PartnersThird-party vendors
“Seek first to understand”
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I forgot to ask the instructor, “What’s Plan B?”
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Did I remember to tie the other end of the bungee cord?
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I hope this works . . . ?
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Consortium = Collaboration
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Time & resources
required to…
Communicate
Identify shared goals
Defineroles
Resolve conflict
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Why a consortium?
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To leverage complementary experiences and
expertise
To increase standards and ensure best
possible service to the end user
To acquire more ready access to resources than
would be feasible otherwise
To develop a mutually supportive inter-organizational
culture
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Core values of MiCase
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To maximize the value of funds put toward information
systems
To maintain uniformity with other
districts & with requirements from
the state and federal levels
To provide user friendly systems
easily accessible via the Internet
To share control when developing
software
To reduce the level of effort required and
maximize the results
To provide local support for
information systems
To work together to achieve more
To reduce the use of paper
To make information accessible
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Core Values of MiCase
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Users
Vision Committees
Board
Director
Team Leads
MiCase Staff
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Not just a provider – a partner
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“Sometimes it is just a basic walk- through of the program that clears all the confusion.
We appreciate everything you have done to make our jobs easier!
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Roles of a MiCase Vision Committee
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Drive Product Development
Prioritize Development
Requests
Make Product Recommendations to the Board
Stay Informed on Industry
Trends
Work with Programmers to Test Products &
Provide Feedback
Attend Regular
Meetings
Report to Users
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The development process
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Listen to Users
Form Study Groups
Share with Vision Committees
Make Recommendations to the Board
Implement Solutions
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Development Challenges
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Marketing and Sales
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I M P L E M E N T “Every time I have spoken with you, I feel like I am the only client you have.
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Award for Collaborative Excellence
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Student Management Systems
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Student Management System:Integration Needs are Paramount
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I was struggling with an issue related to the FID submission and they were able to solve the problem. Their patience was amazing as we worked through a very long, frustrating situation that afternoon.
Business ConsultantsSTRATEGIC IMPLEMENTATION
Student Management System:Integration Needs are Paramount
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I M P L E M E N T “Together we are going to make this work to the benefit of our kids!
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Partnerships go in 2 Directions
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MiCase
Third Party Software
Districts & ISDs
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I M P L E M E N T “I just want
to take a moment to thank all of the staff at MiCase for their Herculean efforts.
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Business Services: Competitive Bid
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Business Services: Shared Services
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I M P L E M E N TFinancialAccounting
HumanResources
Payroll
EmployeePortal
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MiCase is able to tie it to other web based systems that can feed the new system automatically,saving time and trees.
The new system will save large amounts of time searching through old paper personnel files.
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“ The new Human Resources system is very user friendly and because it is web based, we will be able to access it from anywhere, anytime.”
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Working in a Consortium to develop information management systems addressing:
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Student Management Systems
Learning Management Tools
Business Services
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Contact us
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