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© 2003 Hewlett-Packard Development Company, L.P.The information contained herein is subject to change without notice
Welcome to SAP HCM ImplementationOverview
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The SAP World
mySAP mySAP ERPERP
FIFIFinancialFinancial
AccountingAccounting
COCOControllingControlling
AMAMFixed AssetsFixed Assets
Mgmt.Mgmt.
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustry
SolutionsSolutions
MMMMMaterialsMaterials
Mgmt.Mgmt.
HRHRHumanHuman
ResourcesResources
SDSDSales &Sales &
DistributionDistribution
PPPPProductionProductionPlanningPlanning
QMQMQualityQuality
Manage-Manage-mentment PMPM
Plant Main-Plant Main-tenancetenance
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Organizational Management Personnel Management
Administration Recruitment Personnel Development Personnel Cost Planning Compensation Management
Training & Event Management Payroll Administration Time Management Employee Self Service Manager’s Self Service
SAP Human Resources - Sub-modules
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SAP AG 1997
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Human Resource Process
CourseCredit
HOTEL
Timestatementlist
BenefitsEnrollment
Recruitment
Hiring
Travel
Training
Payroll Time Reporting& Shift Planning
Employee Development& Salary Administration
Cost Planning &Reporting
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MSI’s Organizational Units
Organizational units are different business areaswithin a company.
MSI U.S. Subsidiary
OperationsCorporateServices
MarketingCustomerSupport
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SAP AG
Organizational Units
Examples: according to
department
regions
business processes
Executive Board
FinancialsHR
ServicesPayroll Vendors Customers Auditing
Organizational units describe the differentdepartments within a company.
Several organizational units form an organizationalstructure.
page 704/11/23 HP Confidential
SAP AG
Head OfficeHead Office ProductionProduction
Overview: Organizational structure (2)
Companycode
Client
Personnelarea
Personnelsubarea
Motor SportsMotor SportsInt.Int.
CanadaCanada UnitedUnitedStatesStates MexicoMexico
LosLosAngelesAngeles
SanSanFranciscoFranciscoNew YorkNew York
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SAP AG 1997
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Organizational Structure with Positions
Customer Support Center
Mary
JohnSusan
(Vacant)
Jobs = 21 manager3 customer service reps
Positions = 41 manager of customer support3 customer service reps
Person = 3MaryJohnSusan
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You can maintain any number of company organizationstructures with different plan versions.
Plan Versions
PV Plan version text
Plan version
**
00
01 Current scenario
AS Alternative scenario
DS Downsizing scenario
FY Alternative scenario II
TP Alternative scenario III
25 Plan version 25
Planversion
keys
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The organizational model provides an overview of a company inthe past, the present, and the future.
Organizational Model
Present Future
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MSI’s Organizational Plan / ReportingStructure
A reporting structure iscreated using the linksbetween positionsThe relationships between
organizational units forman organizational plan.
U.S. Subsidiary
OperationsCorporate Services
MarketingCustomerSupport
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Personnel Management
SAP AG 1997
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Employee Information Management
Change of employee subgroup
Hiring
EarlyNormalNight
Work schedule
New working times
New pay scale group
Change of address
Pay increase
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Infotypes
FamilyFamily Bank DetailsBank Details
Address/Address/Personal DataPersonal Data
TaxTax
Planned Working TimePlanned Working Time
Org. AssignmentOrg. Assignment
EmployeeEmployee
Infotype: Logical grouping of data fields on a screen.
0021
0006
0007
0009
0001
0207
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Personnel File
Display infotype. . .
Display Org. Assignment (0001)
Display Events (0000)
Personnel file
Pers.number 4711
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W A N T E D !
V a c a n t P o s it io n In it ia te s R e c ru itm e n t P ro c e s s
V a c a n t
P o s it io n sP o s it io n s
Recruitment
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Recruitment
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Recruitment
SAP AG 1997
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RecruitmentAdvertisement
WANTEDWANTEDSkilled, efficientperson for . . .
Profile comparison
Qualific
atio
n / Re
qu
irem
en
t
Specification Ideal / Actual
Vacancy
Applicant
Hiring
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Recruitment
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Recruitment
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Q ualifications/Requirem ents
Q ualificationsKnow ledge and experiencepossessed by an em ployee orapplicant
R equirem entsList of know ledge and experiencerequired by a job, position or w orkcenter
Q ualifications R equirem ents
P rofile com parison
Personnel Development
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Create a Qualifications Profile for an Employee
An employee's qualifications are displayed in aqualifications profile.
Proficiency Experience
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Qualifications Catalog
Qualifications catalog LEVEL
Technical knowledge.... I.
Mathematical knowledge.....
School education
Physics..... II.
Chemistry.....
Math
Calculus III.
Geometry
Linear algebra
Generalization
Specialization
Parallel qualifications
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Profile Comparison
A suitability profile is created by comparing the requirementsof the position to the person's qualifications.
Frank Bauer• French• Negotiating• Product knowledge• Business law
Head of department• French• Self-confidence• Negotiating• Business law• Product knowledge
80%
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Display a Qualifications Profile
General Profiles
Business law Negotiating
French
General profiles (Display and Collect)
Product knowledge
Display qualifications profiles
Qualifications profile
Person: Frank Bauer
6 4
5 6
0 1 2 3 4 5 6 7 8 9 Experience
2 years
2 years
6 years2 years
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Profile MatchupThe profile matchup represents a person's suitability for a position bydisplaying the suitability percentage.
Profile Matchup: Initial Screen
Profile comparison Qualification Priority 0..1..2..3..4..5..6..7..8..9 Profil ExpAltQual
50000313 French 1 +1 2
50000316 Product knowledge 1 -1 550000315 Negotiating 3 -1 150000314 Self confidence 4 +2 150000442 Business law 4 0
52.37
Plan version
Position
Person
01
50000057
00001025
Current plan
Purchasing Administrator
Frank Bauer
Suitability percent of person %
* X
X *
X *
* X
*
Legend: * = Requirement; ‘X’ = Qualification
Graphic
For a graphic display,press the buttonGraphic.
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Hiring
Completion of missing data in master data
Transfer of applicant data into the active employee files
Offer Letter
ApplicantApplicant EmployeeEmployee
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Training and Events Management
Profile comparison
Specific. Ideal/Actual
Qu
alific
atio
n / R
eq
uire
me
nt
Position
Confirmationof attendanceMS Word
RequirementMS Word?
Course
Training and Event Management
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Training and Event Management
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Training and Event Management
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MS Word
Determine Training Needs
Organization
MS Word
Requirements
Desktop
Organization
?
Qualifications
MS Word
MS Word5/1-5/5
MS Word6/11-6/15
Prebooking
Booking
Desktop
Course
Suitability Profile
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Training and Events Management
Book
Cancel
Prebook
Rebook
Replace
Plan
Create
Firmly book
Reject
Rework
Requiredresources
Availableresources
Resourceallocation
Attendees Business Events Resources
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Booking Attendances
Business event information
Internal / external business events
Business event status
Business event location
Booking
Attendee capacity
Priorities
Exercises
Prerequisites
Time constraints
11/06/97 - 11/09/97
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Personnel Development
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A Career Model at MSI
Manager
Administrator
Customer ServiceRepresentative
SupervisorCoordinator
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Personnel Development
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Personnel Development
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Personnel Development
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Personnel Development
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Personnel Development
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Salary Administration
Salary administration includes the management of thewhole package of components making up anemployee’s compensation.
This package of components can include salary,benefits, vacation and other forms of compensation
DEUTSCHEMARK
Check
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Payroll Accounting
C
CE
Payroll accounting
PayStatement
Bank transfer
MedicareTransfer to FI/CO Social Security
Subsequent activities
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The Payroll Accounting Process: Overview
Gross Deductions Net Payment=
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Calculation of Gross Amount
12
9
6
3
11 1
7 58 4
210
Bonuses
Overtime
Night workbonuses
Sales Commission
Sickness
Gross pay
Basic pay
Gratuities
Vacation pay
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Calculation of Net Amount
Net PayCheck
Savings plans
DEUTSCHEMARK
Tax
LoansOther healthinsurance
Unemploymentinsurance
PensioninsuranceTax office
Healthinsurance
Gross pay Subtract
Equals
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Payroll and Subsequent Activities
Personnel
Payroll accounting
Country grouping?10
Payroll area? U1
Payroll accountingUSA
C
CE
CCE
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Payroll Control Record
Error-free?
Exit payroll
Corrections
yes
no
Start payroll
Maintain master data
Release payroll
Check result
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Payroll accounting
Subsequent Payroll Activities
Subsequent activities
C
CE
per payrollperiod
period-unrelated
annualother
periods
first ...
then ...
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Interface Between Payroll and FI/CO: Overview
Payroll Accounting
Personnelexpense analysis
Personnel costs
Payables
FI
HR
FI
CO
page 54
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ESS Service Possible functions Prerequisite HCM Module
Administration • My Assets*• Calendar*• Inbox*• Who’s Who• My Photo• Change Own data
• Personnel Administration
Personal Information • Enter address information• Enter bank information• Enter data about oneself and one's family• Enter data about previous employers
• Personnel Administration
• Organizational Management
Working Time • Create or cancel a leave request• Display Work schedules and leave information
• Time Management
Overview of ESS Services
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ESS Service Possible functions Prerequisite HCM Module
Life and work Events • Joining a company• Enrolling for benefits• Marriage• Divorce• Birth/Adoption• Changing his or her employment status
• Personnel Administration• Benefits Administration
Career • Book a training course•Create a qualification profile• Compare his or her profile• View appraisals
• Training and Event Management • Personnel Development (Skill Management)• Appraisals
Overview of ESS Services
*Configuration to be done in SAP Financial Accounting Module
page 56
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MSS Service Possible functions Prerequisite HCM Module
Managing Organizational Structures
• Analytical insight on the Org Structure (Cost, qualifications,…) • Handling transfers
• Personnel Administration
Organizational Management
Personnel Development
Administering Employee Data
• Employee Information • Initiate Data Change
• Personnel Administration
• Organizational Management
Managing employee Time & Attendance/ Recording time
• Team and Individual Absence Information • Approve time data
• Time Management
Overview of MSS Services
page 57
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MSS Service Possible functions Prerequisite HCM Module
Employee Career Planning
• Perform profile match-ups and observe training and career possibilities
• Organizational Management• Personnel Development
Managing Employee Development and Succession Planning
• Observe Individual and Team related training needs• Gain insight on individual skills and skill set-up of the team • Identify mandatory courses
• Personnel Development• Training and Event Management
Overview of MSS Services
*Configuration to be done in SAP Financial Accounting Module
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Thank You
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