basic office safety
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7/30/2019 Basic Office Safety
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DOC ID
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Office Safety Training
1) General Office Safety
2) Office Equipment Safety
3) Emergency Action Plans
4) Incident Reporting
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General Office SafetyTopics
Fall Prevention
Lifting & Back Safety
Chair Safety
Housekeeping
Office Security
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General Office SafetyFall Hazards
Falls are the most common office accident
Falls can cause cuts, bruises, sprains or fractures
Common causes of office falls:
Tripping over an object (open file drawer, electrical cord)
Tripping over uneven or defective surfaces
Slipping on wet or slippery floors
Slipping or tripping along stairways
All falls are preventable
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General Office SafetyFall Prevention
Walk safely anticipate and avoid potential fall hazards
Close drawers completely after every use
Secure electrical cords away from walkways
Pick up objects on the floor that may cause tripping
Clean up spill immediately
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General Office SafetyFall Prevention
Walking along stairs, keep one hand on the rail
Never carry anything that obscures your vision
Wear stable shoes with non-slip soles
Report defective flooring or other fall hazards promptly
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General Office SafetyLifting, Twisting & Back Safety
Lifting objects improperly can lead to back injuries
Always plan ahead before you lift
Never attempt to carry a heavy load on your own
Split the load into smaller ones
Use a cart or trolley
Always push an object rather than pull it
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General Office SafetySafe Lifting Techniques
Size the object before trying
to lift it
Make sure the path to your
destination is clear and safe
Center yourself over the load,
bend your knees
Grip the object firmly with
both your hands
Keep your back in neutral or
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General Office SafetySafe Lifting Techniques
Lift by straightening your legs & dont
bend your waist
Never twist when lifting. When you must
turn, turn your whole body, feet first
Set the object down by bending your
knees
Release the object only when it is on the
floor
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General Office SafetyChair Safety
Never sit on the edge of your chair it can tip over
Dont lean too far back that the wheels lift off the floor
Dont leave any object on your chair it could hurt you
Never stand on your chair to reach for something
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General Office SafetyHousekeeping
Keep all passageways & stairways unobstructed at all times
Pick up dropped debris or fallen object immediately
Clean up spills immediately
Dont stack boxes on the floor or on top of cabinets
Maintain unobstructed access to emergency equipment
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General Office SafetyOffice Security
Wear your security badge when in office premises
Don't leave your keys, purse or wallet lying about.
Dont leave cash or valuables at the office
Notify security personnel if you notice suspicious persons
Do not get in an elevator with someone suspicious
Know your co-workers and look out for each other
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Office Equipment SafetyTopics
Basic Electrical Safety
Copiers, Fax, Printers & Shredder Safety
Desks, Cabinets & Shelves Safety
Cutting & Puncture Hazards
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Office Equipment SafetyBasic Electrical Safety
Electricity can cause serious shocks & burn injuries
Unplug defective equipment & get it serviced immediately
Do not attempt to troubleshoot any electrical equipment
Do not overload electrical outlets
Use extension cords only temporarily
Do not use any damaged, torn or frayed electrical cables
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Office Equipment SafetyLesson Learned Electrical Burn Incident
An office worker received a burn from an electrical arc flashwhen a charm bracelet contacted the exposed prongs of aplug inserted into a power strip.
Be sure to insert plugs completely into receptacles so thereare no energized metal prongs exposed.
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Office Equipment SafetyCopiers, Fax, Printers & Shredders Safety
Avoid looking at the copier flash. Copy with the cover down.
Avoid direct contact with copier, fax or printer toners
Do not hold on to papers being fed into the shredder
Keep your tie, hair or necklace away from the shredder inlet
Never attempt to repair defective office equipment
Switch off power & unplug cord before shifting equipment
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Office Equipment SafetyDesk, Cabinets & Shelves Hazards
Bumping in desks, file cabinets or open drawers
Striking open file drawers while bending or straightening up
Objects sliding from shelves or cabinet tops
Fingers caught in drawer
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Office Equipment SafetyDesk, Cabinets & Shelves Safety Precautions
Keep desks free from sharp edges or protruding screws
Use handle to close drawer slowly to avoid crushed fingers
Keep drawers closed when not in use
Place heavy objects on the bottom shelf
Never climb on shelves
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Office Equipment SafetyCutting and Puncture Hazards
Equipment with cutting hazards:
Paper cutters
Paper edges
Scissors
Paper shredders
Equipment with puncture hazards
Staplers
Pens and pencils
Thumbtacks and push pins
Hole punchers
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Office Equipment SafetyCutting and Puncture Precautions
Use care and precautions, dont rush through the job
Use equipment only for its intended purpose
Do no carry pencils behind the ears
When sealing envelopes, dont use your tongue
Use caution when handling papers it can cut
Ensure staples are fully closed when fastening papers
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Emergency Action PlansTopics
Office Fire Safety
What To Do If You See/Smell Smoke/Fire
How To Use a Portable Fire Extinguisher
Bomb Threat
Hazardous SubstanceMedical Emergency
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Emergency Action PlansOffice Fire Safety Causes of Office Fire
Electrical overloading & short circuiting
Overheated equipment/appliances
Lighted cigarette butts
Sparks from hot work
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Emergency Action PlansFire Safety Prevention & Preparedness
Keep flammable materials away from electrical equipment
Never overload electrical outlets
Know the location of fire escape routes & stairway exits
Know where fire extinguishers are kept & how to use it
Know the location of fire alarm and how to activate it
Participate in fire & emergency evacuations drills
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Emergency Action PlansWhat To Do If You See/Smell Smoke/Fire
Stop work immediately
Stay calm, assess the situation and activate the fire alarm
Attempt to extinguish the fire, if there in no risk to your safety
Walk to the nearest safe exit & close the door behind you
Proceed to the designated assembly area
**Avoid smoke and fumes they can make you unconscious
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Emergency Action PlansHow To Use a Portable Fire Extinguisher
Pull the pin, stand back 8 to 10 feet
Aim the nozzle at the base of the fire
Squeeze at the handle
Sweep extinguishing agent at the base of the fire
If you have the slightest doubt about your ability to fighta fire....EVACUATE IMMEDIATELY!
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Emergency Action PlansHow To Use a Portable Fire Extinguisher
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Emergency Action PlansBomb Threat
A bomb threat is usually received by telephone or
Show up as suspect objects or packages
If you receive a bomb threat, remain calm
Get as much information as possible about the threat
Note time, callers voice, gender, age & background noises
Notify office security staff
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Emergency Action PlansHazardous Substance
Do not touch, smell, taste, or try to analyze the substance
Carefully place the item on your desk and step away
Alert others to keep away from the area
Remain in the immediate area to minimize the spread of
contamination
Notify local medical authorities and law enforcement
Turn off any circulating fans, air conditioners, or heaters
Do not attempt to wash off or disperse the agent
Wait for trained medical and decontamination personnel
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Emergency Action PlansMedical Emergency
Call XXX (your local emergency services number)
Identify yourself and give your location, including building
and floor, your contact telephone number and then describe
the emergency.
Ask for help from fellow employees and stay with the victim
until help arrives
Assist the victim to the degree that you are trained and
render appropriate first aid for which you have been trained
and qualified.
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Incident ReportingTopics
What Incidents are Reportable
How To Report Incidents
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Incident ReportingReportable Incidents Office Based Staff
1. Employee or contractor work related injury which involves
Lost Workdays
Loss of Consciousness
Medical Treatment
2. Any accident involving company owned, leased/rented vehicle
3. Personal vehicle accident while on company business
4. Office fire
** Report all near misses, unsafe conditions or unsafe acts
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Incident ReportingHow To Report Incidents
1. Notify your supervisor and the HES Coordinator by phone
or mail or
2. Fill up your local Incident Notification Form and send it to
your Supervisor and HES Coordinator
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