barbara davis and wood mason | dec. 2013 u.s. department of education 2013 fsa training conference...

Barbara Davis and Wood Mason | Dec. 2013

U.S. Department of Education

2013 FSA Training Conference for Financial Aid Professionals

COD Hands-On

Session 6

•Accessing COD reports: What’s new?•Funding & Cash Management screens•Edit code warnings and rejects

What Does a COD Expert Need to Know?

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Accessing COD Reports

• SAIG mailbox• Data requests are sent to your mailbox• DL and TEACH SAS• Pell Grant LEU

• COD website/Services tab• Separate databases• Can have both COD and reports open at same time• Must log off each separately

Data Requests-Grants

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Data Requests- DL and Teach

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Services/COD Reports

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Print blank MPNs

COD reports – Program Selection

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10000466-DL10000466-PL

10000466

10000466-PL

Pell Pop Attending Report

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Pell LEU Report

• Pell LEU on the web will be discontinued after 2012-13 award year

• Pell LEU Report will continue to be produced for future awards years in SAIG format• CSV Format• SAIG Message Class: PGLEYYOP • Where “YY” is award year • Example: PGLE14OP for award year 2013-14

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Pell Lifetime Eligibility Used Report

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Pell LEU What to do?Don’t disburse if student is already over lifetime eligibility usedNotice that this school did not disburse based on the info Received in their Pell LEU report

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Pell LEU What to do?• COD edit 201- disbursement corrected/rejected

for Pell LEU exceeding the lifetime limit• COD edit 178 - Lifetime percentage of eligibility

used has exceeded the lifetime limit• COD edit 177- Lifetime percentage of eligibility

used is near the lifetime limit• Appeal process

• http://ifap.ed.gov/eannouncements/062713PellGrantLEUDisputeEscalationProcess.html

• More info? Attend Session #3 Pell Grant Duration of Eligibility

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COD Reports – Direct Loan

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COD Reports – Direct Subsidized Usage Limit Applies (SULA)

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SULA on COD

BARBARA DAVIS#########01/01/1980

Barbara.davis@ed.gov(321) 555-5555

22315 Happy Valley LaneFriendliest City, USA

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SULA Edit code 200

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Setting Report Options

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SOME UNIVERSITY

COD CBT- Download from IFAP

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Reporting Tool Macros

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“Pro” Practice Time• If you are sharing a computer with a colleague from your

school• Log into COD and practice accessing your school’s reports via the

services menu

• Or, use the data files for Pell YTD or SAS disbursement detail on demand and practice importing into an excel file• Files will be on your desktop

• Or, use the COD CBT to learn more about Grant or Direct Loan reports• Icon will be on your desktop

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Funding & Cash Management Screens

• School Summary• Funding Information• Summary Financial Information• Cash Activity

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School Summary

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Check this screenfrequently for allAward years and programs

UNIVERSITY OF ENCELADAS

School Summary

Negative cashmay indicate a draw has not yet posted or downward disbursementadjustments are needed

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UNIVERSITY OF TITAN

WOOD 770-383-9662

MASON

BARBARA 678-721-4452

DAVIS

ANNE 555-555-555

DAVIS- MASON

Funding Info

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Use this screento monitor available balanceand to ensure that disbursementsequal your net drawdowns

UNIVERSITY OF HYPERION

Summary Financial Info

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For Direct Loansthis screen mirrorsthe SAS Cash Summary information

Use itto monitor your daily cash and disbursement summary information

UNIVERSITY OF MIMAS

Cash Activity

UNIVERSITY OF MIMAS

Total CashUnsubstantiated

Total Cashunsubstantiatedgreater than 30 days

Remember to be in compliance, disbursements anddisbursementadjustments must be reported within15 days

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“Pro” Practice Time

• If you are sharing a computer with a colleague from your school• Log into COD and practice locating school cash information

• Or, use the COD CBT to learn more about Managing School Information• Icon will be on your desktop

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Edit Code Warnings and Rejects• COD edit code warnings alert schools to

processing issues that may need to be resolved, but build on the COD system

• COD edit code rejects do NOT build on the COD system

• Where can you find edit code rejects?• Query your own Financial aid software• Via the COD batch menu

• Focus on 3 DL rejects

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COD Date Range Batch Search

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Filter Batch by Rejects

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Identifying, Locating and Resolving Rejects

• 140 - Incorrect origination fee percentage and/or interest rebate percent on new awards

• 141 - Cannot change the origination fee percent and/or interest rebate percent on an active loan

• 144 - Disbursement dates do not match origination fee percentage and/or interest rebate percent on file

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Edit 140 Example- New Award

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How do I fix edit code reject 140?

• It never built on the COD system• Correct in your software to the correct

percentage to go with the corresponding first disbursement date and resubmit

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Edit 141 example

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At first glancethis looks okcorrect fee with the datebut…..

This loan originallybuilt on COD with a1.051% originationfee

How do I fix edit code reject 141/144 with anticipated disbursements?

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Example of 144

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Fixing Edit 144

• So what happened with previous circumstance?• School tried to submit a disbursement date change and that is why

it hit edit code 144• Since this record only has pending or anticipated disbursements,

correct the record following guidance for loans with pending/anticipated disbursements

• But what if an actual disbursement accepted with the wrong fee or date?

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How do I fix reject 144 with actual disbursement?

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Notifications of Fee changes• DCL ID: GEN-13-22 updated October 25, 2013

• Subject FY 2014 Sequestration Changes to the Title IV Student Aid Programs

• Electronic announcement- October 25, 2013• Operational updates and COD system readiness for Direct Loan

Origination Fee Percent Increases• Attachment with directions on how to fix loans with incorrect fees

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“Pro” Practice Time

• If you are sharing a computer with a colleague from your school• Log into COD and practice updating and correcting loan fee percentages

• Or, use the COD CBT to learn more about Updating and Creating records or Edit code rejects• Icon will be on your desktop

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QUESTIONS?

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Wood Mason770-383-9662

Wood.mason@ed.gov

Barbara Davis678-721-4452

Barbara.davis@ed.gov