area governor responsibilities and protocols carolyn phillips dtm ian pinker dtm

Area GovernorResponsibilities and Protocols

Carolyn Phillips DTM

Ian Pinker DTM

Today’s objectives

• Provide encouragement

• Acquaint you with your role

• Introduce you to the Club Visit Report

• Get you off to a strong start

“ Being an Area Governor

is the best job in Toastmasters.”

Most common statement from past Area Governors.

Your role

• To be trained- 3 training sessions: June, September, January

• Visit each club twice• Help clubs to become Distinguished• Hold 2 Area Council meetings- comprising

Presidents, VPEs and VPMs• Hold an Area Conference, including the contests

2 Visits to each Club

July August September October November December

First Club visit

Submit Club Visit Report

Jan Feb Mar April May June

Second Club visit

Submit Club Visit Report

Get your priorities right

Club Visit Tips

• Ring Presidents regularly- find out their best contact methods eg phone, email

• Establish rapport- ask questions• Consider a non-official visit first eg officer installation,

officer training, judge at club contests• Determine what the club’s specific needs are and

customise your visit• Ask when is suitable to visit officially

Club Visit Tips

• Send the President the Club Visit Report before the visit• Ask to be on the program eg give a manual speech or a

presentation, District news update, DCP, The 2 Tracks, Growing Membership

• Ask to meet with as many of the executive after the meeting to fill in the Club Visit Report together

• Check the District Performance Reports status before your visit

• Check out the club website before your visit

Club Visit Tips

• Bring a blank copy of the Club Visit Report with you• Meet with the executive after the meeting to fill in the

Club Visit Report• Fill in specific information eg the project the member is up

to• Ask to be included on the club email list• Keep copies of the Club Visit Reports in your Area

Governor folder on your computer, to refer to and pass on

Exercise

• In pairs, interview each other in reference to your home club and answer the questions on the Club Visit Report form

• Consider carefully what information would be useful

• Be specific in your answers

PDF form

To submit Club Visit Report:

Exercise

• Write down 5 points that you think are important to discuss on your first club visit

• In pairs, practise your speech