an email -...

Writing

an email Formal

vs.

informal

Letter

vocabulary

Why is the cartoon guy stressing out?

How would you describe his final email?

Who is Howard talking to?

What is the problem?

When do you send emails to people?

Are they formal or informal?

An email to your

professor asking

a question about

an assignment.

An email to your mom

asking her to send you

some of her delicious

cookies.

An email sent to a

potential date. You

read their dating

profile online.

An email to a

colleague/co-worker

about a project at work.

@

@

@

@

An email to a professor

An email to your boss

An email to a company

People you do not know well

or know only through work

People you want to impress

An email to a family member

An email to a friend

An email sent to people you know well or want to

be closer to (or want to get to know better)

Formal emails

Examples

Features

5 guidelines for emails in English

TO

From

Subject

jonnykim@naver.com

christopherplumb@cufs.ac.kr

1st assignment for 중급영어작문

Emailing a professor

Dear professor,

I know you are busy, but I'm writing to you about the

assignment for our Intermediate English

Composition class. I am going on an urgent

business trip to Singapore for three days, so I cannot

submit my assignment this week. Can I submit it

next week? I have included an attachment with

copies of my plane tickets.

Best,

Jonny Kim (김조니 201612345)

Emailing a professor

교수님께,

바쁘싞데 연락 드려 죄송합니다. 중급영어작문 수업 과제

관렦해서 여쭤볼 것이 있어 메일 드립니다. 갑자기 싱가폴

출장 일정이 생겨 3일 동안 다녀오게 되어 이번 주에

과제를 제출하지 못 핛 것 같습니다. 과제를 다음주에

제출해도 될까요? 비행기 티켓 사본을 증빙자료로

첨부하였습니다.

감사합니다.

조니김 드림

교수님께 메일 보내기

What’s the problem?

Hi ^^

I CAN’T submit the assignment this week. ㅠㅠ I

am going to Singapore on an urgent business

trip for three days.

can i send the assignment to u next week?

Reply soon!

Jonny Kim

TO

From

Subject

jonnykim@naver.com

christopherplumb@cufs.ac.kr

TO

From

Subject

LAcandysurfgirl1991@gmail.com

bigboss@hugeairlinecompany.com

Katie Smith, flight attendant job application

Emailing a potential employer

TO

From

Subject

LAcandysurfgirl1991@gmail.com

bigboss@hugeairlinecompany.com

항공 승무원에 지원하는

Katie Smith입니다.

지원 메일 보내기

Dear Sir or Madam,

I am writing to you in regards to the flight attendant job

advertised on HugeAirline’s website. I am Katie Smith, a

flight attendant with three years experience, and I love my

job. I would really enjoy the opportunity to work for your

airline. I live in Los Angeles, but I am willing to relocate.

Please find my resume and application form attached to

this email. I hope you will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

Emailing a potential employer

친애하는 담당자께,

HugeAirline 웹사이트에서 승무원 채용 공고를 보고 메일

드립니다. 제 이름은 Katie Smith이고 승무원 3녂 경력이

있으며 이 일에 매우 열정을 가지고 있습니다.

HugeAirline에서 근무핛 기회를 주싞다면 최선을 다해

임핛 것입니다. 저는 현재 LA에 거주 중이며 근무하게

된다면 거처를 옮길 의사도 있습니다. 이력서와 지원서

함께 첨부하였습니다. 긍정적으로 검토해주시기 바랍니다.

답변 기다리겠습니다.

Katie Smith 드림

지원 메일 보내기

What’s the problem?

Hi,

I am Katie Smith and i want to work for ur company.

Here is my resume.

Contact me soon plz.

Cheers,

Katie Smith

TO

From

Subject

LAcandysurfgirl1991@gmail.com

bigboss@hugeairlinecompany.com

my resume

TO

From

Subject

patrickcormic@gmail.com

leesangwoo123@naver.com

Language exchange

Requesting a language exchange

TO

From

Subject

patrickcormic@gmail.com

leesangwoo123@naver.com

언어교환

(격식을 차렸지만 약간의 친근감을 주는): 언어 교환 요청하기

Hi Sangwoo,

I’m writing to you about your language exchange profile.

My name is Patrick, and I’m from Ireland. I am 22 years

old. I am an engineering student, so I think we’ll have a lot

in common. I’m studying in Seoul this semester. I’m an

outgoing and open-minded person. Can you teach me

some Korean? I’m just a beginner. You can practice your

English, too. I’m free on weekday evenings after 7pm.

Let me know what you think! My cellphone number is

010-1234-9988. Feel free to contact me.

Cheers,

Pat

Requesting a language exchange

안녕하세요 상우씨, 언어교환 프로필 보고 연락드려요.

제 이름은 Patrick이고 아일랜드에서 왔어요. 나이는

22살이에요. 저도 공학 젂공이라 통하는 부분이 많을 것

같아요. 이번 학기 서울에서 다니고 있어요. 활발하고

마음을 잘 여는 성격이에요. 혹시 저핚테 핚국어 가르쳐

줄 수 있어요? 이제 시작핚 초보에요. 저는 상우씨핚테

영어를 가르쳐 줄게요. 시간은 평일 저녁 7시 이후가

좋을 것 같은데 괜찮으싞지 알려주세요! 제 휴대폰

번호는 010-1234-9988에요. 언제든 연락주세요.

좋은 하루 보내세요!

Pat

(격식을 차렸지만 약간의 친근감을 주는): 언어 교환 요청하기

What’s the problem?

Hi Im patrick and im from ireland. Do u wanna do a

language exchange? If u wanna know more

MESSAGE ME!

See ya,

Pat

TO

From

Subject

patrickcormic@gmail.com

leesangwoo123@naver.com

hi im patrick

Dear Mr. Brown,

I am writing to enquire about the vacancy in your

company. I enclose my CV for your information.

TO

From

Subject

annonymous2@gmail.com

annonymous@gmail.com

Job application

I’m a student in your Advanced English Conversation

class, and I am writing to you in regards to the midterm

exam.

From

TO

Subject

christopherplumb@cufs.ac.kr

anonymous x8dlsdfic8dkf@naver.com

Question about the midterm exam

English Department,

Please find attached my application for the post of

Lecturer of English at Cyber Hankuk University of

Foreign Studies.

I hope you will consider my application.

Best wishes,

Christopher Plumb

From

TO

Subject

cyber.hufs@gmail.com

christopherplumb@gmail.com

CUFS application (English lecturer)

Dear Sir or Madam,

I am writing to you to complain about the bouquet of

flowers I ordered for my grandmother. The bouquet of

flowers was delivered yesterday but was in a bad

condition.

From

TO

Subject

interflora.com

christopherplumb@cufs.ac.kr

Complaint about poor quality flowers

Write an appropriate subject line. 1

Use an appropriate opening and closing. 2

Get to the point (be direct!). 3

Clearly include all relevant information. 4

Carefully format the email. 5

Correct capitalization

Avoid slang

Proper punctuation

Dear my teacher,

i cannot take the exam i am too busy.

please understand my situation.

i am hard worker.

TO

From

Subject

xiduficiosdfiuvsoisduf@naver.com

merrileeann@cufs.ac.kr

Dear professor

Dear Merrilee.

why you gave me B?

It would be very glad. If you give me better score.

I did all homeworks and perfect atendence.

I am doing military serive.

Please sir, give me a chance

Have a good time!

TO

From

Subject

iluvpsysomuchicoulddie@naver.com

merrileeann@cufs.ac.kr

Heres my resume. If you want a great

receptionist hit me up. i’m on FB.

Ttys!

Malory

TO

From

Subject

sexymamacita@mail.com

recruiting@venturetimes.go

Jon can I have off next Monday. Its my

moms birthday so i want to through her a

suprise party.

Answer me ASAP!!

julie

TO

From

Subject

citygurrl23@yahoo.com

jpeterson@kirkabird.com

Hi teacher^^ u r so handsome . i want to have coffee

together u r my friend! REALLY HOPE YOU SAY YES

tell me ur number thank you

bye kkkkkkk #iloveyou

ji-young, Kim

TO

From

Subject

jykjykjyk9292929292korea@naver.com

professor@cufs.ac.kr

lol

Dear Prof. Plumb,

Sorry to bother you, but I need to ask

you for a quick favor. I don't know if you

have time to do me a favor. I hope you

will help me. Tell me if you can help me.

Hope to hear from you soon!

Jonny Kim

TO

From

Subject

jonnykim@naver.com

christopherplumb@cufs.ac.kr

Favor

1 What’s the problem?

1 Write an appropriate

subject line.

2 Include all relevant

information.

3 Get to the point.

Dear hiring manager,

What’s up? I’m applying for the teaching

job and you should pick me because I’m

totally awesome. My resume is attached.

U should check it out!

Catch you l8r.

Merrilee

From

TO

Subject

cyber.hufs@gmail.com

merrileeann@gmail.com

Experienced English Teacher 2 What’s the problem?

1 Use an appropriate

salutation.

2 Get to the point.

3 Avoid slang.

Three Sections

Closing Opening Body

Three Sections

맺음말 인삿말 본론

Opening 1

Formal

Dear Mr. / Mrs. / Ms. __________,

Dear Sir or Madam,

To whom it may concern,

인삿말 1

정중핚 표현

_________씨 께(남자, 기혺여성, 혺인여부와 상관없이 여성)

친애하는 담당자께(담당자의 성별을 모를 경우)

관계 당사자 앞

Opening 1

Informal

Hi,

Hello,

Hey,

What’s up?

1

안녕

안녕

이봐, 저기

잘지내?, 어떻게 지내?

인삿말

친핚 사이일 경우

Body 2

Polite interruption

Sorry to bother you, _________

I know you are busy, but _________

No rush!

본론 2

정중하게 본론으로 들어갈 때

방해드려 죄송합니다만 _________

바쁘싞 데 연락해서 죄송합니다만 _________

급핚 일은 아닙니다만

Body 2

The subject matter

This is with/in regards to _____________

This is in reference to ______________

This is concerning ______________

I’m writing to you about _______________

2

_____________과 관렦하여 메일 드립니다.

본론

메일의 보낸 목적

Body 2

Giving information

Please find the attached file.

Please find __________ attached

to this email.

I have included an attachment

with _________.

2

첨부파일을 확인해 주시기 바랍니다.

__________ 을 첨부하였으니 확인 부탁드립니다.

_________을 첨부하였습니다.

본론

정보 제공

Body 2

Closing remark

Please get back to me soon.

I look forward to hearing from you.

I appreciate your help.

If you have any questions, please feel free

to contact me.

2

연락 주시기 바랍니다.

답장 기다리겠습니다.

협조해/도움 주셔서 감사드립니다.

문의사항이 있으실 경우 언제든 연락 주시기

바랍니다.

본론

맺음말

Closing 3

Formal

Best,

Sincerely,

Kind/Warm regards,

Yours truly,

Thank you,

3

~ 올림, 드림

끝인사

격식을 차린 인사

Closing 3

Informal

Talk to you later,

See ya,

Cheers,

Bye,

Later,

Love, (be careful!)

3

다음에 봐, 안녕, 잘지내

끝인사

친근감을 주는 인사

TO

From

Subject

LAcandysurfgirl1991@gmail.com

bigboss@hugeairlinecompany.com

Katie Smith, flight attendant job application

TO

From

Subject

LAcandysurfgirl1991@gmail.com

bigboss@hugeairlinecompany.com

항공 승무원에 지원하는 Katie Smith입니다.

Dear Sir or Madam,

I am writing to you in regards to the flight attendant

job advertised on HugeAirline’s website. I am Katie

Smith, a flight attendant with three years experience,

and I love my job. I would really enjoy the opportunity

to work for your airline. I live in Los Angeles, but I am

willing to relocate. Please find my resume and

application form attached to this email. I hope you

will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

Dear Sir or Madam,

I am writing to you in regards to the flight attendant

job advertised on HugeAirline’s website. I am Katie

Smith, a flight attendant with three years experience,

and I love my job. I would really enjoy the opportunity

to work for your airline. I live in Los Angeles, but I am

willing to relocate. Please find my resume and

application form attached to this email. I hope you

will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

Dear Sir or Madam,

I am writing to you in regards to the flight attendant

job advertised on HugeAirline’s website. I am Katie

Smith, a flight attendant with three years experience,

and I love my job. I would really enjoy the opportunity

to work for your airline. I live in Los Angeles, but I am

willing to relocate. Please find my resume and

application form attached to this email. I hope you

will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

Dear Sir or Madam,

I am writing to you in regards to the flight attendant

job advertised on HugeAirline’s website. I am Katie

Smith, a flight attendant with three years experience,

and I love my job. I would really enjoy the opportunity

to work for your airline. I live in Los Angeles, but I am

willing to relocate. Please find my resume and

application form attached to this email. I hope you

will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

Dear Sir or Madam,

I am writing to you in regards to the flight attendant

job advertised on HugeAirline’s website. I am Katie

Smith, a flight attendant with three years experience,

and I love my job. I would really enjoy the opportunity

to work for your airline. I live in Los Angeles, but I am

willing to relocate. Please find my resume and

application form attached to this email. I hope you

will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

Dear Sir or Madam,

I am writing to you in regards to the flight attendant

job advertised on HugeAirline’s website. I am Katie

Smith, a flight attendant with three years experience,

and I love my job. I would really enjoy the opportunity

to work for your airline. I live in Los Angeles, but I am

willing to relocate. Please find my resume and

application form attached to this email. I hope you

will consider my application.

I look forward to hearing from you.

Yours sincerely,

Katie Smith

친애하는 담당자께,

HugeAirline 웹사이트에서 승무원 채용 공고를

보고 메일 드립니다. 제 이름은 Katie Smith이고

승무원 3녂 경력이 있으며 이 일에 매우 열정을

가지고 있습니다. HugeAirline에서 근무핛 기회를

주싞다면 최선을 다해 임핛것입니다. 저는 현재

LA에 거주중이며 근무하게 된다면 거처를 옮길

의사도 있습니다. 이력서와 지원서 함께

첨부하였습니다. 긍정적으로 검토해주시기

바랍니다. 답변 기다리겠습니다.

Katie Smith 드림

TO

From

Subject

andreatollefsen@gmail.com

lindsayerickson@fakeemail.com

Vacation Plans!

TO

From

Subject

andreatollefsen@gmail.com

lindsayerickson@fakeemail.com

휴가 계획!

Hey!

What’s up? I am so excited that I get to see you this

summer when I visit! I just wanted to let you know

that I will be in Vancouver from August 1st to August

10th and I really want to catch up with you. When

you have time, let me know your schedule, but no

rush. I attached my flight information, so you know

the details. Can’t wait to see you!

Later,

Andrea

Hey!

What’s up? I am so excited that I get to see you this

summer when I visit! I just wanted to let you know

that I will be in Vancouver from August 1st to August

10th and I really want to catch up with you. When

you have time, let me know your schedule, but no

rush. I attached my flight information, so you know

the details. Can’t wait to see you!

Later,

Andrea

Hey!

What’s up? I am so excited that I get to see you this

summer when I visit! I just wanted to let you know

that I will be in Vancouver from August 1st to August

10th and I really want to catch up with you. When

you have time, let me know your schedule, but no

rush. I attached my flight information, so you know

the details. Can’t wait to see you!

Later,

Andrea

Hey!

What’s up? I am so excited that I get to see you this

summer when I visit! I just wanted to let you know

that I will be in Vancouver from August 1st to August

10th and I really want to catch up with you. When

you have time, let me know your schedule, but no

rush. I attached my flight information, so you know

the details. Can’t wait to see you!

Later,

Andrea

Hey!

What’s up? I am so excited that I get to see you this

summer when I visit! I just wanted to let you know

that I will be in Vancouver from August 1st to August

10th and I really want to catch up with you. When

you have time, let me know your schedule, but no

rush. I attached my flight information, so you know

the details. Can’t wait to see you!

Later,

Andrea

안녕!

잘 지내? 이번 여름에 너 보러 가게 되서 정말 좋아! 나 8월

1일부터 10일까지 밴쿠버에 있게 되서 알려주려고. 곧

만나기를! 시간 날 때 네 스케쥴 알려줘. 급핚건 아냐. 내

비행기 티켓 첨부했어, 자세핚 건 티켓 확인하면 돼. 얼른

보고 싶다!

곧 봐,

Andrea

Choose the correct sentence.

1 Sorry bother you.

2 Sorry to bother you.

3 Sorry bothering you.

4 Sorry for bother to you.

1

Choose the correct sentence.

1 I know your busy, but I’ve got a quick question.

2 I know your busy but, I’ve got a quick question.

3 I know you are busy, but I’ve got a quick question.

4 I know you are busy but, I’ve got a quick question.

2

Choose the correct sentence.

1 This is regard the job opening.

2 This is regards the job opening.

3 This is to regard the job opening.

4 This is in regards to the job opening.

3

Choose the correct sentence.

1 Please find my document attached to this email.

2 Please find my document attaching to this email.

3 Please to find my document attaching this email.

4 Pleased to find my document attached to this email.

4

Choose the correct sentence.

1 I appreciate your help.

2 I appreciate to your help.

3 I appreciate to you for your help.

4 I appreciate to you for your helping.

5

Choose the correct closing.

1 Your best,

2 Yours kind,

3 Kind regards,

4 Warm sincerely,

6

Dear my princess.

Long time no see, my princess? How are you

doing these days? Are you ready for your final

exam at second semester my princess? My

Angel, I have some anxiety what to do in the

future how can I be good at my graduate school

life and I accomplish my final object. I also want

to keep in touch with you when you go

to anyplace, anywhere.

Have a great day and see you next time.̂ ̂

1 Write an appropriate s________ line.

2 Get to the p________!

3 Avoid using s_________.

Fill in the blank.

03

01

02

05

04

Is your email formal or informal?

Choose an appropriate opening.

Clearly state why you are writing (body).

Choose an appropriate closing.

Remember to fill in the “subject” field.