alfresco dms for comm it group
Post on 18-Dec-2014
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Securely Store, Track and Share Electronic Document in a centralized location.
Why Document Management System ?
Most widely used Open Source DMS
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
• As a Reliable Backup location
• Search and Find All Documents Easily
• Share document • Colleagues• Customer
• Track modification to documents• Facilitates in version control of documents
• Work remotely with team
Objective of implementing DMSAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
• Improves productivity and work efficiently as a team
• Facilitates Knowledge Sharing
• Improves Customer support efficiency• Reduce time spent on issues• Solve repeated issues quickly
Benefit of implementing DMSAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Accessing DMS
http://54.204.9.96
Using Google Chrome Brower access the following URL
This is temporary url, soon it will be https://intranet.comm-it.com.myAccess via IP address will be still possible after that. Page will be redirected
Click here for login screen
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
DMS Dashboard
Top menu bar, use it for navigation, change password, log out etc
Sites you belong to will be listed here. Click the “Projects” link to open the project site.
Search entire system
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Sites roles
Manager
Contributor
Consumer
Users added to Site can be one of these 3 roles
Read only access. Can only view and download documents. Cannot upload, create, edit or delete document.
Contribute to the document repository. Allowed to upload, create, edit and delete document. However limited to documented owned only.
Manage user accessibility. Has complete control over the document repository.
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Sites created in DMS for COMM - IT
Sites Purpose
Projects All project related files are stores here. Includes from requirement gathering, implementation, training and support.
Knowledge Base This is a knowledge library to share documentation that are helpful in improving proficiency in Maximo and other related technologies.
Sales and Marketing
Repository for use by sales and marketing personnel. Documents Includes product presentation slides, Company profile documents, Client List etc.
HR Site created for future use by HR department
Finance Site created for future use by Finance department
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Site Home Page
Click here to access document folder for the site
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Site – Accessing Documents
Folder navigation
Action buttons
Folders
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Sites – Accessing DocumentsPreview and Download Document
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Sites – Uploading new Documents
Upload documents to current folder.
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Sites – Uploading new Documents
Multiple files upload supported.
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Sites – Uploading new DocumentsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Revising document
Click here to revise document
Sites – Uploading new DocumentsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Revising document
Select revised file a set version number
Sites – Creating Files using Google DocsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Create new Google Docs
Sites – Creating Files using Google DocsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Click here to save the document
Sites – Creating Files using Google DocsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Set revision number after re-editing
Create New Project from Template
Step 2 of 3 – From template, Select all subfolder & “Copy To” action
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Step 1 of 3 – Create a new project folder
Create New Project from TemplateStep 3 of 3 – Select the new project folder as destination
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateClient Information
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateInitial Phase
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateProject Initiation
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateProject execution
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateTesting and User acceptance
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateTraining
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateHandover documents
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateAdditional enhancement
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Project TemplateTechnical Support
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Knowledge Base SiteAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Thank You
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