alfresco dms for comm it group
DESCRIPTION
TRANSCRIPT
![Page 1: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/1.jpg)
Securely Store, Track and Share Electronic Document in a centralized location.
Why Document Management System ?
Most widely used Open Source DMS
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 2: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/2.jpg)
• As a Reliable Backup location
• Search and Find All Documents Easily
• Share document • Colleagues• Customer
• Track modification to documents• Facilitates in version control of documents
• Work remotely with team
Objective of implementing DMSAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 3: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/3.jpg)
• Improves productivity and work efficiently as a team
• Facilitates Knowledge Sharing
• Improves Customer support efficiency• Reduce time spent on issues• Solve repeated issues quickly
Benefit of implementing DMSAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 4: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/4.jpg)
Accessing DMS
http://54.204.9.96
Using Google Chrome Brower access the following URL
This is temporary url, soon it will be https://intranet.comm-it.com.myAccess via IP address will be still possible after that. Page will be redirected
Click here for login screen
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 5: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/5.jpg)
DMS Dashboard
Top menu bar, use it for navigation, change password, log out etc
Sites you belong to will be listed here. Click the “Projects” link to open the project site.
Search entire system
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 6: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/6.jpg)
Sites roles
Manager
Contributor
Consumer
Users added to Site can be one of these 3 roles
Read only access. Can only view and download documents. Cannot upload, create, edit or delete document.
Contribute to the document repository. Allowed to upload, create, edit and delete document. However limited to documented owned only.
Manage user accessibility. Has complete control over the document repository.
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 7: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/7.jpg)
Sites created in DMS for COMM - IT
Sites Purpose
Projects All project related files are stores here. Includes from requirement gathering, implementation, training and support.
Knowledge Base This is a knowledge library to share documentation that are helpful in improving proficiency in Maximo and other related technologies.
Sales and Marketing
Repository for use by sales and marketing personnel. Documents Includes product presentation slides, Company profile documents, Client List etc.
HR Site created for future use by HR department
Finance Site created for future use by Finance department
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 8: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/8.jpg)
Site Home Page
Click here to access document folder for the site
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 9: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/9.jpg)
Site – Accessing Documents
Folder navigation
Action buttons
Folders
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 10: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/10.jpg)
Sites – Accessing DocumentsPreview and Download Document
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
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Sites – Uploading new Documents
Upload documents to current folder.
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 12: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/12.jpg)
Sites – Uploading new Documents
Multiple files upload supported.
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 13: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/13.jpg)
Sites – Uploading new DocumentsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Revising document
Click here to revise document
![Page 14: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/14.jpg)
Sites – Uploading new DocumentsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Revising document
Select revised file a set version number
![Page 15: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/15.jpg)
Sites – Creating Files using Google DocsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Create new Google Docs
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Sites – Creating Files using Google DocsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Click here to save the document
![Page 17: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/17.jpg)
Sites – Creating Files using Google DocsAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Set revision number after re-editing
![Page 18: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/18.jpg)
Create New Project from Template
Step 2 of 3 – From template, Select all subfolder & “Copy To” action
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Step 1 of 3 – Create a new project folder
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Create New Project from TemplateStep 3 of 3 – Select the new project folder as destination
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 20: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/20.jpg)
Project TemplateClient Information
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 21: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/21.jpg)
Project TemplateInitial Phase
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 22: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/22.jpg)
Project TemplateProject Initiation
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 23: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/23.jpg)
Project TemplateProject execution
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 24: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/24.jpg)
Project TemplateTesting and User acceptance
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 25: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/25.jpg)
Project TemplateTraining
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 26: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/26.jpg)
Project TemplateHandover documents
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 27: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/27.jpg)
Project TemplateAdditional enhancement
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 28: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/28.jpg)
Project TemplateTechnical Support
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 29: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/29.jpg)
Knowledge Base SiteAlfresco DMS
COMM-IT Consultancy Services Sdn Bhd
![Page 30: Alfresco DMS for Comm IT Group](https://reader033.vdocuments.us/reader033/viewer/2022061211/5493c1bdac79591d2e8b4909/html5/thumbnails/30.jpg)
Alfresco DMS
COMM-IT Consultancy Services Sdn Bhd
Thank You