agenda 7-9-2013
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July 9, 2013
TAB
REGULAR MEETING - CALL TO ORDER - 9:00 AM
PRESENTATIONS ...................................................................................................... 1
PUBLIC HEARING
Community Development Agency ...................... ................................................... 2
PUBLIC COMMENT .................................... ................................................................ 3
CONSENT ................................................................................................................... 4
TRANSPORTATION AGENCY ............................. ................................................... 5
SUPPORT SERVICES AGENCY .............................................................................. 6
COMMUNITY DEVELOPMENT HEARINGS ........................................................................................................... 7
PUBLIC COMMENT .................................... ................................................................ 8
Page 1 of 205
APPOINTMENTS ...................................................................................................... 9
COMMISSIONERS' PUBLIC ADDRESS ..................... ............................................... 10
RESPONSE TO PUBLIC COMMENT (for information only) . .................................. 11
ADJOURN
Page 2 of 205
PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
1 To present the Second Quarter Customer Service Excellence Awards to outstanding employees on behalf of the Cobb County Customer Service Council.
Page 3 of 205
Cobb County Customer Service Council
100 Cherokee Street Marietta, Georgia 30090 (770) 528-1102
TO: David Hankerson, County Manager
FROM: Pam Canada, Chair, Customer Service Council
This item has been electronically signed by:Al Curtis, Director
DATE: July 9, 2013
PURPOSE To present the Second Quarter Customer Service Excellence Awards to outstanding employees on behalf of the Cobb County Customer Service Council.
BACKGROUND In 1991, a Cobb County Customer Service Task Force was formed to evaluate and make recommendations to improve the quality of customer service delivery to residents and those conducting business with the County. To this end, the Cobb County Customer Service Council has redesigned the program to enhance the recognition of exceptional employees, providing for a meaningful mechanism of recognition. County Departments are divided into ten groups. Each group nominates employees who best exemplify the highest level of customer service as the “Customer Service Specialist.” All Cobb County employees are eligible for such recognition. For the Second Quarter of 2013, six employees have been selected for their outstanding commitment to customer service delivered to both their fellow employees as well as external customers. At the end of each calendar year, one “Customer Service Specialist” shall be selected from all quarterly honorees.
FUNDING Funds are available for this purpose in 010-095-2600-6418.
RECOMMENDATION
The Board of Commissioners recognize the efforts of our employees who are committed to excellence with:
Comm. Dist.
All
Agenda Item Number. 1
Page 4 of 205
Personal recognition at a private continental breakfast with the Board of Commissioners. Personal photograph with the Chairman. Gift from the Commissioners. Special Guest designation at the Cobb County Annual Customer Service Awards events.
ATTACHMENTS2nd Quarter 2013 Customer Service Excellence Awards
Agenda Item Number. 1
Page 5 of 205
Second Quarter 2013 Customer Service Excellence Awards Winners
Elizabeth Wiggs Fire Department
George Laurens Property Management
Jan Wills Kemp Library
Dequint Owens Property Management
Maria Dominguez East Cobb Library
Tim Kelley Water System
Page 6 of 205
COBB COUNTY COMMUNITY DEVELOPMENT AGENCY
PUBLIC HEARING AGENDA COVER
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
Administration
1 To conduct the first public hearing to consider the creation and designation of five Enterprise Zone Areas in accordance with Chapter 2 of the Official Code of Cobb County.
2 To conduct the first public hearing to amend the Official Code of Cobb County, Chapters 2, 78, and 134.
Page 7 of 205
Cobb County Community Development Agency Rob Hosack, AICP, Director
P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126
TO: David Hankerson, County Manager
FROM: Rob Hosack, AICP, Director
This item has been electronically signed by:Rob Hosack, AICP, Director
DATE: July 9, 2013
PURPOSE To conduct the first public hearing to consider the creation and designation of five Enterprise Zone Areas in accordance with Chapter 2 of the Official Code of Cobb County.
BACKGROUND Chapter 2 of the Cobb County Code will be amended to authorize the creation of Enterprise Zones in accordance with applicable provisions of the Official Code of Georgia. In conjunction with this amendment to Chapter 2, the following areas are anticipated to be designated as Enterprise Zone Areas: 1. Veterans Memorial Highway. 2. Six Flags Road. 3. Atlanta Road. 4. Canton Road. 5. South Cobb.
FUNDING N/A
Comm. Dist.
All
Agenda Item Number. 1
Page 8 of 205
RECOMMENDATION The Board of Commissioners conducts the first public hearing to consider the creation and designation of five Enterprise Zone Areas in accordance with Chapter 2 of the Official Code of Cobb County.
ATTACHMENT
Proposed Enterprise Zone areas have been provided under separate cover.
Agenda Item Number. 1
Page 9 of 205
Cobb County Community Development Agency Rob Hosack, AICP, Director
P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126
TO: David Hankerson, County Manager
FROM: Rob Hosack, AICP, Director
This item has been electronically signed by:Rob Hosack, AICP, Director
DATE: July 9, 2013
PURPOSE To conduct the first public hearing to amend the Official Code of Cobb County, Chapters 2, 78, and 134.
BACKGROUND At various times throughout the year, the Board of Commissioners has directed the Community Development staff to prepare amendments to the Official Code of Cobb County in order to address concerns identified during the course of routine community development activities. Staff has further been directed to bring these amendments forward in a timely fashion.
FUNDING N/A
RECOMMENDATION The Board of Commissioners conducts the first public hearing to amend the Official Code of Cobb County, Chapters 2, 78, and 134.
ATTACHMENT
Proposed amendments have been provided under separate cover.
Comm. Dist.
All
Agenda Item Number. 2
Page 10 of 205
PUBLIC COMMENT (BEGINNING OF MEETING)
JULY 9, 2013
Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.
Page 11 of 205
CONSENT AGENDA
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
WATER SYSTEM AGENCY Engineering
1 To approve a contract with Graydaze Contracting for Sweat Mountain Tank Maintenance, Program No. C0127.
2 To approve an engineering agreement with Engineering Strategies, Inc. for design services for Addison Heights Water Main Replacement, Program No. W2263.
3 To approve a contract with Hydrostructures, PA for FY13 Sewer Cleaning and Internal Condition Assessment, Program No. S1100.
4 To approve Change Order No. 1 (final) to the construction contract with Heavy Constructors, Inc. for Noonday Creek Water Reclamation Facility – Bridge Support Replacement, Program No. T1020.
5 To approve Change Order No. 1 (final) to the construction contract with Lakeshore Engineering, LLC for Willeo Creek Pump Station Upgrade, Program No. S5021.
TRANSPORTATION AGENCY Administration
6 To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., on one (1) parcel on Pisgah Road Sidewalk, Project No. E7010.
7 To accept a Highway Deed from the National Park Service, through the United States Department of the Interior, for the acquisition of rights-of-way and easements on SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road, State Project No. STP00-0004-00(449), State P. I. No. 0004449, Cobb County Project No. D3340.
Engineering
8 To authorize the renaming of a section of Townpark Lane as Townpark Way in association with construction of Skip Spann Connector, State P.I. No. 0010157, Cobb County Project No. E4010.
Traffic Operations
9 To authorize the installation of a new traffic signal by the City of Kennesaw at the intersection of Old 41 Highway and Stanley Road.
Page 12 of 205
Transit
10 To approve a Transit Content License Agreement with Google, Inc., to facilitate trip planning for Cobb Community Transit riders.
11 To authorize the creation of three staff positions to facilitate a Cobb Community Transit reorganization, to include one Business Analyst, one Accountant I, and one Systems Administrator.
PUBLIC SERVICES AGENCY Parks, Recreation, and Cultural Affairs
12 To approve a seven month extension to the Fellton Property Caretaker Agreement between Cobb County and Ellen Savage which allows her to continue to serve in the capacity of caretaker of the Fellton Property.
SUPPORT SERVICES AGENCY Information Services
13 To approve an agreement with Harvest Technology Group, Inc. for an upgrade to the OnBase Document Management System to include intelligent data capture.
14 To approve a capital lease with Dell Financial Services to finance the replacement of up to 35 personal computers in the fourth quarter of FY13.
Property Management
15 To approve Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., for design services for the new Mobility Center located at 431 Commerce Park Drive, Project No. 4832, MIS Contract No. 000441.
PUBLIC SAFETY AGENCY Fire & Emergency Services
16 To authorize the acceptance of Department of Homeland Security funds passed through the Georgia Emergency Management Agency to continue the enhancement of Hazardous Materials response.
COMMUNITY DEVELOPMENT AGENCY Business License
17 To review, in accordance with Section 6-90 of the Alcoholic Beverage Ordinance, a summary of the appeal hearing conducted by the License Review Board for SK Restaurant Group, LLC, doing business as, Zeal, 1255 Johnson Ferry Road, Marietta, Georgia 30068, Michael Braver, licensee.
ECONOMIC DEVELOPMENT
Page 13 of 205
18 To authorize the acceptance of a grant award from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide youth training and employment services.
HUMAN RESOURCES
19 To authorize a one time contribution to the Teachers Retirement System of Georgia for a former Library System employee.
20 To approve an Addendum to Professional Services Contract with The McCart Group to provide consultant services for marketing Group Life and Group Long Term Disability benefits.
FINANCE
21 To adopt a resolution adopting all budget amendments set forth in agenda items on this date.
EMERGENCY MANAGEMENT AGENCY
22 To adopt a resolution approving the Local Emergency Operations Plan, authorize the submission of the plan to the Georgia Emergency Management Agency for final approval, authorize any necessary changes if requested by GEMA, and further authorize the update of the plan at least annually.
23 To authorize the Cobb Emergency Management Agency to apply for and accept the Emergency Management Performance Grant, considered the Performance Partnership Agreement Grant in Georgia, from the Georgia Emergency Management Agency.
24 To approve a Memorandum of Understanding with Metro Atlanta Urban Area Security Initiative (UASI) accepting a water purification system provided through funding from the United States Department of Homeland Security, for use by the Cobb Emergency Management Agency during disasters.
JUVENILE COURT
25 To authorize the acceptance of grant funds from Georgia Court Appointed Special Advocates, Inc. for the Juvenile Court’s Court Appointed Special Advocates program.
SHERIFF'S OFFICE
26 To approve and appropriate the North Central Georgia Law Enforcement Academy (NCGLEA) budget and authorize the Chairman to execute the Training Services Agreement with the Georgia Public Safety Training Center.
27 To approve an Electronic Secondary Metals Recycler Database Agreement with the
Page 14 of 205
Georgia Sheriff's Association to host data related to the registration of secondary metal recyclers in Cobb County pursuant to O.C.G.A. 10-1-350 et. sec.
COUNTY CLERK
28 To approve the minutes of the following meetings: June 24, 2013 - Agenda Work Session June 25, 2013 - Special Called Meeting/Work Session June 25, 2013 - Regular Meeting of the Board
Page 15 of 205
Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:Stephen D. McCullers, P.E., Director
DATE: July 9, 2013
PURPOSE To approve a contract with Graydaze Contracting for Sweat Mountain Tank Maintenance, Program No. C0127.
BACKGROUND The project, which is part of the Cobb County Water System’s ongoing program to properly maintain its water storage tanks, consists of interior surface preparation and painting, installation of a tank mixing system, and other minor repairs for the Sweat Mountain 2 million gallon water storage tank. Bids for construction were received on June 27, 2013, and the results of the bid were as follows:
Three additional bids were received, but were found to be non-responsive.
Graydaze Contracting $171,075.00Llamas Coatings, Inc. $181,500.00Utility Service Co. $262,000.00Tank Pro, Inc. $303,169.00Classic Protective Coatings $570,709.00
FUNDING Funding is available in the Water System’s Miscellaneous Water & Sewer Line Adopted CIP
Comm. Dist. 3
Agenda Item Number. 1
Page 16 of 205
Budget for Fund 510, Department 500, Unit 5752, Program No. C0127.
Transfer from: Miscellaneous Water & Sewer LinePreliminary Estimates 510-500-5752-8005 C0123-Z $174,500.00
Transfer to:Sweat Mountain Tank MaintenanceStorage Tank Repair & Maintenance510-500-5752-6518 C0127-C $171,075.00 Contingency 510-500-5752-8810 C0127-T $3,425.00
Total $174,500.00
RECOMMENDATION The Board of Commissioners approve a construction contract with Graydaze Contracting, in the amount of $171,075.00, for Sweat Mountain Tank Maintenance, Program No. C0127, authorize the corresponding budget transfers, and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSMap
Agenda Item Number. 1
Page 17 of 205
101100
116117
4445
High Rock Te
r
Highborne Dr
Summitop
Ct
North Slo
pe Cir
LOCATION MAP
:*Project: Sweat Mountain Tank Maintenance
Program Number: C0127
Land Lot: 101
District: 16
Commission District: 3
Project
Page 18 of 205
Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:Stephen D. McCullers, P.E., Director
DATE: July 9, 2013
PURPOSE To approve an engineering agreement with Engineering Strategies, Inc. for design services for Addison Heights Water Main Replacement, Program No. W2263.
BACKGROUND The Addison Heights Water Main Replacement project will result in the replacement of approximately 30,000 linear feet of aged water main with improved materials in the Addison Heights Subdivision and along Scott Boulevard. The proposed work will improve fire protection for the subdivision and for JJ Daniell Middle School. The work will be designed as a single project, but construction is expected to take place in three phases. In accordance with the Policy for the Procurement of Professional Services adopted by the Board of Commissioners on July 28, 2009, for Selection Process 2 (Competitive Proposals), proposals were solicited through advertisement in the Marietta Daily Journal. Selection Process 2 requires the submittal of a narrative proposal, including pricing information. Ranking of proposals includes consideration of staffing, previous experience and performance, approach, availability, financial stability, and cost. On April 25, 2013, Cobb County received 11 proposals for design services related to the Addison Heights Water Main Replacement. A committee evaluated the proposals and pricing information, and selected Engineering Strategies, Inc. as the firm offering the best combination of qualifications and pricing. Members of the committee were: Jane Stricklin, Department of Transportation; Dana Goodman, Department of Transportation; Matt Huddleston, Water System; Frank Gipson, Community Development; and Tim Steenhoek, Water System. It is recommended that an agreement be entered into with Engineering Strategies, Inc. in an amount not to exceed $96,404.00.
FUNDING
Comm. Dist. 3
Agenda Item Number. 2
Page 19 of 205
Funding is available in the Water System’s Subdivision Service Line Replacement Adopted CIP Budget for Fund 510, Department 500, Unit 5754, Program No. W2263. Transfer from:Subdivision Service Line ReplacementPreliminary Estimates 510-500-5754-8005 W2701-Z $ 96,904.00 Transfer to: Addison Heights Water Main ReplacementEngineering-Design 510-500-5754-8225 W2263-E $96,404.00Administration 510-500-5754-8205 W2263-A $500.00
Total $96,904.00
RECOMMENDATION The Board of Commissioners approve an engineering agreement with Engineering Strategies, Inc., in the amount of $96,404.00, for design services related to Addison Heights Water Main Replacement, Program No. W2263, authorize the corresponding budget transaction, and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSMap
Agenda Item Number. 2
Page 20 of 205
421422
423424
496
516515
493
514
494495
513
567
441
568
442443
566 565
444
425
497
512
440
569
517
564
372
492
445
371
420
370
584 585
Canton Rd
Piedm
ont Rd
New Chasta
in Rd
Blackwell R
d
Old Piedmont Rd
New Chastain Rd
Scott R
d
Kelly Dr
Joel Dr
Shannon Dr
Embry Ln
Chapman Dr
Lowe Trl
Rockbridge Rd
Hilltop Dr
Sumter Dr
Rimrock Rd
Suholden Cir
Fowler D
r
Vicker y D
r Chance Rd
Worley Dr
Chapm
an Ln
Kathryn Dr
Brackett Rd
Woodgate Dr
Shaw Park Rd
Weybourne Ct
Cedarbrook D
r
Rockmoor Trl
Wood For est Rd
Parliament St
Colle
ton D
r
Verney Dr
Penland D
r
Elaine C
ir
Hil lto
p C
irCra
wfor d
Cir
Mulberry St
Ballew
Dr
Beverly Rd
Suholden Dr
Seagrav
e Way
Cha
pman
CtLee
Ann D
r
Carrollton C
t
Pine Mnr
Guynelle Dr
Paxto
n C
ir
Rockmont Ln
Governors Ct
Kathryn
Ln
Hayworth
Dr
Paxton C
t
Stansbury Dr
High
broo
k Ct
Vicke
ry Way
:*
Project: Addison Heights Water Main Replacement
Program Number: W2263
Land Lots: As Shown
District: 16
Commission District: 3
LOCATION MAP
Phase 2
Phase 1
Phase 3
Page 21 of 205
Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:Stephen D. McCullers, P.E., Director
DATE: July 9, 2013
PURPOSE To approve a contract with Hydrostructures, PA for FY13 Sewer Cleaning and Internal Condition Assessment, Program No. S1100.
BACKGROUND
The Water System initiated a program of cleaning and video inspection of its wastewater collection system in 1987. The purpose of the program has been to identify, prior to failure, sewer lines where structural defects or other blockages might result in either overflows or the entry of infiltration/inflow into the system. The Water System has the basic equipment available to clean and inspect most of the system; however, specialized equipment is required to clean and televise large diameter pipes. The Water System has found it necessary to periodically contract with specialty companies for assistance in this work, most recently for the inspection of the large diameter Rottenwood and Sope Creek interceptors in 2005. The Water System has currently identified approximately 42,000 linear feet of pipe throughout the County which are in need of internal inspection but are beyond the capabilities of County equipment. Included are several sections downstream of existing pump stations where hydrogen sulfide is impacting concrete pipe; lower reaches of the Proctor Creek outfall upstream of the Northwest Water Reclamation Facility; portions of south Cobb where corrugated pipe appears to be deteriorating; and several other locations where partial blockages require aggressive mechanical cleaning. The information collected through the proposed contract will be used to determine future sewer renewal needs. Bids for construction were received on June 13, 2013, and the results of the bid were as
Comm. Dist.
All
Agenda Item Number. 3
Page 22 of 205
follows:
Hydrostructures, PA $915,251.00Video Industrial Services, Inc. $1,519,335.00Compliance Envirosystems, LLC $2,262,286.00
FUNDING Funding is available in the Water System’s Unidentified New/Replacement Sewer Lines Adopted CIP Budget for Fund 510, Department 500, Org 5755, Program No. S1100. Transfer from:
Unidentified New/Replacement Sewer Lines 510-500-5755-8005 S2503-Z $938,136.00
Transfer to:FY 13 Sewer Cleaning and Condition AssessmentProfessional Services 510-500-5755-6326 S1100-C $915,251.00Interest Expense on Retainage 510-500-5755-6613 S1100-A $4,580.00Contingency 510-500-5755-8810 S1100-T $18,305.00
Total $938,136.00
RECOMMENDATION The Board of Commissioners approve a construction contract with Hydrostructures, PA, in the amount of $915,251.00, for FY13 Sewer Cleaning and Internal Condition Assessment, Program No. S1100, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 3
Page 23 of 205
Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:Stephen D. McCullers, P.E., Director
DATE: July 9, 2013
PURPOSE To approve Change Order No. 1 (final) to the construction contract with Heavy Constructors, Inc. for Noonday Creek Water Reclamation Facility – Bridge Support Replacement, Program No. T1020.
BACKGROUND On February 28, 2012, the Board of Commissioners awarded Heavy Constructors, Inc. a contract to remove and replace 27 support structures on nine access bridges that span the aeration basins at the Noonday Creek Water Reclamation Facility. The construction has been completed at a cost of $253,687.79 or $11,062.21 less than the approved contract amount of $264,750.00. The decrease is due to final quantity adjustments.
Original Contract $264,750.00 Change Order No. 1 (final) ($11,062.21)RevisedContract $253,687.79
FUNDING
Comm. Dist. 3
Agenda Item Number. 4
Page 24 of 205
No additional funding is required for the Water System’s Noonday Creek WRF - Bridge Support Replacement for Fund 510, Department 500, Unit 5753, Program No. T1020.
Transfer from: Noonday Creek WRF – Bridge Support Replacement
Transfer to: Noonday WRF Miscellaneous Improvements
Decrease Encumbrance:GAE 500 510022812602 510-500-5753-8260 T1020-C $11,062.21
Construction- Change Order No. 1 (final) 510-500-5753-8260 T1020-C $11,062.21
Preliminary Estimates 510-500-5753-8005 T1503-Z $11,062.21
RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the construction contract with Heavy Constructors, Inc., a savings to the project in the amount of $11,062.21, for Noonday Creek Water Reclamation Facility – Bridge Support Replacement, Program No. T1020, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
ATTACHMENTS07092013 Noonday Creek WRF
Agenda Item Number. 4
Page 25 of 205
NOONDAY CREEK
WATER RECLAMATION
FACILITY
GR ITT ER S F.D.
Project
8 9
63
65 64
11
80
62
81 82 83
10
136 134135137
12
61
84
133
152 153
7
154 155
66
79
156
138
151
Shallowford Rd
Farm
Val ley Dr
Kings Crossing Dr
Patrick Dr
Rambling Rd
Dover
St
Helga Dr
Gettysburg Trl
Castleair Dr
Shalloway Dr
Jamie Way
Farm Ridge Dr
Dana Dr
Lincoln Dr
Helga Ct
Castle
air C
t
Rustic
Ridge Dr
Farm
Place Dr
Sharney Ln
Far m
s tead Ct
Starmist Ct
Hill F
arm
Dr
Watkin
s Glen
Dr
Glenmar Ct
Farm Creek RdHoofbeat Trl
Waybridge Ct
Hart Dr
Walt Ln
Ridgewald Ct
Battle
Ct
Shallow Ridge Ln
Buckli ne Ct
Abe Cir
Douglas D
r
Farm Hill Ct
Lake La
timer C
v
���575���575
Noonday Creek
Tate Creek
LOCATION MAP
:*Project: Noonday Creek WRF - Bridge Support Replacement
Program Number: T1020
Land Lots: 9, 10, 63, 64
District: 16th
Commission District: 3
Page 26 of 205
Cobb County Water System Stephen D. McCullers, P.E., Director
Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000
TO: David Hankerson, County Manager
FROM: Stephen D. McCullers, P.E., Director
This item has been electronically signed by:Stephen D. McCullers, P.E., Director
DATE: July 9, 2013
PURPOSE To approve Change Order No. 1 (final) to the construction contract with Lakeshore Engineering, LLC for Willeo Creek Pump Station Upgrade, Program No. S5021.
BACKGROUND On May 24, 2011, the Board of Commissioners awarded Lakeshore Engineering, LLC a contract for installation of an activated carbon absorber odor control unit, a venturi mixer with pump, a magnetic flow meter with vault, a jib crane, and other related work. The construction has been completed at a cost of $389,211.04 or $10,316.96 less than the approved contract amount of $399,528.00. The decrease is due to final quantity adjustments.
Original Contract $399,528.00 Change Order No. 1 (final) ($10,316.96)RevisedContract $389,211.04
FUNDING
Comm. Dist. 2
Agenda Item Number. 5
Page 27 of 205
No additional funding is required for the Water System’s Willeo Creek Pump Station Upgrade for Fund 580, Department 500, Unit 6953, Program No. S5021.
Transfer from:
Transfer to:
Decrease Encumbrance:GAE 500 580052411603 580-500-6953-8260 S5021-C $10,316.96
Willeo Creek Pump Station Upgrade Construction - Change Order No. 1 (final)580-500-6953-8260 S5021-C $10,316.96
Olley Creek OutfallPreliminary Estimates 580-500-6953-8005 S3019-Z $10,316.96
RECOMMENDATION The Board of Commissioners approve a Change Order No. 1 (final) to the construction contract with Lakeshore Engineering, LLC, a savings to the project in the amount of $10,316.96, for Willeo Creek Pump Station Upgrade, Program No. S5021, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSMap
Agenda Item Number. 5
Page 28 of 205
#
Project
Willeo Creek
274
229
230
292
275
273
228
291
293
Lower Roswell Rd
Timber Ridge Rd
Asheforde Dr
East B
ank Dr
Ashebark Ct
Ashebark Ln
East Point D
r
Jackson D
r
Asheforde Way
Asheview Ct
LOCATION MAP
:*
Project: Willeo Creek Pump Station Upgrade
Program Number: S5021
Land Lot: 274
District: 1st
Commission District: 2
Page 29 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., on one (1) parcel on Pisgah Road Sidewalk, Project No. E7010.
BACKGROUND
Pisgah Road Sidewalk is an approved fill-in-the-gaps project in the Sidewalks Component of the 2011 SPLOST Transportation Improvements Program (TIP). The project consists of the construction of approximately 3,220 feet of sidewalk and drainage improvements on the east side of Pisgah Road, from South Gordon Road to the entrance of Wallace Park. Additional easements are needed to construct this project. Right-of-way funding for this project is available in the 2011 SPLOST TIP Fund approved budget. Negotiations with the property owners are ongoing; however, in order to ensure project deadlines are met, the Department is requesting condemnation approval by the Board of Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review Committee, consisting of the Department’s Development Services, Right-of-Way and Construction staff, and the County’s Legal personnel, recommends condemnation actions be filed.
Comm. Dist. 4
Agenda Item Number. 6
Page 30 of 205
Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A. §32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking method. It is appropriate for the County to use this method for reasons including, but not limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.
FUNDING N/A
RECOMMENDATION The Board of Commissioners determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., authorize the commencement of condemnation proceedings on one (1) parcel on Pisgah Road Sidewalk, Project No. E7010; adopt a Resolution and Order in form substantially similar to the attached; and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSLocation Map
Resolution and Attachment 1 for Parcel 11
Agenda Item Number. 6
Page 31 of 205
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Y RIDG E
LN
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REEK
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GARDNER ST
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CT
PebblebrookHigh
WALLACEPARK
PROJECT:Pisgah Road SidewalkProject No. E7010
[
DATE:July 9, 2013
Notes: Commission District 4
Cobb CountyDepartment of Transportation
LOCATION MAP
k
End Project
Begin Project
Parcel 11
Page 32 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To accept a Highway Deed from the National Park Service, through the United States Department of the Interior, for the acquisition of rights-of-way and easements on SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road, State Project No. STP00-0004-00(449), State P. I. No. 0004449, Cobb County Project No. D3340.
BACKGROUND
SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road is an approved intersection safety and operational improvements project in the 2005 SPLOST Transportation Improvements Program (TIP), and is an approved project in the Atlanta Regional Commission (ARC) PLAN 2040 Regional Transportation Plan, designated as State Project No. STP00-0004-00(449), State P.I. No. 0004449, and ARC Project No. CO-323. On June 26, 2012, the Board of Commissioners approved a Contract for Acquisition of Right-of-Way with Georgia Department of Transportation (GDOT). Under the terms of this Contract, the County agrees to purchase required rights-of-way for this project, without cost to GDOT, in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, Public Law 91-646 and Georgia Law 1972, p. 931, and in accordance with the Relocation Assistance Manual prepared by GDOT. Upon completion of the project, the rights-of-way purchased on SR360/Powder Springs Road will be incorporated into GDOT’s roadway system. As part of this project, the County must acquire rights-of-way and easements on the Kennesaw Mountain National Battlefield Park, identified as Parcel 3 on the Project plans. The terms and conditions of the Highway Deed are acceptable to the Department and have been approved by the County Attorney's Office.
Comm. Dist.
1, 4
Agenda Item Number. 7
Page 35 of 205
FUNDING N/A
RECOMMENDATION The Board of Commissioners authorize acceptance of a Highway Deed from the National Park Service, through the United States Department of the Interior, for the acquisition of rights-of-way and easements on Parcel 3 on SR360/Powder Springs Road at Cheatham Hill Road/Callaway Road, State Project No. STP00-0004-00(449), State P. I. No. 0004449, Cobb County Project No. D3340; and authorize the Chairman to execute the necessary documents.
ATTACHMENTSLocation Map
Highway Deed to be provided under separate cover
Agenda Item Number. 7
Page 36 of 205
Marietta
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CHEA
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KENNESAWMTN NATLBTL PARK
PROJECT:SR360/Powder Springs Road at Cheatham Hill Road/Callaway RoadProject No. D3340 [
DATE:June 25, 2013
Notes: Commission District 1 and 4
Cobb CountyDepartment of Transportation
LOCATION MAP
Project Location
k
Page 37 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director Rob Hosack, Director, Community Development
This item has been electronically signed by:Faye DiMassimo, Director Rob Hosack, AICP, Director
DATE: July 9, 2013
PURPOSE To authorize the renaming of a section of Townpark Lane as Townpark Way in association with construction of Skip Spann Connector, State P.I. No. 0010157, Cobb County Project No. E4010.
BACKGROUND
Skip Spann Connector is an approved thoroughfare improvements project in the 2011 SPLOST Transportation Improvements Program. This project consists of a new roadway with a grade separation over I-75, connecting Frey Road to Townpark Lane. The project also includes slip ramps connecting the I-75 southbound exit ramp to Frey Road, and Busbee Drive to the I-75 northbound entrance ramp. On April 24, 2012, the Board of Commissioners approved the naming of the proposed connecting roadway, between Frey Road and Busbee Drive, to Skip Spann Connector. As part of the construction of Skip Spann Connector, a portion of Townpark Lane will be relocated to intersect the new roadway at its intersection with Busbee Drive. A portion of Townpark Lane will remain open as a local access road to existing businesses and will need to be renamed. The Department of Transportation and Community Development Agency request authorization to rename the western most section of Townpark Lane as Townpark Way. This roadway, from Busbee Drive to the relocated Townpark Lane, will be used as a local access road following completion of Skip Spann Connector.
Comm. Dist.
3
Agenda Item Number. 8
Page 39 of 205
FUNDING N/A
RECOMMENDATION The Board of Commissioners authorize the renaming of a section of Townpark Lane as Townpark Way in association with construction of Skip Spann Connector, State P.I. No. 0010157, Cobb County Project No. E4010.
ATTACHMENTSLocation Map
Agenda Item Number. 8
Page 40 of 205
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KennesawState
University
CHASTAIN RD
GEORGE BUSBEE PKWYFREYRD
TOWNPARK DR
BARRETT LAKES BLVD
BUSBEE DR
GUTENBERG DR
CAMPU
S LOOP RD
PAULDING AVE
BARTOW AVE
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NAPL
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TOWN PARK LN
PROJECT:Skip Spann Connector (a/k/a Busbee/Frey Connector)Project No. E4010
[
DATE:July 9, 2013
Notes: Commission Districts 1 and 3
Cobb CountyDepartment of Transportation
LOCATION MAP
k
Existing SectionTown Park LaneTo Be Relocated
Relocated Section ofTown Park LaneTo Be NamedTown Park Way
SKIP SPANN CONN
Town Park LaneContinues and Connectsto Skip Spann Connector
New RoadwaySkip Spann Connector
Page 41 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To authorize the installation of a new traffic signal by the City of Kennesaw at the intersection of Old 41 Highway and Stanley Road.
BACKGROUND The City of Kennesaw is currently in the design phase of a SPLOST project to widen Old 41 Highway, from Ernest Barrett Parkway to Cobb Parkway, to a five-lane section. The County completed a traffic study on the intersection of Old 41 Highway and Stanley Road in 2005 and recommended the installation of a traffic signal when the City made improvements to the intersection, including the addition of a northbound left turn lane. Construction of the traffic signal will be 100 percent funded by the City of Kennesaw. The County will be responsible for the ongoing operation and maintenance of the traffic signal once installed. Funding for the operation and maintenance of the traffic signal is available in the Department's FY13 approved Operating Budget.
FUNDING N/A
RECOMMENDATION The Board of Commissioners authorize the installation of a new traffic signal by the City of Kennesaw at the intersection of Old 41 Highway and Stanley Road.
ATTACHMENTSLocation Map
Comm. Dist. 1
Agenda Item Number. 9
Page 42 of 205
Kennesaw
£¤41
!(3
R IDEN
OUR B LVD
STAN
CRES TT R
CE
LE YLA NDDRWHEELER B LVD
DOLCETTO TRCE
ANNA RUBY LN
COLLINS RD
JONE
S ST
S TANWOODDR
OAKRID GE DR
DUKESCRE EK
D R
BARRETT KNO LL CIR
ATTIC
PKWY
MOUNTAIN
RSRV
S ILVANER AVETAYNTON
CIR
WOOD SF OR D R D
HEYFORD C IR
ELLISONLAKES DR
ELL ISO NLA
KES
D R
SH OUP CT
HEIG
HTS C IR
J OH N STON PKWY
BAR RE TT KNOLLCI R
LA NKF ORD W AY
HOOD PKW Y
H OOD
PKWYSTANLEY RD
ERNEST BARRETT PKWYVA
UGH N
RD
COBB PKWY
ROBERTS BLVD
BARRETT PARK DR
O LD4 1
HWY
NORTH ROBERTS RD
PROJECT:Old 41 Highway atStanley RoadSignal Installation
[
DATE:July 9, 2013
Cobb CountyDepartment of Transportation
LOCATION MAP
k
ProjectLocation
Notes: Commission District 1Page 43 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve a Transit Content License Agreement with Google, Inc., to facilitate trip planning for Cobb Community Transit riders.
BACKGROUND
Trip planning tools are important for Cobb Community Transit (CCT) riders. Currently CCT provides route maps and schedules at locations throughout the County, on the County web site, and on placards at bus stops to assist riders with their trip planning needs. With the completion of the Automatic Vehicle Location (AVL) project, CCT can now offer improved trip planning tools through desktop and mobile computer devices (including smart phones), potentially making trip planning more accessible and efficient for CCT riders. On September 27, 2011, the Board of Commissioners approved a contract with Digital Recorders, Inc., for the purchase and installation of an AVL system for CCT. One of the requirements for the AVL project was development of an accurate route, bus stop, and schedule database for the complete CCT system. The AVL system is currently in operation. On December 11, 2012, the Board approved an Open Transit Data Intergovernmental Agreement with the Atlanta Regional Commission (ARC) to provide CCT operations, performance and other data for publication in the ARC Regional Transit Data Warehouse (RTDW). The benefits of participation in the RTDW include improved customer service, greater operational transparency, a more interconnected regional transit system, and potential innovation through freelance web development of state of the art software applications for use by the general public. The Open Transit Data agreement requires CCT data to conform to General Transit Feed Specification (GTFS), which is a commonly used standard in the United States to represent transit schedule and route information. One of the more commonly used applications includes transit trip planning in Google Transit, which can be accessed from the
Comm. Dist.
Agenda Item Number. 10
Page 44 of 205
same internet application as road trip planning in Google Maps. On May 14, 2013, the Board approved Supplemental Agreement No. 1 to the contract with Clever Devices, Ltd., successor-in-interest to Digital Recorders, Inc., for the modification of CCT AVL system data files to support web-based trip planning tools, and specifically provide a GTFS software extraction tool. As a result, the CCT GTFS data is now hosted by ARC in the RTDW and is available for web-based trip planning. Details for action requested are as follows: One of the most commonly used trip planning tools is Google Maps. In order to leverage the Google trip planning tool to provide CCT riders with effective transit trip planning tools, the Department recommends approval of the Transit Content License Agreement required by Google, Inc. Trip planning for the MARTA system is already available in Google Transit. The addition of CCT to Google Transit will greatly enhance regional transit trip planning for passengers utilizing both transit providers. The County Attorney’s office has reviewed the Agreement.
FUNDING N/A
RECOMMENDATION The Board of Commissioners approve a Transit Content License Agreement with Google, Inc., to facilitate trip planning for Cobb Community Transit riders, and authorize the Chairman to execute the necessary documents.
ATTACHMENTSTransit Content License Agreement
Agenda Item Number. 10
Page 45 of 205
TRANSIT CONTENT LICENSE AGREEMENT
Google Confidential - – Transit Content License Agreement (v2.0)
1
This Transit Content License Agreement (“Agreement”) is entered into by and between Google Inc. (“Google”) with an
address at 1600 Amphitheatre Parkway, Mountain View, CA, 94043 and with an address at (“Licensor”). This
Agreement will be effective as of the date signed by Google (the “Effective Date”).
1. LICENSED CONTENT.
1.1 License. Licensor hereby grants to Google a perpetual,
worldwide and royalty-free right and license to (i) use, copy, distribute, store (electronically or otherwise), create derivative works based on, publicly perform (including but not limited to by digital audio transmission) and publicly display the data, materials and content provided to Google by Licensor during the Term of this Agreement, including, without limitation, all text, data, images, materials and other content related to schedules, fares, location and general availability of public transportation, and any updates, refreshes, corrections and other modifications (“Updates”) thereto provided to Google by Licensor (“Licensed Materials”), and (ii) allow end users who access or use Google Services (“End Users”) to access and use the Licensed Materials through the
Google Services. Licensor hereby grants to Google worldwide, non-exclusive, non-transferable, royalty-free right and license to use the various service marks, trademarks, company names, trade names, and logos (“Licensor Marks”) in connection with
the Licensed Materials in the Google Services during the Term of this Agreement. “Google Services” shall mean Google’s
products and services, including, without limitation, any products and services accessible through any Web site located at a Google-owned domain, including all sub-domains and directories thereof, and all successor sites thereto (the “Google Sites”) and
any Google syndication sites and services. Google may use consultants and other contractors in connection with the performance of obligations and exercise of rights under this Agreement, provided that such consultants and contractors will be subject to the same obligations as Google. The license granted hereunder may not be sublicensed by Google, except to its affiliates and its syndication partners in connection with their use of the Google Services.
1.2 Reservation of Licensor Rights. Except for the rights and
licenses granted hereunder, as between the parties, Licensor retains any right, title and interest in and to the Licensed Materials and Licensor Marks in accordance with and subject to applicable law.
1.3 Reservation of Google Rights. Notwithstanding anything to
the contrary, Licensor understands and agrees that nothing in this Agreement will prevent or restrict Google from using materials and content Google obtains from a source other than Licensor.
2. DELIVERY AND FORMAT OF LICENSED CONTENT
2.1 Delivery; Access. Within fourteen (14) days after the
Effective Date (or upon such other date mutually agreed upon by the parties), Licensor will make the Licensed Materials available to Google in accordance to the format and specifications set forth in Google's transit feed specifications as updated by Google from time to time, the current version of which is located at
http://code.google.com/transit/spec/transit_feed_specification.htm or some other mutually agreeable format and specifications. Without limiting the foregoing, any such electronic format will enable Google to securely and efficiently access and download all such Licensed Materials in a format and manner mutually agreed upon by the parties.
2.2 Updates; Refreshes. Licensor shall provide Updates to the
Licensed Materials (the Updates together with the Licensed Materials, the “Updated Licensed Materials”) on a regular basis,
and make the Updated Licensed Materials available to Google in the manner pursuant to Section 2.1 hereof. Licensor shall ensure that the Updates and the Updated Licensed Materials made available to Google hereunder will be the same as and are as current as the corresponding data, materials and content that Licensor (or the entities originating the Updates and the Updated Licensed Materials in the event that Licensor is an aggregator of licensed materials provided by other entities) makes available to its users and for its operations and procedures.
2.3 Display. The rights granted to Google herein include the
right to display the Licensed Materials on Google Services, Google Sites and Google syndication partner sites, as determined by Google in its sole discretion; provided that, notwithstanding anything to the contrary, nothing in this Agreement obligates Google to make available to End Users any or all of the Licensed Materials. Google will have the sole right to determine the placement and location of the selected Licensed Materials through the Google Services. For the sake of clarity, Google retains sole discretion with respect to the look and feel, display and operation of the Google Services. In consideration of the rights granted hereunder, Google may elect to display branding and attribution of Licensor (or the entities originating the Licensed Materials in the event that Licensor is an aggregator of licensed materials provided by other entities) on its Google Services. This Agreement does not affect any right that either party would have had, or shall have, independent of the Agreement including but not limited to rights under the U.S. Copyright Act or analogous laws in other jurisdictions.
3. WARRANTIES AND DISCLAIMER. Each party
represents and warrants that it has full power and authority to enter into the Agreement. Licensor represents and warrants that: (a) the Licensed Materials and Licensor Marks do not infringe any third party patent, trademark or copyright or misappropriate any trade secret or violate any right of privacy or right of publicity or other legal right of any person; (b) Licensor has obtained and will maintain throughout the Term all rights, authorizations and licenses, if any, that are required in order for it to grant the rights and licenses granted hereunder and for Google to use the Licensed Materials and Licensor Marks as permitted herein; and (c) the Licensed Materials provided to Google will not contain any viruses, worms, Trojan horses or other similar harmful components. In the event that Licensor is an aggregator of licensed materials provided by other entities, Licensor also represents and warrants that it has the full power and authority or has entered into agreements to ensure that the originating entities of the Licensed Materials comply with the applicable provisions of this Agreement, including, without limitation, the confidentiality obligations set forth in Section 6. Except as expressly provided
Page 46 of 205
TRANSIT CONTENT LICENSE AGREEMENT
Google Confidential - – Transit Content License Agreement (v2.0)
2
for herein, NEITHER PARTY MAKES ANY OTHER WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR USE AND NONINFRINGEMENT.
4. INDEMNIFICATION. To the extent permitted by law,
Licensor will indemnify, defend and hold harmless Google, its affiliates, contractors, licensees, and syndication partners, and any of their respective officers, directors, employees and agents, from and against any third party claim based upon or otherwise arising out of: (a) a claim alleging facts that would constitute a breach of Licensor’s representations, warranties or obligations hereunder, or (b) Google’s authorized use of any Licensed Materials. Google will: (i) promptly notify Licensor of such claim, (ii) provide Licensor with reasonable information, assistance and cooperation in defending the lawsuit or proceeding, and (iii) give Licensor full control and sole authority over the defense and settlement of such claim, subject to Google’s approval of any such settlement, which approval will not be unreasonably withheld or delayed.
5. LIMITATION OF LIABILITY. EXCEPT FOR (A)
LICENSOR’S INDEMNIFICATION OBLIGATIONS UNDER SECTION 4, AND (B) BREACHES OF CONFIDENTIALITY UNDER SECTION 6, (I) NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOST DATA, LOST PROFITS, LOST REVENUE OR COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY, INCLUDING BUT NOT LIMITED TO CONTRACT OR TORT (INCLUDING PRODUCTS LIABILITY, STRICT LIABILITY AND NEGLIGENCE), AND WHETHER OR NOT SUCH PARTY WAS OR SHOULD HAVE BEEN AWARE OR ADVISED OF THE POSSIBILITY OF SUCH DAMAGE AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY STATED HEREIN, AND (II) IN NO EVENT SHALL EITHER PARTY’S LIABILITY FOR ANY CLAIM ARISING OUT OF THIS AGREEMENT EXCEED ONE THOUSAND DOLLARS ($1,000). The parties agree that (i) the mutual agreements made in this Section reflect a reasonable allocation of risk, and (ii) that each party would not enter into the Agreement without these limitations on liability.
= 6. CONFIDENTIALITY; PR. In connection with
performance of its obligations hereunder, a party (the “Discloser”) may disclose to the other party certain information it considers confidential and/or proprietary (“Confidential Information”) to the other party (the “Recipient”) including, but
not limited to, tangible, intangible, visual, electronic, present, or future information such as: (a) trade secrets; (b) financial information, including pricing; (c) technical information, including research, development, procedures, algorithms, data, designs, and know-how; (d) business information, including operations, planning, marketing interests, and products; and (e) the terms of this Agreement and the discussions, negotiations and proposals
related thereto. The Recipient will only have a duty to protect Confidential Information disclosed to it by the Discloser: (1) if it is clearly and conspicuously marked as “confidential” or with a similar designation; (2) if it is identified by the Discloser as confidential and/or proprietary before, during, or promptly after presentation or communication; or (3) if it is disclosed in a manner in which the Discloser reasonably communicated, or the Recipient should reasonably have understood under the circumstances that the disclosure should be treated as confidential, whether or not the specific designation "confidential" or any similar designation is used. Recipient shall not disclose or cause to be disclosed any Confidential Information of Discloser, except to those employees, agents, representatives, or contractors of the parties who require access to the Confidential Information to perform under this Agreement (“Authorized Personnel”) and who are bound by
written agreement not to disclose third-party confidential or proprietary information disclosed to Recipient, or as such disclosure may be required by law or governmental regulation. Furthermore, Recipient agrees to be responsible for any act and/or omission of any Authorized Personnel in breach of this Section. Recipient shall protect the Confidential Information of Discloser by using the same degree of care, but no less than a reasonable degree of care, that it uses to protect its own confidential information of a like nature to prevent its unauthorized use, dissemination or publication to any unauthorized third parties. A party's Confidential Information shall not include information that: (i) is or becomes publicly available through no act or omission of Recipient; (ii) was in the Recipient's lawful possession prior to the disclosure and was not obtained by Recipient either directly or indirectly from the Discloser; (iii) is lawfully disclosed to the Recipient by a third party without restriction on Recipient's disclosure, and where Recipient was not aware that the information was the confidential information of Discloser; or (iv) is independently developed by the Recipient without violation of this Agreement. Recipient may disclose Confidential Information solely as needed to comply with a court order, subpoena, or other government demand (provided that Recipient first notifies Discloser and gives Discloser the opportunity to challenge such court order, subpoena, or government demand). Each party acknowledges that damages for improper disclosure of Confidential Information may be irreparable; therefore, the injured party is entitled to seek equitable relief, including temporary restraining order(s) or preliminary or permanent injunction, in addition to all other remedies, for any violation or threatened violation of this Section. A Recipient’s duty to protect Confidential Information expires five (5) years from the date of disclosure. Neither party will issue any public announcement regarding this Agreement without the other party’s prior written approval. Notwithstanding the foregoing, Google may include the Licensor’s marks, names and logos in presentations, marketing materials, and customer lists (which includes, without limitation, customer lists posted on Google’s Sites and screen shots of Licensor’s implementation of the Services). Upon Licensor’s request, Google will furnish Licensor with a sample of such usage.
7. TERM AND TERMINATION.
7.1 Term. Unless terminated earlier in accordance with this
Agreement, this Agreement will begin on the Effective Date and expire twenty-four (24) months thereafter (the “Initial Term”) and
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TRANSIT CONTENT LICENSE AGREEMENT
Google Confidential - – Transit Content License Agreement (v2.0)
3
will automatically renew for additional one (1) year terms unless Google notifies Licensor of its intent to not renew at least sixty (60) days prior to the end of the then current term (the Initial Term and all such renewal terms, collectively, the “Term”).
7.2 Termination. Either party may terminate this Agreement: (a)
immediately upon written notice to the other party if (1) the other party files a petition for bankruptcy, becomes insolvent, or makes an assignment for the benefit of its creditors, or a receiver is appointed for the other party or its business, or (2) the other party breaches Section 6 of this Agreement (Confidentiality); or (b) if the other party materially breaches any material term or condition of this Agreement and fails to cure such breach within thirty (30) days after receiving written notice thereof. Google may terminate this Agreement immediately upon written notice to Licensor if Licensor breaches its representations and warranties in Section 3 of this Agreement (Warranties and Disclaimer). Google may terminate this Agreement upon seven (7) days’ prior written notice to Licensor if Google determines that the quality and/or integrity of the Licensed Materials is inaccurate, outdated or otherwise not consistent with Google’s standards of quality and integrity.
7.3 Effect of Termination, Expiration. Sections 1.2, 1.3, and 3
through 8 will survive any termination or expiration of this Agreement. For the sake of clarity, beyond any termination or expiration of this Agreement, nothing in this Agreement prohibits Google from using any data, information or other facts contained in the Licensed Content that has been independently verified.
8. MISCELLANEOUS. Each party will comply with all
laws, rules and regulations, if any, applicable to it in connection with the performance of its obligations under the Agreement. All notices will be in English and in writing and (a) if sent to Licensor to the address identified above and (b) if sent to Google to: Google Inc., Attn: Legal Department, 1600 Amphitheatre Parkway, Mountain View, CA 94043. Notice will be deemed given (i) upon receipt when delivered personally, (ii) upon written verification of receipt from overnight courier, (iii) upon verification of receipt of registered or certified mail or (iv) upon verification of receipt via facsimile, provided that such notice is also sent
simultaneously via first class mail. Licensor will not assign or otherwise transfer its rights or delegate its obligations under the Agreement, in whole or in part, without the prior written consent of Google; and any attempt to do so will be null and void. The laws of California, excluding its choice of law rules, and applicable federal U.S. laws will govern the Agreement. Each party agrees to submit to the personal and exclusive jurisdiction of the courts located in Santa Clara County, California. The parties specifically exclude from application to the Agreement the United Nations Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transactions Act. The Agreement supersedes any other prior or collateral agreements, whether oral or written, with respect to the subject matter hereof. Any modifications to this Agreement must be made in a writing executed by authorized representatives of both parties, or by Licensor’s online acceptance of updated terms, and must reference this Agreement. The failure to require performance of any provision will not affect a party’s right to require performance at any time thereafter; nor will waiver of a breach of any provision constitute a waiver of the provision itself. If any provision is adjudged by a court of competent jurisdiction to be unenforceable, invalid or otherwise contrary to law, such provision will be interpreted so as to best accomplish its intended objectives and the remaining provisions will remain in full force and effect. The parties hereto are and will remain independent contractors and nothing herein will be deemed to create any agency, partnership, or joint venture relationship between the parties. Neither party will be deemed to be an employee or legal representative of the other nor will either party have any right or authority to create any obligation on behalf of the other party. Neither party will be liable for failing or delaying performance of its obligations (except for the payment of money) resulting from any condition beyond its reasonable control, including but not limited to, governmental action, acts of terrorism, earthquake, fire, flood or other acts of God, labor conditions, power failures, and Internet disturbances. The Agreement is not intended to benefit, nor will it be deemed to give rise to, any rights in any third party. The Agreement will be binding on and inure to the benefit of each of the parties and their respective successors and assigns.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives.
Licensor: Google Inc.
Signature Signature Printed Name Printed Name Title Title Date Date
Page 48 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director Paul Ruth, Director, Information Systems
This item has been electronically signed by:Faye DiMassimo, Director Paul W. Ruth, Director
DATE: July 9, 2013
PURPOSE To authorize the creation of three staff positions to facilitate a Cobb Community Transit reorganization, to include one Business Analyst, one Accountant I, and one Systems Administrator.
BACKGROUND
The Internal Audit Division recently concluded a review of Cobb Community Transit’s (CCT) controls over revenue recognition of the CCT Breeze card program and made recommendations to strengthen the controls over all revenue generated by CCT. Internal Audit determined that there was not a process to independently validate the completeness or accuracy of funds received through the Breeze card program, that contract management practices should be established, and further improvements should be made as identified. Several of the recommendations supported the identification of staffing resources necessary to develop and implement the validation process and appropriate contract management operations. Staff from Finance, Internal Audit, Human Resources, Information Services, and Cobb DOT as well as CCT reviewed these staffing requirements alongside the current organization of CCT and developed a recommendation that includes a reorganization of existing positions and necessary new positions under three primary functions: Planning/Mobility Services, Operations, and Business/Financial Management reporting to the Transit Division Manager. As CCT performs a large volume of transactions related to patron activity as well as Breeze partnership functions with MARTA and GRTA, the additional work effort required includes process analysis, contract management, implementation, as well as ongoing management coordination with external agencies. To successfully support the work effort and as current staffing is inadequate to perform necessary activities both from a capacity and expertise basis, three additional positions were deemed necessary to insure the proper business and financial
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Agenda Item Number. 11
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management of CCT operations. Two of the three positions, the Accountant I and Systems Administrator positions, will be funded through identified transit grants. The Business Analyst position will be funded through available Transit budget savings for the remainder of FY13 and through the FY14 budget adoption process. An Engineer IV position budgeted in CCT for FY13 was reassigned to the General Fund in October of 2012, providing current year savings negating any budgetary impact to the personnel services budget in FY13. The Systems Administrator position will be assigned and housed at CCT but will report to Cobb County Information Services. All other positions will report to CCT under the direction of the Transit Division Manager.
IMPACT STATEMENT The Accountant I and Systems Administrator positions will be funded by Federal Transit Administration (FTA) FY13 Section 5307 Grant No. GA-90-X323. Additional apportionment funding has become available subsequent to the initial apportionment approved by the Board on March 26, 2013. An amendment to apply for, accept and appropriate this additional funding will be presented to the Board in August 2013. If grant funding for these two positions ceases, the positions will be eliminated. The Business Analyst position will be funded in FY13 within Transit’s existing personnel budget. The increase to Transit’s FY14 budget due to the addition of the Business Analyst position will be offset by the reassignment of the Engineer IV position currently budgeted in the FY13 Transit budget; funding for the Engineer IV position will be budgeted in the General Fund for FY14.
FUNDING Funding for the Business Analyst position for the remainder of FY13 will come from current budgetary savings and funding for FY14 will be included in the FY14 adopted budget. Funding for both the Accountant I position and the Systems Administrator position will be available in the FTA FY13 amended Grant No. GA-90-X323. Federal funding will provide 50 percent of personnel costs for these two positions. The required local match of 50 percent is available as previously approved by the Board.
RECOMMENDATION The Board of Commissioners authorize the creation of three staff positions to facilitate a Cobb Community Transit (CCT) reorganization to include one Business Analyst, grade 59, to be effective immediately, one Accountant I, grade 48, and one Systems Administrator, grade 58, both to be effective September 1, 2013.
Agenda Item Number. 11
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Cobb County Parks, Recreation & Cultural Affairs Eddie Canon, Director
1792 County Services Parkway Marietta, Georgia 30008-4026 (770) 528-8800 / fax: (770) 528-8813
TO: David Hankerson, County Manager
FROM: Eddie Canon, Director
This item has been electronically signed by:Eddie Canon, Director Jackie R. McMorris, Director of Public Services
DATE: July 9, 2013
PURPOSE To approve a seven month extension to the Fellton Property Caretaker Agreement between Cobb County and Ellen Savage which allows her to continue to serve in the capacity of caretaker of the Fellton Property.
BACKGROUND The County became trustees of the Fellton property in 2007. The site consists of eighteen acres which are mostly wooded and has an improved structure (the Property). The Property is located on Johnson Ferry Road north of Paper Mill Road. Ms. Savage lives in an apartment on the Property and served as the caretaker/caregiver to Mrs. Fellton until her death. She continued in the role as caretaker when the County entered into an agreement with her effective January 1, 2007 to December 31, 2007. The agreement was renewed for the 2008, 2009, 2010, 2011 and 2012 calendar years in the annual amount of $15,600. On December 11, 2012, the Board of Commissioners approved an extension of the contract beginning January 1, 2013 and ending June 30, 2013. Her duties include general maintenance of the buildings and grounds. Cobb County would like to extend the agreement with Ms. Savage. An Amendment to the Agreement will provide a seven month extension, and all current provisions will remain in place and binding, including the right of either party to terminate the Agreement with thirty days prior notice. The Fellton Property Caretaker Agreement has been reviewed and approved as to form by the Cobb County Legal Department.
FUNDING
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Agenda Item Number. 12
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Funding is available in the Parks Operating Budget as follows: 010-105-3200-3319-6326 $9,100.00
RECOMMENDATION The Board of Commissioners approve a seven month extension to the Fellton Property Caretaker Agreement with Ellen Savage, in the amount of $9,100.00, to continue to serve as caretaker for the Fellton Property, beginning July 1, 2013 and ending January 31, 2014, and further authorize the County Manager to execute the necessary documents. ATTACHMENT Caretaker Agreement with Ellen Savage to be provided under separate cover.
Agenda Item Number. 12
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Cobb County Information Services Paul W. Ruth, Director
100 Cherokee Street, Suite 520 Marietta, Georgia 30090-7000 (770) 528-8700 / fax: (770) 528-8706
TO: David Hankerson, County Manager
FROM: Paul W. Ruth, Director
This item has been electronically signed by:Paul W. Ruth, Director
DATE: July 9, 2013
PURPOSE To approve an agreement with Harvest Technology Group, Inc. for an upgrade to the OnBase Document Management System to include intelligent data capture.
BACKGROUND
Enterprise Document Management was an approved capital project in the Information Services FY 2007 budget. The primary goal of the project was to implement a comprehensive content management, document imaging, and records management solution that could be leveraged enterprise-wide. Since that time, the OnBase Document Management System has grown into the largest application used throughout the County. OnBase is being used by DOT, Water, Fire, Sheriff, Community Development, and judicial departments. In FY 13, additional funds were approved for an upgrade to OnBase which would improve the functionality of the system by adding features such as public Web access, intelligent data capture, workflow management, agenda management, and records management. A Request for Proposals for an upgrade of the OnBase system with rollout to additional departments was advertised in The Marietta Daily Journal on March 1, March 8, March 15, and March 22, 2013. Proposals were opened on March 28, 2013. Proposals were received from three firms. An evaluation committee comprised of members from the Finance Department, Human Resources Department, Water System, and Information Services reviewed the proposals. Harvest Technology Group, Inc. was selected as the top-ranked proposer based upon receiving the highest overall score from the selection committee for project planning, vendor knowledge, proposer reputation and ability, meeting the criteria of the RFP and costs of acquisition, operation, and maintenance. Additionally, the Department advertised a Request for Proposals for intelligent data capture in
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The Marietta Daily Journal on December 28, 2012, January 4, January 11, and January 18, 2013. Proposals were opened on January 24, 2013. Proposals were received from seven firms. An evaluation committee comprised of members from the Finance Department, Water System, and Information Services reviewed the proposals. Once again, Harvest Technology Group, Inc. was selected as the top-ranked proposer based on system functions, ease of use, transmission of data, proposer reputation and ability, meeting the criteria of the RFP, and costs of acquisition, operation, and maintenance. The Department requests approval of an agreement, in an amount not to exceed $1,252,668.00, with Harvest Technology Group, Inc. to provide the OnBase system upgrade and intelligent data capture. Funding is available from the $3.2 million the Board of Commissioners approved for Technology Infrastructure Projects with additional funds available from the Transportation SPLOST and Water funds.
FUNDING Available in the Information Services Capital Projects Fund 380: Technology Infrastructure Projects 380-035-4482-8676 (Prof Svcs) $1,000,000.00 Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:
Available in the Water System's Miscellaenous Professional Services Program Adopted CIP Budget for Fund 510, Department 500, Unit 5752, Program No. C0113, with the following budget transfer:
Transfer from: 345-050-E000-E000-8761-E0000-C (Construction) $183,428.00
Transfer to: 345-050-E000-E000-8676-E0000-P (Prof Svcs) $183.428.00
Transfer from:
Miscellaneous Professional Services Program Preliminary Estimates
510-500-5752-8005-C0113-Z $69,240.00
Transfer to:
Onbase Module Impl & Expansion Computer Software
510-500-5752-8675-C0131-P $69,240.00
Agenda Item Number. 13
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RECOMMENDATION The Board of Commissioners approve an agreement with Harvest Technology Group, Inc., in an amount not to exceed $1,252,668.00, for an upgrade to the OnBase Document Management System to include intelligent data capture, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 13
Page 55 of 205
Cobb County Information Services Paul W. Ruth, Director
100 Cherokee Street, Suite 520 Marietta, Georgia 30090-7000 (770) 528-8700 / fax: (770) 528-8706
TO: David Hankerson, County Manager
FROM: Paul W. Ruth, Director
This item has been electronically signed by:Paul W. Ruth, Director
DATE: July 9, 2013
PURPOSE To approve a capital lease with Dell Financial Services to finance the replacement of up to 35 personal computers in the fourth quarter of FY13.
BACKGROUND On October 12, 2010, the Board of Commissioners approved renewal of a contract with Dell Marketing LP for lease/purchase of personal computer (PC) equipment and services. The lease supplements signed under this contract arrangement are considered capital leases because we will own the PC’s at the end of the 4-year lease term. In FY 11, the Board approved three capital leases with Dell for replacement of up to 2,315 PC’s. The actual number ordered in FY 11 was 2,141. In FY 12, the Board approved quarterly lease agreements to finance up to 1,240 PC’s. The actual number ordered in FY 12 was 1,212. On October 9, 2012, the Board approved a capital lease with Dell in an amount not to exceed $205,000 to finance the replacement of up to 210 PC’s in the first quarter on FY 13. The actual number ordered in the first quarter was 199. On December 11, 2012, the Board approved a capital lease with Dell in an amount not to exceed $150,200.00 to finance the replacement of up to 155 PC’s. The actual number ordered was 123. On March 12, 2013, the Board approved a capital lease with Dell in an amount not to exceed $57,100.00 to finance the replacement of up to 63 PC’s. The actual number ordered was 63. Board authorization is requested to proceed with a capital lease with Dell Financial Services in an amount not to exceed $35,000.00 to finance the replacement of up to 35 PC’s in the fourth quarter of FY 13.
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IMPACT STATEMENT Debt service payments for FY 13 are estimated to be $1,460.00. Funding for FY 13 debt service payments was approved in the FY 13 capital projects budget for PC Capital Leases, Unit 4534. Debt service payments for FY 14 are estimated to be $8,760.00. Funding for FY 14 debt service payments has been requested in the FY 14 capital projects budget for PC Capital Leases, Unit 4534. Funding for FY 15 and beyond will be requested in the capital projects budget for PC Capital Leases in future budget cycles.
FUNDING A capital lease in an amount not exceed $35,000.00 will provide funding for replacement of the PC’s. The capital lease proceeds revenue and the corresponding expenses will be appropriated as follows:
Funding for FY 13 debt service payments is available in the Capital Budget for PC Capital Leases.
Increase Revenue 380-035-4534-4919 (Proceeds) $35,000.00
Increase Expense 380-035-4534-8420 (Computer Equip)$35,000.00
RECOMMENDATION The Board of Commissioners approve a capital lease with Dell Financial Services, in an amount not to exceed $35,000, to finance the replacement of up to 35 personal computers in the fourth quarter of FY13, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 14
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Cobb County Property Management Department John A. Reida, Director
1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148
TO: David Hankerson, County Manager
FROM: John A. Reida, Property Management Director Faye DiMassimo, Transportation Agency Director
This item has been electronically signed by:John A. Reida, Director Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., for design services for the new Mobility Center located at 431 Commerce Park Drive, Project No. 4832, MIS Contract No. 000441.
BACKGROUND
On January 12, 2010, the Board of Commissioners authorized the Department of Transportation to issue a Request for Proposals (RFP) for design services for the new Paratransit Facility, now known as the Mobility Center, located at the Cobb Community Transit (CCT) Multi-Use Transit Center, utilizing Selection Process 2 (Competitive Proposals) of the Policy for the Procurement of Professional Services, as amended by the Board on December 20, 2011. On February 9, 2010, the Board amended the above referenced Board action and authorized the Department to issue the RFP utilizing Selection Process 1 (Qualification Based). Proposals were received on March 25, 2010, with 14 firms responding. A selection committee reviewed the proposals and ranked the three top qualified firms. On May 11, 2010, the Board approved the ranking of the three most qualified firms and authorized negotiations for final scope and fee with Niles Bolton Associates, Inc., the top ranked firm. On July 27, 2010, the Board approved a contract with Niles Bolton Associates, Inc., for design services for the new Mobility Center. On September 25, 2012, the Board approved Supplemental Agreement No. 1 to the contract with Niles Bolton Associates, Inc., in an amount not to exceed $75,000.00, for additional design work required by the City of
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Marietta, a contract time extension, and additional contract administration services. Details for action requested are as follows: Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., in the deductive amount of $8,426.84, is requested to remedy design oversights. The County has negotiated a settlement agreement with Niles Bolton Associates, Inc., to recover funds in the amount of $8,426.84 for increased costs incurred. Original Contract Amount $649,598.00 Supplemental Agreement No. 1 $ 75,000.00 Change Order No. 1 (final) $ (8,426.84) Revised Contract Amount $716,171.16
FUNDING A savings to the Transit Capital Projects Fund. Decrease GAE 202072710805: 202-050-4832-8120 (Professional Services) $8,426.84 Transfer from: 202-050-4832-8120 (Professional Services) $8,426.84
Transfer to: 202-050-4832-8005 (Preliminary Estimate) $8,426.84
RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the contract with Niles Bolton Associates, Inc., in the deductive amount of $8,426.84, for design services for the new Mobility Center located at 431 Commerce Park Drive, Project No. 4832, MIS Contract No. 000441; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 15
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Cobb County Fire & Emergency Services Sam D. Heaton, Fire Chief
1595 County Services Pkwy Marietta, Georgia 30008-4021
TO: David Hankerson, County Manager
FROM: Jack Forsythe, Public Safety Director Sam D. Heaton, Fire Chief
This item has been electronically signed by:Sam Heaton, Fire Chief Jack Forsythe, Director of Public Safety
DATE: July 9, 2013
PURPOSE To authorize the acceptance of Department of Homeland Security funds passed through the Georgia Emergency Management Agency to continue the enhancement of Hazardous Materials response.
BACKGROUND On June 22, 2004, the Board of Commissioners authorized CCFES to enter into an agreement with the Georgia Office of Homeland Security/Emergency Management Agency (OHS/GEMA) to become a member agency for a newly created regional response Hazardous Materials Team. These regional teams identified throughout the State of Georgia are funded to provide response to large scale incidents involving hazardous materials and weapons of mass destruction (WMD). This effort is supported through federal grant funds, and provides equipment, training, and maintenance to those member agencies which host the vehicles and equipment purchased with those initial 2004 funds. As a member and host agency, CCFES was awarded initial and ongoing annual grants for the equipment and vehicle now owned, housed, and maintained by Cobb County.
On December 11, 2012, the Board of Commissioners authorized CCFES to make application for grant funding for this purpose. In keeping with this ongoing agreement, OHS/GEMA has again awarded a $20,000 portion of the $200,000 available OHS/GEMA funds to CCFES for this purpose. This award is specifically designated for the purchase of detection and personal protective equipment used in Hazardous Materials and WMD responses.
IMPACT STATEMENT
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There is no local match requirement. Pursuant to the ongoing agreement approved by the Board of Commissioners to provide regional hazardous material response upon request.
FUNDING Increase revenue: 270-130-G282-4493 (GEMA) $20,000.00 Increase expense: 270-130-G282-6207 (Safety Supplies) $20,000.00
RECOMMENDATION The Board of Commissioners authorize the acceptance of Department of Homeland Security funds passed through the Georgia Emergency Management Agency, in the amount of $20,000.00, for detection and personal protective equipment to continue the enhancement of Hazardous Materials response; authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 16
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Cobb County Community Development Agency Rob Hosack, AICP, Director
P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126
TO: David Hankerson, County Manager
FROM: Rob Hosack, AICP, Director
This item has been electronically signed by:Rob Hosack, AICP, Director
DATE: July 9, 2013
PURPOSE To review, in accordance with Section 6-90 of the Alcoholic Beverage Ordinance, a summary of the appeal hearing conducted by the License Review Board for SK Restaurant Group, LLC, doing business as, Zeal, 1255 Johnson Ferry Road, Marietta, Georgia 30068, Michael Braver, licensee.
BACKGROUND On May 9, 2000, the Alcoholic Beverage Ordinance was amended to provide for the Board of Commissioners to review a summary of appeal hearings approved by the License Review Board when distance restrictions are waived for the issuance of alcoholic beverage licenses and to affirm the decision of the License Review Board or place this matter before the Board of Commissioners. On May 16, 2013 the application for the Cobb County Liquor, Beer, Wine, and Sunday Sales Pouring Licenses for SK Restaurant Group, LLC, doing business as, Zeal was originally denied by the Business License Division Manager. The location of SK Restaurant Group, LLC, doing business as, Zeal, 1255 Johnson Ferry Road, Marietta, Georgia 30068, does not meet the distance restrictions to residences. The appeal of SK Restaurant Group, LLC, doing business as, Zeal was heard before the License Review Board on June 20, 2013. After considering all testimony and evidence presented during the hearing and the online questionnaire the License Review Board recommended approval of the application for Cobb County Liquor, Beer, Wine, and Sunday Sales Pouring Licenses for SK Restaurant Group, LLC, doing business as, Zeal.
FUNDING
N/A
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Agenda Item Number. 17
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RECOMMENDATION The Board of Commissioners affirm the decision of the License Review Board, following the review of the attached summary of the appeal hearing of June 20, 2013 for SK Restaurant Group, LLC, doing business as, Zeal.
ATTACHMENTSSummary of June 20, 2013 Appeal Hearing
License Review Board Questionnaire
Survey
Agenda Item Number. 17
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Summary of Appeal Hearing before the Cobb County License Review Board for SK Restaurant Group, Inc., doing business as, Zeal, located at 1255 Johnson Ferry Rd., Marietta, GA 30068, Michael Braver, licensee. On June 20, 2013
the hearing was conducted in the Bid Room, located at 1772 County Services Parkway, Marietta, Georgia 30008.
License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr. Mr. Hensley explained that the application was denied as provided in Section 6-124 of the Cobb County Code of Ordinances. Mr. Braver, the licensee and manager of Zeal stated that Zeal is located in the Market Plaza shopping center and there is a residential property that is approximately 235 feet from the entrance of Zeal. Mr. Braver stated that he believes the residence itself is outside of the 300 foot requirement but the property line is not. Mr. Braver stated that his business partner has made contact with the resident whose property is closest to Zeal and they are not opposed to Zeal being issued an alcoholic beverage license. Mr. Braver pointed out to the License Review Board that Aurelio’s Is Pizza, Fuji Hana, and Red Sky Tapas possess alcohol licenses in the same shopping center as Zeal. Mr. Braver stated that to his knowledge there is no opposition to this application. Mr. Braver stated that granting Zeal an alcoholic beverage license would not have an adverse effect on the surrounding residences. Mr. Braver stated that Zeal’s policy is to check the identification of anyone ordering alcoholic beverages that appears to under the age of forty. He also stated that staff will be trained to check the identification of everyone ordering alcoholic beverages, and explained that there will be a training class for all employees to attend. Mr. Braver also stated it is Zeal’s policy that if a customer orders more than two alcoholic beverages, a manager is to be notified so that management can assess the condition of customers that may have had too much to drink. Mr. Braver stated that in his application he listed his business hours to be 11:00a.m. to 1:00a.m. but initially Zeal will be open Monday through Sunday 11:00a.m. to 12:00 midnight, but he would like the flexibility to be open until 1:00a.m. to compete with surrounding businesses that are open until 1:00a.m. Mr. Braver stated that Zeal will be a farm to table restaurant that serves high-end food and there would be no live entertainment in the establishment. Mr. Braver stated that in his thirty years of experience in the restaurant industry he has never been cited for an alcohol violation. After considering all evidence and testimony presented and the online questionnaire completed by Mr. Braver, and pursuant to a motion by Eddie Canon and a second by Larry Walker, the License Review Board recommended approval of the liquor, beer, wine, and Sunday sales pouring license for SK Restaurant Group, Inc., doing business as, Zeal. The License Review Board voted 5-0 in favor of this motion.
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262.3
RESIDENCE
1. What was the distance in feet that caused denial of the alcohol license?
2. Was it to a church, school, park, library, residence, or liquor store?
3. Are there other establishments in the area that have been granted an alcohol license? If so, how far are they from the proposed location?
4. Is there opposition to the application and if so what is their opposition and have you spoken to the oppositon?
5. Have you owned or worked in an establishment that sold/served alcoholic beverages?
Yes there are a minimum of three (3) existing food service establishments, all located in the same shopping center and sharing the same address(different suite numbers) that have ultimately received alcohol licenses. All three are within a few hundred feet of my proposed location.
To my personal knowledge there is no known opposition to this request for licensing.
Yes
6. Have you ever violdated any Federal Law, State Law, or local ordinance regulating the sale of alcohol?
No
7. Is issuing the alcohol license going to have an adverse effect on the the property value of the church, school, park, library or residence?
No
8. Is issuing the alcohol license going to have an adverse effect on the property values of the community in the area?
No
9. Is issuing the alcohol license going to have an adverse effect on the quality of life of the community?
No
License Number: ALC000590 Licensee: MICHAEL BRAVER
COBB COUNTY BUSINESS LICENSEP.O. Box 649Marietta, Georgia 30061-0649phone: (770) 528-8410 fax: (770) 528-8414Email: businesslicense@cobbcounty.org
Cobb County License Review BoardFACTORS TO CONSIDER IN APPROVAL/DENIAL OF A COBB COUNTY
ALCOHOLIC BEVERAGE LICENSE DENIED AS A RESULT OF DISTANCE RESTRICTION
QUESTIONS FOR THE LICENSEE
Paul FosterBusiness License
Division Manager
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10. Is issuing the alcohol license going to have and adverse effect on the operation of the church, school, park, or library?
No
11. What type of business will be operating at this location?
Restaurant
12. What type of training do you have in place for your employees?
13. What is your policy on when to check ID prior to the sale of alcohol?
Before any employee who will serve alcohol in any capacity can work in our establishment, they must attend a mandatory Safe Serving Alcohol class that will be given by the licensee (myself) or the company HR director (who will be instructed by the licensee in the scope of information to deliver). The information presented in this class will be based on the RASS Workshop class guidelines. A test will be given at the conclusion of the class to all attendees to serve as reinforcement of the material presented.
All guests under the age of 50 are checked for the picture ID issued by an acceptable state or federal agency
14. When ID is requested, what are your employees trained to look for?
Expiration date, typeset differences, seal or logo alteration or missing, verify lettering on back matches the lettering on front, verify birthdate on document. They are also taught to feel the ID for unevenness and a raised surface. They must also check that picture and height and weight match person presenting ID. The are also told that they can request another form if in doubt to the authenticity of original ID.
15. What written policies and procedures are in place for the establishment?
At the conclusion of the Safe Serving Alcohol class outlined above, A copy will also be posted in the Employee Info area where schedules and other information is posted. And of course all employees must obtain a county liquor serving permit before attending the meeting.
16. Were the written policies provided with the application?
Yes
17. What type of menu does the establishment have?
Full service menu with emphasis on fresh farm-to-table recipes. We will serve lunch and dinner with different, but overlapping menu items.
18. Was the menu submitted with the application?
Yes
19. What percentage of the food and alcohol sales will be from the sale of food?
65% food 35% alcohol
20. What percentage of the store’s total sales, where your application is seeking a package license, is from alcohol sales?
NA
21. What are the hours of operation of the business?
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11:30AM TO 12:00PM Monday to Thursday11:30AM TO 1:00AM Friday and Saturday11:30AM TO 10:00PM Sunday
The hours of operation may be adjusted seasonally.
22. Are there cameras in the establishment?
Yes
23. How many cameras?
4
24. How often are they reviewed?
Parts of every day are reviewed
25. Why are they reviewed?
To assist law enforcement (if requested), to ensure staff integrity is uphold, honesty in money handling as well as payment for all services given (liquoras well as food)
26. How long is the video maintained?
A minumum of 30 days.
27. Is the establishment going to have live entertainment?
No
28. Is the establishment going to have a disc jockey?
No
29. Is the establishment going to have a dance floor?
No
30. What assurance can you provide the LRB that you and your employees will not sell/provide alcohol in violation of State or County Law.
I will ensure that all of my alcohol permitted employees will fully understand the responsibility that we all share with the public trust of serving alcohol safely and legally. Employees that don`t prove their understanding of state as well as restaurant policies on this matter will not serve alcohol. My license, my call.
31. Why should the LRB grant the alcohol license?
We are a locally owned, Georgia corporation who intend on being good stewards of the community as well as solid, responsible and successful businessmen and women who are bringing new variety to the choices in dining to the East Cobb area. I have over 30 years experience in the restaurant industry, and have personally held liquor licenses in 2 states and have never had a liability claim or disciplinary action taken against me. I understand what it takes to comply with a myriad of rules and regulations and execute safe alcohol serving. I will be in the building working with my team daily.
32. What evidence can you provide the LRB that you and your employees understand State and County law regarding the sale and service of alcohol?
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I have taken and successfully completed the RASS Workshop and have attended many other alcohol serving seminars (TIPS among others) and fully understand state and local regulations. I will assure you no member of my team will serve any alcoholic beverage unless they understand all of the ramifications of their actions as well as state mandated requirements.
32. What evidence can you provide the LRB that you and your employees understand State and County law regarding the sale and service of alcohol?
I have taken and successfully completed the RASS Workshop and have attended many other alcohol serving seminars (TIPS among others) and fully understand state and local regulations. I will assure you no member of my team will serve any alcoholic beverage unless they understand all of the ramifications of their actions as well as state mandated requirements.
33. Do you take responsibility for the actions of your employees and any violations that the employees may commit?
yes
34. Are there any consequences to the employee for violations of State law or county ordinances?
Yes
35. What are the consequences?
Failure to comply with state or local laws will result in termination.
36. How many employees will the establishment have?
35 total; 18-22 will be alcohol permit holders
37. How often will they be retrained?
We will be holding monthly service staff meetings where we will review policies and grade how well we have done in the prior 30 days.
38. Will you implement a secret shopper program?
Yes
39. What consequences will there be if an employee fails to comply with procedures?
First violation will result in retraining on all policies and procedures. Additional violations will result in written documentation and administrative punishment up to and including suspension and termination.
40. If an application is being made for a convenience store, grocery store, or liquor package store, will the cash register require submittal of the Date of Birth of the customer prior to an alcohol sale?
NA
41. Is there an override option?
No
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42. Does the cash register or point of sale system track alcohol sales?
NA
43. Does the cash register or point of sale system track alcohol sales?
Yes
44. Does the cash register or point of sale system track when they were sold?
Yes
45 Does the cash register or point of sale system track by whom they were sold?
Yes
46. Does the cash register or point of sale system track if ID was checked?
No
47. Does the cash register or point of sale system track the Date of Birth prior to the sale of alcohol?
No
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Cobb County Office of Economic Development Michael H.S. Hughes, AICP, Director
100 Cherokee Street, Suite 450 Marietta, Georgia 30090-7000 (770) 528-2607 / fax: (770) 528-2636
TO: David Hankerson, County Manager
FROM: Michael H.S. Hughes, AICP, Director
This item has been electronically signed by:Michael H.S. Hughes, AICP, Director
DATE: July 9, 2013
PURPOSE To authorize the acceptance of a grant award from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide youth training and employment services.
BACKGROUND CobbWorks has been awarded $1,327,153 from the Governor’s Office of Workforce Development for its Youth Program. Approximately 265 youth will be provided with training and employment services as authorized by the Workforce Investment Act of 1998. The grant period is from April 1, 2013 through June 30, 2015.
IMPACT STATEMENT All expenditures will be paid with grant funds. No local match from the county is required.
FUNDING Funding for revenue and expenditures will be appropriated as follows:
Increase Revenue: 276-120-YP13-4430 $1,327,153.00
Increase Expenditures: See Attachment $1,327,153.00
RECOMMENDATION
Comm. Dist.
All
Agenda Item Number. 18
Page 71 of 205
The Board of Commissioners authorize the acceptance of a grant award from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, in the amount of $1,327,153.00, to provide youth training and employment services; authorize corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSPY2013 WIA Youth Budget
Agenda Item Number. 18
Page 72 of 205
YP13YT-P YP13YT-AGrant Period = 4/1/13 - 6/30/15 Youth
Program Admin TotalREVENUE Federal 1,194,438$ 132,715$ 1,327,153$
- - - TOTAL REVENUE 1,194,438$ 132,715$ 1,327,153$
EXPENDITURES6116 General Office Supplies 15,000 5,000 20,000 Supplies6258 Accountable Equipment - 4,000 4,000 Supplies6262 Computer Software - Non Capital 3,000 4,000 7,000 Supplies6302 Accounting and Auditing - 5,000 5,000 Contracts6312 Consultant Services (Staff) 300,000 - 300,000 Contracts6326 Professional Services (Consnt/Contr Svc)
Contract Services 608,628 58,415 667,043 Contracts6382 Postage 5,000 - 5,000 Other6394 Registration Fee 5,000 1,200 6,200 Other6395 Training - WIA Expense 165,785 - 165,785 ITA's6396 Mileage Reimbursement - Training 7,000 600 7,600 Travel6400 Travel Expense - Training 5,000 - 5,000 Travel6416 Travel Expense - Business 5,000 5,000 10,000 Travel6432 Advertising & Legal Noticesg g 2,500 - 2,500 Other6438 General Printing Charges 10,000 9,000 19,000 Other6452 Property Insurance Premium - 6,500 6,500 Other6534 Rental- Real Estate 25,025 Contracts6581 Administrative Services - 25,000 25,000 Other6588 Subscriptions, Directories, & Publications 2,500 - 2,500 Other8420 Data Processing Equipment 10,000 5,000 15,000 Supplies8460 Office Furniture 25,000 4,000 29,000 Supplies
TOTAL EXPENDITURES 1,194,438$ 132,715$ 1,327,153$
EXPENSE (OVER)UNDER INCOME 0$ -$ 0$
Page 73 of 205
Cobb County Human Resources Tony Hagler, Director
100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550
TO: David Hankerson, County Manager
FROM: Tony Hagler, Director
This item has been electronically signed by:Tony Hagler, Director
DATE: July 9, 2013
PURPOSE To authorize a one time contribution to the Teachers Retirement System of Georgia for a former Library System employee.
BACKGROUND In 1972 the State of Georgia passed legislation requiring a regional or local library employee paid from local funds be a member of the Teachers Retirement System of Georgia. The County did not begin making contributions on behalf of the Library System employees until 1976 following a ruling by the Attorney General that participation in the State plan versus a local plan was not an option for an employee. One employee who retired from the Library System at the end of 2012, Johnnie Kendrick was employed with the Library System since 1972. Since her retirement we have received notification from the Teachers Retirement System of Georgia to submit contributions plus accrued interest in the amount of $27,243.03 due to the State for the time of Ms. Kendrick's employment prior to 1976 when regular contributions began.
FUNDING Funding of $27,243.03 is available in the Library’s Personal Service Budget.
010-080-1800-6046 (Retirement – State Teacher)
RECOMMENDATION
Comm. Dist.
Agenda Item Number. 19
Page 74 of 205
The Board of Commissioners authorize a one-time contribution to the Teachers Retirement System of Georgia for a former Library System employee Johnnie Kendrick, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 19
Page 75 of 205
Cobb County Human Resources Tony Hagler, Director
100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550
TO: David Hankerson, County Manager
FROM: Tony Hagler, Director
This item has been electronically signed by:Tony Hagler, Director
DATE: July 9, 2013
PURPOSE To approve an Addendum to Professional Services Contract with The McCart Group to provide consultant services for marketing Group Life and Group Long Term Disability benefits.
BACKGROUND In December 2012, the Board of Commissioners approved an extension to the contract with the McCart Group for benefit consulting services thru December 31, 2013. These services will be bid in the Fall of 2013. Our contract with The Hartford for group Life and LTD insurance benefits expires August 31, 2013. There is an option to renew for two additional years. However, the renewal quotes for the next year were too high for staff to recommend renewal. These benefits will need to be bid. These benefits were last bid in 2010 and the marketing was coordinated behalf of the County by the McCart Group at no additional charge for services. The McCart Group can market this benefit again for the County. However, they have requested $15,000 for their consultant services.
FUNDING
Funding for the General Fund is available with the following transfer:
From: 010-015-0145-8852 (Unsustainables Contingency) $10,572.06
To: 010-014-0140-6326 (Professional Services) $10,572.06
Comm. Dist.
Agenda Item Number. 20
Page 76 of 205
Funding is available in the following budgets:
General Fund 010-014-0140-6326 (Professional Services) $10,572.06
Fire fund 230-130-1000-6326 (Professional Services) $2,776.31
Street Light District 235-050-SLD1-6326 (Professional Services) $8.63
Law Library 250-225-0050-6326 (Professional Services) $9.86
E911 Fund 260-130-0200-6326 (Professional Services) $351.05
Water Fund 500-500-5100-6326 (Professional Services) $1,242.30
Solid Waste 600-700-4900-6326 (Professional Services) $15.18
Risk Management 710-055-8011-6326 (Professional Services) $24.61
$15,000.00
RECOMMENDATION To approve an Addendum to Professional Services Contract with The McCart Group to provide consultant services for marketing of the County’s Employee Group Life and Group Long Term Disability Insurance for policy period September 1, 2013 to August 31, 2014, with guaranteed renewal rates for the two succeeding years, by McCart for a fee of $15,000.00 payable on September 1, 2013, authorize the corresponding budget transfers, and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 20
Page 77 of 205
Cobb County Finance Department Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501
TO: David Hankerson, County Manager
FROM: James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller
DATE: July 9, 2013
PURPOSE To adopt a resolution adopting all budget amendments set forth in agenda items on this date.
BACKGROUND Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting. In an official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local governments must be adopted by ordinance at each meeting when the amendments are approved by the Board of Commissioners.
FUNDING N/A
RECOMMENDATION The Board of Commissioners adopt a resolution adopting all budget amendments set forth in agenda items on this date.
ATTACHMENTSRESOLUTION
Comm. Dist.
All
Agenda Item Number. 21
Page 78 of 205
Resolution
COBB COUNTY BOARD OF COMMISSIONERS
RESOLUTION
ADOPTING ALL BUDGET AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE
WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to operate under an annual balanced budget adopted by ordinance or resolution; and WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting; and WHEREAS, in official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local government must be adopted by ordinance or resolution; NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners does hereby adopt all such budget amendments as are set forth in agenda items which are adopted by the Board of Commissioners without change this date, as well as other such budget amendments as shall be specifically detailed in motions adopted by the Board of Commissions this date. This 9th of July 2013
Page 79 of 205
Cobb County Emergency Management Agency
140 North Marietta Parkway Marietta, Georgia 30060
TO: Board of Commissioners
FROM: David Hankerson, EMA Director Cassie Morris, Emergency Management Deputy Director
This item has been electronically signed by:David Hankerson, County Manager/Emergency Management Director
DATE: July 9, 2013
PURPOSE To adopt a resolution approving the Local Emergency Operations Plan, authorize the submission of the plan to the Georgia Emergency Management Agency for final approval, authorize any necessary changes if requested by GEMA, and further authorize the update of the plan at least annually.
BACKGROUND
The Georgia Emergency Management Agency (GEMA) requires each county in the State of Georgia to develop a LEOP. The purpose of this plan is to describe the structure and processes of CEMA’s approach to incident management, integrating the efforts of municipal governments, the private sector and non-governmental organizations. The Emergency Support Function (ESF) Annexes detail the missions, policies, structures and responsibilities of County agencies for coordinating resources and providing support during Incidents of Critical Significance. After the LEOP is formally approved by the Board of Commissioners, the plan will become a public document, with the exception of the personal contact information within the plan. The public plan will be viewable via the county CEMA Internet site. The LEOP is required to be updated every four years; the Board last approved the plan on March 10, 2009. The Cobb County LEOP is a result of a collaborative effort between the cities of Acworth, Austell, Kennesaw, Marietta, Powder Springs, Smyrna, public agencies, non-profit organizations, the private sector, Cobb County citizens, regional organizations, state government, and Cobb County Government. CEMA requests permission from the Board of Commissioners to approve the LEOP so that it may be submitted to GEMA for final approval. After review by GEMA, CEMA may be required to make necessary changes to the LEOP to meet guidelines.
Comm. Dist.
All
Agenda Item Number. 22
Page 80 of 205
CEMA also seeks Board authorization to continually update the LEOP and provide updates to partners at least annually. Per GEMA guidelines, the LEOP is required to be updated and submitted every four years.
FUNDING N/A
RECOMMENDATION To adopt a resolution approving the Local Emergency Operations Plan (LEOP), authorize the submission of the plan to the Georgia Emergency Management Agency (GEMA) for final approval, authorize the necessary changes if requested by GEMA, and further authorize the update of the plan at least annually. ATTACHMENT The Local Emergency Operations Plan and Resolution to be provided under separate cover.
Agenda Item Number. 22
Page 81 of 205
Cobb County Emergency Management Agency
140 North Marietta Parkway Marietta, Georgia 30060
TO: Board of Commissioners
FROM: David Hankerson, County Manager/EMA Director Cassie Morris, Emergency Management Deputy Director
This item has been electronically signed by:David Hankerson, County Manager/Emergency Management Director
DATE: July 9, 2013
PURPOSE To authorize the Cobb Emergency Management Agency to apply for and accept the Emergency Management Performance Grant, considered the Performance Partnership Agreement Grant in Georgia, from the Georgia Emergency Management Agency.
BACKGROUND GEMA has sent notification that CEMA is eligible to receive up to $100,000 in Federal Fiscal Year 2013 for PPA grant funding due to Cobb County entering into an agreement to accept and meet the established PPA Work Plan requirements. The purpose of the grant funding is to support and promote the local emergency management agency. The funds can be used for personnel services, training, and any equipment or administrative costs directly for CEMA or the Cobb County Emergency Operations Center.
IMPACT STATEMENT Two existing CEMA positions, a full-time Emergency Management Planner (including benefits) and a part-time Account Tech will continue to be maintained and funded through this grant until June 2014. No new positions will be created with this funding however, the existing positions may continue as long as the PPA and any other future grant funds are available. If grant funds are not renewed the positions will no longer exist. There is 100% match for the grant funds that will be met by in-kind funding. As in previous years, the match will continue to be met by CEMA non-grant funded salaries.
FUNDING
Comm. Dist.
All
Agenda Item Number. 23
Page 82 of 205
Funding will be appropriated in the Grant Fund as follows:
Increase Revenue: 270-020-G424-4493 GEMA $100,000
Increase Expenditure: 270-020-G424-6012 Sal Reg $ 39,000
270-020-G424-6018 Sal P/T $ 21,339
270-020-G424-6032 Disab Ins $ 140
270-020-G424-6034 FIAC $ 4,616
270-020-G424-6036 Med $ 16,266
270-020-G424-6038 Life $ 156
270-020-G424-6044 Ret $ 4,778
270-020-G424-6052 W/C $ 792
270-020-G424-6054 Dental $ 350
270-020-G424-8005 Prelim Est $ 12,563
RECOMMENDATION To authorize application for and acceptance of the Emergency Management Performance Grant (EMPG), considered the Performance Partnership Agreement (PPA) Grant in Georgia, from the Georgia Emergency Management Agency (GEMA), for the purchase of personnel services, training, and any equipment or supplies; authorize the corresponding revenue and expense appropriations; and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 23
Page 83 of 205
Cobb County Emergency Management Agency
140 North Marietta Parkway Marietta, Georgia 30060
TO: Board of Commissioners
FROM: David Hankerson, County Manager/EMA Director Stephen D. McCullers, P.E., Water System Director
This item has been electronically signed by:Stephen D. McCullers, P.E., Director David Hankerson, County Manager/Emergency Management Director
DATE: July 9, 2013
PURPOSE To approve a Memorandum of Understanding with Metro Atlanta Urban Area Security Initiative (UASI) accepting a water purification system provided through funding from the United States Department of Homeland Security, for use by the Cobb Emergency Management Agency during disasters.
BACKGROUND The Metro Atlanta Urban Area Security Initiative (UASI), as a part of a recent capability assessment, identified a need to address potable water shortages that may be caused by or exist in conjunction with disasters or other unusual circumstances. In response to this concern, UASI has endeavored to develop Mobile Water Strike Team capabilities within the Atlanta metropolitan area. Twelve trailers, each with a purified water system capable of generating 37,000 gallons per day of potable water, are to be housed within the area and will respond in a concerted manner to emergency situations. Funding for the units has been provided by the United States Department of Homeland Security through UASI. In June 2013, Cobb Emergency Management Agency (CEMA) was notified by Metro Atlanta UASI that one trailer with purified water system, valued at $95,712.33, would be offered to CEMA as a part of this program. If the unit is accepted by Cobb County, it will be housed and maintained by the Water System.
Comm. Dist.
All
Agenda Item Number. 24
Page 84 of 205
IMPACT STATEMENT There is no Cobb County match required to accept the equipment. Accepting the equipment will provide additional support of this excellent community protection program at no expense to Cobb County.
FUNDING N/A
RECOMMENDATION The Board of Commissioners approve a Memorandum of Understanding with Metro Atlanta Urban Area Security Initiative (USAI) accepting a purified water system, provided through funding from the United States Department of Homeland Security, for use by the Cobb Emergency Management Agency during disasters, and further authorize the Chairman to execute the necessary documents. ATTACHMENT: Memorandum of Understanding between Cobb Water System and Cobb Emergency Management Authority for the acceptance of an emergency purification system from the U. S. Department of Homeland Security for use in case of disaster. (provided under separate cover.)
Agenda Item Number. 24
Page 85 of 205
Juvenile Court of Cobb County Michele Marchant-Wellmon, Director
1738 County Services Parkway, S.W. Marietta, Georgia 30008-4028 ((770) 528-2290 / fax: (770) 528-2214
TO: David Hankerson, County Manager
FROM: Michele Marchant-Wellmon, Director
This item has been electronically signed by:Michele Marchant-Wellmon, Director
DATE: July 9, 2013
PURPOSE To authorize the acceptance of grant funds from Georgia Court Appointed Special Advocates, Inc. for the Juvenile Court’s Court Appointed Special Advocates program.
BACKGROUND In 1994, the Board of Commissioners accepted a grant from Georgia Court Appointed Special Advocates, Inc. Since that time, this grant has been offered to Cobb County on an annual basis. The grant provides partial funding for a Judicial Program Coordinator who recruits, screens, trains and supervises the Court Appointed Special Advocate (CASA) volunteers. CASAs are trained, community volunteers appointed by the Judge to promote the best interest of an abused, neglected, and/or deprived child involved in a juvenile court proceeding. There are 52 active volunteers currently overseeing cases involving 145 children.
IMPACT STATEMENT
The grant period is from July 1, 2013 to June 30, 2014. The grant will fund a portion of the estimated FY 14 CASA program costs. The FY 14 proposed CASA program budget is $151,379.57. The FY 14 CASA grant covers $42,841.57 leaving $108,538.00 local share for FY 14. The local share is currently being requested in the FY 14 proposed budget. We are not requesting an increase in our FY14 local share request.
Comm. Dist.
All
Agenda Item Number. 25
Page 86 of 205
FUNDING Funding is required in Juvenile Court’s approved multi-year grant budget as follows:
Increase revenue appropriation: 270-190-G577-4508 $42,841.57
Increase expenditure appropriation: 270-190-G577-6012 $42,841.57
RECOMMENDATION The Board of Commissioners authorize the acceptance of and appropriation of grant funds from Georgia Court Appointed Special Advocates, Inc., in the amount of $42,841.57, for the grant period July 1, 2013 to June 30, 2014, and further authorize the corresponding budget transactions.
Agenda Item Number. 25
Page 87 of 205
Cobb County Sheriff's Office Neil Warren, Sheriff
185 Roswell Street Marietta, Georgia 30090-9650 (770) 499-4620 / fax: (770) 499-4794
TO: Cobb County Board of Commissioners
FROM: Neil Warren, Sheriff
This item has been electronically signed by:Neil Warren, Sheriff
DATE: July 9, 2013
PURPOSE To approve and appropriate the North Central Georgia Law Enforcement Academy (NCGLEA) budget and authorize the Chairman to execute the Training Services Agreement with the Georgia Public Safety Training Center.
BACKGROUND The North Central Georgia Law Enforcement Academy (NCGLEA) internal budget is based on the State's fiscal year (July 1st - June 30th). NCGLEA receives funding from both the State of Georgia and Cobb County. The NCGLEA base operating budget for Georgia FY14 is $488,361. The Georgia Public Safety Training Center is providing $150,000. Cobb County funds $243,605 and the remaining $94,756 is funded by User Agency contributions. The portion of the Cobb funding for the period of July 1, 2013 through September 30, 2013 was included in the Cobb FY13 budget and the remainder will be requested in the Cobb FY14 budget.
IMPACT STATEMENT The first three months (July 1, 2013 - September 30, 2013) of the County's portion of the grant funding was approved in Cobb County's FY13 Adopted Budget approved on September 11, 2012. The funding for the remaining nine months (October 1, 2013 - June 30, 2014) will be requested in Cobb's FY14 budget.
FUNDING
County funding for the first three months (July 1, 2013 - September 30, 2013) is available in
Comm. Dist.
Agenda Item Number. 26
Page 88 of 205
the County's FY13 NCGLEA local match budget as follows: 010-260-0153-6594 NCGLEA $243,605 The remaining nine months (October 1, 2013 - June 30, 2014) will be requested in Cobb's FY14 budget. NCGLEA's State FY14 budget in the grant fund (Unit G670) will be made available with the following appropriations: Increase Revenue: 270-210-G670-4509 (State Revenue) $244,756 270-210-G670-4960 (Local Match) 243,605 $488,361 Increase Expenses: 270-210-G670-8852 (Contingency) $488,361
RECOMMENDATION That the Board of Commissioners approve the North Central Georgia Law Enforcement Academy (NCGLEA) budget, authorize the Chairman to execute the Training Service Agreement with the Georgia Public Safety Training Center, and approve the transfer of all authorized personnel from Unit G668 to Unit G669 in the Grant Fund until funding is exhausted at which time further approve the transfer of the authorized personnel to Unit G670 in the Grant Fund.
Agenda Item Number. 26
Page 89 of 205
Cobb County Sheriff's Office Neil Warren, Sheriff
185 Roswell Street Marietta, Georgia 30090-9650 (770) 499-4620 / fax: (770) 499-4794
TO: Cobb County Board of Commissoners
FROM: Neil Warren, Sheriff
This item has been electronically signed by:Neil Warren, Sheriff
DATE: July 9, 2013
PURPOSE To approve an Electronic Secondary Metals Recycler Database Agreement with the Georgia Sheriff's Association to host data related to the registration of secondary metal recyclers in Cobb County pursuant to O.C.G.A. 10-1-350 et. sec.
BACKGROUND HB 872, passed during the 2011-2012 legislative session, amended O.C.G.A. 10-1-350 et sec. to provide for the registration of all secondary metal recyclers in the State of Georgia. The recyclers are required to register with the Sheriff, who in turn submits the data to a statewide database maintained by the Secretary of State. The Secretary of State has entered into an agreement with the Georgia Sheriff's Association to host and maintain the database. The statute authorizes the Sheriff's Office to charge a registration fee of up to $200 (two hundred dollars) to offset the costs of registration. The Association County Commissioners of Georgia (ACCG) has worked with the Georgia Sheriff's Association to develop a standard form agreement to host and maintain the registration data. The Sheriff's Association will receive $100 of the registration fee for providing this service. This registration will generate a nominal revenue to the General Fund based on approximately 15 registrations per year.
FUNDING Not applicable.
RECOMMENDATION
Comm. Dist.
Agenda Item Number. 27
Page 90 of 205
To approve an Electronic Secondary Metals Recycler Database Agreement with the Georgia Sheriff's Association to host data related to the registration of secondary metal recyclers in Cobb County pursuant to O.C.G.A. 10-1-350 et. sec, and authorize the Chairman to execute the necessary documents.
ATTACHMENTSElectronic Secondary Metals Recycler Database Agreement
Agenda Item Number. 27
Page 91 of 205
Cobb County County Clerk's Office Candace W. Ellison, CCC, County Clerk
100 Cherokee Street, Suite 355 Marietta, Georgia 30090-9605 (770) 528-3307 / fax: (770) 528-3325
TO: David Hankerson, County Manager
FROM: Candace Ellison, County Clerk
This item has been electronically signed by:Candace Ellison, County Clerk
DATE: July 9, 2013
PURPOSE To approve the minutes of the following meetings: June 24, 2013 - Agenda Work Session June 25, 2013 - Special Called Meeting/Work Session June 25, 2013 - Regular Meeting of the Board
ATTACHMENTSAgenda Work Session minutes
Work Session Minutes
Regular Meeting minutes
Comm. Dist.
All
Agenda Item Number. 28
Page 95 of 205
MINUTES OF AGENDA WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 24, 2013
9:00 A.M.
Upon notice duly advertised, the Cobb County Board of Commissioners attended
an Agenda Work Session on Monday, June 24, 2013 at 9:00 a.m. in the 3rd
floor
conference room, 100 Cherokee Street, Marietta, Georgia, for the purpose of receiving
information and participating in discussion regarding the June 25, 2013 agenda. Present
and comprising a quorum of the Board were:
Chairman Tim Lee
Vice Chair JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Helen Goreham
Commissioner Bob Ott
No official action was taken by the Board.
ADJOURNMENT
The discussion concluded at 9:16 a.m.
_____________________________________
Candace W. Ellison, CCC
County Clerk
Cobb County Board of Commissioners
Page 96 of 205
MINUTES OF SPECIAL CALLED MEETING/WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
1:30 P.M.
The Special Called Meeting/Work Session of the Cobb County Board of
Commissioners was held on Tuesday, June 25, 2013 at 1:30 p.m. in the second floor
public meeting room in the Cobb County Building, 100 Cherokee Street, Marietta,
Georgia. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Helen Goreham
Commissioner Bob Ott
1. CALL TO ORDER – CHAIRMAN LEE
Chairman Lee called the meeting to order at 1:35 p.m.
2. TRANSPORTATION
Planning
2A. PRESENTATION OF INFORMATION REGARDING STATUS OF
THE FIVE-YEAR UPDATE TO THE COMPREHENSIVE
TRANSPORTATION PLAN
Ms. Faye DiMassimo, Director of Transportation, presented a video
entitled Cobb In Motion. Ms. DiMassimo reported the video was created as a
public outreach tool to obtain citizen input regarding updates to the 2008
Comprehensive Transportation Plan (CTP). Thereafter, Mr. Tim Preece, Project
Manager with Arcadis, reviewed a PowerPoint presentation on the update process.
A copy of the information presented is attached and made a part of these minutes.
No official action was taken by the Board.
3. BOARD OF COMMISSIONERS
3A. PRESENTATION FROM MS. CAROL BROWN REGARDING
POLICY GUIDANCE FOR THE NEIGHBORHOOD
NOTIFICATION INITIATIVE
Ms. Carol Brown, Canton Road Neighbors, presented a proposal for
policy change to recognize, inform and engage citizens in planning and zoning
issues. A copy of the information presented is attached and made a part of these
minutes.
Direction was given that Staff review the proposal and bring back a
recommendation at a future meeting.
No official action was taken by the Board.
ADJOURNMENT
The meeting was adjourned at 2:17 p.m.
________________________________________
Karen L. King, Assistant County Clerk
Cobb County Board of Commissioners
Page 97 of 205
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
7:00 P.M.
The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, June 25, 2013 at 9:00 a.m. in the second floor public meeting room in the Cobb
County Building, Marietta, Georgia. Present and comprising a quorum of the Board
were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Helen Goreham
Commissioner Bob Ott
1. CALL TO ORDER – CHAIRMAN LEE
Chairman Lee called the meeting to order at 7:05 p.m.
2. PUBLIC COMMENT – MS. JAN BARTON
Ms. Jan Barton addressed the Board regarding the Comprehensive Land Use Plan
and preference to avoid urbanization.
3. PUBLIC COMMENT – MR. DOUGLAS MARTIN
Mr. Douglas Martin addressed the Board regarding disposition of property located
at 423 Cole Street and proposed conveyance to Cole Street Development Corporation.
4. PUBLIC COMMENT – MR. RON SIFEN
Mr. Ron Sifen addressed the Board regarding the draft Strategic Plan, the
proposed update of the Comprehensive Transportation Plan, and SPLOST funding of
transportation projects.
5. PUBLIC COMMENT – MR. WENDELL WOOD
Mr. Wendell Wood addressed the Board in support of the proposed Neighborhood
Notification Initiative proposed by Ms. Carol Brown.
6. PUBLIC COMMENT – MR. LARRY SAVAGE
Mr. Larry Savage addressed the Board regarding a DOT project located at Lower
Roswell Road and Timber Ridge Road and requested information on formal
authorizations and future costs associated with DOT programs such as sidewalk
improvements, bicycle and pedestrian improvements and the trails program.
7. PUBLIC COMMENT – MS. AMY BARNES
Ms. Amy Barnes addressed the Board regarding ADA compliance and
accessibility to Law Library information by detention center inmates.
Page 98 of 205
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
PAGE 2
8. CONSENT AGENDA
MOTION: Motion by Birrell, second by Cupid, to approve the following items
on the Consent Agenda, with the exception of Item 18 (see _____ of these
minutes), and authorize execution of the necessary documents by the appropriate
County personnel:
WATER SYSTEM AGENCY
Engineering
8A. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONSTRUCTION CONTRACT WITH K. M. DAVIS
CONTRACTING CO., INC. FOR CHARLESTON PLACE
SUBDIVISION WATER MAIN REPLACEMENT - WATER
SYSTEM
To approve Change Order No. 1 (final) to the construction contract with
K. M. Davis Contracting Co., Inc., a savings to the project in the amount
of $20,989.22, for Charleston Place Subdivision Water Main
Replacement, Program No. W2228; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding: No additional funding is required for the Charleston Place
Subdivision Water Main Replacement for Fund 510, Department 500,
Unit 5754, Program No. W2228.
Decrease Encumbrance:
GAE 500 510082311801
510-500-5754-8260 W2228-C $20,989.22
Transfer from:
Charleston Place Subdivision Water Main Replacement
Construction Change Order No. 1 (final)
510-500-5754-8260 W2228-C $20,989.22
Transfer to:
Subdivision Service Line Replacements
Preliminary Estimates
510-500-5754-8005 W2701-Z $20,989.22
8B. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONSTRUCTION CONTRACT WITH TIPPINS CONTRACTING
CO., INC. FOR LAKE SOMERSET WATER MAIN
REPLACEMENT- WATER SYSTEM
To approve Change Order No. 1 (final) to the construction contract with
Tippins Contracting Co., Inc., a savings to the project, in the amount of
$11,862.30, for Lake Somerset Water Main Replacement, Program No.
W2220; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: No additional funding is required for Lake Somerset Water
Main Replacement, Adopted CIP Budget for Fund 510, Department 500,
Unit 5754, Program No. W2220.
Page 99 of 205
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
PAGE 3
8. CONSENT AGENDA (CONT.)
WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
8B. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONSTRUCTION CONTRACT WITH TIPPINS CONTRACTING
CO., INC. FOR LAKE SOMERSET WATER MAIN
REPLACEMENT- WATER SYSTEM (CONT.)
Decrease Encumbrance:
GAE 500 510011012403
510-500-5754-8260 W2220-C $11,862.30
Transfer from:
Lake Somerset Water Main Replacement
Construction Change Order No. 1 (final)
510-500-5754-8260 W2220-C $11,862.30
Transfer to:
Lake Somerset Water Main Replacement
Preliminary Estimates
510-500-5754-8005 W2220-Z $11,862.30
8C. APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT
PRICE CONTRACT FOR WATER, SEWER, AND
MISCELLANEOUS SERVICES WITH D & H CONSTRUCTION
COMPANY, INC. FOR SPRING VALLEY ROAD SEWER
REPLACEMENT - WATER SYSTEM
To approve a work order under the FY12-FY13 Unit Price Contract for
Water, Sewer, and Miscellaneous Services with D & H Construction
Company, in the amount of $160,314.00, for Spring Valley Road Sewer
Replacement, Program No. S1103; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the Water System’s Unidentified New &
Replacement Sewer Lines Adopted CIP Budget for Fund 510, Department
500, Unit 5755, Program S1103.
Transfer from:
Unidentified New & Replacement Sewer Lines
Preliminary Estimates
510-500-5755-8005 S2503-Z $169,314.00
Transfer to:
Spring Valley Road Sewer Replacement
Construction
510-500-5755-8260 S1103-C $160,314.00
Interest Expense on Retainage
510-500-5755-6613 S1103-A $ 800.00
Administration
510-500-5755-8205 S1103-A $ 500.00
Page 100 of 205
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JUNE 25, 2013
PAGE 4
8. CONSENT AGENDA (CONT.)
WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
8C. APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT
PRICE CONTRACT FOR WATER, SEWER, AND
MISCELLANEOUS SERVICES WITH D & H CONSTRUCTION
COMPANY, INC. FOR SPRING VALLEY ROAD SEWER
REPLACEMENT - WATER SYSTEM (CONT.)
Meter Purchase Replacements
510-500-5755-8456 S1103-M $ 2,000.00
Easements & Right of Way
510-500-5755-8020 S1103-R $ 2,000.00
Professional Services-Land Acquisition
510-500-5755-8030 S1103-R $ 500.00
Contingency
510-500-5755-8810 S1103-T $ 3,200.00
Total $169,314.00
TRANSPORTATION AGENCY
Airport
8D. APPROVAL OF REQUEST BY ATLANTA EXECUTIVE JET
CENTER, LLC FOR A ONE-YEAR SUBLEASE WITH AIRLINE
TRANSPORT PROFESSIONALS, INC. AT COBB COUNTY
AIRPORT-MCCOLLUM FIELD – TRANSPORTATION
To approve a request by Atlanta Executive Jet Center, LLC to enter into a
one-year sublease, with an additional one-year option with Airline
Transport Professionals, Inc., at Cobb County Airport-McCollum Field.
Engineering
8E. APPROVAL OF LOCAL STATE ROUTE ACCEPTANCE
RESOLUTION AND CONTRACT FOR MAINTENANCE OF
HIGHWAYS AGREEMENT WITH GEORGIA DEPARTMENT OF
TRANSPORTATION FOR CEDARCREST ROAD –
TRANSPORTATION
To approve a Local State Route Acceptance Resolution and Contract for
Maintenance of Highways Agreement with Georgia Department of
Transportation (GDOT) for Cedarcrest Road, State P. I. No. 0007529,
Cobb County Project No. D4070, and authorize the Chairman to execute
the necessary documents.
Page 101 of 205
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JUNE 25, 2013
PAGE 5
8. CONSENT AGENDA (CONT.)
TRANSPORTATION AGENCY (CONT.)
Engineering
8F. AUTHORIZATION TO ADD SATH ENGINEERING, LLC TO THE
DEPARTMENT OF TRANSPORTATION’S PREQUALIFIED LIST
OF ENGINEERING AND ASSOCIATED SPECIALTY FIRMS FOR
THE PROCUREMENT OF PROFESSIONAL SERVICES –
TRANSPORTATION
To authorize the addition of SaTh Engineering, LLC to the Department of
Transportation’s Prequalified List of Engineering and Associated
Specialty Firms, available to be used for the procurement of professional
services.
Traffic Operations
8G. AUTHORIZATION TO ESTABLISH A NO PARKING ZONE
ALONG BOTH SIDES OF CLUB VALLEY DRIVE –
TRANSPORTATION
To authorize the establishment of a “No Parking” zone along both sides
of Club Valley Drive, effective Monday through Friday, from 8:00 a.m. to
6:00 p.m.
Funding: Available in the Department’s approved FY13 Operating
Budget as follows:
010-050-0752-6198
Transit
8H. APPROVAL OF AMENDMENTS NO. 2 TO THE CURRENT
MEMORANDUMS OF UNDERSTANDING WITH COBB-
DOUGLAS COMMUNITY SERVICES BOARD AND RIGHT IN
THE COMMUNITY, INC. TO REALLOCATE FY13 FEDERAL
TRANSIT ADMINISTRATION SECTION 5310 PROGRAM
FUNDING – TRANSPORTATION
To approve Amendments No. 2 to the current Memorandums of
Understanding with Cobb-Douglas Community Services Board, in an
amount not to exceed $1,500.00, and Right in the Community, Inc., in an
amount not to exceed $1,500.00, to reallocate FY13 Federal Transit
Administration (FTA) Section 5310 Program funding; and authorize the
Chairman to execute the necessary documents.
Page 102 of 205
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JUNE 25, 2013
PAGE 6
8. CONSENT AGENDA (CONT.)
PUBLIC SERVICES AGENCY
Senior Services
8I. APPROVAL OF 2014 ANNUAL UPDATE CONTRACT NO AG1402
WITH THE ATLANTA REGIONAL COMMISSION - SENIOR
SERVICES
To approve the 2014 Annual Update Contract No. AG1402 with the
Atlanta Regional Commission for Title III-B, C1, C2 & E, CBS, CBS-
Respite, NSIP, NSIP-State, ITCO, Alzheimer's, RSVP and ARC Care
Transitions funds for the period of July 1, 2013 to June 30, 2014;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding for the 2014 ARC grant contract will be budgeted in the Senior
Services Department grant fund 273.
Increase Revenue:
273-300-TBD-TBD $1,532,952.00
Increase Expense:
273-300-TBD-TBD $1,532,952.00
SUPPORT SERVICES AGENCY
Information Services
8J. AUTHORIZATION TO PURCHASE HARDWARE, NETWORK
MANAGEMENT AND MONITORING TOOLS, AND
PROFESSIONAL SERVICES FROM ADVIZEX TECHNOLOGIES
FOR A DATA CENTER NETWORK UPGRADE – INFORMATION
SERVICES
To authorize the purchase of hardware, network management and
monitoring tools, and professional services from AdvizeX Technologies,
in an amount not to exceed $223,091.00, for a Data Center Network
Upgrade.
Funding: Available in Technology Infrastructure Projects, Fund 380, Unit
4482.
380-035-4482-8420 $200,091.00
Hardware & Management/Monitoring Tools
380-035-4482-8676 $ 23,000.00
Professional Services
$223,091.00
Page 103 of 205
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JUNE 25, 2013
PAGE 7
8. CONSENT AGENDA (CONT.)
SUPPORT SERVICES AGENCY (CONT.)
Information Services (cont.)
8K. AUTHORIZATION TO CREATE AND FUND FIVE POSITIONS
TO STAFF A NEW DOCUMENT MANAGEMENT/WEB
SUPPORT TEAM – INFORMATION SERVICES
To authorize creation and funding for one Technology Services Manager,
Grade 60; two Systems Administrators, Grade 58; and two Programmer
Analyst II positions, Grade 58 to staff a new Document Management/Web
Support Team; and further authorize the corresponding budget
transactions.
Funding for FY 13 Personal Services is available in the Information
Services operating budget with the following budget transfer:
Transfer from: 010-035-0400-6491 Software Maintenance $33,345.00
Transfer to: 010-035-0400-Personal Services $33,345.00
Property Management
8L. APPROVAL OF CONTRACT WITH POWER SYSTEMS
ENGINEERING FOR THE PURCHASE OF A NEW
UNINTERRUPTED POWER SUPPLY FOR THE PUBLIC SAFETY
911 CENTER - PROPERTY MANAGEMENT
To approve a contract with Power Systems Engineering, in the amount of
$36,787.00, for the purchase of an Uninterrupted Power Supply for the
Public Safety 911 Center located at 140 North Marietta Parkway;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding is available in E911’s Fund Balance with the following
appropriations:
Increase Revenue:
260-130-0200-4980 (Fund Balance) $36,787.00
Increase Expense:
260-130-0200-8420 (Computer Equipment) $36,787.00
8M. AUTHORIZATION TO RENOVATE THE PROBATE COURT
LICENSE DIVISION, ESTATE DIVISION, AND COURTROOM T -
PROPERTY MANAGEMENT
To authorize the renovation of the Probate Court License Division, Estate
Division and Courtroom T, in the amount of $300,000.00, located at 32
Waddell Street, authorize the corresponding budget transactions, and
further authorize the Purchasing Director to execute the necessary
documents.
Funding is available with the following budget transfer:
Transfer from:
010-015-0145-8852 (GF Unsustainable) $300,000.00
Transfer to:
380-450-4565-8005 (Preliminary Estimate) $300,000.00
Page 104 of 205
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JUNE 25, 2013
PAGE 8
8. CONSENT AGENDA (CONT.)
PUBLIC SAFETY AGENCY
911 Emergency
8N. APPROVAL OF SOLE SOURCE CONTRACT WITH MOTOROLA
FOR THE UPGRADE AND MAINTENANCE OF THE E-911
INTRADO PHONE SYSTEM – 911 EMERGENCY
To approve a sole source contract with Motorola, in an amount not to
exceed $2,050,000.00, for the upgrade and maintenance of the E-911
Intrado phone system, authorize the corresponding budget transactions,
and further authorize the Chairman to execute the necessary documents.
Funding for the E911 Intrado phone system upgrade is available from the
911 Fund balance with the following budget appropriation:
Increase revenue:
260-130-0200-4980 (E911 Fund Balance) $2,050,000.00
Increase expenditure:
260-130-0200-8420 (Computer Equipment) $2,050,000.00
COMMUNITY DEVELOPMENT AGENCY
Business License Division
8O. AFFIRMATION OF DECISION BY THE LICENSE REVIEW
BOARD TO APPROVE AN ALCOHOL PERMIT FOR MS.
CARSON HOLDEN - COMMUNITY DEVELOPMENT
To affirm the June 6, 2013 decision by the License Review Board to
approve an alcohol permit for Ms. Carson Holden.
8P. AFFIRMATION OF DECISION BY THE LICENSE REVIEW
BOARD TO APPROVE AN ALCOHOL PERMIT FOR MR.
GERARDO HERRERA - COMMUNITY DEVELOPMENT
To affirm the June 6, 2013 decision by the License Review Board to
approve an alcohol permit for Mr. Gerardo Herrera.
BOARD OF COMMISSIONERS
8Q. APPROVAL OF PROPOSED COBB COUNTY BOARD OF
HEALTH CENTER FOR ENVIRONMENTAL HEALTH FEE
SCHEDULE – BOARD OF COMMISSIONERS
To approve the proposed Cobb County Board of Health, Center for
Environmental Health Fee Schedule effective July 1, 2013. A copy of the
proposed fee list is attached and made a part of these minutes.
Page 105 of 205
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JUNE 25, 2013
PAGE 9
8. CONSENT AGENDA (CONT.)
ECONOMIC DEVELOPMENT
Community Development Block Grant (CDBG)
8R. WITHDRAWAL OF REQUEST FOR AUTHORIZATION TO
CONVEY PROPERTY LOCATED AT 423 COLE STREET,
MARIETTA, GEORGIA TO COLE STREET DEVELOPMENT
CORPORATION – CDBG
The request for authorization to convey property located at 423 Cole
Street, Marietta, Georgia purchased under the Home Investment
Partnerships Act Program to Cole Street Development Corporation was
withdrawn from this agenda.
8S. AUTHORIZATION TO AMEND THE ANNUAL ACTION PLAN
FOR PROGRAM YEAR 2012 TO REALLOCATE THE CITY OF
MARIETTA’S COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS – CDBG
To authorize the amendment of the Cobb County Annual Action Plan for
Program Year 2012 to reallocate City of Marietta’s Community
Development Block Grant funds from the Owner Occupied Housing
Rehabilitation Program to Housing Rehabilitation Service Delivery;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding: The following budget appropriations account for the transfer of
the City of Marietta’s CDBG Program funds allocated for the Owner
Occupied Rehabilitation Program to Housing Rehabilitation Service
Delivery:
Transfer from:
285-390-CD12-C12M5-S-6574 $50,000.00
Owner Occupied Rehabilitation
Transfer to:
285-390-CD12-C12M6-W-6574 $50,000.00
Housing Rehabilitation Service Delivery
HUMAN RESOURCES
8T. AUTHORIZATION TO DELETE TWO PART-TIME POSITIONS
AND CREATE TWO FULL-TIME POSITIONS FOR THE
GOVERNMENT SERVICE CENTERS – HUMAN RESOURCES
To authorize the deletion of two part-time positions: Assistant, #8105010
Grade 2P, and Assistant, #8105047 Grade 2P; authorize the creation
of two full-time positions, Public Services Tech III, grade 45; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
Funding: FY13 funding for the full-time positions is available in the
FY13 Government Services Centers department budget with the following
budget transfers:
Transfer from: 010-120-0370-6018 (part-time) $20,452.00
Transfer to: 010-120-0370-6012 (full-time) $20,452.00
Funding for the FY14 budget will be implemented with the adoption of
FY 2014 budget.
Page 106 of 205
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JUNE 25, 2013
PAGE 10
8. CONSENT AGENDA (CONT.)
FINANCE
8U. ADOPTION OF RESOLUTION ADOPTING ALL BUDGET
AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS
DATE – FINANCE
To adopt a resolution adopting all budget amendments set forth in agenda
items on this date. A copy of the resolution is attached and made a part of
these minutes.
SHERIFF’S OFFICE
8V. ENDORSEMENT OF MODIFIED MEMORANDUM OF
AGREEMENT WITH IMMIGRATIONS AND CUSTOMS
ENFORCEMENT FOR CONTINUED ENFORCEMENT OF
FEDERAL IMMIGRATION STATUES PURSUANT TO SECTION
287(G) OF THE IMMIGRATION AND NATIONALITY ACT –
SHERIFF
To endorse a modified Memorandum of Agreement between
Immigrations and Customs Enforcement (ICE) and the Sheriff’s Office to
continue enforcement of federal immigration statutes pursuant to Section
287(g) of the Immigration and Nationality Act, and further authorize the
Chairman to execute the necessary documents. A copy of the modified
Memorandum of Agreement is attached and made a part of these minutes.
COUNTY CLERK
8W. APPROVAL OF MINUTES – COUNTY CLERK
To approve the minutes of the following meetings:
June 10, 2013 – Agenda Work Session
June 11, 2013 – Regular Meeting of the Board
June 18, 2013 – BOC Zoning Hearing
CONSENT VOTE: ADOPTED unanimously
9. TRANSPORTATION AGENCY
Engineering
9A. APPROVAL OF CONTRACT WITH CHATFIELD
CONTRACTING, INC. FOR DRAINAGE SYSTEM REPAIRS ON
ROBIN HOOD PLACE – TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a contract with
Chatfield Contracting, Inc., in an amount not to exceed $118,000.00, for
drainage system repairs on Robin Hood Place, Project No. E2390, MIS
Contract No. 000653; approve Project No. E2390; authorize the
corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfer:
Transfer from: 345-050-E002-E210-8761-E2100-C $94,655.00
Transfer to: 345-050-E002-E239-8762-E2390-C $94,655.00
Page 107 of 205
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JUNE 25, 2013
PAGE 11
9. TRANSPORTATION AGENCY (CONT.)
Engineering (cont.)
9A. APPROVAL OF CONTRACT WITH CHATFIELD
CONTRACTING, INC. FOR DRAINAGE SYSTEM REPAIRS ON
ROBIN HOOD PLACE – TRANSPORTATION (CONT.)
Available in the Water System’s SPLOST Projects-Relocate Lines
Adopted CIP Budget with the following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z $23,930.00
Transfer to:
Robin Hood Place Culvert
Construction
510-500-5756-8260-W4294-C $23,345.00
Interest on Retainage
510-500-5756-6613-W4294-A $ 115.00
Contingency
510-500-5756-8810-W4294-T $ 470.00
Total $23,930.00
VOTE: ADOPTED unanimously
9B. APPROVAL OF CONTRACT WITH OHMSHIV
CONSTRUCTION, LLC FOR IMPROVEMENTS ON EWING
ROAD SIDEWALK – TRANSPORTATION
MOTION: Motion by Cupid, second by Ott, to approve a contract with
Ohmshiv Construction, LLC, in an amount not to exceed $736,508.25, for
improvements on Ewing Road Sidewalk, Project No. E7110, MIS
Contract No. 000656; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfer:
Transfer from: 345-050-E007-E711-8761-E7110-C $469,163.25
Transfer to: 345-050-E007-E711-8762-E7110-C $469,163.25
Available in the Water System’s SPLOST Projects-Relocate Lines
Adopted CIP Budget with the following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z $274,245.00
Page 108 of 205
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JUNE 25, 2013
PAGE 12
9. TRANSPORTATION AGENCY (CONT.)
Engineering (cont.)
9B. APPROVAL OF CONTRACT WITH OHMSHIV
CONSTRUCTION, LLC FOR IMPROVEMENTS ON EWING
ROAD SIDEWALK – TRANSPORTATION (CONT.)
Transfer to:
Ewing Road Sidewalk
Construction 510-500-5756-8260-W4293-C $267,345.00
Interest on Retainage
510-500-5756-6613-W4293-A $ 1,350.00
Meter Purchase Replacement
510-500-5756-8456-W4293-M $ 200.00
Contingency
510-500-5756-8810-W4293-T $ 5,350.00
Total $274,245.00
VOTE: ADOPTED unanimously
9C. APPROVAL OF CONTRACT WITH OHMSHIV
CONSTRUCTION, LLC FOR IMPROVEMENTS ON
SHALLOWFORD ROAD SIDEWALK – TRANSPORTATION
MOTION: Motion by Birrell, second by Cupid, to approve a contract
with Ohmshiv Construction, LLC, in an amount not to exceed
$728,189.25, for improvements on Shallowford Road Sidewalk, Project
No. E7130, MIS Contract No. 000649; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the
necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfers:
Transfer from: 345-050-E007-E713-8761-E7130-C $462,000.00
345-050-E007-E713-8741-E7130-R $ 10,657.25
Transfer to: 345-050-E007-E713-8762-E7130-C $472,657.25
Available in the Water System’s SPLOST Projects-Relocate Lines
Adopted CIP Budget with the following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines Preliminary Estimates
510-500-5756-8005-W4069-Z $262,407.00
Transfer to:
Shallowford Road Sidewalk Construction
510-500-5756-8260-W4289-C $255,532.00
Interest on Retainage
510-500-5756-6613-W4289-A $ 1,275.00
Meter Purchase Replacement
510-500-5756-8456-W4289-M $ 500.00
Contingency
510-500-5756-8810-W4289-T $ 5,100.00
Total $262,407.00
VOTE: ADOPTED unanimously
Page 109 of 205
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JUNE 25, 2013
PAGE 13
9. TRANSPORTATION AGENCY (CONT.)
Engineering (cont.)
9D. APPROVAL OF PROJECT NO. E1160-TO#03 TO THE 2012
MASTER TASK ORDER CONTRACT WITH AECOM
TECHNICAL SERVICES, INC. FOR ENGINEERING SERVICES
ON THREE PEDESTRIAN BRIDGES LOCATED ON THE SILVER
COMET TRAIL – TRANSPORTATION
MOTION: Motion by Cupid, second by Ott, to approve Project No.
E1160-TO#03, in an amount not to exceed $150,311.69, to the 2012
Master Task Order Contract with AECOM Technical Services, Inc., for
engineering services on three existing pedestrian bridges located at Silver
Comet Trail over Lucille Creek, Silver Comet Trail over Noses Creek, and
Silver Comet Trail over Cooper Lake Road, MIS Contract No. 000557;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfers:
Transfer from: 345-050-E001-E116-8721-E1160-E $ 32,600.00
345-050-E001-E116-8761-E1160-C $117,711.69
Transfer to: 345-050-E001-E116-8722-E1160-E $150,311.69
VOTE: ADOPTED unanimously
9E. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONTRACT WITH D & H CONSTRUCTION COMPANY, INC.
FOR DRAINAGE SYSTEM REPAIRS ON OLD PAPER MILL
DRIVE – TRANSPORTATION
MOTION: Motion by Ott, second by Goreham, to approve Change Order
No. 1 (final) to the contract with D & H Construction Company, Inc., a
savings to the project in the amount of $21,726.20, for drainage system
repairs on Old Paper Mill Drive, Project No. E2330, MIS Contract No.
000628; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: A savings to the 2011 SPLOST Transportation Improvements
Program Fund
Decrease GAE 345010813403:
345-050-E002-E233-8762-E2330-C $ 9,166.95
A savings to the Water System’s SPLOST Projects-Relocate Lines
Adopted CIP Budget with the following budget transfers:
Decrease GAE 510010813403:
510-500-5756-8260-W4277-C $12,559.25
Transfer from:
Old Paper Mill Drive
Construction Change Order No.1 (final)
510-500-5756-8260-W4277-C $12,559.25
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JUNE 25, 2013
PAGE 14
9. TRANSPORTATION AGENCY (CONT.)
Engineering (cont.)
9E. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONTRACT WITH D & H CONSTRUCTION COMPANY, INC.
FOR DRAINAGE SYSTEM REPAIRS ON OLD PAPER MILL
DRIVE – TRANSPORTATION (CONT.)
Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z $12,559.25
VOTE: ADOPTED unanimously
9F. APPROVAL OF TWO 2013 SIDEWALK PROJECTS FOR
INCLUSION IN THE SIDEWALKS COMPONENT OF THE 2011
SPLOST TRANSPORTATION IMPROVEMENTS PROGRAM –
TRANSPORTATION
MOTION: Motion by Cupid, second by Ott, to approve two 2013
Sidewalk Projects for inclusion in the Sidewalks Component of the 2011
SPLOST Transportation Improvements Program, South Gordon Road
Sidewalk, Project No. E7450 and Anderson Mill Road Sidewalk, Project
No. E7460. A copy of the list of sidewalk projects is attached and made a
part of these minutes.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund budget
VOTE: ADOPTED unanimously
9G. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH
THE CITY OF KENNESAW FOR EMERGENCY REPAIRS ON
PINE MOUNTAIN ROAD – TRANSPORTATION
MOTION: Motion by Goreham, second by Birrell, to approve an
Intergovernmental Agreement with City of Kennesaw, in a form
substantially similar to the attached and as approved by the County
Attorney’s office, in an amount not to exceed $14,216.84, for emergency
repairs on Pine Mountain Road, Project No. E6030; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents. A copy of the Intergovernmental
Agreement is attached and made a part of these minutes.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfer:
Transfer from: 345-050-E006-E603-8761-E6030-C $14,216.84
Transfer to: 345-050-E006-E603-8762-E6030-C $14,216.84
VOTE: ADOPTED unanimously
Page 111 of 205
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JUNE 25, 2013
PAGE 15
9. TRANSPORTATION AGENCY (CONT.)
Engineering (cont.)
9H. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH
CHEROKEE COUNTY FOR DRAINAGE REPAIRS ON SUMMER
DRIVE – TRANSPORTATION
MOTION: Motion by Birrell, second by Cupid, to approve an
Intergovernmental Agreement with Cherokee County, in a form
substantially similar to the attached and as approved by the County
Attorney’s office, in an amount not to exceed $30,000.00, for drainage
repairs on Summer Drive; approve Project No. E2420; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents. A copy of the Intergovernmental
Agreement is attached and made a part of these minutes.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfer:
Transfer from: 345-050-E002-E213-8761-E2130-C $30,000.00
Transfer to: 345-050-E002-E242-8762-E2420-C $30,000.00
VOTE: ADOPTED unanimously
9I. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH
GEORGIA POWER COMPANY FOR PRELIMINARY
ENGINEERING AND RELOCATION OF FACILITIES ON SOUTH
COBB DRIVE AT AUSTELL ROAD – TRANSPORTATION
MOTION: Motion by Goreham, second by Cupid, to approve a Utility
Relocation Agreement with Georgia Power Company, in an amount not to
exceed $596,743.00, for preliminary engineering and relocation of
facilities on South Cobb Drive at Austell Road, State P. I. No. 0009211,
Cobb County Project Nos. TR437/D4180, MIS Contract No. 000662;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding: Available in the 2005 SPLOST Transportation Improvements
Program Fund with the following budget transfers:
Transfer from: 340-050-7504-D418-8781-D4180-U $ 87,500.00
340-050-7504-D424-8761-D4240-C $509,243.00
Transfer to: 340-050-7504-D418-8786-D4180-U $596,743.00
VOTE: ADOPTED unanimously
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JUNE 25, 2013
PAGE 16
9. TRANSPORTATION AGENCY (CONT.)
Engineering (cont.)
9J. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH
GEORGIA POWER COMPANY FOR PRELIMINARY
ENGINEERING AND RELOCATION OF FACILITIES ON
COOPER LAKE ROAD SIDEWALK – TRANSPORTATION
MOTION: Motion by Ott, second by Goreham, to approve a Utility
Relocation Agreement with Georgia Power Company, in an amount not to
exceed $50,998.00, for preliminary engineering and relocation of facilities
on Cooper Lake Road Sidewalk, Project No. E7040, MIS Contract No.
000669; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfers:
Transfer from: 345-050-E007-E704-8781-E7040-U $ 2,000.00
345-050-E007-E704-8761-E7040-C $48,998.00
Transfer to: 345-050-E007-E704-8786-E7040-U $50,998.00
VOTE: ADOPTED unanimously
9K. APPROVAL OF RANKING OF THE THREE MOST QUALIFIED
FIRMS FOR DESIGN OF ROADWAY SAFETY AND
OPERATIONAL IMPROVEMENTS ON SANDY PLAINS ROAD –
TRANSPORTATION
MOTION: Motion by Birrell, second by Ott, to approve the ranking of
the three most qualified firms for design of roadway safety and operational
improvements on Sandy Plains Road, Project No. E6060, and authorize
negotiations for final scope of services and fee beginning with the top-
ranked firm, Michael Baker Jr., Inc., utilizing Selection Process 1
(Competitive Negotiations).
VOTE: ADOPTED unanimously
10. PUBLIC SAFETY AGENCY
Fire and Emergency Services
10A. AUTHORIZATION TO PURCHASE FOUR RESCUE VEHICLES
FROM FREEDOM FIRE EQUIPMENT - FIRE AND EMERGENCY
SERVICES
MOTION: Motion by Ott, second by Goreham, to authorize the purchase
of four rescue vehicles from Freedom Fire Equipment, in the amount of
$501,168.00, and further authorize the corresponding budget
transactions.
Funding will be available in the following SPLOST account:
345-130-E102-8610 $501,168.00
(Specially Equipped Vehicles)
VOTE: ADOPTED unanimously
Page 113 of 205
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
PAGE 17
11. COMMUNITY DEVELOPMENT AGENCY
Planning Division
11A. WITHDRAWAL OF REQUEST FOR APPROVAL OF JOHNSON
FERRY DESIGN GUIDELINES AND AUTHORIZATION TO
INCLUDE IN FUTURE AMENDMENTS TO THE
DEVELOPMENT STANDARDS – PLANNING DIVISION
The request for approval of the Johnson Ferry Design Guidelines was
withdrawn from this agenda.
12. FINANCE
12A. AUTHORIZATION TO PROCEED WITH THE NECESSARY
STEPS FOR THE COMPETITIVE SALE AND ISSUANCE OF
COBB-MARIETTA COLISEUM AND EXHIBIT HALL
AUTHORITY REVENUE REFUNDING BONDS – FINANCE
MOTION: Motion by Lee, second by Goreham, to authorize proceeding
with the necessary steps to prepare for the competitive sale and issuance of
the proposed Cobb-Marietta Coliseum Exhibit Hall Authority Revenue
Refunding Bonds, Series 2013, in an aggregate principal amount sufficient
to refund all or a portion of the Cobb-Marietta Coliseum Exhibit Hall
Authority Revenue Improvement Bonds, Series 2004, maturing after
January 1, 2014, in the aggregate principal amount of $45,190,000, and
pay issuance costs associated therewith, and further authorize the
Chairman to execute the necessary documents.
Funding: Issuance costs will be paid from the proceeds of the Authority
Refunding Bonds and will not impact the County's budget. Continuing
costs for paying agent and/or escrow agent services, if any and if payable
by the County, were not anticipated in the 2013/2014 budget process, but
would be more than offset by savings to be achieved in the refunding of
the 2004 Bonds and, if payable by the County, would be absorbed in the
current budget. All subsequent years' costs will be planned in their
respective budget years. Such ongoing costs are estimated to be
approximately $1,000.00 to $2,000.00 per year.
VOTE: ADOPTED unanimously
Clerk’s Note: Mr. Pehrson reported the first opportunity to complete the
issuance of these bonds will be October 1, 2013, which will allow for
additional time for the market to adjust.
Page 114 of 205
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
PAGE 18
12. FINANCE (CONT.)
12B. ADOPTION OF RESOLUTION AUTHORIZING THE ISSUANCE
OF WATER AND SEWERAGE REFUNDING REVENUE BONDS,
SERIES 2013 – FINANCE
Mr. Jim Pehrson, Finance Director/Comptroller, provided
information on the proposed adoption of a resolution regarding the
issuance of Water and Sewerage Refunding Bonds, Series 2013. The
following revisions to the resolution were read into the record by Mr.
Pehrson:
• Page 11, Section 2.3, subsection ii – amend to: … on or before July
1, 2032
• Page Exhibit A2, fifth line from top of page – remove: July but
leave in the year 2013.
• Page Exhibit A3, third paragraph from bottom of the page, second
line – remove: [July 1, 2023*] and leave blank.
• Page Exhibit A4, under Validation Certificate, third line – remove:
July, but leave in 2013,
MOTION: Motion by Lee, second by Goreham, to adopt a resolution, as
revised at this meeting, authorizing the issuance of Water and Sewerage
Refunding Revenue Bonds, Series 2013, in an amount not to exceed
$205,400,000.00 in original aggregate principal amount, whose purpose
will be (1) the optional redemption, current refunding and defeasance of
all of the County’s Water and Sewerage Improvement Revenue Bonds,
Series 2003, maturing after July 1, 2013 in the aggregate principal amount
of $72,715,000; (2) the optional prepayment and current refunding of all
or a portion of the County’s outstanding water and sewerage loans from
Georgia Environmental Facilities Authority, maturing after July 1, 2013,
in the aggregate principal amount of $130,752,733; (3) other related
purposes; and authorize the Chairman to execute the necessary
documents. A copy of the revised resolution is attached and made a part of
these minutes.
Funding: No allocation of funds is required. Issuance costs will be paid
from Bond proceeds and on-going bond administration costs will be
budgeted.
VOTE: ADOPTED unanimously
Clerk’s Note: Mr. Pehrson reported that due to stock market conditions
the pricing of the bonds are being deferred at this time, but hopefully will
be completed within sixty days. He further stated the Board of
Commissioners will be kept informed, and if the projected savings goes
below the three percent threshold they will not proceed.
13. PUBLIC COMMENT – MR. JOHN GALCZYNSKI
Mr. John Galczynski addressed the Board regarding the county’s financial future
and accessibility to Law Library information by detention center inmates.
Page 115 of 205
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
JUNE 25, 2013
PAGE 19
14. APPOINTMENT – ANGIE DAVIS – AUDIT COMMITTEE
MOTION: Motion by Lee, second by Birrell, to approve the appointment of
Angie Davis to the Cobb County Audit Committee. This appointment replaces
Diane Webb.
VOTE: ADOPTED unanimously
15. APPOINTMENT – RON FERNANDEZ – COMMUNITY RELATIONS
COUNCIL
MOTION: Motion by Ott, second by Lee, to approve the appointment of Ron
Fernandez to the Community Relations Council, for a term balance to expire
December 31, 2013.
VOTE: ADOPTED unanimously
16. APPOINTMENT – KAREN HALLACY – DEVELOPMENT AUTHORITY
OF COBB COUNTY
MOTION: Motion by Ott, second by Lee, to approve the appointment of Karen
Hallacy to the Development Authority of Cobb County, for a term balance to
expire March 13, 2015.
VOTE: ADOPTED unanimously
17. APPOINTMENT – JILL FLAMM – RECREATION BOARD
MOTION: Motion by Ott, second by Lee, to approve the appointment of Jill
Flamm to the Recreation Board, for a five year term to expire June 24, 2018.
VOTE: ADOPTED unanimously
18. APPOINTMENT – LANCE LAMBERTON – SPLOST OVERSIGHT
COMMITTEE
Commissioner Cupid announced her appointment of Lance Lamberton to the One
Percent Special Purpose Local Option Sales Tax (SPLOST) Citizens Oversight
Committee, for the balance of a four year term which expires December 31, 2016.
19. APPOINTMENT – JAY CUNNINGHAM – SPLOST OVERSIGHT
COMMITTEE
Chairman Lee announced his appointment of Jay Cunningham to the One Percent
Special Purpose Local Option Sales Tax (SPLOST) Citizens Oversight Committee, for
the balance of a four year term which expires December 31, 2016.
ADJOURNMENT
The meeting was adjourned at 8:07 p.m.
____________________________________________
Candace W. Ellison, CCC
County Clerk
Cobb County Board of Commissioners
Page 116 of 205
COBB COUNTY TRANSPORTATION AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
Administration
1 To approve the proposed budget and schedule for the 2005 Transportation Improvements Program, funded primarily by the 2005 Special Purpose Local Option Sales Tax.
Engineering
2 To approve a contract with Baldwin Paving Company, Inc., for intersection improvements on Cobb Parkway/US41/SR3 at Mars Hill Road, Project No. E3020, MIS Contract No. 000658.
3 To approve Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, for the upgrade and enhancement of ProjectView, formerly known as the Cobb County Project Management Information System, Project No. E5050, MIS Contract No. 000548.
4 To approve Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., for drainage system improvements on Ebenezer Road, Project No. E2250-WO#06, MIS Contract No. 000452.
5 To ratify previous action by the County Manager authorizing emergency repairs to a segment of Lorrie Drive, and approve Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W. E. Contracting Co., Inc., for said repairs, MIS Contract No. 000620.
Road Maintenance
6 To approve a Work Detail Agreement with the Georgia Department of Corrections for right-of-way maintenance services, Project No. TR469, MIS Contract No. 000711.
Page 117 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve the proposed budget and schedule for the 2005 Transportation Improvements Program, funded primarily by the 2005 Special Purpose Local Option Sales Tax.
BACKGROUND
The 2005 SPLOST Transportation Improvements Program (TIP) was adopted by the Board of Commissioners on June 14, 2005, and approved by the voters of Cobb County on September 20, 2005. On October 27, 1992, the Board of Commissioners approved the Budget Variance Procedure for the TIP. This procedure requires a budget for each project by phase of work as follows: Engineering, Right-of-Way, Construction, Utilities, and Miscellaneous. Additionally, expenses within a project cannot be authorized for payment above the approved project budget without Board approval for the transfer of additional budget funds from another source. All budget transfers within the TIP will be accomplished in compliance with these established procedures. On January 10, 2006, the Board adopted the initial budget for the 2005 SPLOST TIP and the initial project schedule on February 14, 2006. On March 13, 2007, August 14, 2007, February 12, 2008, March 10, 2009, August 25, 2009, February 23, 2010, October 26, 2010, June 14, 2011, and July 24, 2012, the Board approved adjustments to the 2005 SPLOST TIP budget and schedule. On August 26, 2008, the Board approved adjustments to the 2005 SPLOST TIP budget only.
Comm. Dist.
All
Agenda Item Number. 1
Page 118 of 205
The proposed budget for the 2005 SPLOST TIP includes all projects approved at the inception of the program, all previous Board approved/new budget transfers and adjustments to various projects, and is funded primarily with 2005 SPLOST revenues and interest. Other revenue sources in the proposed budget include the Georgia Department of Transportation, the Cumberland Community Improvement District, the Town Center Area Community Improvement District, and miscellaneous revenues. The proposed budget adjustment re-establishes the budgets on the remaining projects which were previously deferred or delayed due to budget impacts resulting from decreased SPLOST revenue collections attributed to the economic recession. As shown in the proposed schedule, all projects are now scheduled for completion.
FUNDING Available in the 2005 SPLOST Transportation Improvements Program Fund.
RECOMMENDATION The Board of Commissioners approve the proposed budget and schedule for the 2005 Transportation Improvements Program (TIP), funded primarily by the 2005 Special Purpose Local Option Sales Tax (SPLOST), and authorize the corresponding budget transactions.
ATTACHMENTS2005 SPLOST TIP Budget and Schedule to be provided under separate cover
Agenda Item Number. 1
Page 119 of 205
2005 SPLOST TIP Budget and Schedule to be provided under separate cover
An electronic copy is available at the following link:
http://portal.cobbcountyga.gov/images/documents/dot/2005splost_budgetupdate.pdf
A hard copy is available upon request.
Page 120 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve a contract with Baldwin Paving Company, Inc., for intersection improvements on Cobb Parkway/US41/SR3 at Mars Hill Road, Project No. E3020, MIS Contract No. 000658.
BACKGROUND
Cobb Parkway/US41/SR3 at Mars Hill Road is an approved intersection safety and operational improvements project in the 2011 SPLOST Transportation Improvements Program. The project consists of the reconstruction of the intersection on Cobb Parkway at Mars Hill Road. Improvements include the construction of dual left turn lanes from Cobb Parkway (north) onto Mars Hill Road, extension of turn lanes in all directions on Mars Hill Road, and enhanced traffic and pedestrian signals. The Invitation to Bid was advertised in the Marietta Daily Journal on May 17, 24, and 31, 2013, and again on June 4, 2013. Bids were received on June 27, 2013, from the following companies:
Company Bid Amount
Baldwin Paving Company, Inc. $1,817,578.56
C.W. Matthews Contracting Company, Inc. $1,911,756.54
CMES, Inc. $1,969,799.72
Comm. Dist. 1
Agenda Item Number. 2
Page 121 of 205
The low bid of $1,817,578.56 from Baldwin Paving Company, Inc., was reviewed and found to be reasonable and responsive. Bid tabulation consisted of $1,626,934.11 in roadway costs, and $190,644.45 in Water System costs. The completion date for this project is 365 consecutive calendar days from issuance of the Notice to Proceed.
FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:
Available in the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers: Transfer from: SPLOST Projects-Relocate Lines
Transfer to: Cobb Parkway/US41/SR3 at Mars Hill Road Realignment
Transfer from: 345-050-E003-E302-8761-E3020-C $1,591,299.55
345-050-E003-E302-8721-E3020-E $ 35,634.56
Transfer to: 345-050-E003-E302-8762-E3020-C $1,626,934.11
Preliminary Estimates 510-500-5756-8005-W4069-Z $195,894.45
Construction 510-500-5756-8260-W4292-C $190,644.45
Interest on Retainage 510-500-5756-6613-W4292-A $950.00
Meter Purchase Replacement 510-500-5756-8456-W4292-M $500.00
Contingency 510-500-5756-8810-W4292-T $3,800.00
Total $195,894.45
RECOMMENDATION The Board of Commissioners approve a contract with Baldwin Paving Company, Inc., in an amount not to exceed $1,817,578.56, for intersection improvements on Cobb Parkway/US41/SR3 at Mars Hill Road, Project No. E3020, MIS Contract No. 000658; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSLocation Map
Agenda Item Number. 2
Page 122 of 205
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US ARMY COEPROPERTY
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PROJECT:Cobb Parkway at Mars Hill RoadProject No. E3020
[
DATE:July 9, 2013
Notes: Commission District 1
Cobb CountyDepartment of Transportation
LOCATION MAP
k
End Project
Begin Project
Begin ProjectEnd Project
Page 123 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director Stephen McCullers, Water Systems Director Paul Ruth, Information Systems Director
This item has been electronically signed by:Faye DiMassimo, Director Stephen D. McCullers, P.E., Director Paul W. Ruth, Director
DATE: July 9, 2013
PURPOSE To approve Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, for the upgrade and enhancement of ProjectView, formerly known as the Cobb County Project Management Information System, Project No. E5050, MIS Contract No. 000548.
BACKGROUND
Transportation Technology is an approved project in the Traffic Management Component of the 2011 SPLOST Transportation Improvements Program (TIP). Cobb County Project Management Information System (CCPMIS) has been an integral part of the Department's program management for the 1990, 1994, and 2005 SPLOST TIPs, and is essential for the Department’s and the Water System’s detailed contract and project financial management. Additional enhancements to CCPMIS are needed to bring the system up to current technology and to leverage the system for management of the 2011 SPLOST TIP. The Department and Information Services have developed a functional specification for improvements to CCPMIS which will eliminate redundant program management activities, increase program management efficiencies, provide greater pre-construction and construction management functionality, improve reporting for effective program management and enhanced transparency, and to support public reporting to the County’s website. The total cost estimate for the upgrade and enhancements of CCPMIS is approximately $300,000.00. On June 12, 2012, the Board of Commissioners approved a contract with Stellar Services, LLC, in an amount not to exceed $95,000.00, for the Phase 1 upgrade and enhancement of the CCPMIS.
Comm. Dist.
All
Agenda Item Number. 3
Page 124 of 205
Details for action requested are as follows: Phase 1 enhancements have been completed and the second generation program management system, ProjectView, has replaced CCPMIS. The Department, the Water System, and Information Services recommend proceeding with Phase 2 enhancements at a cost not to exceed $88,110.00. Phase 2 enhancements make further program, form, and reporting improvements. Functionality improvements include the addition of tracking and reporting on disadvantaged business enterprise work, and Water System easement acquisition and management of the right-of-way acquisition process. Adding this functionality to the ProjectView system will eliminate redundant inefficient processes. Additional functionality improvements will continue the upgrades initiated in Phase 1 to include further form, reporting, and other ease of use improvements, making the software more intuitive and efficient to navigate. Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, in an amount not to exceed $88,110.00, is requested for Phase 2 upgrade and enhancements.
Original Contract $ 95,000.00
Supplemental Agreement No. 1 $ 88,110.00
Revised Contract $183,110.00
FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:
Available in the Water System’s Miscellaneous County Roadway Improvements Adopted CIP Budget with the following budget transfer:
Transfer from: 345-050-E000-E000-8721-E0000-E $58,135.00
Transfer to: 345-050-E005-E505-8722-E5050-E $58,135.00
Increase GAE 345061212412: 345-050-E005-E505-8722-E5050-E $58,135.00
Transfer from: Miscellaneous County Roadway Improvements Preliminary Estimates
510-500-5756-8005-W4702-Z
$29,975.00
Transfer to: Project Management Information Systems Upgrades Computer Software
510-500-5756-8675-W4297-P
$29,975.00
Agenda Item Number. 3
Page 125 of 205
RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to the contract with Stellar Services, LLC, in an amount not to exceed $88,110.00, for the upgrade and enhancement of ProjectView, formerly known as the Cobb County Project Management Information System (CCPMIS), Project No. E5050, MIS Contract No. 000548; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 3
Page 126 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., for drainage system improvements on Ebenezer Road, Project No. E2250-WO#06, MIS Contract No. 000452.
BACKGROUND
Drainage System Improvements is an approved component in the 2011 SPLOST Transportation Improvements Program. Ebenezer Road is classified as a major collector on the County’s Major Thoroughfare Plan. Near the intersection with Canton Road, water backed up into the travel lane of Ebenezer Road during rain events due to a roadside ditch that was not draining properly. The Department recommended drainage improvements including modifications of an existing drop inlet, installation of additional curb and gutter, and ditch grading to provide positive drainage. On December 7, 2010, the Board of Commissioners approved the 2011 Countywide Unit Price Contracts. On November 13, 2012, the Board approved Project No. E2250-WO#06 to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., for drainage system improvements on Ebenezer Road. Details for action requested are as follows: Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., a savings to the project in the amount of $5,371.80, is requested due to variations between the original and final plan quantities, including underruns on type 3 variable
Comm. Dist. 3
Agenda Item Number. 4
Page 127 of 205
message boards and drop inlets. These are the final changes necessary to close this project with Butch Thompson Enterprises, Inc.
Original Contract $19,875.00
Change Order No. 1 (final) ($ 5,371.80)
Revised Contract $14,503.20
FUNDING A savings to the 2011 SPLOST Transportation Improvements Program Fund.
Decrease GAE 345111312603: 345-050-E002-E225-8762-E2250-C $5,371.80
RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the 2011 Countywide Unit Price Contract with Butch Thompson Enterprises, Inc., a savings to the project in the amount of $5,371.80, for drainage system improvements on Ebenezer Road, Project No. E2250-WO#06, MIS Contract No. 000452; and authorize the Chairman to execute the necessary documents.
Agenda Item Number. 4
Page 128 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To ratify previous action by the County Manager authorizing emergency repairs to a segment of Lorrie Drive, and approve Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W. E. Contracting Co., Inc., for said repairs, MIS Contract No. 000620.
BACKGROUND
Drainage System Improvements is an approved component in the 2011 SPLOST Transportation Improvements Program. During a heavy rain event on June 13, 2013, flooding caused damage to County infrastructure in the vicinity of 2522 Lorrie Drive. The roadway shoulder washed out, partially collapsing the storm drain pipe, exposing existing utilities and threatening to collapse the entire roadway. The road was closed pending emergency repairs. The Department subsequently recommended retaining a unit price contractor to repair the roadway. The County Manager, under emergency authority granted by the Board of Commissioners, approved commencement of repairs. On December 11, 2012, the Board of Commissioners approved the 2013 Countywide Unit Price Contracts. Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W.E. Contracting Co., Inc., the lowest responsive unit price contractor, in an amount not to exceed $84,870.00, is requested for emergency drainage system repairs on Lorrie Drive.
Comm. Dist. 3
Agenda Item Number. 5
Page 129 of 205
FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:
Available in the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers:
Transfer from: 345-050-E002-E225-8761-E2250-C $69,870.00
Transfer to: 345-050-E002-E236-8762-E2360-C $69,870.00
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates 510-500-5756-8005-W4069-Z $15,375.00
Transfer to:
Lorrie Drive Drainage
Construction 510-500-5756-8260-W4295-C $15,000.00
Interest on Retainage 510-500-5756-6613-W4295-A $ 75.00
Contingency 510-500-5756-8810-W4295-T $ 300.00
Total $15,375.00
RECOMMENDATION The Board of Commissioners ratify previous action by the County Manager authorizing emergency repairs to a segment of Lorrie Drive, in response to the heavy rain event on June 13, 2013; approve Project No. E2360-WO#01 to the 2013 Countywide Unit Price Contract with W. E. Contracting Co., Inc., in an amount not to exceed $84,870.00, for said repairs, MIS Contract No. 000620; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
ATTACHMENTSLocation Map
Agenda Item Number. 5
Page 130 of 205
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PROJECT:Lorrie DriveEmergency Drainage RepairProject No. E2360
[
DATE:July 9, 2013
Notes: Commission District 3
Cobb CountyDepartment of Transportation
LOCATION MAP
k
Project Location
Page 131 of 205
Cobb County Department of Transportation Faye DiMassimo, Director
1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601
TO: David Hankerson, County Manager
FROM: Faye DiMassimo, Director
This item has been electronically signed by:Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve a Work Detail Agreement with the Georgia Department of Corrections for right-of-way maintenance services, Project No. TR469, MIS Contract No. 000711.
BACKGROUND
On March 27, 2001, the Board of Commissioners authorized the Department to enter into a one-year contractual agreement with the Georgia Department of Corrections (GADOC) to provide labor resources for right-of-way maintenance services from their Paulding County facility. This provided two full-time work details, with groups of eight to twelve inmates, each supervised by a full-time State Correctional Officer. The primary function of these inmate details has been to perform trash pickup, graffiti cleanup, and sign removal on the right-of-way of County thoroughfares. Each subsequent year, the Board has approved agreements with GADOC to continue providing these maintenance services for the County. On June 27, 2006, the Board approved the addition of a third inmate work detail to the annual contractual agreement with GADOC to enable the Department to include maintenance services along State routes within the County. The Department is in receipt of a GADOC Work Detail Agreement for continued provision of maintenance resources, retroactive for the period of July 1, 2013, through June 30, 2014. This agreement provides three full-time work details, with groups of eight to twelve inmates, each supervised by a full-time State Correctional Officer, in an amount not to exceed $39,500.00 for each work detail, for a total cost not to exceed $118,500.00. The Agreement with GADOC has been reviewed by the County Attorney's office.
Comm. Dist.
All
Agenda Item Number. 6
Page 132 of 205
FUNDING Available in the Department's FY13 approved General Fund Operating Budget as follows: 010-050-0798-6512-TR469-O $118,500.00
RECOMMENDATION The Board of Commissioners approve a Work Detail Agreement with the Georgia Department of Corrections, in an amount not to exceed $118,500.00, for right-of-way maintenance services for the period of July 1, 2013, through June 30, 2014, Project No. TR469, MIS Contract No. 000711, and authorize the Chairman to execute the necessary documents
ATTACHMENTSWork Detail Agreement with the Georgia Department of Corrections
Agenda Item Number. 6
Page 133 of 205
COBB COUNTY SUPPORT SERVICES AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
Property Management
1 To approve Supplemental Agreement No. 1 to the contract with Allsouth Sprinkler Company for the 2011 SPLOST Juvenile Court renovation project.
2 To approve a design/build contract with Peter Brown Construction, Inc., for the design, project fee, and general conditions costs of the new air traffic control tower at Cobb County Airport-McCollum Field.
3 To approve Supplemental Agreement No. 1 (final) to the contract with Q.T. Contracting, Inc., d/b/a Powers Heating and Air, for the 2011 SPLOST Heating, Ventilating, and Air Conditioning project at the 10 East Park Square Computer Room-Administration Building.
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Cobb County Property Management Department John A. Reida, Director
1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148
TO: David Hankerson, County Manager
FROM: John A. Reida, Director
This item has been electronically signed by:John A. Reida, Director
DATE: July 9, 2013
PURPOSE To approve Supplemental Agreement No. 1 to the contract with Allsouth Sprinkler Company for the 2011 SPLOST Juvenile Court renovation project.
BACKGROUND On June 23, 2009, the Board approved a space allocation plan whereby the Juvenile Court would be relocated to the Superior Court North building. Renovation of the former Superior Court North building for the Juvenile Court and its funding of $2,220,750.00 was approved by the Cobb County voters as part of the 2011 SPLOST program. On November 23, 2010, the Board approved the interior design for the renovation. On February 14, 2012, the Board approved commencement of the renovation work. On June 26, 2012, the Board of Commissioners approved a contract with Allsouth Sprinkler Company for the fire suppression sprinkler system for the Juvenile Court relocation project. During the demolition phase of the project conducted by Property Management, large sections of duct work had to be removed, and in this process certain sections of sprinkler lines on the 5th floor were damaged. This Supplemental Agreement addresses the additional costs associated with the repair. Original Contract Amount $103,790.00Supplemental Agreement No. 1 $3,150.00Adjusted Contract Amount $106,940.00
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FUNDING Funding is available in the 2011 SPLOST project budget as follows: 345-110-E085-8005-E0850-C (Juvenile Court Construction) $3,150.00 Increase GAE 345062612802 345-110-E085-8113 (Plumbing Installations) $3,150.00
RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to the contract with Allsouth Sprinkler Company, in the amount of $3,150.00, for renovation at the Juvenile Court, located at 32 Waddell Street; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 1
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Cobb County Property Management Department John A. Reida, Director
1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148
TO: David Hankerson, County Manager
FROM: John A. Reida, Property Management Director Faye DiMassimo, Transportation Agency Director
This item has been electronically signed by:John A. Reida, Director Faye DiMassimo, Director
DATE: July 9, 2013
PURPOSE To approve a design/build contract with Peter Brown Construction, Inc., for the design, project fee, and general conditions costs of the new air traffic control tower at Cobb County Airport-McCollum Field.
BACKGROUND
On December 20, 2012, the Board of Commissioners authorized the advertisement for and issuance of a Request for Qualifications (RFQ) and authorized the submission of a grant application to the Federal Aviation Administration (FAA) for the design and construction of a new air traffic control tower. The RFQ was advertised in the Marietta Daily Journal on January 25, 2013, and on February 1, 8, and 15, 2013. Proposals were received on March 14, 2013. Eight firms responded. The following selection committee was approved for this project: Bill Thomas (Purchasing Department), John Morey (DOT), Karl Von Hagel (DOT), Allen Kronenberger (Property Management), and Tom Bailey (Water Department). The selection committee reviewed the consultants’ qualifications, conducted interviews with certain firms, and rank ordered the top firms in order of most qualified. Advising the selection committee were Pat Riley (County Attorney’s Office) and Jim Pehrson, Finance Director (Finance). The selection committee reviewed the proposals and ranked the firms based on their understanding of the project, proposed staffing and approach, availability and financial stability. On May 14, 2013, the Board approved the ranking of the three most qualified firms for the design and construction of the new air traffic control tower and authorized negotiations for a
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Agenda Item Number. 2
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design/build contract beginning with the top ranked firm, Peter Brown Construction, Inc. The selection committee met with Peter Brown Construction, Inc., and discussed the requirements of the Control Tower and all elements of the project scope, which is unique to this particular type of project, along with the design/builder handling of the necessary approvals required by various officials during the design/build process. The Departments recommend approval of a contract with Peter Brown Construction, Inc., the top ranked design/build firm, for design/build services for the new air traffic control tower in an amount not to exceed $734,004.00. This total includes design costs of $272,531.00, consisting of architect fee, civil design fee, mechanical engineering, electrical engineering, and plumbing engineering fees. Design costs also include survey fee, subsurface exploration fee, and fees to complete all FAA documentation requirements throughout the term of the project. Project fee costs of $135,733.00 include all design/build costs throughout the term of the project. Project general conditions costs of $325,740.00 include items required during the term of the project such as trailer, office equipment, office staff and construction facilities. The combined total cost is $734,004.00. Once the County and Peter Brown Construction, Inc., finalize the design and the design/builder determines the Guaranteed Maximum Price (GMP), a recommendation to proceed with the construction will be presented to the Board of Commissioners, anticipated in the Fall of 2013. Once a GMP for construction has been established, the project will be eligible for FAA and State of Georgia grant funding to reimburse Cobb County up to 50% of eligible costs. The State of Georgia has reviewed the proposed design/build fees and found them to be reasonable and responsive. Once a grant has been offered, an agenda item will be presented to the Board for authorization to accept and appropriate the grant funding.
FUNDING Available in the Grant Fund with the following interfund transfer of funding from the Airport Division's FY13 approved Reserve budget:
Transfer from: 010-050-0720-8852 (Fund Balance-Reserves) $734,004.00
Transfer to:270-050-G034-8120 (Professional Svcs-Bldgs & Structures)
$734,004.00
RECOMMENDATION The Board of Commissioners approve a design/build contract with Peter Brown Construction, Inc., in a total amount not to exceed $734,004.00, to include design costs of $272,531.00, project fee costs of $135,733.00, and project general condition costs of $325,740.00, for the new air traffic control tower at Cobb County Airport–McCollum Field, MIS Contract No. 000720; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 2
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Cobb County Property Management Department John A. Reida, Director
1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148
TO: David Hankerson, County Manager
FROM: John A. Reida, Director
This item has been electronically signed by:John A. Reida, Director
DATE: July 9, 2013
PURPOSE To approve Supplemental Agreement No. 1 (final) to the contract with Q.T. Contracting, Inc., d/b/a Powers Heating and Air, for the 2011 SPLOST Heating, Ventilating, and Air Conditioning project at the 10 East Park Square Computer Room-Administration Building.
BACKGROUND
The Heating, Ventilating, and Air Conditioning (HVAC) projects scheduled for 2012 were approved by the citizens in the 2011 SPLOST. Meetings were held with the Information Services computer room staff to address their concerns about the reliability of the Liebert units serving the data room and also to address the need for a back up unit. The 2011 SPLOST project addresses these issues. On July 16, 2012, Property Management contracted with Lilly Young & Associates, Inc., in the amount of $17,500.00. A portion of this fee was for the engineering design of the 2011 SPLOST HVAC project at the Administration Building. Property Management and the Information Services staff worked with the designer to select the appropriate equipment. On October 9, 2012, the Board of Commissioners awarded a contract to Q.T. Contracting, Inc., d/b/a Powers Heating and Air, in the amount of $199,997.00, for the 2011 SPLOST HVAC project at the Administration Building Computer Room. Supplemental Agreement No.1 (final), in the deductive amount of $966.19 provides for changing the specification. It was determined that some of the existing duct work could be cleaned and re-used feeding one of the new Liebert HVAC units.
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Agenda Item Number. 3
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Original Contract Amount $199,997.00
Supplemental Agreement No. 1 (final) (966.19)
Adjusted Contract Amount $199,030.81
FUNDING A Savings to the SPLOST Fund. Decrease GAE 345100912703 345-110-E076-8435-E0760-C ( $966.19)
RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No.1 (final) to the contract with Q.T. Contracting, Inc., d/b/a Powers Heating and Air, in the deductive amount of $966.19, for the 2011 SPLOST Heating, Ventilating, and Air Conditioning project at the Administration Building Computer Room, 10 East Park Square; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.
Agenda Item Number. 3
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COBB COUNTY COMMUNITY DEVELOPMENT HEARINGS
REGULAR AGENDA COVER
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
Community Development Hearings
1 To request that an Appeal Hearing be conducted to determine if due cause exists to deny the Cobb County Beer and Wine Package License for ABH Corporation, doing business as Quik Pic Food Store, located at 340 Six Flags Dr., Suite A, Austell, Georgia 30168, Khubaib Hussain, licensee.
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Cobb County Community Development Agency Rob Hosack, AICP, Director
P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126
TO: David Hankerson, County Manager
FROM: Rob Hosack, AICP, Director
This item has been electronically signed by:Rob Hosack, AICP, Director
DATE: July 9, 2013
PURPOSE To request that an Appeal Hearing be conducted to determine if due cause exists to deny the Cobb County Beer and Wine Package License for ABH Corporation, doing business as Quik Pic Food Store, located at 340 Six Flags Dr., Suite A, Austell, Georgia 30168, Khubaib Hussain, licensee.
BACKGROUND On March 14, 2013, the Cobb County Business License Division Manager denied the Cobb County Beer and Wine Package License Change of License Application for ABH Corporation, doing business as Quik Pic Food Store, 340 Six Flags Dr., Suite A, Austell, Georgia 30168. Mr. Hussain appealed this decision to the Cobb County License Review Board on April 25, 2013. After considering all evidence and testimony presented, the License Review Board upheld the denial of the beer and wine package license for ABH Corporation, doing business as, Quik Pic Food Store, 340 Six Flags Dr., Suite A, Austell, Georgia 30168. Khubaib Hussain has appealed the License Review Board’s decision to the Board of Commissioners.
FUNDING N/A
RECOMMENDATION
The Board of Commissioners conduct an Appeal Hearing to consider if due cause exists to deny the Cobb County Beer and Wine Package License for ABH Corporation, doing business as Quik Pic Food Store, located at 340 Six Flags Dr., Suite A, Austell, Georgia 30168, Khubaib Hussain,
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licensee.
ATTACHMENTSAppeal Form filed by ABH Corporation, doing business as, Quik Pic Food Store
Letter from Business License Division Manager denying the alcoholic beverage license for Quik Pic Food Store
Letter from the Business License Division Manager including hearing procedures
Agenda Item Number. 1
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PUBLIC COMMENT (CONCLUSION OF MEETING)
JULY 9, 2013
Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.
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APPOINTMENTS
AGENDA COVER
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
1 To approve Board of Commissioners re-appointment of Dan Post and the appointment of Lieutenant Everett Cebula to the Department of Children and Services (DFCS) Board.
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Cobb County Board of Commissioners Tim Lee, Chairman
100 Cherokee Street, Suite 300 Marietta, Georgia 30090-7000 (770) 528-3305 / fax: (770) 528-2606
TO: David Hankerson, County Manager
FROM: Tim Lee, Chairman
This item has been electronically signed by:Tim Lee, Chairman
DATE: July 9, 2013
PURPOSE To approve Board of Commissioners re-appointment of Dan Post and the appointment of Lieutenant Everett Cebula to the Department of Children and Services (DFCS) Board.
BACKGROUND The re-appointment and appointment are Board of Commissioners appointments that are appointed by the Board: Dan Post and Lieutenant Everett Cebula.
FUNDING N/A
RECOMMENDATION The Board approve Board of Commissioners re-appointment of Dan Post and the appointment of Lieutenant Everett Cebula to the Department of Family and Children Services (DFCS) Board.
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Agenda Item Number. 1
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COMMISSIONERS' PUBLIC ADDRESS
JULY 9, 2013
(Per Section 2.01.01 of the Rules of Procedure of the Board)
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RESPONSE TO PUBLIC COMMENT
(FOR INFORMATION ONLY)
REGULAR MEETING OF JULY 9, 2013
ITEM NO.
1 Letters in response to public comments on May 28, 2013.
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Cobb County Community Development Agency Rob Hosack, AICP, Director
P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126
TO: David Hankerson, County Manager
FROM: Rob Hosack, AICP, Director
This item has been electronically signed by:Rob Hosack, AICP, Director
DATE: July 9, 2013
PURPOSE Letters in response to public comments on May 28, 2013.
ATTACHMENTSLetter to Joseph Pond
Letter to Rosalind Neville
Letter to Larry Savage
Attachment to letter to Larry Savage
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Agenda Item Number. 1
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