aganang municipality organisational...final organisational structure 22 title powerpoint...
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AGANANG MUNICIPALITY
2012– 2013
FINAL
ORGANISATIONAL STRUCTURE
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 1
Council
Council
Speaker’s Office
Mayor’s Office
Municipal Manager
Chief Whip’s Office
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 2
Management
Municipal Manager
Filled
Snr Manager Economic Development &
Planning
Vacant Repl(10/11)
Snr Manager Technical Services
Filled
Snr Manager Corporate Services
Filled
Chief Finance Officer
Filled
Snr Manager Community Services
Vacant 2012/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 3
Municipal Manager‘s Office
Municipal Manager
Filled
Manager MM’s Office
Filled
Snr IDP Officer
Filled
IDP Officer x 2
1X 13/14
1x 14/15
Snr Risk & Security
Filled
Risk & Security Officer
x 2
2x 14/15
Clerk Risk & Security x2
15/16
Snr Organizational Performance Management
Officer
13/14
Organizational Performance Management Officer
14/15
Snr Communications Officer
Repl. 11/12
Medial Liaison Officer
Filled
Customer Care Officer
14/15
Coordinator: Chief Whip’ s
Office
Filled
Secretary
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 4
Municipal Manager’s Office/Audit
Municipal Manager
Filled
Chief Internal Auditor
Filled
Snr Internal Auditor:
Risk Base Audit
14/15
Internal Auditor
Risk Base Audit
12/13
Snr Internal Auditor
Performance Base Audit
14/15
Internal Audit Performance Base
Filled
Interns x 2
1x Filled
1x Repl 11/12
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 5
MM’s Office/Mayor’s Office
Municipal Manager
Filled
Manager: Mayor’s Office
Filled
Snr Coordinator: Special Focus
14/15
Coordinator Youth Desk
09/10
Coordinator: Women Desk & PWD Desk
Filled
Secretary: Mayor
Filled
Driver: Mayor
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 6
MM’s Office/Speaker’s Office
Municipal Manager Filled
Manager: MM s Officer
Filled
Snr Public Participation Officer
15/16
Public Participation Officer : Stakeholder Relations
Repl. 10/11
Ward Admin Assistant x 19
10 x Filled
1x Repl. 11/12
X 8 13/14
Public Participation Officer
: Event 14/15
Snr Committee Officer
14/15
Committee Officer
Filled
Committee Clerks
2x
Filled
Secretary:
Speaker’s Office
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 7
MM’s Office/ Chief Whip‘s Office
Municipal Manager Filled
Manager: Municipal Manager’s Office
Filled
Coordinator: Chief Whip
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 8
Technical Services
Snr Manager Technical Services
Filled
Manager Roads & Storm water
Vacant 13/14
Manager : Water & Sanitation 13/14
Manager Electricity & Buildings
15/16
Water Maintenance and Operations
CDM Staff Seconded to Aganang
Manager PMU
13/14
Manager ISD
13/14
Secretary
Filled Intern X 3
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 9
Technical Services Snr Manager
Technical Services
Filled
Manager Roads & Storm water
Vacant 13/14
Snr Technician Roads & Storm Water
Repl. 11/12
Maintenance & Operations
Officer
Filled
Plant Operators
X9
7x Filled
2x 12/13
Technician Roads &
Storm Water
Filled
Manager : Water & Sanitation
Vacant 13/14
Snr Technician Water &
Sanitation
Filled
Technician Water &
Sanitation
Vacant 16/17
Seconded CDM Staff O&M
Manager Electricity & Buildings
Vacant
15/16
Snr Technician Electricity &
Buildings (vacant) 15/16
Technician Electricity &
Buildings
16/17
Snr FBS Officer
Vacant 13/14
FBS Officer
Filled
Clerk : W & E
Filled
Clerk : Indigent
Vacant 13/14
Manager PMU
Vacant
13/14
Snr Technician PMU
Filled
Data Capturer
12/13
Manager ISD
13/14
Snr ISD Officer
Filled
ISD Officer x2
Filled
Secretary
Filled
Intern X 2
3X 12/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 10
Economic Development and Planning
Snr Manager EDP
10/11
Manager Local Economic
Development
12/13
LED Officer: Cooperatives &
SMMEs
Filled
LED Officer: Cooperatives &
SMMEs
Filled
LED Officer: Agriculture
Filled
Manager: Land Use Officer
14/15
Snr Town Planner
12/13
Town Planner
Filled
Clerk Town Planning
13/14
Snr Site Demarcation Officer
14/15
Site Demarcation Officer
14/15
Clerk Site Demarcation
14/15
Snr Building Inspector 14/15
Building Spector 11/12
Manager Business Registration
13/14
Snr Business Registration Officer
14/15
Business Registration Officer
13/14
Clerk Business Registration
14/15
Manager Tourism
13/14
Snr Tourism Officer
13/14
Tour Guide
14/15
Secretary
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 11
Community Services
Snr Manager Community Services
12/13
Chief Traffic & Licensing Officer
Filled
Manager: Community Service
Filled
Secretary
12/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 12
Community Services
Snr Manager Community Services
12/13
Manager: Community Services
Filled
Snr Recreation & Sports Officer
14/15
Recreation & Sports Officer
Filled
Snr Environment Officer
13/14
Environmental Officer
Filled
Clerk : Environment14/15
Snr Building Inspector
13/14
Building Inspector
11/12
Clerk: Building
14/15
Snr Library Officer
15/16
Library Officer
14/15
Library Assistant
Filled
Snr Waste Management Officer
13/14
Waste Management Officer
13/14
Clerk: Waste Management
14/15
Driver: waste Management
12/13
General Assistants x 2
13/14
Compact Operator
14/15
Secretary
12/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 13
Community Services (T&L) Snr Manager
Community Services
12/13
Chief Traffic & Licensing Officer
Filled
Snr Licensing
Officer
12/13
Licensing Officer
Filled
Assistant Licensing
13/14
E-NaTIS Clerks x5
2x Filled
1x 12/13
2x 14/15
Management Representative
12/13
Examiner : Motor Vehicle x2
1X Filled
1X 12/13
Pitman
11/12
Examiner: Driving Licensing x 5
3X Filled
2X 12/13
Snr Superintendent Officer
14/15
Superintendent
Filled
Assistance Superintendent
Officer
13/14
Traffic Officer x 12
5X Filled, 2x 11/12 Repl, 1x 12/13
4 x 13/14
Contravention Clerks
2X , 1 x 11/12
1x 12/13
Road Safety Officer
13/14
Secretary
12/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 14
Corporate Services
Manager CS Filled
Manager Admin
13/14
Manager IT
13/14
Manager Legal Services 12/13
Manager HR
Filled
Secretary
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 15
Corporate Services Cont.
Snr Manager CS
Filled
Manager Admin
13/14
Snr Admin Officer
Filled
Auxiliary Services Officer
13/14
Driver/ Messenger x2
2 x Filled
Handy Man
Repl 11/12
General Assistants
x13
X 10 filled
X 3 13/14
Admin Officer
13/14
Receptionist
Filled
Snr Registry Officer
13/14
Registry Officer
Filled
Registry Clerk x 2
Filled
Photo Copy Attendant
13/14
Manager IT
13/14
Snr IT Technician
Filled
IT Technician X2
1x Repl 10/11
1x 13/14
IT Interns
x2 13/14
Manager Legal Services
12/13
Snr Legal Officer
13//14
Clerk: Legal
13/14
Secretary
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 16
Corporate Services Cont.
Snr Manager CS
Filled
Manager: HR
Filled
Snr HR Officer
Filled
Personnel officer
Filled
Personnel Clerk X2
X2 13/14
Snr Labour Relations Officer
Filled
Snr Organizational Development Officer
12/13
PMS Officer
13/14
PMS Clerk
16/17
Work-study Officer
14/15
Snr Skills Development
Facilitator
13/14
Skills Development Facilitator
12/13
Clerk: Training & Development
16/17
Learner & Interns x 2
12/13
Secretary
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 17
Budget & Treasury
Chie Financial Officer
Filled
Manager Budget and Treasury
Filled
Snr Accountant
Income
Filled
Accountant Income
Filled
Cashier
Filled
Clerk:
Debtors & Billing x2
x1 Filled & 1x 13/14
Snr Procurement
Officer
Filled
Procurement Dem & Acquisition
Filled
Bid Officer
13/14
Clerk Procurement
11/12
Snr Accountant Expenditure
Filled
Accountant
Expenditure
Filled
Creditors Clerk
Filled
Payroll Officer
Repl 11/12
Clerk Payroll
13/14
Snr Accountant Budget & Reports
Filled
Accountant Budget & Reports
14/15
Clerk: Reports and Budget
14/15
Snr Accountant Assets & Inventory
13/14
Accountant Assets
Filled
Clerk Assets
14/15
Procurement Disposal & Logistics
Filled
Stores: Clerk
Filled
Finance Intern
X3
X2 Filled
X1 11/12
Secretary
Filled
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 18
Notes
• Positions to be Filled 2012/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 19
No Department Position Budgeted 1. MM’s Office Internal Auditor Budgeted
2. TS Department Plant operators X2 Budgeted
3. EDP Department Manager LED Budgeted
4. Snr Town Planner Budgeted
Notes
• Positions to be Filled 2012/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 20
No Depart Position Budgeted 5. Community Service Department Snr Manager Community
Services Budgeted
6. Secretary : Comm. Services Budgeted
7. Management Rep Budgeted
8. Traffic officer x 1 Budgeted
9 Contravention Clerk Budgeted
10 Examiner Motor x1 Budgeted
11 ENaTIS Clerks x1 Budgeted
12 Examiner Driver Licensing x2 Budgeted
13 Snr Licensing Officer Budgeted
Notes
• Positions to be Filled 2012/13
31 May 2012 FINAL ORGANISATIONAL
STRUCTURE 21
No Depart Position Budgeted 14 Community services Driver : Waste Management
Budgeted
15. Corporate Services Department Skills Development Facilitator Budgeted
16. Manager Legal Services Budgeted
17 Snr Organizational Development Officer
Budgeted
Total Number of positions 19
Notes
• The Community Services Department to be on its own. • Community Services to take waste management function. • Change the naming of the Environmental Planner to Environmental Officer since it is no longer into
planning department. • Change the naming of Snr Work-study Officer to Snr Organizational Development officer. The position will
take care of PMS & Work-study. The position of Snr HR Officer will take care of Personnel Administration, Employee Wellness & Staff Provisioning.
• Remove the position ISD Clerk from the organizational structure and transfer the current official to the position of PMU Data Capturer.
• Include the leg of Business Registration and Tourism for the purpose of EDET discussion with Aganang with regard to devolution of powers & Function to municipalities.
• Propose that the Municipality should review the whole organizational structure from July 2012 giving attention to the planned Employment Equity and planning for 5 years or the remaining years of council term.
31 May 2012
FINAL ORGANISATIONAL
STRUCTURE 22
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