administrative order no. 39, s. 2013 · administrative order no. 39 section 6: cost of operating...

Administrative Order No. 39, s. 2013

“Mandating GovernmentAgencies to migrate tothe Government WebHosting Service (GWHS) ofthe Department of Scienceand Technology-Information and CommunicationsTechnology Office (DOST-ICTO)”

Can be viewed at:

http://www.gov.ph/2013/07/12/administrative-order-no-39-s-2013/

Administrative Order No. 39

Section 1: Establishment of the GWHS

For hosting the websites of :•National Government Agencies (NGAs)•Government Financial Institutions (GFIs)•Government-Owned or Controlled Corporations

(GOCCs)•State Universities and Colleges (SUCs)•Inter-agency collaborations, programs and projects

Administrative Order No. 39

Section 2: Responsibilities of theImplementing Agencies

–Content Coverage: NDSCG and OP-PCDSPO–Technical Assistance: DOST-ICT Office

Administrative Order No. 39

Section 3: Responsibilities of hostedagencies–Produce and regularly update the contents of theirwebsites, subject to the UWCP and its implementingrules;

–Develop online services offered through theirwebsites, subject to prevailing policies, rules andregulations of the government; and

–Employ a webmaster duly designated by the Head ofAgency

Administrative Order No. 39

Section 4: Migration of ExistingWebsite–Complete migration within one year from theeffectivity of this AO

–Content compliant with the UWCP within 180 daysfrom its issuance

–Websites that have been defaced or renderedinaccessible by unauthorized parties within the last 6months shall be given priority

Administrative Order No. 39

Section 5: Government IP Exchangeand Data Peering

–The DOST-ICTO shall establish a GovernmentInternet Protocol (IP) Exchange (G/IPX) facility.

Administrative Order No. 39

Section 6: Cost of Operating theFacilities and Services of the GWHS

–The DOST-ICTO shall include in its annualappropriations the amounts necessary for thepersonnel services and its maintenance and otheroperating expenses.

–allowed to charge fees from its subscribers for theuse of its facilities and services on a cost recoverybasis to fund its variable expenses

Administrative Order No. 39

Section 7: Use of the ElectronicGovernment Fund (e-Gov Fund)

–The DOST-ICTO is hereby authorized to set aside aWebsite Migration Fund to be sourced from e-GovFund, subject to existing laws, rules and regulation.

Administrative Order No. 39

Section 8: Reports

–The NDSCG shall submit reports, annually and/or asoften as maybe required by the President, relative tothe implementation of the provisions of this AO.

Administrative Order No. 39

Section 8: Reports

–The NDSCG shall submit reports, annually and/or asoften as maybe required by the President, relative tothe implementation of the provisions of this AO.

Administrative Order No. 39

Section 9: Repealing Clause

– All issuances, orders, rules and regulations or partsthereof which are inconsistent with the provisions ofthis AO are hereby repealed, amended or modifiedaccordingly.

Administrative Order No. 39

Section 10: Separability Clause

– Should any provision of this AO be declared invalid or unconstitutional, the other provisions not affected thereby shall remain valid and subsisting.

Administrative Order No. 39

Section 11: Effectivity

– This AO shall take effect immediately– DONE, in the City of Manila, this 12th day of July, in the year of our Lord, Two Thousand and Thirteen.

A.O. 39 ORIENTATION

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Overview of A.O. 39, s2013-History-Purpose

2) Coverage of A.O. 39, s2013-Mandatory-Encouraged

3) GWHS Services-Web Hosting-Content Management System-Security Audit and Assessment-Service Training/Capability Building Framework

4) Migration Procedure and Security Audit5) Capability Building Framework6) Agency Responsibilities

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Agenda

1. Overview of A.O. 39, s2013

HISTORY Philippine Development Plan 2011-2016, Chapter 5

– The development of ICT infrastructure to support e-government systems

E.O. 47, s2011 – mandates DOST-ICTO to provide ICT infrastructure, information systems and resources … support the speedy and efficient enforcement of rules and delivery of accessible public services

The government recognizes the need for greater security and robustness in the Internet technologies it uses

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1. Overview of A.O. 39, s2013

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1. Overview of A.O. 39, s2013

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1. Overview of A.O. 39, s2013

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1. Overview of A.O. 39, s2013

PURPOSE

To prescribe the rules and regulations on:

1) Migrating to the web hosting service of the DOST-ICT Office

2) Delineating the responsibilities of agencies covered with respect to GWHS

3) Compliance with technical guidelines issued as part of this Memorandum Circular

4) Schedule and order of priority for migration to GWHS

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1. Overview of A.O. 39, s2013

2. Coverage of A.O. 39, s2013

Mandatory for the websites of:

National Government Agencies (NGAs),including instrumentalities under their control

Government Financial Institutions (GFIs)

Government-Owned and -Controlled Corporations (GOCCs)

Inter-agency collaborations, programs and projects

Encouraged to adopt at the instance of the following entities:

Constitutional bodies

Other autonomous branches of the government, including State Universities and Colleges (SUCs)

Local Government Units (LGUs) and other instrumentalities under the LGUs' control

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3. GWH Services under A.O. 39, s2013

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1) Web Hosting2) Content Management System3) Security Audit and Assessment4) Service Training

3. GWH Services underA.O. 39, s2013

1) Web Hosting

a) The ICT Office shall establish, administer, operate and maintain the GWHS to ensure the government's Internet presence 24 hours a day, seven days a week (24/7)

b) Guidelines on the co-location of agency equipment shall be developed

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3. GWH Services underA.O. 39, s2013

2) Content Management System

a) CMS for use under the GWHS shall be identified by the ICT Office; Agencies may use their custom platforms, subject to a qualifying process

b) CMS shall conform with the general guidelines of the Government Website Template

c) The ICT Office shall provide training and instructional materials on the use of the identified CMS

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3. GWH Services underA.O. 39, s2013

2) Content Management SystemThe CMSs approved or prescribed by the DOST-ICT

Office) for use by government agencies in publishing, editing and modifying content, and for maintaining their websites under the Government Web Hosting Service (GWHS), include the following:

• WordPress• Joomla• Drupal

3. GWH Services under A.O. 39, s2013

3) Security Audit and Assessment

a) Shall cover web applications, modules, extensions, plug-ins, and web services by the agencies

b) Shall prescribe a list of allowed modules, extensions, and plug-ins

c) Forwarded to the agency for appropriate remediationd) Periodic and random checks shall be appliede) ICT Office reserves the right to install website

monitoring and auditing tools to be used for checking and ensuring that overall website security is maintained at all times

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3. GWH Services under A.O. 39, s2013

4) Service Training

a) Technical training workshops for developers and trainers

b) Training for agency content managers for actual site build up

c) Training for agency MIS for the setting up and management of accounts

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3. Services under A.O. 39, s2013

Government Website Template

Included in the GWT general guidelines are the details on the content, structure, and design of government websites, e.g. What are the sections to be included, what are the required measurements, what are the other possible features to include and others

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3. Services under A.O. 39, s2013

Main Objectives:

Institutionalize a corporate identity for all government websites by having a common look and feel that will also facilitate the ease of use and navigation for users

Facilitate the creation and / or migration of agency websites and content build-up by providing templates based on mature web content management systems platforms

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3. Services under A.O. 39, s2013

Main Objectives:Ensure that the design and content of government websites comply with the different circulars on the creation of agency websites

Ensure that government websites are responsive to optimal viewing on mobile devices

Institutionalize accessibility for persons with disabilities (PWDs) on all government websites

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3. Services under A.O. 39, s2013

Basic Interface Requirements

1)Vertical Measurements2)Homepage Section3)Inner Page – with 6 Sections4)Content Area Placeholders5)Section Components6)Required Contents to be included7)Requirements for Citizen’s Engagement/Transaction Modules

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Vertical Measurements Responsive Framework Standard width of 1190px on regular screens

and scales down on smaller devices of 320px in width

12-column grid layout on regular screens and scales down to a 1-column layout on mobile devices

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3. Services under A.O. 39, s2013

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Homepage Section – Major Sections Top Bar Masthead Banner Auxiliary Menu (Optional) Content Area Agency Footer Standard Footer

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Inner Page – with 6 Sections Top Bar Masthead Auxiliary Menu (Optional) Content Area Agency Footer Standard Footer

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Content Area Placeholders May be divided only into three, two and

one column(s)

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Section Components Top Bar

Republic Seal Main Navigationo Homeo Transparencyo Products and Services/Major Programs

and Projectso Contact Us

Search bar

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Section Components Content Area

White background only (#fff) Images and icons with descriptions Transparency Seal Color: agency may use its own colors Font styles:

o Font face: Verdana, Arial, Tahomao Style: Bold, Underline, Italico Size: 10-12 pt

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Section Components Agency Footer

Downloads Page Archives Page Site Map

Standard Footer Link of the Government Directory Seal of the Republic of the Philippines Copyright Placement “All content is public

domain unless otherwise stated.”

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Section Components Suggested Content

FAQs Social Media Modules Events Calendar Philippine Standard Time Secretary’s Corner / Director’s Corner /

Dean’s Corner Photo Galleries

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Required Contents to be included

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Required Contents to be included

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Required Contents to be included Banner

Slider image(s) – full width: 1190px

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Required Contents to be included Agency Footer

Archives Site Map / Website’s Directory

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Required Contents to be included Standard Footer

Link of Government Directory Seal of the Republic of the Philippines Copyright Placement

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Required Contents to be included Transparency Seal (250x250 pixels)

The transparency seal shall be “prominently displayed on the main page of the website of a particular government agency.”

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Requirements for Citizen’s Engagement / Transaction Modules Helpdesks and FAQs Social Media Modules User Login / Password

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3. Services under A.O. 39, s2013

Basic Interface Requirements

Other Possible Features to Include / Recommended Sections Events Calendar Philippine Standard Time Examination Results Secretary’s Corner / Director’s Corner Link to Webmail Service User Login and Password Photo Galleries

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4. Migration Procedure and Security Audit

1) Submit a letter of request

2) Submit the applicable forms

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Application Requirements

Service/s Letters/Info Forms Can be downloaded at:

.gov.ph DNS Registration

Service ONLY

For .gov.ph domain

application, domain

registry modification, &

domain deactivation,

please visit

http://dns.gov.ph.

Not Applicable Not Applicable

Web Hosting Service ONLY letter of requestWeb Hosting Service Application

Form

http://uwcp.i.gov.ph/download/

608/

DNS Hosting and Web Hosting

Serviceletter of request

DNS and Web Hosting Services

Application Form

http://uwcp.i.gov.ph/download/

610/

.gov.ph Domain Registry

Modification Form

http://dns.gov.ph/govphModific

ationForm.pdf

.gov.ph DNS Registration, DNS

Hosting, and Web Hosting

Service

letter of request

NEW .gov.ph Domain Application

Form

http://dns.gov.ph/govphNewAp

plicationForm.pdf

DNS and Web Hosting Services

Application Form

http://uwcp.i.gov.ph/download/

608/

4. Migration Procedure and Security Audit

NOTES:

• Websites hosted at PREGINET be migrated to the GWHS

Provide the list of technical contact persons

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Security Audit Procedure

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4. Migration Procedure and Security Audit

Can be viewed at http://ao39.i.gov.ph

5. Capability Building Framework

• Agencies covered by A.O. 39 are required to completely migrate their websites to the GWHS within one (1) year from its effectivity

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5. Capability Building Framework

AO39 and training orientation

– This will be conduced in the first quarter of the year, starting form the third week of the first month. Orientations will be held twice a week and will include the following topics:•General framework of the training;•Information management; and•Updates on the AO39 and the Memorandum Circular.

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Date & Time Agency/Office Target Participants

March 04, 2014, 1:00 PM DAR, DA, DBM, DEPED, DENR

→ One (1) Content Developer→ One (1) Web Developer of your agency/office

March 06, 2014, 1:00 PM DOF, DFA, DOH, DOLE, DSWD

March 11, 2014, 1:00 PM DOE, DILG, DOJ, DND, DPWH, DOT

March 13, 2014, 1:00 PM DOTC, DTI, NEDA, CHED + SUCs

March 18, 2014, 1:00 PMOP, OVP, PCOO,

Other Executive Offices

March 20, 2014, 1:00 PM GOCCs 1st batch

March 25, 2014, 1:00 PM GOCCs 2nd batch

March 27, 2014,1:00 PM Interested LGUs

AO39 and training orientation

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5. Capability Building Framework

Content management training

– Agencies who have undergone the orientation will proceed in the content management trainings. This will be held for 5 days in the months of March to July for agencies’ content managers. Initial topics for discussion will include:

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5. Capability Building Framework

Content Build-up

– Agencies who have undergone the content management training will continue in building up the content of their website. 3 to 1 month will be given for the agencies, with PCDSPO monitoring the quality of the content.

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5. Capability Building Framework

Web development trainings

– Agencies who are ready with the contents - Web development using the prescribed CMS and GWT. -for agencies’ web developers. -Initial topics will include:

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5. Capability Building Framework

Other activities that will be conducted are:

• Accreditation of web developers, security auditors, and trainers

• Training of Trainers

6. Agency Responsibilities

DOST-ICT Office

• Develop and implement policies, rules, and regulations related to the implementation of migration to GWHS

• Provide technical and capacity building assistance to hosted government agencies

• Responsible for server administration and the maintenance of the GWHS; security of the hosted websites

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6. Agency Responsibilities

OP-PCDSPO

• Responsible for Unified Web Content Policy

• Responsible for monitoring the content posted in GWHS-hosted websites

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6. Agency Responsibilities

Other Government Agencies

• Comply and migrate their websites to the GWHS

• Produce and regularly update the content of their websites

• Develop their own online services to be offered through their respective websites

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For comments and queries, e-mail us at:

gwtsupport@i.gov.ph

Or call us at:

(63-2) 920-0101 local 2621

URL: http://ao39.i.gov.ph

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Maraming salamat po.