acquiring approval plan e books the duke experience

NCLA October 2011 1

Acquiring Approval Plan E books:

The Duke Experience

Nancy J. Gibbs

Head, Acquisitions Dept.

Duke University

nancy.gibbs@duke.edu

NCLA October 2011 2

Background

Why we decided to do this

What we get in print

From whom

Review of books received

Importance of Gobi to TRLN

Other e book plans at Duke

NCLA October 2011 3

Parameters of the E Approval Plan

E is received for US plan If profiled within 8 weeks of

publication

Against all parameters in the plan

MUPO if available

Cost limits

What we did if we had resistance from faculty or staff

NCLA October 2011 4

Statistics of the Plan

Coverage by LC class

Coverage by Discipline

Purchases to supplement e

Cost

LC Class

Requested by

NCLA October 2011 5

Overall Costs for Duke University

# Shipped %Avgas Cost per Book

All Autoships 9381 100% $57.53

Print 7441 79% $49.45

E 1940 21% $88.02

NCLA October 2011 6

Top 5 LC Classes for e approval books

LC ClassNumber of titles % of Total

English Literature 172 8.8%

Public Policy 114 5.8%

Economics 105 5.4%

Religion 101 5.2%

Sociology 100 5.1%

NCLA October 2011 7

E books by Discipline Groups

Discipline% of Total

# of Books

Avgas cost

Social Sciences 38% 731 $82.08

Humanities 29% 556 $83.97

IAS 16% 316 $86.59

Sciences 11% 212 $109.78

Divinity 5% 101 $92.62

Interdisciplinary 1% 24 $171.75

NCLA October 2011 8

Duplicating Print for E approvals

Our plan for patrons needing print duplicates of e approval booksWe do not ask why you need a print

duplicate

Purchased 203 (10.5%) print books that duplicated e books sent on approval plan

Cost for that duplication was $25,400+

Selector vs. Faculty requests 97%/3%

NCLA October 2011 9

Top 5 Subjects/Areas for print books duplicating e approval books

Subject/AreaNumber purchased % of Total

English Literature 57 28%

Film Studies 17 8.3%

Western Europe 15 7.3%

Philosophy 14 6.8%

Public Policy 10 4.9%

NCLA October 2011 10

Discovery Methods

How important is the catalog for discovery of e books

What about discovery services outside of the OPAC

NCLA October 2011 11

How we met those needs

for discovery

EOCR records

Discovery service records

OCLC Prompt Cat records

Yankee vendor records

NCLA October 2011 12

Workflow

CURRENT

Titles “shipped” to Duke

Receive invoice with bib and order data

Load into Aleph

Turn titles on in Discovery Service; A-Z list updated in 24 hours

Create list of new titles to send to selectors twice a month

IDEAL

Titles “shipped” to Duke

Sim. Notification sent to Discovery Service; they activate and add to A-Z list automatically

Receive invoice with bib and order data

Load into Aleph

NCLA October 2011 13

Forthcoming

Continuing pilot

Change in access model

Blackboard requests

Marketing needs

Additional platforms

Use statistics