acquiring approval plan e books the duke experience
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NCLA October 2011 1
Acquiring Approval Plan E books:
The Duke Experience
Nancy J. Gibbs
Head, Acquisitions Dept.
Duke University
NCLA October 2011 2
Background
Why we decided to do this
What we get in print
From whom
Review of books received
Importance of Gobi to TRLN
Other e book plans at Duke
NCLA October 2011 3
Parameters of the E Approval Plan
E is received for US plan If profiled within 8 weeks of
publication
Against all parameters in the plan
MUPO if available
Cost limits
What we did if we had resistance from faculty or staff
NCLA October 2011 4
Statistics of the Plan
Coverage by LC class
Coverage by Discipline
Purchases to supplement e
Cost
LC Class
Requested by
NCLA October 2011 5
Overall Costs for Duke University
# Shipped %Avgas Cost per Book
All Autoships 9381 100% $57.53
Print 7441 79% $49.45
E 1940 21% $88.02
NCLA October 2011 6
Top 5 LC Classes for e approval books
LC ClassNumber of titles % of Total
English Literature 172 8.8%
Public Policy 114 5.8%
Economics 105 5.4%
Religion 101 5.2%
Sociology 100 5.1%
NCLA October 2011 7
E books by Discipline Groups
Discipline% of Total
# of Books
Avgas cost
Social Sciences 38% 731 $82.08
Humanities 29% 556 $83.97
IAS 16% 316 $86.59
Sciences 11% 212 $109.78
Divinity 5% 101 $92.62
Interdisciplinary 1% 24 $171.75
NCLA October 2011 8
Duplicating Print for E approvals
Our plan for patrons needing print duplicates of e approval booksWe do not ask why you need a print
duplicate
Purchased 203 (10.5%) print books that duplicated e books sent on approval plan
Cost for that duplication was $25,400+
Selector vs. Faculty requests 97%/3%
NCLA October 2011 9
Top 5 Subjects/Areas for print books duplicating e approval books
Subject/AreaNumber purchased % of Total
English Literature 57 28%
Film Studies 17 8.3%
Western Europe 15 7.3%
Philosophy 14 6.8%
Public Policy 10 4.9%
NCLA October 2011 10
Discovery Methods
How important is the catalog for discovery of e books
What about discovery services outside of the OPAC
NCLA October 2011 11
How we met those needs
for discovery
EOCR records
Discovery service records
OCLC Prompt Cat records
Yankee vendor records
NCLA October 2011 12
Workflow
CURRENT
Titles “shipped” to Duke
Receive invoice with bib and order data
Load into Aleph
Turn titles on in Discovery Service; A-Z list updated in 24 hours
Create list of new titles to send to selectors twice a month
IDEAL
Titles “shipped” to Duke
Sim. Notification sent to Discovery Service; they activate and add to A-Z list automatically
Receive invoice with bib and order data
Load into Aleph
NCLA October 2011 13
Forthcoming
Continuing pilot
Change in access model
Blackboard requests
Marketing needs
Additional platforms
Use statistics