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Minnesota State

ACEC PresentationMay 19, 2017

Heidi Myers

System Director, Design and Construction– Facilities

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➢Background➢Project funding sources➢Designer selection methods➢Project Forecast➢Project Schedule➢Project Requirements➢Resources

AGENDA

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New name

MINNESOTA STATE

New webpage

minnstate.edu

BACKGROUND

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BACKGROUND

30 Colleges and 7 Universities54 Campuses28.5M GSF of building area

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63%GO Bond Fund

6% HEAPR

21% RevenueFund

3% GESP

7% Other

$341.5 million in major capital projects active in either design or construction as of 12/31/2016

PROJECT FUNDING

Capital Project Funding Sources

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2017 PROJECT FUNDING REQUEST

$141,916,800 GO Bond

$110,000,000 HEAPR

$251,916,800 Total

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2017 PROJECT FUNDING REQUESTGreen boxes indicate A/E selection needed

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2017 HEAPR PROJECT FUNDING REQUEST

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2017 HEAPR PROJECT FUNDING REQUEST (CONTINUED)

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2017 HEAPR PROJECT FUNDING REQUEST (CONTINUED)

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DESIGNER SELECTION METHODS

Quote

Facilities PT Master Contract

State Designer Selection Board

Public Notice

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SOLICITATION • Request by Campus Project Manager • Threshold: Under $50K

PROJECT TYPES• Typically simple projects funded with campus funds• Construction often occurs during summer

Inform campus project manager your firm is interested in work

DESIGNER SELECTION METHODS

Quote

ACTION

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PROGRAM SOLICITATION FOR MASTER CONTRACT

• New Master Contract Program

• Based on qualifications for 29 services

• To be implemented June 1, 2017

• RFQ announced in State Register for annual submission

Next occurrence early 2018

Monitor State Register

DESIGNER SELECTION METHODS

Facilities PT Master Contract

ACTION

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PROJECT SOLICITATION FOR PO (against Master Contract)

• Requested by Campus Project Manager • Threshold: Under $100K

PROJECT TYPES• Typically simple projects funded with campus or HEAPR funds• Construction often occurs during summer

DESIGNER SELECTION METHODS

Facilities PT Master Contract

ACTION Inform campus project manager your firm is interested in work

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SOLICITATION • RFP announced in State Register

• RFP materials posted on SDSB webpage

PROJECT TYPES• Required for GO Projects over $2 Million

Monitor 2017 legislative session

Monitor State Register

DESIGNER SELECTION METHODS

State Designer Selection Board

ACTION

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SOLICATIONRFP announced in State Register • RFP materials posted on Minnesota State solicitation webpage

PROJECT TYPES• Typically used for fees over $100,000• Pilot program for Campus Architect & Owner’s Rep• Campus Engineer under consideration

Monitor State Register

DESIGNER SELECTION METHODS

Public Notice

ACTION

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PROJECT REQUIREMENTS

SWEEP

State

• State Statues https://www.revisor.mn.gov/search/

• Building Codes http://www.dli.mn.gov/ccld/codes.asp

• B3 http://www.b3mn.org/guidelines/

Minnesota

State

• Board Policies http://www.mnscu.edu/board/policy/index.html

• System Procedures

Facilities

• e-Builder https://idpstarid.mnscu.edu/idp/Authn/UserPassword

• Design Standards http://www.minnstate.edu/system/finance/facilities/design-

construction/pdf/Updated%20Design%20Standards%207th%20Edition%207.21.16.pdf

• eManual documents http://www.minnstate.edu/system/finance/facilities/design-

construction/pm_emanual/index.html

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PROJECT SCHEDULE

SWEEP

Typical HEAPR Project

Legend

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Contingency Funds

Construction Administration

PROJECT SCHEDULE

PreDesignFunding secured

Select & hire A/E

Final Review

Kick off Meeting

InterviewsInfoMeeting

e-Builder

Meeting with A/E

Legend

e-Builder

2020

PROJECT SCHEDULE

Schematic Design

Design Development

Construction Documents

Design KickOff Meeting

Tech Review Meeting

Tech Review Meeting

Tech Review Meeting

Issue for bids

Recieve Bids & review

Award & hire

contractor

Pre-Bid Info Meeting

Bid Opening

e-Builder

e-Builder

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PROJECT SCHEDULE

Pre-Con Construction

Pre-Con Meeting

Substantial Completion

Progress Meetings

Final Completion

Transfer Balance Warranty

Final Walk Thru

e-Builder

e-Builder

10 Month Review

e-Builder

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State Registerhttps://mn.gov/admin/bookstore/

Facilities Solicitations & Vendor Opportunitieshttp://www.minnstate.edu/system/finance/facilities/design-construction/announcements/index.html

State Designer Selection Board https://mn.gov/admin/government/construction-projects/sdsb/

Campus Facilities Contactswww.minnstate.edu/system/finance/facilities/about/staffdirectory/web-facilities-contacts-3.24.17.pdf

Please note that Minnesota State websites will soon be restructured and links will change

RESOURCES

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Facilities Design Guidelineshttp://www.minnstate.edu/system/finance/facilities/design-construction/pdf/Updated%20Design%20Standards%207th%20Edition%207.21.16.pdf

e-Builderhttps://connect.mnscu.edu/sites/ebuildervendor/SitePages/General.aspx

eManualhttp://www.minnstate.edu/system/finance/facilities/design-construction/pm_emanual/index.html

CIP Reporthttp://www.minnstate.edu/system/finance/facilities/design-construction/cip/index.html

Please note that Minnesota State websites will soon be restructured and links will change

RESOURCES

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QUESTIONS

Heidi MyersSystem Director, Design and Construction– FacilitiesHeidi.myers@minnstate.edu or 651-201-1773