accidental collection assessment: the ncsu libraries collection move

Accidental Collection Assessment: the NCSU Libraries Collection Move

Annette Day, Hilary Davis, John Vickery

North Carolina State University Libraries

Charleston Conference

November 8, 2012

NCSU Libraries

“The best learning and collaborative space in the country”

• Supporting Engineering, Computer Science and Textiles disciplines

– Embody the spirit of NC State's competitive advantage in science and technology

• Technology Incubator

– Computing, learning, and collaboration tools

• Learning Spaces

– Tailored to the demands of the user community

– 100 bookable group study rooms

• Address Study Seat Gap

– Currently seat less than 5% of NC State students

– UNC system standard is 20%

• bookBot

– Automated Retrieval System - 2 million volumes

– Maximize learning & technology spaces in building

NCSU Libraries

Collections at Hunt - bookBot Collections Storage for library system

– Working collections for Hunt disciplines

– Older materials across all disciplines

• Monographs

• Journal backfiles

– Government documents

– Microfiche

– Special Collections

– “Ingest” 1.4 million volumes by opening

• Every volume needs a barcode

• Scanned and placed in barcoded bin

– Collections requested through catalog

• Virtual browse

• Estimate 10 min retrieval time

• Delivery services

NCSU Libraries

Collections at Hunt – open shelving Approx 28,000 volumes

• Monograph collection 2007 – present • Current journals • Newspapers • Classics in Engineering & Textiles • Faculty publications • Reference • Games/Videos • Fiction

NCSU Libraries

Goals of move • Minimize “Downtime” of

Collections

• Minimize Patron Disruption

• Transparent Communication

NCSU Libraries

Staggered move strategy

NCSU Libraries

Scope of collections move

NCSU Libraries

Composition of Collections

Rendering

October 2012

NCSU Libraries

Bumps in the road

Courtesy of Flickr member Cogdogblog

NCSU Libraries

Data strategies

Courtesy of Flickr member Gonzalo AR

NCSU Libraries

Scaling up our analytics

NCSU Libraries

5 reasons SAS® is awesome

1. You are in control of how you work with your data

2. You can read data from any source

3. Big data is no problem

4. Robust and customizable reporting functionality

5. Visualization functionality

NCSU Libraries

Keeping the move in sync

NCSU Libraries

Planning: from 3.5 million to 1

NCSU Libraries

Example: estimating use and impact

• How frequently will items be requested out of the bookBot?

• What types of users are most affected? • How many people do we need staffing the

bookBot stations?

NCSU Libraries

Ugly data

E201207111058160073R ^S81JZFFCIRC^FESATELLITE^FcNONE^FWMDWALLAC^UkZLWHITE^NQS01285303M^IQM1500 .W13 W35 1991 v.2^IS1^DHNO^HB1/7/2013^HELIBRARY^HFN^HIN^HKCOPY^HODHHILL^dC3^Fv3000000^^O|UNDERGRAD|NDS|NCSUSTAFF|||| 1207021249290010R ^S82CVFFSTANDALONE^FEDESIGN^NQS02421189R^OM^Fv200000^DB20120702124929^^O00084|GRAD|ID|||||

NCSU Libraries

From ugly data to analytics

NCSU Libraries

From ugly data to analytics

NCSU Libraries

From ugly data to analytics

NCSU Libraries

Example: forecasting future growth

• We have extra space!

• How fast are we going to fill it up?

• How should we arrange the stacks? • “Can you tell me exactly how full DH Hill will be

in 15 years?”

NCSU Libraries

Example: forecasting future growth

NCSU Libraries

Example: forecasting future growth

NCSU Libraries

What did we learn!

• Large scale move is challenging

• Planning is essential

• Cross-departmental collaboration

• Skills to match data analysis needs

NCSU Libraries

Thank You! Annette Day

Head, Collection Management

annette_day@ncsu.edu

John Vickery

Collection Manager, Management & Social Sciences

john_vickery@ncsu.edu

Hilary Davis

Associate Head, Collection Management &

Director of Research Data Services

hilary_davis@ncsu.edu