accidental collection assessment: the ncsu libraries collection move

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Presentation at the 2012 Charleston Conference by Annette Day, John Vickery, and Hilary Davis


  • 1. Accidental Collection Assessment:the NCSU Libraries Collection Move Charleston Conference November 8, 2012 Annette Day, Hilary Davis, John Vickery North Carolina State University Libraries
  • 2. The best learning and collaborative space in the country Supporting Engineering, Computer Science and Textiles disciplines Embody the spirit of NC States competitive advantage in science and technology Technology Incubator Computing, learning, and collaboration tools Learning Spaces Tailored to the demands of the user community 100 bookable group study rooms Address Study Seat Gap Currently seat less than 5% of NC State students UNC system standard is 20% bookBot Automated Retrieval System - 2 million volumes Maximize learning & technology spaces in building NCSU Libraries
  • 3. Collections at Hunt - bookBotCollections Storage for library system Working collections for Hunt disciplines Older materials across all disciplines Monographs Journal backfiles Government documents Microfiche Special Collections Ingest 1.4 million volumes by opening Every volume needs a barcode Scanned and placed in barcoded bin Collections requested through catalog Virtual browse Estimate 10 min retrieval time Delivery services NCSU Libraries
  • 4. Collections at Hunt open shelvingApprox 28,000 volumes Monograph collection 2007 present Current journals Newspapers Classics in Engineering & Textiles Faculty publications Reference Games/Videos Fiction NCSU Libraries
  • 5. Goals of move Minimize Downtime of Collections Minimize Patron Disruption Transparent Communication NCSU Libraries
  • 6. Staggered move strategy NCSU Libraries
  • 7. Scope of collections move NCSU Libraries
  • 8. Composition of CollectionsRendering October 2012 NCSU Libraries
  • 9. Bumps in the road Courtesy of Flickr member Cogdogblog NCSU Libraries
  • 10. Data strategies Courtesy of Flickr member Gonzalo AR NCSU Libraries
  • 11. Scaling up our analytics NCSU Libraries
  • 12. 5 reasons SAS is awesome1. You are in control of how you work with your data2. You can read data from any source3. Big data is no problem4. Robust and customizable reporting functionality5. Visualization functionality NCSU Libraries
  • 13. Keeping the move in sync NCSU Libraries
  • 14. Planning: from 3.5 million to 1 NCSU Libraries
  • 15. Example: estimating use and impact How frequently will items be requested out of the bookBot? What types of users are most affected? How many people do we need staffing the bookBot stations? NCSU Libraries
  • 16. Ugly dataE201207111058160073R^S81JZFFCIRC^FESATELLITE^FcNONE^FWMDWALLAC^UkZLWHITE^NQS01285303M^IQM1500 .W13W35 1991v.2^IS1^DHNO^HB1/7/2013^HELIBRARY^HFN^HIN^HKCOPY^HODHHILL^dC3^Fv3000000^^O|UNDERGRAD|NDS|NCSUSTAFF||||1207021249290010R^S82CVFFSTANDALONE^FEDESIGN^NQS02421189R^OM^Fv200000^DB20120702124929^^O00084|GRAD|ID||||| NCSU Libraries
  • 17. From ugly data to analytics NCSU Libraries
  • 18. From ugly data to analytics NCSU Libraries
  • 19. From ugly data to analytics NCSU Libraries
  • 20. Example: forecasting future growth We have extra space! How fast are we going to fill it up? How should we arrange the stacks? Can you tell me exactly how full DH Hill will be in 15 years? NCSU Libraries
  • 21. Example: forecasting future growth NCSU Libraries
  • 22. Example: forecasting future growth NCSU Libraries
  • 23. What did we learn! Large scale move is challenging Planning is essential Cross-departmental collaboration Skills to match data analysis needs NCSU Libraries
  • 24. Thank You!Annette DayHead, Collection Managementannette_day@ncsu.eduJohn VickeryCollection Manager, Management & Social Sciencesjohn_vickery@ncsu.eduHilary DavisAssociate Head, Collection Management &Director of Research Data NCSU Libraries