abs guidance for reducing port state detentions 2016 04
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PSCDETENTIONS
DOCUMENTATION
PSC
CATEGORIES
ISMCODE
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ILOMLC
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Our Mission: The mission of ABS is to serve the public interest as well as the needs of our membersand clients by promoting the security of life and property and preserving the natural environment.
GUIDANCE FOR REDUCINGPORT STATE DETENTIONSPRE-PORT ARRIVAL QUICK REFERENCE
VERSION 1.0
CHECK FOR UPDATES
http://ww2.eagle.org/content/eagle/en/rules-and-resources/flag---port-state-information-/port-state-control-checklist.htmlhttp://ww2.eagle.org/content/eagle/en/rules-and-resources/flag---port-state-information-/port-state-control-checklist.html -
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PSCDETENTIONS
PSC DETENTIONS
Pre-Port Arrival Quick Reference GuideThis quick reference guide is based on data gathered from ABS vessels thathave been involved in Port State interventions or detentions.The guide should be used by the vessels crewprior to arrival into port. The categories and itemsidenti ed in this guide are items that have beenidenti ed as top Port State detention itemson board ABS classed vessels. This guideshould be used in conjunction with the normal
pre-port arrival and departure checks requiredby international regulations and in conjunctionwith on board routine maintenance programs.
If any of the items identi ed in this guide are notin good working condition, the crew should takeappropriate steps to remedy the situation prior toarrival into port. The guide is organized accordingto major categories as well as items identi ed byPort State Control (PSC) as areas of concern.
For each major category the top items have beenidenti ed for your easy reference.
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PSCDETENTIONS
PSC DETENTIONS
Top 11 Categories of Grounds for Detention for Worlds FleetJanuary 2014 December 2015
Safety Navigation
Fire Safety
Life Saving Appliances
Propulsion and Auxiliary
Machinery
Water/Weathertight Condition
Emergency Systems
ISM
Working Conditions
Documents
Ship Certificates
6%6%
6%
7%
7%
7%
7%13%
17%
17%
7%
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PSCDETENTIONS
0 50 100 150 200 250 300
Propulsion Main Engine
Other (Machinery)
Lifeboats
Auxiliary Engine
Other (Fire Safety)
Emergency Lighting,Batteries and Switches
Charts
Lights, Shapes,Sound Signals
Fire Doors/Openings inFire-resisting Divisions
Nautical Publications 108
114
116
123
125
134
135
231
241
285
ABS Top Ten De ciencies During Port State ActivityJanuary 2014 December 2015
PSC DETENTIONS
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PSCDETENTIONS
PSC DETENTIONS
Most Active Port States from January 2014 - December 2015
United States
China
Australia
Russian Federation
Brazil
Singapore
Netherlands
Canada
Korea, Republic of
Italy
Other
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DOCUMENTATION
MASTERS OFFICECERTIFICATES AND DOCUMENTATION
Port State Control of cers typically begin inspections in the Masters of ce to
con rm that the vessel and crew have all of the appropriate certi cates anddocuments in accordance with applicable international and local requirements.
The following items should be veri ed as a minimum prior to the vessel entering port:
CERTIFICATES
Certi cates and documents should be available on board,current and valid, and properly endorsed.
The vessels Master should review the informationto con rm that the agent has returned the originalcerti cates.
Servicing certi cates for re ghting and lifesavingequipment should be up to date and available.
Special attention should be paid to dates, capacities,and required supplements.
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DOCUMENTATION
MASTERS OFFICE CERTIFICATES AND DOCUMENTATION
STCW
The vessels crew members are adequately trainedand have the appropriate training certi cation. Many
ag Administrations may require certi cates to beissued by the vessels ag State.
ISM AND ISPS CODES
The vessels Master has a rm knowledge of thevessels Safety Management System as well asthe International Ship and Port Facility Security(ISPS) Code.
Proper on board maintenance and drills are carried
out and documented in the vessels log book asrequired by the ISM and ISPS Codes.
ILO MARITIME LABOUR CONVENTION
Master is familiar with the national requirements andcompanys measures ensuring compliance with the
requirements of the Convention relative to seafarersworking and living conditions on board.
Periodic inspections are carried out and documentedfor accommodation, food and drinking water, allspaces and equipment used for storage and handlingof food, including galley areas.
MANUALS
The appropriate manuals and booklets are on board and up to date as applicable including: Life Saving Appliances and Fire Safety Trainingmanuals
Trim and stability booklet
Loading manual
Cargo securing manual
Survey planning document (including enhancedsurvey report les) - Required by ESP oil tankers,bulk carriers and chemical carriers
Shipboard Oil Pollution Emergency Plan (SOPEP)including updated contact list
Shipboard Marine Pollution Emergency Plan(SMPEP)
Grain loading manual
Damage control plan
Loading instrument book
Coating technical le - Required for PerformanceStandard for Protective Coatings (PSPC)
Emergency towing procedure
Garbage and Oil Record Book
Applicable maintenance manuals2 OF 2
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PSC
CATEGORIES
CLICK A CATEGORY
B
PSC CATEGORIES
A
CD
E
F
G
A. BRIDGE E. ENGINE ROOM
B. ACCOMMODATIONF. WORK SPACES
(Pump room, Steering at, etc.)C. CARGO AREA
G. PORT ARRIVALD. MAIN DECK
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BRIDGE
NAUTICAL PUBLICATIONS The latest publications are on board for ready
reference such as IMO publications and ag
Administration regulations
CHARTS Charts, including tide tables, are up to date. The
Notice to Mariners is properly logged. Electroniccharts should display the information systems
PASSAGE PLANS Voyage passage plans are correctly
documented
LIGHTS, SHAPES AND SOUND SIGNALS The list of lights, international code of signals
and illustrated table of lifesaving signals islegible and the signaling lamp is in goodworking condition, and has been tested on bothemergency power supply and battery power
Lights are installed in correct location basedon COLREG 1972 (e.g. Stern Lantern, MastHead Lantern, etc.)
Port and Stbd side lights screens paintedmatte black
MAGNETIC AND GYRO COMPASSES The standard magnetic compass is adjusted
for proper working condition and the deviation card
has been updated. No excessive deviation errors The standard magnetic compass is free of air
bubbles
The lifeboat/Rescue boat magnetic compass is ingood working order
The gyro compass is operational and the error bookis maintained
Compass that will not pass inspection
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PSC
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BRIDGE
GMDSS, EPIRB AND AISRadio equipment is in good working orderand is serviced and tested by a recognized
radio technicianEPIRB is in proper working condition,programmed correctly and the batteryexpiration date is displayed within the window
The vessels automatic identi cation system (AIS)is properly programmed and operational
VDR annual performance test certi cate is on board
LRIT is in working condition and the test report isavailable
RADAR TRANSPONDERThe radar transponder is located in the properlocation, operationally tested and the expirationdate of batteries is con rmed
RADARS, ECHO SOUNDER AND ECDISRadars and echo sounder are in proper workingcondition
ECDIS audible alarms to be fully functional
BRIDGE NAVIGATIONAL WATCH ALARMSYSTEM (BNWAS)
BNWAS to be demonstrated that system is
protected by security pass code (should beunder control of Master)
DOCUMENTATIONService Records for life raft and reextinguishing equipment
Ships records from the Masters Log, primary andsecondary steering gear testing, remote steeringcontrol, steering positions on the bridge, rudder
angle indicator, steering gear failure alarms,control communications and control alarms,proper functioning of the emergency dieselgenerator, main propulsion ahead and astern testing
THE BATTERY ROOMTo be inspected for cleanliness and properventilation
Battery room equipment present and in goodcondition (gloves, eye protection, hydrometer, etc.)
PYROTECHNICSDates on ares are not to be expired andrequired amount are to be on board
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PSC
CATEGORIES
ACCOMMODATION
FIRE DAMPERS AND DOORS The re dampers are in good working condition,
functionally tested and recently examined
internally and externally Damper aps are structurally sound with no edge
wastage
The external ventilation trunk is marked to showdamper ap position OPEN or CLOSE
The location of re dampers can be found on there control plan
Louver type dampers tested to ensure louver
contact and function Weathertight doors are closing properly and in
accordance with load line regulations
Accommodation internal re doors not tied backwith hooks
Fire damper that will not pass inspection
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PSC
CATEGORIES
ACCOMMODATION
FIREFIGHTING EQUIPMENTThe re, smoke and heat detectors have been testedfor proper operation
Fire detection panel displays with no faults
Fire stations have the appropriate equipmentsecured properly
Fire hoses are not leaking and have been checkedfor dry rot and usability
Fire hoses are of correct length and diameter forlocation (15m, 20m, etc.)
Fire main is in good condition and does not havepatches or holes
Isolation and relief valves are working properly
Portable and xed re ghting systems have beenserviced as required, and extinguishers are properlymarked with date of servicing
Fixed re ghting systems have been serviced anddo not have any loose hoses, and the system hasbeen reactivated
Fire line isolating valve between the engine room(ER) and deck has been tested and is workingproperly
Foam systems where t have had analysis samplestaken and are operation ready
Fixed water spray system valves are aligned andready for immediate use
Access to xed CO 2 system (key in glass box) to bereadily available
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ACCOMMODATION
FIRE CONTROL PLANS Fire control plans are up to date with
appropriate IMO markings and symbols
Emergency control stations are clean andequipped with applicable safety equipment
Remote and quick closing devices are ingood operating order
LIFE JACKETS WITH LIGHTS AND WHISTLESThe correct number and location are clearly shownon the safety plan and are located on board
CABLE PENETRATIONS Cable penetrations in accommodation bulkheads
(wheelhouse/Radio Room, etc.) are all effectivelysealed
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PSCCATEGORIES
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LIFERAFTS Liferafts have been serviced by an approved
servicing company
Liferaft hydrostatic releases are correctlyconnected and have valid service certi catesand/or expiry dates
Liferafts are properly secured. Launchingarrangements are in good condition (as applicable)with no obstructions for oat-free operation
LIFESAVING EQUIPMENTLifebuoys the correct number is identi ed by
type with line, light or smoke as applicable andwith legible vessel markings
Bridge wing Man-Overboard smoke and lightsready for easy release
HATCH COVERS AND WEATHERTIGHTCLOSING APPLIANCES
Hatch covers and weathertight closingappliances are in proper working condition
and have been checked for missing or damagedgaskets, cleats, wedges and securing devices
Hatches are tight and properly tted
Where required, there is safe access to the bow
CARGO CONTROL ROOMOil Discharge and Monitoring Equipment isfunctioning properly and has not been tampered with
CARGO AREA
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PSCCATEGORIES
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LIFEBOATS/RESCUE BOAT The lifeboat (rescue) structure (hull integrity, seats/
thwarts, ooring, releasing hook connections to
the boat, releasing gear, tiller/gudgeons) has beenchecked for proper maintenance with no wastageor rot
The engine is in good working condition and hasbeen operationally tested, and fuel tank is full
The lifeboat (rescue) equipment has been checkedfor proper quantity, expiration date and condition
Lifeboat/Rescue boat painter is connected
Lifeboats (rescue) have been lowered as perschedule and released from hooks to con rmrelease mechanisms
Required interior equipment has been accounted for
Lifeboat seat belts are of contrasting colors
Lifeboat window at helmsmans position has clear
visibility
MAIN DECK
Lifeboat wire that will not pass inspection
Lifeboat that will not pass inspection
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PSCCATEGORIES
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MAIN DECK
LIFEBOAT/RESCUE BOAT AND LIFERAFTDAVITS
Davits are in good working condition and have been
operationally tested Davits should be checked for wastage, proper
hoisting/lowering and braking function
Sheaves and loose gear are not worn
Wires have been serviced and changed out asnecessary
Limit switches and winches have been tested
Launching instructions are clearly posted, andlocated in-way-of emergency lighting
DECK Excessive corrosion, cracking, buckling if found
should be immediately reported to the local ABSof ce
Handrails are intact and in accordance with load
line regulation
AIR PIPES AND VENTILATORS Air pipes and closure devices are checked for
wastage
Closure devices have been opened and theame screen checked
Vent head that will not pass inspection
Broken vent pipe that will not pass inspection
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PSCCATEGORIES
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MAIN DECK
SHORE CONNECTIONS International shore connection is on board
Electrical shore connections have properconnections and are functioning
MARPOL Annex I and IV standard dischargeconnections where required have proper ttings,are marked, and have proper intact drip coamings
ACCOMMODATION LADDER Accommodation ladders are free of any defects
(fractured steps, side ropes etc.) and the gangway
safety net has been prepared and correctly rigged
VESSEL ACCESS Gangway log book entries maintained and up
to date
Areas with restricted access clearly marked andlocked
LOAD LINE DRAFT MARKS
Port and Stbd Load Line marks checked andcon rmed clearly visible
Draft marks are clear to read
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MAIN AND EMERGENCY FIRE PUMPS The main and emergency re pumps are to be
in proper working condition gauges operational,
priming pump functioning, remote starting isoperational (if applicable) and pumps are capableof taking sea suction and maintaining the properline pressure
Operating instructions are posted in plain view
Visual examination of xed re ghting systemnozzles
MACHINERY SAFETY SYSTEMS Valves are free from obstruction and are in
operational condition
All machinery safety systems are operationalwithout alarms present
All FO Tank sounding pipes are closed, andself-closing devices are working correctly
ELECTRICAL INSTALLATION
220v Main and emergency switchboards, and feederpanels are clear of any low insulation readings
Switchboards to be provided with insulated mattingboth in front and behind
CLEANLINESS Excess oil leaks from engines, bilges, containment
areas and FO/LO processing areas have been
cleaned. The sources of any excessive oil leakshave been recti ed
Repair damaged lighting and/or replace burnedbulbs
Fire hydrants and hose stations are clean and ingood working order
No thermal insulation is oil soaked
No oil soaked rags are left in decks or bilge wells
Tools and equipment are stored properly andemergency exits are clear
MARPOL ANNEX IV Sewage treatment plant is fully operational, including
aeration blowers, sight tube, alarm panel etc.
MARPOL ANNEX V Garbage Management Plan available on board
Garbage Record Book entries up to date
ENGINE ROOM
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PSCCATEGORIES
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ENGINE ROOM
MAIN PROPULSION ENGINE Components of the main propulsion engine are
working correctly
The emergency control station and engine sidestation are operating correctly
Validate that emergency procedures can be carriedout as applicable
There are no visible engine oil leaks
MARPOL Annex VI, technical les for each engineshould be available. The record book of the engine
parameters should be updated by the Chief Engineeras applicable
AUXILIARY ENGINES AND EQUIPMENT Auxiliary engines and attachments have been
tested to see that gauges, emergency shut downs,
automatic changeovers and quick closing valvesare operating properly
Auxiliary engine fuel oil leakage alarms are workingand drain valves are in closed position
MARPOL Annex VI, the EIAPP certi cates andtechnical les for each engine should be available.The record book of the engine parameters shouldbe updated by the Chief Engineer as applicable.
There are no visible engine oil leaks
OILY WATER SEPARATOR EQUIPMENT Check to see that oily water separator equipment
and 15 ppm alarm have been operationally testedincluding automatic stopping devices, alarms, pipingsystems and gauges, and found properly functioning
Con rm that no unauthorized piping or electricalmodi cations have been made
Verify that the Oil Record Book has been lledout correctly and signed by the Chief Engineerand Master, as per MARPOL Annex I
HIGH PRESSURE FUEL LINESHigh pressure fuel lines are jacketed and sprayshields in place as required
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PSCCATEGORIES
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ENGINE ROOM
PORTABLE AND FIXED FIREFIGHTINGSYSTEMS
Systems have been serviced as required and
extinguishers are properly marked with dateof servicing
Machinery space re hoses are correct length(15m maximum)
Boiler burner location provided with sand box
Fire Doors have proper closing mechanismsand are not purposely open
MARPOL ANNEX IV Valid IMO Type Approval Certi cate available
Manufacturers operating manual available
Incinerator alarms and safety devices all fullyoperational.
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PSCCATEGORIES
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MAIN AND EMERGENCY FIRE PUMPSThe main and emergency re pumps are to bein proper working condition gauges operational,
priming pump functioning, remote starting isoperational (if applicable) and pumps are capableof taking sea suction and maintaining the properline pressure
Operating instructions are posted in plain view
STEERING GEARThe main and emergency steering gear has beentested and is functioning properly with no visiblehydraulic leaks
Steering gear gyro compass repeater withoutdeviation error
EMERGENCY POWERThe emergency generator has been operationallytested and is capable of coming online automaticallywithin 45 seconds
Emergency generator fuel oil tank full and quickclosing valve operational
Emergency lighting is operationally tested, and anydefective lights replaced
A transitional source of power (as applicable) andemergency power batteries have been checked forproper operation
PORTABLE AND FIXED FIREFIGHTINGSYSTEMS
Systems have been serviced as required and
extinguishers are properly marked with dateof servicing
INSULATION A-60 Insulation to be intact in all areas (emergencyescape trunks, etc.)
WORK SPACES (PUMP ROOM, STEERING FLAT, ETC.)
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PRE-ARRIVAL Accidental damage that is suffered while sailing
to the port of call must be submitted to the Port
State with details on the circumstances of theaccident, damage suffered, remedial action andinformation about noti cation to the Flag State
INCREASED CHANCES OF PORT STATEACTIVITY
First time being in the region in the past year
Have not been inspected in the last 6 months
De ciencies were found at last Port State inspection
Vessel has been detained in the last year
PORT ARRIVAL
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ISMCODE
REDUCING ISM-RELATED PORTSTATE DETENTIONS
The data and statistics used in this quick reference guide have been derived from
ISM-related de ciencies written during Port State interventions and detentions.Detailed analysis of PSC ndings has been carried out to identify the most common and recurringnonconformities, de ciencies and weaknesses. These have been listed against each element of theISM Code and are designed to serve as leading indicators of an effective implementation of ISM Coderequirements.
CLICK FOR
ISM CODES
The guide has been designed primarily for use onboard ships to quickly validate the health of thecompanys safety management system (SMS) atany given time. It can be used as an effective toolto prepare the vessel for PSC inspections, externalor internal audits and to check the effectiveimplementation of the ISM Code on a routine basis.
If any of the common nonconformities listed in thisguide are identi ed on board, immediate correctiveactions are recommended to be taken by the crewto rectify them directly. A record of any actions takenshould be maintained to serve as evidence that thesystem is effective and functioning correctly untilthe root cause of any de ciencies have beenidenti ed and addressed.
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CLICK ON BUTTON TO GO TO ISM CODES
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ISMCODE
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PSC ISM-RELATED DEFICIENCIES
ISM Element 2Safety and Environmental Protection Policy
ISM Element 4
Designated Person(s)
ISM Element 9Reports and Analysis of Nonconformities,
Accidents and Hazardous Occurrences
ISM Element 6Resources and Personnel
ISM Element 11Documentation
ISM Element 12Company Veri cation, Review and Evaluation
ISM Element 3Company Responsibilities and Authority
ISM Element 8Emergency Preparedness
ISM Element 5Masters Responsibility and Authority
ISM Element 10
Maintenance of the Ship and Equipment
ISM Element 7Shipboard Operations
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ISMCODE
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ELEMENT 2
Safety and Environmental Protection Policy A Safety and Environmental Protection (SEP) policy, understood and supported by the crew, provides
strong evidence of an overall effective implementation of the companys SMS.VERIFY THAT:
The policy posters are displayed at prominentlocations
The policy is properly controlled and the latestrevision is in use
Crew members are able to demonstrate asatisfactory level of awareness of the SEP policy
Safety and environmental objectives and targetsestablished in the SMS are consistent with thosecontained in the policy statement
On board procedures and practices supportand contribute to the successful achievement ofobjectives and targets established by the company
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ISMCODE
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ELEMENT 3
Company Responsibilities and AuthorityThe provision of support, allocation of resources and overall commitment of the company is vital forthe effective implementation of the SMS on board the vessel.
VERIFY THAT: Responsibility, authority and lines of reporting of
key personnel are clearly de ned and documented
Crew personnel are able to demonstrate asatisfactory level of awareness of their dutiesand responsibilities as detailed in the SMS
If day-to-day operations of the vessel have beendelegated to a management company, evidenceof this delegation is available
Requisitions for supply of stores, spares andrequests for repairs are being followed up bythe shore-based management in a timely manner
There is evidence of follow up action and monitoringby shore-based management over documentedand reported outstanding nonconformities and
de ciencies
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ISMCODE
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Designated Persons As the custodian of the SMS, the ISM Code places a special responsibility on the designatedperson ashore (DPA). The nominated person must hold the relevant quali cation and experienceand demonstrate the commitment required by the position.
ELEMENT 4
VERIFY THAT: Identity and contact details of the DPA have been
reported to the ag Administration, if required
DPA has direct access to the top companymanagement
Quali cations, experience and training of the
DPA meets the IMO guidance contained in the Annex to MSC-MEPC.7/Circ.6
Crew are aware of the identity and contact detailsof the DPA
There is evidence to show that the DPA is engagedin monitoring the safety and pollution preventionaspects of all vessel operations
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ISMCODE
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Masters Responsibility and AuthorityThe Master has the responsibility to ensure that the requirements speci ed in the companys SMS arebeing observed. To this end, the Master needs to be completely familiar with the SMS and be given thenecessary support and overriding authority to make decisions relating to safety and pollution prevention.
ELEMENT 5
VERIFY THAT: Master is able to demonstrate familiarity with
his/her role and responsibility under the ISM Code
SMS contains a clear statement giving the Masteroverriding authority to take decisions relating tosafety and pollution prevention and to ask forassistance from the company when needed
Master is aware of where this overriding authority isdocumented and is able to explain the intent of thisprovision
Masters review of the SMS has been carried outas speci ed in the SMS and that it is effective
Masters standing and night orders are currentand in accordance with SMS
Master is verifying that crew is observing theprocedures and processes speci ed in thecompanys SMS
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ISMCODE
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Resources and PersonnelThe SMS must ensure that all personnel including the crew are competent, properly quali ed, medically
t and given the proper training and familiarization to safely and ef ciently perform their assignedresponsibilities.
ELEMENT 6
VERIFY THAT: Crew on board meet or exceed the minimum
safe manning criteria established by the ag Administration, and the vessel is appropriatelymanned in order to maintain safe operations onboard under all conditions
Of cers and ratings hold valid certi cates andendorsements as per the International Conventionon Standards of Training, Certi cation andWatchkeeping
SEAFARERS (STCW) All crew hold valid medical tness certi cates
The Master is fully conversant with thecompanys SMS
Safety induction, shipboard familiarization andsafety training of crew have been carried out asper the SMS
Crew members are able to effectively communicateas a team in the execution of their duties
Crew members are able to demonstrate theirfamiliarity with the SMS commensurate to theirroles and responsibilities
Shipboard of cers are familiar with relevant rulesand regulations covered by the SMS
Company and ship security of cers are quali edand hold valid certi cates as required by the
Administration
Watchkeeping schedules have been establishedand a record of hours of rest is being maintainedas per the STCW
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ISMCODE
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Shipboard OperationsKey shipboard operations that can affect safety and pollution prevention must be backed by documentedprocedures with responsibilities assigned to quali ed personnel.
ELEMENT 7
VERIFY THAT: The SMS contains documented procedures for
key shipboard operations
Roles and responsibilities have been clearlyassigned to quali ed personnel who are able todemonstrate their familiarity with assigned tasks
Voyage passage planning is carried out from berthto berth
Navigational charts and publications for the intendedpassage are available on board and have beenupdated to the latest notices to mariners
Ship stability and stress calculations for differentstages of the voyage are being carried out
Bridge and engine room checklists (arrival,departure, testing controls, watchkeeping, etc.)are being followed
Permit to work (hot work, entry into enclosed spaces,working aloft, lock out-tag out) procedures are beingcomplied with
Suitable personnel protective equipment is beingused by the crew
Bunker and fuel transfer procedures are compliedwith
Procedures for operations with low sulfur fuel oilare being followed as applicable
The ballast water exchange plan is complied withas per regulations
The waste management plan is properlyimplemented
A safe means of embarkation and disembarkationis available
An ef cient gangway watch is maintained andaccess to the vessel is controlled
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ISMCODE
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Emergency PreparednessThe company should identify all potential emergency situations that can affect its eet; developcontingency plans to mitigate adverse impact of emergencies; periodically test the contingencyplans to validate their effectiveness; and train and familiarize the crew.
ELEMENT 8
VERIFY THAT: Crew emergency response plans and muster lists
are current and up to date
Personnel are familiar with their muster stationsand assigned duties
Contingency plans for potential emergency
situations are available Drills as required by SOLAS and as per the
companys SMS have been carried out
Emergency exercises with the shore-basedemergency response team have been carriedout as required by the SMS
Post-drill analysis to identify weaknesses andlessons learned is carried out for continuousimprovement
Personnel are able to satisfactorily demonstrateemergency drills
Emergency contact information for the shore-basedemergency response team is updated and keptcurrent
All safety equipment is readily available andadequately maintained
Fire control plans are up to date and current
Means of escape and access are not obstructed
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ISMCODE
Back to ISM Code
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Reports and Analyses of Nonconformities, Accidents andHazardous Occurrences
Accidents, incidents, near misses and nonconformities must be reported and analyzed to determinethe root cause. Appropriate timely corrective actions must be taken to prevent recurrence. Datacollected is to be used for trending and continuous improvement.
ELEMENT 9
VERIFY THAT: All accidents, incidents, injuries and near misses
are being reported
Accidents, incidents, injuries and near misses arebeing recorded and investigated to determine the
root cause Timely corrective and preventive action is being
taken and records maintained
Reported accidents and incidents are beingclosed out in a timely manner after veri cationof effectiveness of action taken
Follow-up actions and monitoring by shore-basedmanagement of reported cases and actions takenis evident
Following a PSC detention, corrective actiontaken by the ship must not be limited to the PSCde ciencies. Action has been taken to identify andresolve other similar de ciencies existing on board
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ISMCODE
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Maintenance of the Ship and EquipmentThis element addresses areas in the SMS where the highest percentage of nonconformities andde ciencies are identi ed. Nearly 30% of all PSC ISM-related de ciencies relate to inadequatemaintenance. A vast majority of detainable PSC ISM de ciencies (Code 30) relate to maintenanceof ship and equipment.
ELEMENT 10
VERIFY THAT: The vessel is clean, tidy, habitable and well
illuminated
There is no evidence of excessive corrosionand/or wastage on exposed decks and ttings
The ship has implemented and is maintainingan effective planned and/or preventivemaintenance system (PPMS)
PPMS is up to date with minimum overduemaintenance items
Inspection of the vessel is carried out asestablished in the SMS and identi ed defectsare being dealt with
All class, statutory and other required trading
certi cates are valid and up to date No unauthorized repairs, modi cations or alterations
have been carried out
Machinery and hull defects including breakdownshave been reported to the company
Reported defects are being monitored by thecompany and timely corrective action is beingimplemented to rectify them
There is no accumulation of oily water residues inthe machinery space bilges or on the tank tops
Air pipes, sounding pipes, ventilators and closingappliances are properly maintained and are fullyoperational
Lifeboat/rescue boat lowering winch/davits arebeing maintained/serviced and are in goodoperational condition
Critical and standby equipment and systemshave been identi ed and routine testing is beingcarried out
A suf cient stock of spares and stores is availableon board as required by the SMS
Records of maintenance and test activities areavailable
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ISMCODE
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Documentation All documentation relating to the SMS must be controlled and available at all relevant locationsto ensure safe and pollution-free operations.
ELEMENT 11
VERIFY THAT: All class, statutory and other applicable trading
certi cates relevant to the ship are available
The latest revisions of the SMS manuals,procedures and records are readily availableat relevant locations
The latest editions of publications required bythe vessels ag Administration are available
A copy of the companys ISM Document ofCompliance with the latest endorsement is available
Deck, engine, GMDSS and other applicable of ciallog books are maintained and up to date
The correct format of the Oil Record Book is in useon board and kept up to date
Latest issue of the Continuous Synopsis Record(CSR) including old revisions of CSR are maintainedon board
ELEMENT 12
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ISMCODE
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Company Veri cation, Review and EvaluationThe company must ensure that the SMS is effectively implemented and fosters continuous improvementthrough a system of internal audits and management reviews.
ELEMENT 12
VERIFY THAT: Internal audits have been carried out at intervals
not exceeding 12 months by auditors who areindependent of areas audited
External audits have been carried out as requiredby the ISM Code
Audit reports are available on board
Audit ndings are being tracked to closure
Timely corrective action has been taken to closeout audit ndings
Shore-based management is monitoring andproviding the necessary support in implementationof corrective actions
The company has developed and implemented aprocedure for risk assessments
Periodic veri cation has been performed to con rmthat individuals undertaking delegated ISM-relatedtasks are acting in conformity with the companysresponsibilities under the Code
Appropriate safeguards have been establishedagainst all identi ed risks to the ship, personneland the environment
Management reviews to verify the effectivenessof the SMS are being carried out and records areavailable
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ISPS
ILOMLC
PSC detentions resulting from ISPS-related de ciencies are on the rise. To prevent these, vessels mustimplement the security measures as per the approved ship security plan. Access to the ship must becontrolled through an ef cient system of gangway watchmen, visitor identi cation and checking of personalbelongings.
INTERNATIONAL SHIP AND PORT FACILITYSECURITY (ISPS) CODE
1 OF 2
VERIFY THAT:There is an approved Ship Security Plan (SSP) onboard and all security measures are implementedfor the applicable security level
Master, Ship Security Of cer (SSO) and crewmembers are aware of all levels of ship securityand applicable procedures at each level
SSO and other personnel with security duties aretrained and certi ed in accordance with STCWrequirements
Master and SSO are aware of their responsibilityof periodically reviewing security measures andrecommending changes to the SSP as appropriate
Access to ship is controlled and crew members
on watch are familiar with the access controlmeasures at each security level. This includescontrol measures applied at ladders, gangways,ramps, doors, side scuttles, windows, ports,cranes, hoisting gears, etc. as applicable
Restricted areas have been identi ed and crewmembers are aware of access control measuresapplied to these areas
All security equipment necessary for maintaining thesecurity levels, including all security equipment listedin the SSP is in working condition
Stores, spares, provisions are searched inaccordance with the SSP and crew membersare aware of their responsibilities
Shipboard security training and drills are periodicallycarried out in accordance with SSP
Security incidents and breaches of security aredocumented and timely corrective and preventiveactions taken
INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) CODE
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INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) CODE
FOLLOWING RECORDS OF SECURITYACTIVITIES ARE MAINTAINED ON BOARD:
Training, drills and exercises
Security threats and security incident reports
Changes in security level
Communications relating to the direct security of theship such as speci c threat to the ships or to portfacilities the ship is, or so has been
Declaration of Security (DOS) for last 10 port calls
Internal audit report(s)
Periodic reviews of Ship Security Assessment andShip Security Plan
Maintenance, calibration and testing of securityequipment identi ed in the SSP
Back to ISPS | To ILOMLC
ILO MARITIME LABOUR CONVENTION (MLC 2006)
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ILO MARITIME LABOUR CONVENTION (MLC, 2006)
ILO Maritime Labour Convention (MLC, 2006)The ILO MLC Convention entered into force on 20 August 2013. This Convention addresses the workingand living conditions of the seafarers on board. General areas that are subject to a detailed inspectionby a PSC of cer are:
Minimum ageMedical certi cationQuali cations of seafarersSeafarers employment agreementsUse of any licensed or certi ed or regulatedprivate recruitment and placement service
Hours of work or restManning levels for the ship
Accommodation and on board recreational facilitiesFood and cateringHealth and safety and accident preventionOn board medical careOn board complaint proceduresPayment of wages
ILO MARITIME LABOUR CONVENTION (MLC 2006)
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ILO MARITIME LABOUR CONVENTION (MLC, 2006)
Minimum ageVERIFY THAT:
All seafarers onboard are at least 16 years of age oras required by ag state
Seafarer under the age of 18 not working at night(except under an approved training program)
Seafarer under the age of 18 not carrying out tasksthat are likely to jeopardize their safety or health
Medical certi cationVERIFY THAT:
Seafarer are not allowed to work if they are notmedically t
Seafarers have been issued a medical examinationcerti cate by a quali ed medical practitioner inaccordance with the national law
Medical certi cate validity should not be more thantwo years for seafarer 18 years or more and oneyear for seafarer less than 18 years of age
Seafarers holding color vision certi cates do not
exceed 6 years of validity or any other time frameimpose by ag state
If the medical certi cate has any restriction,seafarer do not attend to any task where therestriction applies
Medical certi cates are in the English language if theship is engaged in international voyages
ILO MARITIME LABOUR CONVENTION (MLC 2006)
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ILO MARITIME LABOUR CONVENTION (MLC, 2006)
Quali cations of seafarersVERIFY THAT:
Seafarers are trained or certi ed in accordance withthe STCW convention and minimum requirementsof the Safe Manning Document (SMD) are met
All seafarers have completed training for personalsafety onboard ship
Seafarers employmentagreements
VERIFY THAT: Copy of seafarer employment agreement (SEA) and
collective bargaining agreement (CBA) as applicableare available on board
Each SEA is signed by the seafarer and theship owner or an authorized representative of theshipowner
All SEA address requirements of the Standard A 2.1 and are consistent with applicable nationalstandard(s)
SEA is written in the English language and does notcontain any clause that violates seafarers rights
Use of any licensed or certi edor regulated private recruitmentand placement serviceVERIFY THAT:
Documentary evidence indicates that privaterecruitment and placement service(s) employingseafarers on behalf of the shipowner is(are)operated in accordance with the convention
Private recruitment and placement services arelicensed or certi ed or regulated in accordancewith the convention
Seafarers are not charged for recruitment andplacement services
Hours of work or restVERIFY THAT:
Work schedule at sea and in port conforms to therequirements of the convention.
Work schedule is written in English language andworking language of the ship and posted in relevantlocations
Records of hours of work or rest are maintainedin a format speci ed/accepted by the ag state
ILO MARITIME LABOUR CONVENTION (MLC 2006)
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ILO MARITIME LABOUR CONVENTION (MLC, 2006)
Manning levels for the shipVERIFY THAT:
Ship complies with the Safe Manning Document(SMD) or equivalent issued by the ag state
Suf cient number of seafarers are onboard to ensuresafety and security under all conditions taking intoaccount seafarer fatigue and the particular natureand conditions of voyages undertaken
Accommodation and onboardrecreational facilities
VERIFY THAT: Documentary evidence con rming that
accommodation is built to the applicablenational standard(s)
Heating, lighting, ventilation systems, and otherttings and xtures are in good working condition
Separate sleeping rooms and sanitary facilitiesare provided to men and women seafarers
Sanitary facilities are adequate for number ofpersonnel onboard and functional
Hospital is maintained in accordance with thenational requirements and used only for takingcare of sick seafarers
Laundry facilities are adequate and functioningcorrectly
Noise and vibration including other ambient factorsare controlled and within limits as speci ed under
national requirementsPeriodic Inspection records of the accommodation,including mess rooms and recreational facilities areavailable
ILO MARITIME LABOUR CONVENTION (MLC 2006)
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ILO MARITIME LABOUR CONVENTION (MLC, 2006)
Food and cateringVERIFY THAT:
Food and drinking water of adequate quantity,nutrition and quality are provided
Seafarers are not charged for food and drinkingwater
Ships cook is at least 18 years of age, and is trainedand quali ed for the position
Periodic inspection records of food, drinking water,food preparation, storage and handling areas areavailable
Catering facilities are hygienic and t for the purpose
Health and safety and accidentprevention
VERIFY THAT: Health and Safety Policy is available and understood
by all seafarers
Programs for prevention of occupational accidents,injuries, and diseases are implemented
Safety committee meetings are periodicallyconducted and documented
Personnel Protective Equipment (PPE) is availableto seafarers
A risk assessment is taken into consideration for thework assignment
Accidents are investigated and reported
ILO MARITIME LABOUR CONVENTION (MLC 2006)
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ILO MARITIME LABOUR CONVENTION (MLC, 2006)
On board medical careVERIFY THAT:
Seafarer are provided appropriate health protectionand medical care, including dental care on boardthe ship at no cost
Personnel with appropriate STCW quali cationare on board to provide medical care or rst aid(where medical doctors are not required to becarried on board)
Medical chest, medical supplies and equipmentmeets national requirements
International Medical Guide for Ships and medicalreport forms are maintained on board
On board complaint proceduresVERIFY THAT:
Seafarers are provided with a copy of on boardcomplaint procedure in the working languageof the ship
Seafarers are familiar with the on board complaintprocedure including prohibition on victimization for
ling a complaint
Seafarers understand that they have a right to le acomplaint directly with the ships Master or externalauthorities
A complaint log including disposition of eachcomplaint is maintained on board
Payment of wagesVERIFY THAT:
Seafarers are paid regularly in accordance withSEA (including CBA if any), at least monthly
Monthly wage slips are provided to each seafarerand no unauthorized deductions are made
Charges for remittances and allotments, includingexchange rates, are in accordance with nationalrequirements
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If Your Ship Is DetainedOwners and representatives are to notify ABS when a vessel is being detained by a Port State Authority or
ag Administration. If the owner does not notify ABS of a detention, then ABS reserves the right to suspendor cancel classi cation of the vessel or invalidate the applicable statutory certi cates. ABS can assist theowner and/or Master with clearing the vessel from a Port State detention.
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Houston, TX USATel: 1.281.877.6000 6021 or 6027Email: AmericasSurvey@eagle.org
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