abs guidance for reducing port state detentions 2016 04

7/25/2019 ABS Guidance for Reducing Port State Detentions 2016 04

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Our Mission: The mission of ABS is to serve the public interest as well as the needs of our membersand clients by promoting the security of life and property and preserving the natural environment.

GUIDANCE FOR REDUCINGPORT STATE DETENTIONSPRE-PORT ARRIVAL QUICK REFERENCE

VERSION 1.0

CHECK FOR UPDATES
http://ww2.eagle.org/content/eagle/en/rules-and-resources/flag---port-state-information-/port-state-control-checklist.htmlhttp://ww2.eagle.org/content/eagle/en/rules-and-resources/flag---port-state-information-/port-state-control-checklist.html


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PSC DETENTIONS

Pre-Port Arrival Quick Reference GuideThis quick reference guide is based on data gathered from ABS vessels thathave been involved in Port State interventions or detentions.The guide should be used by the vessels crewprior to arrival into port. The categories and itemsidenti ed in this guide are items that have beenidenti ed as top Port State detention itemson board ABS classed vessels. This guideshould be used in conjunction with the normal

pre-port arrival and departure checks requiredby international regulations and in conjunctionwith on board routine maintenance programs.

If any of the items identi ed in this guide are notin good working condition, the crew should takeappropriate steps to remedy the situation prior toarrival into port. The guide is organized accordingto major categories as well as items identi ed byPort State Control (PSC) as areas of concern.

For each major category the top items have beenidenti ed for your easy reference.

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PSCDETENTIONS

PSC DETENTIONS

Top 11 Categories of Grounds for Detention for Worlds FleetJanuary 2014 December 2015

Safety Navigation

Fire Safety

Life Saving Appliances

Propulsion and Auxiliary

Machinery

Water/Weathertight Condition

Emergency Systems

ISM

Working Conditions

Documents

Ship Certificates

6%6%

6%

7%

7%

7%

7%13%

17%

17%

7%

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PSCDETENTIONS

0 50 100 150 200 250 300

Propulsion Main Engine

Other (Machinery)

Lifeboats

Auxiliary Engine

Other (Fire Safety)

Emergency Lighting,Batteries and Switches

Charts

Lights, Shapes,Sound Signals

Fire Doors/Openings inFire-resisting Divisions

Nautical Publications 108

114

116

123

125

134

135

231

241

285

ABS Top Ten De ciencies During Port State ActivityJanuary 2014 December 2015

PSC DETENTIONS

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PSCDETENTIONS

PSC DETENTIONS

Most Active Port States from January 2014 - December 2015

United States

China

Australia

Russian Federation

Brazil

Singapore

Netherlands

Canada

Korea, Republic of

Italy

Other

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DOCUMENTATION

MASTERS OFFICECERTIFICATES AND DOCUMENTATION

Port State Control of cers typically begin inspections in the Masters of ce to

con rm that the vessel and crew have all of the appropriate certi cates anddocuments in accordance with applicable international and local requirements.

The following items should be veri ed as a minimum prior to the vessel entering port:

CERTIFICATES

Certi cates and documents should be available on board,current and valid, and properly endorsed.

The vessels Master should review the informationto con rm that the agent has returned the originalcerti cates.

Servicing certi cates for re ghting and lifesavingequipment should be up to date and available.

Special attention should be paid to dates, capacities,and required supplements.

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DOCUMENTATION

MASTERS OFFICE CERTIFICATES AND DOCUMENTATION

STCW

The vessels crew members are adequately trainedand have the appropriate training certi cation. Many

ag Administrations may require certi cates to beissued by the vessels ag State.

ISM AND ISPS CODES

The vessels Master has a rm knowledge of thevessels Safety Management System as well asthe International Ship and Port Facility Security(ISPS) Code.

Proper on board maintenance and drills are carried

out and documented in the vessels log book asrequired by the ISM and ISPS Codes.

ILO MARITIME LABOUR CONVENTION

Master is familiar with the national requirements andcompanys measures ensuring compliance with the

requirements of the Convention relative to seafarersworking and living conditions on board.

Periodic inspections are carried out and documentedfor accommodation, food and drinking water, allspaces and equipment used for storage and handlingof food, including galley areas.

MANUALS

The appropriate manuals and booklets are on board and up to date as applicable including: Life Saving Appliances and Fire Safety Trainingmanuals

Trim and stability booklet

Loading manual

Cargo securing manual

Survey planning document (including enhancedsurvey report les) - Required by ESP oil tankers,bulk carriers and chemical carriers

Shipboard Oil Pollution Emergency Plan (SOPEP)including updated contact list

Shipboard Marine Pollution Emergency Plan(SMPEP)

Grain loading manual

Damage control plan

Loading instrument book

Coating technical le - Required for PerformanceStandard for Protective Coatings (PSPC)

Emergency towing procedure

Garbage and Oil Record Book

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PSC

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CLICK A CATEGORY

B

PSC CATEGORIES

A

CD

E

F

G

A. BRIDGE E. ENGINE ROOM

B. ACCOMMODATIONF. WORK SPACES

(Pump room, Steering at, etc.)C. CARGO AREA

G. PORT ARRIVALD. MAIN DECK


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BRIDGE

NAUTICAL PUBLICATIONS The latest publications are on board for ready

reference such as IMO publications and ag

Administration regulations

CHARTS Charts, including tide tables, are up to date. The

Notice to Mariners is properly logged. Electroniccharts should display the information systems

PASSAGE PLANS Voyage passage plans are correctly

documented

LIGHTS, SHAPES AND SOUND SIGNALS The list of lights, international code of signals

and illustrated table of lifesaving signals islegible and the signaling lamp is in goodworking condition, and has been tested on bothemergency power supply and battery power

Lights are installed in correct location basedon COLREG 1972 (e.g. Stern Lantern, MastHead Lantern, etc.)

Port and Stbd side lights screens paintedmatte black

MAGNETIC AND GYRO COMPASSES The standard magnetic compass is adjusted

for proper working condition and the deviation card

has been updated. No excessive deviation errors The standard magnetic compass is free of air

bubbles

The lifeboat/Rescue boat magnetic compass is ingood working order

The gyro compass is operational and the error bookis maintained

Compass that will not pass inspection


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BRIDGE

GMDSS, EPIRB AND AISRadio equipment is in good working orderand is serviced and tested by a recognized

radio technicianEPIRB is in proper working condition,programmed correctly and the batteryexpiration date is displayed within the window

The vessels automatic identi cation system (AIS)is properly programmed and operational

VDR annual performance test certi cate is on board

LRIT is in working condition and the test report isavailable

RADAR TRANSPONDERThe radar transponder is located in the properlocation, operationally tested and the expirationdate of batteries is con rmed

RADARS, ECHO SOUNDER AND ECDISRadars and echo sounder are in proper workingcondition

ECDIS audible alarms to be fully functional

BRIDGE NAVIGATIONAL WATCH ALARMSYSTEM (BNWAS)

BNWAS to be demonstrated that system is

protected by security pass code (should beunder control of Master)

DOCUMENTATIONService Records for life raft and reextinguishing equipment

Ships records from the Masters Log, primary andsecondary steering gear testing, remote steeringcontrol, steering positions on the bridge, rudder

angle indicator, steering gear failure alarms,control communications and control alarms,proper functioning of the emergency dieselgenerator, main propulsion ahead and astern testing

THE BATTERY ROOMTo be inspected for cleanliness and properventilation

Battery room equipment present and in goodcondition (gloves, eye protection, hydrometer, etc.)

PYROTECHNICSDates on ares are not to be expired andrequired amount are to be on board


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ACCOMMODATION

FIRE DAMPERS AND DOORS The re dampers are in good working condition,

functionally tested and recently examined

internally and externally Damper aps are structurally sound with no edge

wastage

The external ventilation trunk is marked to showdamper ap position OPEN or CLOSE

The location of re dampers can be found on there control plan

Louver type dampers tested to ensure louver

contact and function Weathertight doors are closing properly and in

accordance with load line regulations

Accommodation internal re doors not tied backwith hooks

Fire damper that will not pass inspection

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ACCOMMODATION

FIREFIGHTING EQUIPMENTThe re, smoke and heat detectors have been testedfor proper operation

Fire detection panel displays with no faults

Fire stations have the appropriate equipmentsecured properly

Fire hoses are not leaking and have been checkedfor dry rot and usability

Fire hoses are of correct length and diameter forlocation (15m, 20m, etc.)

Fire main is in good condition and does not havepatches or holes

Isolation and relief valves are working properly

Portable and xed re ghting systems have beenserviced as required, and extinguishers are properlymarked with date of servicing

Fixed re ghting systems have been serviced anddo not have any loose hoses, and the system hasbeen reactivated

Fire line isolating valve between the engine room(ER) and deck has been tested and is workingproperly

Foam systems where t have had analysis samplestaken and are operation ready

Fixed water spray system valves are aligned andready for immediate use

Access to xed CO 2 system (key in glass box) to bereadily available

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ACCOMMODATION

FIRE CONTROL PLANS Fire control plans are up to date with

appropriate IMO markings and symbols

Emergency control stations are clean andequipped with applicable safety equipment

Remote and quick closing devices are ingood operating order

LIFE JACKETS WITH LIGHTS AND WHISTLESThe correct number and location are clearly shownon the safety plan and are located on board

CABLE PENETRATIONS Cable penetrations in accommodation bulkheads

(wheelhouse/Radio Room, etc.) are all effectivelysealed


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LIFERAFTS Liferafts have been serviced by an approved

servicing company

Liferaft hydrostatic releases are correctlyconnected and have valid service certi catesand/or expiry dates

Liferafts are properly secured. Launchingarrangements are in good condition (as applicable)with no obstructions for oat-free operation

LIFESAVING EQUIPMENTLifebuoys the correct number is identi ed by

type with line, light or smoke as applicable andwith legible vessel markings

Bridge wing Man-Overboard smoke and lightsready for easy release

HATCH COVERS AND WEATHERTIGHTCLOSING APPLIANCES

Hatch covers and weathertight closingappliances are in proper working condition

and have been checked for missing or damagedgaskets, cleats, wedges and securing devices

Hatches are tight and properly tted

Where required, there is safe access to the bow

CARGO CONTROL ROOMOil Discharge and Monitoring Equipment isfunctioning properly and has not been tampered with

CARGO AREA


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LIFEBOATS/RESCUE BOAT The lifeboat (rescue) structure (hull integrity, seats/

thwarts, ooring, releasing hook connections to

the boat, releasing gear, tiller/gudgeons) has beenchecked for proper maintenance with no wastageor rot

The engine is in good working condition and hasbeen operationally tested, and fuel tank is full

The lifeboat (rescue) equipment has been checkedfor proper quantity, expiration date and condition

Lifeboat/Rescue boat painter is connected

Lifeboats (rescue) have been lowered as perschedule and released from hooks to con rmrelease mechanisms

Required interior equipment has been accounted for

Lifeboat seat belts are of contrasting colors

Lifeboat window at helmsmans position has clear

visibility

MAIN DECK

Lifeboat wire that will not pass inspection

Lifeboat that will not pass inspection


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MAIN DECK

LIFEBOAT/RESCUE BOAT AND LIFERAFTDAVITS

Davits are in good working condition and have been

operationally tested Davits should be checked for wastage, proper

hoisting/lowering and braking function

Sheaves and loose gear are not worn

Wires have been serviced and changed out asnecessary

Limit switches and winches have been tested

Launching instructions are clearly posted, andlocated in-way-of emergency lighting

DECK Excessive corrosion, cracking, buckling if found

should be immediately reported to the local ABSof ce

Handrails are intact and in accordance with load

line regulation

AIR PIPES AND VENTILATORS Air pipes and closure devices are checked for

wastage

Closure devices have been opened and theame screen checked

Vent head that will not pass inspection

Broken vent pipe that will not pass inspection


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MAIN DECK

SHORE CONNECTIONS International shore connection is on board

Electrical shore connections have properconnections and are functioning

MARPOL Annex I and IV standard dischargeconnections where required have proper ttings,are marked, and have proper intact drip coamings

ACCOMMODATION LADDER Accommodation ladders are free of any defects

(fractured steps, side ropes etc.) and the gangway

safety net has been prepared and correctly rigged

VESSEL ACCESS Gangway log book entries maintained and up

to date

Areas with restricted access clearly marked andlocked

LOAD LINE DRAFT MARKS

Port and Stbd Load Line marks checked andcon rmed clearly visible

Draft marks are clear to read


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MAIN AND EMERGENCY FIRE PUMPS The main and emergency re pumps are to be

in proper working condition gauges operational,

priming pump functioning, remote starting isoperational (if applicable) and pumps are capableof taking sea suction and maintaining the properline pressure

Operating instructions are posted in plain view

Visual examination of xed re ghting systemnozzles

MACHINERY SAFETY SYSTEMS Valves are free from obstruction and are in

operational condition

All machinery safety systems are operationalwithout alarms present

All FO Tank sounding pipes are closed, andself-closing devices are working correctly

ELECTRICAL INSTALLATION

220v Main and emergency switchboards, and feederpanels are clear of any low insulation readings

Switchboards to be provided with insulated mattingboth in front and behind

CLEANLINESS Excess oil leaks from engines, bilges, containment

areas and FO/LO processing areas have been

cleaned. The sources of any excessive oil leakshave been recti ed

Repair damaged lighting and/or replace burnedbulbs

Fire hydrants and hose stations are clean and ingood working order

No thermal insulation is oil soaked

No oil soaked rags are left in decks or bilge wells

Tools and equipment are stored properly andemergency exits are clear

MARPOL ANNEX IV Sewage treatment plant is fully operational, including

aeration blowers, sight tube, alarm panel etc.

MARPOL ANNEX V Garbage Management Plan available on board

Garbage Record Book entries up to date

ENGINE ROOM


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ENGINE ROOM

MAIN PROPULSION ENGINE Components of the main propulsion engine are

working correctly

The emergency control station and engine sidestation are operating correctly

Validate that emergency procedures can be carriedout as applicable

There are no visible engine oil leaks

MARPOL Annex VI, technical les for each engineshould be available. The record book of the engine

parameters should be updated by the Chief Engineeras applicable

AUXILIARY ENGINES AND EQUIPMENT Auxiliary engines and attachments have been

tested to see that gauges, emergency shut downs,

automatic changeovers and quick closing valvesare operating properly

Auxiliary engine fuel oil leakage alarms are workingand drain valves are in closed position

MARPOL Annex VI, the EIAPP certi cates andtechnical les for each engine should be available.The record book of the engine parameters shouldbe updated by the Chief Engineer as applicable.

There are no visible engine oil leaks

OILY WATER SEPARATOR EQUIPMENT Check to see that oily water separator equipment

and 15 ppm alarm have been operationally testedincluding automatic stopping devices, alarms, pipingsystems and gauges, and found properly functioning

Con rm that no unauthorized piping or electricalmodi cations have been made

Verify that the Oil Record Book has been lledout correctly and signed by the Chief Engineerand Master, as per MARPOL Annex I

HIGH PRESSURE FUEL LINESHigh pressure fuel lines are jacketed and sprayshields in place as required


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ENGINE ROOM

PORTABLE AND FIXED FIREFIGHTINGSYSTEMS

Systems have been serviced as required and

extinguishers are properly marked with dateof servicing

Machinery space re hoses are correct length(15m maximum)

Boiler burner location provided with sand box

Fire Doors have proper closing mechanismsand are not purposely open

MARPOL ANNEX IV Valid IMO Type Approval Certi cate available

Manufacturers operating manual available

Incinerator alarms and safety devices all fullyoperational.


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MAIN AND EMERGENCY FIRE PUMPSThe main and emergency re pumps are to bein proper working condition gauges operational,

priming pump functioning, remote starting isoperational (if applicable) and pumps are capableof taking sea suction and maintaining the properline pressure

Operating instructions are posted in plain view

STEERING GEARThe main and emergency steering gear has beentested and is functioning properly with no visiblehydraulic leaks

Steering gear gyro compass repeater withoutdeviation error

EMERGENCY POWERThe emergency generator has been operationallytested and is capable of coming online automaticallywithin 45 seconds

Emergency generator fuel oil tank full and quickclosing valve operational

Emergency lighting is operationally tested, and anydefective lights replaced

A transitional source of power (as applicable) andemergency power batteries have been checked forproper operation

PORTABLE AND FIXED FIREFIGHTINGSYSTEMS

Systems have been serviced as required and

extinguishers are properly marked with dateof servicing

INSULATION A-60 Insulation to be intact in all areas (emergencyescape trunks, etc.)

WORK SPACES (PUMP ROOM, STEERING FLAT, ETC.)


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PRE-ARRIVAL Accidental damage that is suffered while sailing

to the port of call must be submitted to the Port

State with details on the circumstances of theaccident, damage suffered, remedial action andinformation about noti cation to the Flag State

INCREASED CHANCES OF PORT STATEACTIVITY

First time being in the region in the past year

Have not been inspected in the last 6 months

De ciencies were found at last Port State inspection

Vessel has been detained in the last year

PORT ARRIVAL


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ISMCODE

REDUCING ISM-RELATED PORTSTATE DETENTIONS

The data and statistics used in this quick reference guide have been derived from

ISM-related de ciencies written during Port State interventions and detentions.Detailed analysis of PSC ndings has been carried out to identify the most common and recurringnonconformities, de ciencies and weaknesses. These have been listed against each element of theISM Code and are designed to serve as leading indicators of an effective implementation of ISM Coderequirements.

CLICK FOR

ISM CODES

The guide has been designed primarily for use onboard ships to quickly validate the health of thecompanys safety management system (SMS) atany given time. It can be used as an effective toolto prepare the vessel for PSC inspections, externalor internal audits and to check the effectiveimplementation of the ISM Code on a routine basis.

If any of the common nonconformities listed in thisguide are identi ed on board, immediate correctiveactions are recommended to be taken by the crewto rectify them directly. A record of any actions takenshould be maintained to serve as evidence that thesystem is effective and functioning correctly untilthe root cause of any de ciencies have beenidenti ed and addressed.

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CLICK ON BUTTON TO GO TO ISM CODES


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ISMCODE

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PSC ISM-RELATED DEFICIENCIES

ISM Element 2Safety and Environmental Protection Policy

ISM Element 4

Designated Person(s)

ISM Element 9Reports and Analysis of Nonconformities,

Accidents and Hazardous Occurrences

ISM Element 6Resources and Personnel

ISM Element 11Documentation

ISM Element 12Company Veri cation, Review and Evaluation

ISM Element 3Company Responsibilities and Authority

ISM Element 8Emergency Preparedness

ISM Element 5Masters Responsibility and Authority

ISM Element 10

Maintenance of the Ship and Equipment

ISM Element 7Shipboard Operations

CLICK A CATEGORY


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ISMCODE

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ELEMENT 2

Safety and Environmental Protection Policy A Safety and Environmental Protection (SEP) policy, understood and supported by the crew, provides

strong evidence of an overall effective implementation of the companys SMS.VERIFY THAT:

The policy posters are displayed at prominentlocations

The policy is properly controlled and the latestrevision is in use

Crew members are able to demonstrate asatisfactory level of awareness of the SEP policy

Safety and environmental objectives and targetsestablished in the SMS are consistent with thosecontained in the policy statement

On board procedures and practices supportand contribute to the successful achievement ofobjectives and targets established by the company


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ELEMENT 3

Company Responsibilities and AuthorityThe provision of support, allocation of resources and overall commitment of the company is vital forthe effective implementation of the SMS on board the vessel.

VERIFY THAT: Responsibility, authority and lines of reporting of

key personnel are clearly de ned and documented

Crew personnel are able to demonstrate asatisfactory level of awareness of their dutiesand responsibilities as detailed in the SMS

If day-to-day operations of the vessel have beendelegated to a management company, evidenceof this delegation is available

Requisitions for supply of stores, spares andrequests for repairs are being followed up bythe shore-based management in a timely manner

There is evidence of follow up action and monitoringby shore-based management over documentedand reported outstanding nonconformities and

de ciencies


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Designated Persons As the custodian of the SMS, the ISM Code places a special responsibility on the designatedperson ashore (DPA). The nominated person must hold the relevant quali cation and experienceand demonstrate the commitment required by the position.

ELEMENT 4

VERIFY THAT: Identity and contact details of the DPA have been

reported to the ag Administration, if required

DPA has direct access to the top companymanagement

Quali cations, experience and training of the

DPA meets the IMO guidance contained in the Annex to MSC-MEPC.7/Circ.6

Crew are aware of the identity and contact detailsof the DPA

There is evidence to show that the DPA is engagedin monitoring the safety and pollution preventionaspects of all vessel operations


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Masters Responsibility and AuthorityThe Master has the responsibility to ensure that the requirements speci ed in the companys SMS arebeing observed. To this end, the Master needs to be completely familiar with the SMS and be given thenecessary support and overriding authority to make decisions relating to safety and pollution prevention.

ELEMENT 5

VERIFY THAT: Master is able to demonstrate familiarity with

his/her role and responsibility under the ISM Code

SMS contains a clear statement giving the Masteroverriding authority to take decisions relating tosafety and pollution prevention and to ask forassistance from the company when needed

Master is aware of where this overriding authority isdocumented and is able to explain the intent of thisprovision

Masters review of the SMS has been carried outas speci ed in the SMS and that it is effective

Masters standing and night orders are currentand in accordance with SMS

Master is verifying that crew is observing theprocedures and processes speci ed in thecompanys SMS


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Resources and PersonnelThe SMS must ensure that all personnel including the crew are competent, properly quali ed, medically

t and given the proper training and familiarization to safely and ef ciently perform their assignedresponsibilities.

ELEMENT 6

VERIFY THAT: Crew on board meet or exceed the minimum

safe manning criteria established by the ag Administration, and the vessel is appropriatelymanned in order to maintain safe operations onboard under all conditions

Of cers and ratings hold valid certi cates andendorsements as per the International Conventionon Standards of Training, Certi cation andWatchkeeping

SEAFARERS (STCW) All crew hold valid medical tness certi cates

The Master is fully conversant with thecompanys SMS

Safety induction, shipboard familiarization andsafety training of crew have been carried out asper the SMS

Crew members are able to effectively communicateas a team in the execution of their duties

Crew members are able to demonstrate theirfamiliarity with the SMS commensurate to theirroles and responsibilities

Shipboard of cers are familiar with relevant rulesand regulations covered by the SMS

Company and ship security of cers are quali edand hold valid certi cates as required by the

Administration

Watchkeeping schedules have been establishedand a record of hours of rest is being maintainedas per the STCW


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Shipboard OperationsKey shipboard operations that can affect safety and pollution prevention must be backed by documentedprocedures with responsibilities assigned to quali ed personnel.

ELEMENT 7

VERIFY THAT: The SMS contains documented procedures for

key shipboard operations

Roles and responsibilities have been clearlyassigned to quali ed personnel who are able todemonstrate their familiarity with assigned tasks

Voyage passage planning is carried out from berthto berth

Navigational charts and publications for the intendedpassage are available on board and have beenupdated to the latest notices to mariners

Ship stability and stress calculations for differentstages of the voyage are being carried out

Bridge and engine room checklists (arrival,departure, testing controls, watchkeeping, etc.)are being followed

Permit to work (hot work, entry into enclosed spaces,working aloft, lock out-tag out) procedures are beingcomplied with

Suitable personnel protective equipment is beingused by the crew

Bunker and fuel transfer procedures are compliedwith

Procedures for operations with low sulfur fuel oilare being followed as applicable

The ballast water exchange plan is complied withas per regulations

The waste management plan is properlyimplemented

A safe means of embarkation and disembarkationis available

An ef cient gangway watch is maintained andaccess to the vessel is controlled


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Emergency PreparednessThe company should identify all potential emergency situations that can affect its eet; developcontingency plans to mitigate adverse impact of emergencies; periodically test the contingencyplans to validate their effectiveness; and train and familiarize the crew.

ELEMENT 8

VERIFY THAT: Crew emergency response plans and muster lists

are current and up to date

Personnel are familiar with their muster stationsand assigned duties

Contingency plans for potential emergency

situations are available Drills as required by SOLAS and as per the

companys SMS have been carried out

Emergency exercises with the shore-basedemergency response team have been carriedout as required by the SMS

Post-drill analysis to identify weaknesses andlessons learned is carried out for continuousimprovement

Personnel are able to satisfactorily demonstrateemergency drills

Emergency contact information for the shore-basedemergency response team is updated and keptcurrent

All safety equipment is readily available andadequately maintained

Fire control plans are up to date and current

Means of escape and access are not obstructed


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Reports and Analyses of Nonconformities, Accidents andHazardous Occurrences

Accidents, incidents, near misses and nonconformities must be reported and analyzed to determinethe root cause. Appropriate timely corrective actions must be taken to prevent recurrence. Datacollected is to be used for trending and continuous improvement.

ELEMENT 9

VERIFY THAT: All accidents, incidents, injuries and near misses

are being reported

Accidents, incidents, injuries and near misses arebeing recorded and investigated to determine the

root cause Timely corrective and preventive action is being

taken and records maintained

Reported accidents and incidents are beingclosed out in a timely manner after veri cationof effectiveness of action taken

Follow-up actions and monitoring by shore-basedmanagement of reported cases and actions takenis evident

Following a PSC detention, corrective actiontaken by the ship must not be limited to the PSCde ciencies. Action has been taken to identify andresolve other similar de ciencies existing on board


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Maintenance of the Ship and EquipmentThis element addresses areas in the SMS where the highest percentage of nonconformities andde ciencies are identi ed. Nearly 30% of all PSC ISM-related de ciencies relate to inadequatemaintenance. A vast majority of detainable PSC ISM de ciencies (Code 30) relate to maintenanceof ship and equipment.

ELEMENT 10

VERIFY THAT: The vessel is clean, tidy, habitable and well

illuminated

There is no evidence of excessive corrosionand/or wastage on exposed decks and ttings

The ship has implemented and is maintainingan effective planned and/or preventivemaintenance system (PPMS)

PPMS is up to date with minimum overduemaintenance items

Inspection of the vessel is carried out asestablished in the SMS and identi ed defectsare being dealt with

All class, statutory and other required trading

certi cates are valid and up to date No unauthorized repairs, modi cations or alterations

have been carried out

Machinery and hull defects including breakdownshave been reported to the company

Reported defects are being monitored by thecompany and timely corrective action is beingimplemented to rectify them

There is no accumulation of oily water residues inthe machinery space bilges or on the tank tops

Air pipes, sounding pipes, ventilators and closingappliances are properly maintained and are fullyoperational

Lifeboat/rescue boat lowering winch/davits arebeing maintained/serviced and are in goodoperational condition

Critical and standby equipment and systemshave been identi ed and routine testing is beingcarried out

A suf cient stock of spares and stores is availableon board as required by the SMS

Records of maintenance and test activities areavailable


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Documentation All documentation relating to the SMS must be controlled and available at all relevant locationsto ensure safe and pollution-free operations.

ELEMENT 11

VERIFY THAT: All class, statutory and other applicable trading

certi cates relevant to the ship are available

The latest revisions of the SMS manuals,procedures and records are readily availableat relevant locations

The latest editions of publications required bythe vessels ag Administration are available

A copy of the companys ISM Document ofCompliance with the latest endorsement is available

Deck, engine, GMDSS and other applicable of ciallog books are maintained and up to date

The correct format of the Oil Record Book is in useon board and kept up to date

Latest issue of the Continuous Synopsis Record(CSR) including old revisions of CSR are maintainedon board

ELEMENT 12


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Company Veri cation, Review and EvaluationThe company must ensure that the SMS is effectively implemented and fosters continuous improvementthrough a system of internal audits and management reviews.

ELEMENT 12

VERIFY THAT: Internal audits have been carried out at intervals

not exceeding 12 months by auditors who areindependent of areas audited

External audits have been carried out as requiredby the ISM Code

Audit reports are available on board

Audit ndings are being tracked to closure

Timely corrective action has been taken to closeout audit ndings

Shore-based management is monitoring andproviding the necessary support in implementationof corrective actions

The company has developed and implemented aprocedure for risk assessments

Periodic veri cation has been performed to con rmthat individuals undertaking delegated ISM-relatedtasks are acting in conformity with the companysresponsibilities under the Code

Appropriate safeguards have been establishedagainst all identi ed risks to the ship, personneland the environment

Management reviews to verify the effectivenessof the SMS are being carried out and records areavailable


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PSC detentions resulting from ISPS-related de ciencies are on the rise. To prevent these, vessels mustimplement the security measures as per the approved ship security plan. Access to the ship must becontrolled through an ef cient system of gangway watchmen, visitor identi cation and checking of personalbelongings.

INTERNATIONAL SHIP AND PORT FACILITYSECURITY (ISPS) CODE

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VERIFY THAT:There is an approved Ship Security Plan (SSP) onboard and all security measures are implementedfor the applicable security level

Master, Ship Security Of cer (SSO) and crewmembers are aware of all levels of ship securityand applicable procedures at each level

SSO and other personnel with security duties aretrained and certi ed in accordance with STCWrequirements

Master and SSO are aware of their responsibilityof periodically reviewing security measures andrecommending changes to the SSP as appropriate

Access to ship is controlled and crew members

on watch are familiar with the access controlmeasures at each security level. This includescontrol measures applied at ladders, gangways,ramps, doors, side scuttles, windows, ports,cranes, hoisting gears, etc. as applicable

Restricted areas have been identi ed and crewmembers are aware of access control measuresapplied to these areas

All security equipment necessary for maintaining thesecurity levels, including all security equipment listedin the SSP is in working condition

Stores, spares, provisions are searched inaccordance with the SSP and crew membersare aware of their responsibilities

Shipboard security training and drills are periodicallycarried out in accordance with SSP

Security incidents and breaches of security aredocumented and timely corrective and preventiveactions taken

INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) CODE


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INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) CODE

FOLLOWING RECORDS OF SECURITYACTIVITIES ARE MAINTAINED ON BOARD:

Training, drills and exercises

Security threats and security incident reports

Changes in security level

Communications relating to the direct security of theship such as speci c threat to the ships or to portfacilities the ship is, or so has been

Declaration of Security (DOS) for last 10 port calls

Internal audit report(s)

Periodic reviews of Ship Security Assessment andShip Security Plan

Maintenance, calibration and testing of securityequipment identi ed in the SSP

Back to ISPS | To ILOMLC

ILO MARITIME LABOUR CONVENTION (MLC 2006)


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ILO MARITIME LABOUR CONVENTION (MLC, 2006)

ILO Maritime Labour Convention (MLC, 2006)The ILO MLC Convention entered into force on 20 August 2013. This Convention addresses the workingand living conditions of the seafarers on board. General areas that are subject to a detailed inspectionby a PSC of cer are:

Minimum ageMedical certi cationQuali cations of seafarersSeafarers employment agreementsUse of any licensed or certi ed or regulatedprivate recruitment and placement service

Hours of work or restManning levels for the ship

Accommodation and on board recreational facilitiesFood and cateringHealth and safety and accident preventionOn board medical careOn board complaint proceduresPayment of wages



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Minimum ageVERIFY THAT:

All seafarers onboard are at least 16 years of age oras required by ag state

Seafarer under the age of 18 not working at night(except under an approved training program)

Seafarer under the age of 18 not carrying out tasksthat are likely to jeopardize their safety or health

Medical certi cationVERIFY THAT:

Seafarer are not allowed to work if they are notmedically t

Seafarers have been issued a medical examinationcerti cate by a quali ed medical practitioner inaccordance with the national law

Medical certi cate validity should not be more thantwo years for seafarer 18 years or more and oneyear for seafarer less than 18 years of age

Seafarers holding color vision certi cates do not

exceed 6 years of validity or any other time frameimpose by ag state

If the medical certi cate has any restriction,seafarer do not attend to any task where therestriction applies

Medical certi cates are in the English language if theship is engaged in international voyages



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Quali cations of seafarersVERIFY THAT:

Seafarers are trained or certi ed in accordance withthe STCW convention and minimum requirementsof the Safe Manning Document (SMD) are met

All seafarers have completed training for personalsafety onboard ship

Seafarers employmentagreements

VERIFY THAT: Copy of seafarer employment agreement (SEA) and

collective bargaining agreement (CBA) as applicableare available on board

Each SEA is signed by the seafarer and theship owner or an authorized representative of theshipowner

All SEA address requirements of the Standard A 2.1 and are consistent with applicable nationalstandard(s)

SEA is written in the English language and does notcontain any clause that violates seafarers rights

Use of any licensed or certi edor regulated private recruitmentand placement serviceVERIFY THAT:

Documentary evidence indicates that privaterecruitment and placement service(s) employingseafarers on behalf of the shipowner is(are)operated in accordance with the convention

Private recruitment and placement services arelicensed or certi ed or regulated in accordancewith the convention

Seafarers are not charged for recruitment andplacement services

Hours of work or restVERIFY THAT:

Work schedule at sea and in port conforms to therequirements of the convention.

Work schedule is written in English language andworking language of the ship and posted in relevantlocations

Records of hours of work or rest are maintainedin a format speci ed/accepted by the ag state



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Manning levels for the shipVERIFY THAT:

Ship complies with the Safe Manning Document(SMD) or equivalent issued by the ag state

Suf cient number of seafarers are onboard to ensuresafety and security under all conditions taking intoaccount seafarer fatigue and the particular natureand conditions of voyages undertaken

Accommodation and onboardrecreational facilities

VERIFY THAT: Documentary evidence con rming that

accommodation is built to the applicablenational standard(s)

Heating, lighting, ventilation systems, and otherttings and xtures are in good working condition

Separate sleeping rooms and sanitary facilitiesare provided to men and women seafarers

Sanitary facilities are adequate for number ofpersonnel onboard and functional

Hospital is maintained in accordance with thenational requirements and used only for takingcare of sick seafarers

Laundry facilities are adequate and functioningcorrectly

Noise and vibration including other ambient factorsare controlled and within limits as speci ed under

national requirementsPeriodic Inspection records of the accommodation,including mess rooms and recreational facilities areavailable



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Food and cateringVERIFY THAT:

Food and drinking water of adequate quantity,nutrition and quality are provided

Seafarers are not charged for food and drinkingwater

Ships cook is at least 18 years of age, and is trainedand quali ed for the position

Periodic inspection records of food, drinking water,food preparation, storage and handling areas areavailable

Catering facilities are hygienic and t for the purpose

Health and safety and accidentprevention

VERIFY THAT: Health and Safety Policy is available and understood

by all seafarers

Programs for prevention of occupational accidents,injuries, and diseases are implemented

Safety committee meetings are periodicallyconducted and documented

Personnel Protective Equipment (PPE) is availableto seafarers

A risk assessment is taken into consideration for thework assignment

Accidents are investigated and reported



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On board medical careVERIFY THAT:

Seafarer are provided appropriate health protectionand medical care, including dental care on boardthe ship at no cost

Personnel with appropriate STCW quali cationare on board to provide medical care or rst aid(where medical doctors are not required to becarried on board)

Medical chest, medical supplies and equipmentmeets national requirements

International Medical Guide for Ships and medicalreport forms are maintained on board

On board complaint proceduresVERIFY THAT:

Seafarers are provided with a copy of on boardcomplaint procedure in the working languageof the ship

Seafarers are familiar with the on board complaintprocedure including prohibition on victimization for

ling a complaint

Seafarers understand that they have a right to le acomplaint directly with the ships Master or externalauthorities

A complaint log including disposition of eachcomplaint is maintained on board

Payment of wagesVERIFY THAT:

Seafarers are paid regularly in accordance withSEA (including CBA if any), at least monthly

Monthly wage slips are provided to each seafarerand no unauthorized deductions are made

Charges for remittances and allotments, includingexchange rates, are in accordance with nationalrequirements


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If Your Ship Is DetainedOwners and representatives are to notify ABS when a vessel is being detained by a Port State Authority or

ag Administration. If the owner does not notify ABS of a detention, then ABS reserves the right to suspendor cancel classi cation of the vessel or invalidate the applicable statutory certi cates. ABS can assist theowner and/or Master with clearing the vessel from a Port State detention.

Industry LinksParis M OUTokyo MOU

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