4. staying productive with meetings, macadamian - varduhi vardanyan

Confidential 10/7/2013 1

AGILE TOUR YEREVAN05, October, 2013

STAYING PRODUCTIVE WITH MEETINGS

Varduhi Vardanyan

Senior QA Engineer - PSM

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Agenda

Meetings Common Problems Agile Measure of Success Effective Meeting Rules Daily Scrum ( Rules/Best practices) Sprint Planning Meeting( Rules/Best practices) Sprint Review( Rules/Best practices) Sprint Retrospective( Rules/Best practices/ Formats) Summary

Meetings Common Problems

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How many times have you found yourself in such a situation?

How many of us enjoy team meetings?

Maybe we just chilling hours without any outcome?

How many of us leave meetings feeling more motivated and enthusiastic?

Meetings Common ProblemsDo we need to care?

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Agile Measure of Success

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Goal

Process Relationship

Average hourly salary of team member

Average number of members per team

Typical meetings duration

Meetings you attend each week

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Cost of meetings

10$

5 people

1 hour

5/week

$50/hr $250/week $125.000/year

Effective Meeting Rules

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SpacePunctuality

Being prepared

Agenda

Goal

Desired Outcome

Time-boxed

No handouts at the beginning

No phones and email reading

Listen to understand

Cut out WaffleBreaks

Daily Scrum is…

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… a 15 minutes time-boxed event to synchronize activities and create a plan for next 24 hour

…every morning meeting to communicate problems and promote team focus

Daily ScrumRules

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• What has been accomplished since the last meeting?

• What will be done before the next meeting?

• What obstacles are on the way?

Daily ScrumRules

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Time-boxed

Location and time remains unchanged

Everyone stands

No discussions

No reporting

No absent members

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Daily ScrumBest Practices

Better conducted in first half of the day

Encourage people to report what their impediments are

There is no particular order of people to be followed

No electronics of any kind

Pigs only

Keep to the point

Cut out Waffle

Rules on wall

Planning meeting is…

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…time boxed to 8 hours and consists of two segments that are time boxed to 4 hour each

- first part is for selecting the product backlog and the second one is for preparing the sprint backlog

Planning MeetingRules

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Attendees

Prepared product backlog

Answering questions.

Task list

Planning MeetingBest Practices

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Come up with a clear goal

Begin a sprint planning session once your product backlog is enough organized and detailed.

Realize that you must commit to sprint backlog

Do not confuse your Sprint Backlog with your Product Backlog

Make sure to indicate in your Sprint backlog whether someone is currently working on the item and the status of that item

Sprint Review is…

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…time-boxed event to demonstrate a potentially shippable product increment

…two-to-four hour event for the team to show the stakeholders the work they have accomplishedover the sprint

Sprint ReviewRules

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Be prepared

Focus on the acceptance criteria

Scrum Master is a silentobserver

Never say “no” outright to a new feature or enhancement request

Sprint ReviewBest practices

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Be honest

Treat all feedback as welcome feedback

Make it informal

Discuss sprint process/ share ideas

Sprint Retrospective is….

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…a meeting in which the scrummaster, the product owner, andthe development team discuss how the print went and how toimprove next sprint.

Sprint RetrospectiveRules

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Focus on understanding, learning and looking aheadRespect other

people’s perspectives

Open and Honest Communication

Executable Action Items

Make a decision

Sprint RetrospectiveBest practices

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Define a goal

Vary with formats

Avoid blaming

Create Working Agreement

Learn from mistakes

Sprint RetrospectiveFormats

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Sprint RetrospectiveFormats - Starfish

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Sprint RetrospectiveFormats – Emotional line

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Sprint RetrospectiveFormats – Giving flowers/starts

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Summary

Why we need to care about effectiveness of meetings Effective Meeting Rules Daily Scrum ( Rules/Best practices) Sprint Planning Meeting( Rules/Best practices) Sprint Review( Rules/Best practices) Sprint Retrospective( Rules/Best practices) Formats for effective retrospectives

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