4. staying productive with meetings, macadamian - varduhi vardanyan
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Confidential 10/7/2013 1
AGILE TOUR YEREVAN05, October, 2013
STAYING PRODUCTIVE WITH MEETINGS
Varduhi Vardanyan
Senior QA Engineer - PSM
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Agenda
Meetings Common Problems Agile Measure of Success Effective Meeting Rules Daily Scrum ( Rules/Best practices) Sprint Planning Meeting( Rules/Best practices) Sprint Review( Rules/Best practices) Sprint Retrospective( Rules/Best practices/ Formats) Summary
Meetings Common Problems
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How many times have you found yourself in such a situation?
How many of us enjoy team meetings?
Maybe we just chilling hours without any outcome?
How many of us leave meetings feeling more motivated and enthusiastic?
Meetings Common ProblemsDo we need to care?
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Agile Measure of Success
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Goal
Process Relationship
Average hourly salary of team member
Average number of members per team
Typical meetings duration
Meetings you attend each week
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Cost of meetings
10$
5 people
1 hour
5/week
$50/hr $250/week $125.000/year
Effective Meeting Rules
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SpacePunctuality
Being prepared
Agenda
Goal
Desired Outcome
Time-boxed
No handouts at the beginning
No phones and email reading
Listen to understand
Cut out WaffleBreaks
Daily Scrum is…
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… a 15 minutes time-boxed event to synchronize activities and create a plan for next 24 hour
…every morning meeting to communicate problems and promote team focus
Daily ScrumRules
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• What has been accomplished since the last meeting?
• What will be done before the next meeting?
• What obstacles are on the way?
Daily ScrumRules
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Time-boxed
Location and time remains unchanged
Everyone stands
No discussions
No reporting
No absent members
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Daily ScrumBest Practices
Better conducted in first half of the day
Encourage people to report what their impediments are
There is no particular order of people to be followed
No electronics of any kind
Pigs only
Keep to the point
Cut out Waffle
Rules on wall
Planning meeting is…
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…time boxed to 8 hours and consists of two segments that are time boxed to 4 hour each
- first part is for selecting the product backlog and the second one is for preparing the sprint backlog
Planning MeetingRules
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Attendees
Prepared product backlog
Answering questions.
Task list
Planning MeetingBest Practices
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Come up with a clear goal
Begin a sprint planning session once your product backlog is enough organized and detailed.
Realize that you must commit to sprint backlog
Do not confuse your Sprint Backlog with your Product Backlog
Make sure to indicate in your Sprint backlog whether someone is currently working on the item and the status of that item
Sprint Review is…
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…time-boxed event to demonstrate a potentially shippable product increment
…two-to-four hour event for the team to show the stakeholders the work they have accomplishedover the sprint
Sprint ReviewRules
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Be prepared
Focus on the acceptance criteria
Scrum Master is a silentobserver
Never say “no” outright to a new feature or enhancement request
Sprint ReviewBest practices
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Be honest
Treat all feedback as welcome feedback
Make it informal
Discuss sprint process/ share ideas
Sprint Retrospective is….
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…a meeting in which the scrummaster, the product owner, andthe development team discuss how the print went and how toimprove next sprint.
Sprint RetrospectiveRules
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Focus on understanding, learning and looking aheadRespect other
people’s perspectives
Open and Honest Communication
Executable Action Items
Make a decision
Sprint RetrospectiveBest practices
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Define a goal
Vary with formats
Avoid blaming
Create Working Agreement
Learn from mistakes
Sprint RetrospectiveFormats
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Sprint RetrospectiveFormats - Starfish
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Sprint RetrospectiveFormats – Emotional line
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Sprint RetrospectiveFormats – Giving flowers/starts
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Summary
Why we need to care about effectiveness of meetings Effective Meeting Rules Daily Scrum ( Rules/Best practices) Sprint Planning Meeting( Rules/Best practices) Sprint Review( Rules/Best practices) Sprint Retrospective( Rules/Best practices) Formats for effective retrospectives
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