4-h charter instruction
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4-H Charter Instruction
Amelia McCullough17 November 2015
Important Change* • The Annual Financial Report will be due August 15th
*• Prevent confusion since the old treasurer will
prepare the information
*• The financial report will be done early, hopefully at a
more convenient time for the club.
*• The rest of the charter will be due at the regular
time
Leadership Information and Summary of Past Year Activities
Page -2-
In the summary
of past year
activities please
include:
Business
Recreation
Educational
programs
Speakers and
learning opportuniti
es at meetings
count!
Meeting Information Page -3-
• Example:• Day of month: The Second Monday• Time: 7pm
The meeting time should indicate
which days of the month
• The Charter is asking for the handout date from the past year, not when you plan to hand it out this year.
• Please include a non-discriminatory statement in your printed by-laws or constitution.
In terms of the constitution or by-
law handout
• Non discriminatory clause at the bottom of page -3-
Please include both an Adult and Youth Leader signatures
Calendar PlannerPage -4-
Please include at least one Educational Goal for the Year. Remember any speakers or presentations during meetings can be counted toward education.Ideally, the calendar should include items addressed as Education, Business or Recreation.
Financial ReportPage -5-
Include your EIN number
Beginning Balance
MUST matchEnding Balance from last
year EXACTLY
2014 Beginning Balance
Ending Balance
Checking $300.00 $500.00Savings $325.00 $250.00Total Funds $625.00 $750.00
2015 Beginning Balance
Ending Balance
Checking $500.00Savings $250.00Total Funds $750.00
Financial ReportPage -5-
Pass Through Funds need to Match Exactly
This is money that came into the Charter and was sent on somewhere else.
For example, if someone writes a check to the Charter that was meant for the Foundation.
The Charter collects the check, and then turns around and gives a check to the Foundation for the same amount.
Funds Received Funds Disbursed
Fund Raising $1,500.00 Fund Raising Expenses
$200.00
Member Dues $100.00 Other Club Awards $150.00Donations $200.00 Other Scholarships $950.00Investment Income $1.00 Other Misc. $45.00Income Youth Dev. $50.00 Other $0.00Pass Through Funds $120.00 Pass Through Funds $120.0
0Total Funds Received
$1,971.00 Total Funds Disbursed
$1,465.00
Financial ReportPage -5-
Funds Received Funds DisbursedFund Raising $1,500.00 Fund Raising
Expenses$200.00
Member Dues $100.00 Other Club Awards $750.00Donations $200.00 Other Scholarships $950.00Investment Income $1.00 Other Misc. $45.00Income Youth Dev. $50.00 Other $0.00Pass Through Funds
$120.00 Pass Through Funds $120.00
Total Funds Received
$1,971.00
Total Funds Disbursed
$2.065.00
2015 Beginning Balance
Ending Balance
Checking $500.00 $406.00Savings $250.00 $250.00Total Funds
$750.00 $656.00
The Ending Balance Total from your savings and
checking accounts should equal:
Beginning Balance Total Funds $750.00
Plus Total Funds Received + $1,971.00
Minus Total Funds Disbursed
-$2,065.00 Equals Ending Balance Total
Funds =$656.00
Accounts Information
Page -6-Check for Excess Funds The Ending Balance cannot be
more than two times the Total Fund Disbursed
In our example, $656.00 is less than $2,065.00 so we do not have excess funds. Whew!
Please include: All bank accounts and account
numbers A statement from Each bank
account List persons allowed to access
the accounts Auditor signature (an adult,
unrelated to anyone with access to the account)
Youth Treasurer and Adult Leader signatures
Thank you for all your hard work!
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