4-H Charter Instruction

Amelia McCullough17 November 2015

Important Change* • The Annual Financial Report will be due August 15th

*• Prevent confusion since the old treasurer will

prepare the information

*• The financial report will be done early, hopefully at a

more convenient time for the club.

*• The rest of the charter will be due at the regular

time

Leadership Information and Summary of Past Year Activities

Page -2-

In the summary

of past year

activities please

include:

Business

Recreation

Educational

programs

Speakers and

learning opportuniti

es at meetings

count!

Meeting Information Page -3-

• Example:• Day of month: The Second Monday• Time: 7pm

The meeting time should indicate

which days of the month

• The Charter is asking for the handout date from the past year, not when you plan to hand it out this year.

• Please include a non-discriminatory statement in your printed by-laws or constitution.

In terms of the constitution or by-

law handout

• Non discriminatory clause at the bottom of page -3-

Please include both an Adult and Youth Leader signatures

Calendar PlannerPage -4-

Please include at least one Educational Goal for the Year. Remember any speakers or presentations during meetings can be counted toward education.Ideally, the calendar should include items addressed as Education, Business or Recreation.

Financial ReportPage -5-

Include your EIN number

Beginning Balance

MUST matchEnding Balance from last

year EXACTLY

2014 Beginning Balance

Ending Balance

Checking $300.00 $500.00Savings $325.00 $250.00Total Funds $625.00 $750.00

2015 Beginning Balance

Ending Balance

Checking $500.00Savings $250.00Total Funds $750.00

Financial ReportPage -5-

Pass Through Funds need to Match Exactly

This is money that came into the Charter and was sent on somewhere else.

For example, if someone writes a check to the Charter that was meant for the Foundation.

The Charter collects the check, and then turns around and gives a check to the Foundation for the same amount.

Funds Received Funds Disbursed

Fund Raising $1,500.00 Fund Raising Expenses

$200.00

Member Dues $100.00 Other Club Awards $150.00Donations $200.00 Other Scholarships $950.00Investment Income $1.00 Other Misc. $45.00Income Youth Dev. $50.00 Other $0.00Pass Through Funds $120.00 Pass Through Funds $120.0

0Total Funds Received

$1,971.00 Total Funds Disbursed

$1,465.00

Financial ReportPage -5-

Funds Received Funds DisbursedFund Raising $1,500.00 Fund Raising

Expenses$200.00

Member Dues $100.00 Other Club Awards $750.00Donations $200.00 Other Scholarships $950.00Investment Income $1.00 Other Misc. $45.00Income Youth Dev. $50.00 Other $0.00Pass Through Funds

$120.00 Pass Through Funds $120.00

Total Funds Received

$1,971.00

Total Funds Disbursed

$2.065.00

2015 Beginning Balance

Ending Balance

Checking $500.00 $406.00Savings $250.00 $250.00Total Funds

$750.00 $656.00

The Ending Balance Total from your savings and

checking accounts should equal:

Beginning Balance Total Funds $750.00

Plus Total Funds Received + $1,971.00

Minus Total Funds Disbursed

-$2,065.00 Equals Ending Balance Total

Funds =$656.00

Accounts Information

Page -6-Check for Excess Funds The Ending Balance cannot be

more than two times the Total Fund Disbursed

In our example, $656.00 is less than $2,065.00 so we do not have excess funds. Whew!

Please include: All bank accounts and account

numbers A statement from Each bank

account List persons allowed to access

the accounts Auditor signature (an adult,

unrelated to anyone with access to the account)

Youth Treasurer and Adult Leader signatures

Thank you for all your hard work!