2013 st. charles football booster club cardinal day june 9, 2013
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2013 St. Charles FootballBooster Club
Cardinal DayJune 9, 2013
2013 St. Charles Football Booster Organization
Booster Club Executive CommitteeJohn Groeber – President, Bill Holtz - Vice President,
JB Bailey - Treasurer
Game Day Assignment & Schedules – Marcia Kirk
Program Ad Sales & Production - Kelly MacDonald
Meet the Team Night- Dennis Spahr
Cardinal Day – Erin Bailey / Michelle Smith
Senior Dinner / Senior Night - Kathy Spahr
Spirit Club – Kathy Spahr
Booster Club Membership / PreseasonTicket Sales – Mary Lynn Plageman
Team Dinners - Joann Heil / Kim Moehrman
Annual Raffle – Bruce MacPhersonGame Day Concessions
– Julie Gray Costello
Apparel – Mike BillmanGame Day Operations – Bill Holtz
HOW DO I VOLUNTEER FOR A COMMITTEE
• 1. BE A COMMITTEE COORDINATORCoordinator signups – sign up today at tables!
• 2. BE A COMMITTEE MEMBERCoordinator signups – sign up today at tables!
It is expected that every committee contain at least one parent from
each grade level (9-12)• Either as a coordinator or member• Critical for succession planning• Great way to meet other parents and become a part of the SC Family!
GAME DAY ASSIGNMENT REMINDER
EVERY PARENT WILL WORK A MINIMUM OF TWO FOOTBALL GAMES
• Sign up today for the games you want to work• Sign up on www.scfootball1.com for preferred games (notice will be sent via email
when signup periods opens) • If you don’t sign up, you will be assigned!• Game day volunteer schedule/assignment will be posted on website and via
remainder emails• If you can’t work, it is up to you to find a sub – don’t leave the team short-handed on
game day!
St. Charles Football BoostersBooster Club Executive Committee
President – John GroeberResponsibilities include:• Work closely with Coach Pharion on all Booster Club activities
• Coordinate Booster Club activities with Committee Coordinators
• Communicate all Booster Club activities / news to football parents
• Review financil statements with Treasurer JB Bailey and Coach Pharion
• Troubleshoot / “crisis” management
Treasurer – JB BaileyResponsibilities include:• Work closely with Coach Pharion & SC Accounting Dept. on all aspects of program finances
• Track all deposits & expenses
• Tracks/communicates finances of all funding activities (player credits)
• Reviews/confirms monthly/quarterly/annual financial statements
• Coordinates collection/counting of gate receipts at all home games
St. Charles Football BoostersVolunteer Committees
Program Ad Sales / Program Production Committee
Coordinators: Kelly MacDonald
Responsibilities include:• Explanation of program to families• Prepare program ad order forms• Collect and record ads & monies• Work w/advertisers on artwork• Place ads and work with publisher on development of program• Work closely w/Treasurer (player credit)
St. Charles Football BoostersVolunteer Committees
Annual Raffle Committee
Coordinators: Bruce McPherson
Responsibilities include:• Prepare raffle ticket info sheet• Print & distribute raffle tickets• Collect monies & record sales• Work closely w/Treasurer (player credit)• Ongoing communication of deadlines• Coordinate Raffle Drawing at Cardinal Day
St. Charles Football BoostersVolunteer Committees
Game Day Assignment Committee
Coordinators: Maria Kirk
Responsibilities include:• Assign volunteers to work Varsity, JV & Freshman games (ever parent to be assigned
to work minimum two game)
- Assignments: Gate, Ticket Sales, Program Sales, Concessions, Apparel Sales, Parking, etc.
- Goal is to assign parents to games their son is not playing, (e.g. F/JV parents work Varsity games, etc.)
- Signups via Cardinal Day and SC football website
• Coordinate with Webmaster for on-line signup tool• Communicate assignments weekly (via mass e-mail/post on website)
St. Charles Football BoostersVolunteer Committees
Game Day Operations
Coordinator: Bill Holtz
Responsibilities of “Game Day” Coordinators:
• Open/Set-up Gate (w/AD Lawler – get cash boxes, etc.) - 6:00 p.m. Varsity; 40 mins. before game (JV/Frosh)
• Volunteer Check-in 6:15 p.m. (Varsity); 30 mins. before game (JV/Frosh)
• “Recruit/Remind” Volunteers as necessary (also known as “trawling the Grotto”)
• Direct/Manage Volunteers before / during game
Assignment: Gate, Ticket Sales, Program Sales, 50/50 sales,
Concessions, Apparel Sales, Parking, Chain Gang, etc.
St. Charles Football BoostersVolunteer Committees
GAME DAY CONCESSIONS COMMITTEE
Coordinator: Julie Gray Costello
Responsibilities Include:
• Open / prep / close concession stand
• Work with Archie Mills in ‘stocking’ concession stand
• Manage volunteers in staffing concessions
• Communicate with Game Day Coordinators as necessary
St. Charles Football BoostersVolunteer Committees
TEAM DINNERS COMMITTEE
Coordinators: Joanne Heil / Kimber Moehrman
Responsibilities Include:• Coordinate pre-game meals for Varsity team & coaches, after
practice meals for Frosh• Coordinate “Victory Meals”• Coordinate meals for visiting out of town teams• Coordinate “after-game” food/drinks for SC out of town games• Coordinate donations of food, drinks, fruit, snacks, etc.• Organize volunteers for set-up, serving, clean-up, etc.
St. Charles Football BoostersVolunteer Committees
BOOSTER CLUB MEMBERSHIPS/SPIRIT SHIRT SALES COMMITTEE
Coordinators: Mary Lynn Plageman
Responsibilities Include:
• Introduction of Booster Club program at Parents Meeting• Prepare Booster Club / Spirit Shirt Order Forms• Accountability of player credit• Communicate Season Tickets / Student Spirit Shirt Sales to SC Parents /
Students (April e-mail)• Work w/printer and apparel coordinator on tickets, parking passes & shirts• Staff meet the Team Night tables for last minute ticket sales• Distribute tickets, parking passes & shirts
St. Charles Football BoostersVolunteer Committees
SPIRIT CLUB
Coordinators: Kathy Spahr
Responsibilities Include:
• Create ‘Locker’ signs for players
• Organize/Manage Volunteers
• Initiate ‘spirit’ programs: ‘tunnel of pride’, noise makers, etc…
St. Charles Football BoostersVolunteer Committees
SENIOR DINNER (Thursday 10/18) and SENIOR NIGHT (Friday 10/19) COMMITTEE
Coordinator: Kathy Spahr
Responsibilities Include:• Senior Dinner:
- Coordinate dinner for Senior players and families, and coaches
- Create senior award
• Senior Night
- Coordinate ‘pre-game’ announcements of senior players and parents
- Flowers for Mothers
• Organize Volunteers
- (It is ‘tradition’ for Junior class parents to coordinate these events)
St. Charles Football BoostersVolunteer Committees
APPAREL
Coordinator: Mike Billman
Responsibilities Include:
• Work closely with apparel company
• Order/Distribute Spirit Shirts (coordinate with Booster Club Membership committee coordinator)
• Manage Apparel Stand during home Varsity games
St. Charles Football BoostersVolunteer Committees
CARDINAL DAY (Sunday 6/__/13)
Coordinators: Erin Bailey / Michelle Smith
Responsibilities Include:
• Coordinate set-up & tear-down of Cavello Center (Booster Committee Presentation/Committee tables) and Multipurpose Rom (food/seating)
• Coordinate potluck needs (i.e., plates, utensils, etc…)
• Organize volunteers to setup / teardown
St. Charles Football BoostersVolunteer Committees
MEET THE TEAM NIGHT (Sunday 8/22/13)
Coordinators: Dennis & Kathy Spahr
Responsibilities Include:
• Work with Treasurer to create Participation Fee Invoices and confirm Booster Passes / Spirit Shirt status
• Collate Fee Invoices / Booster Passes / Spirit Shirts prior to meeting (coordinate with Treasurer and Booster Membership Committee Chair)
• Assure Staffing in place for invoice processing / payment (coordinate with Treasurer)
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