2013 cecc update bill scott, marilyn coffey, & amanda flanary early childhood advisory council
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2013 CECC UpdateBill Scott, Marilyn Coffey, & Amanda Flanary
Early Childhood Advisory Council
Goals and Objectives
• Review of Subcommittee activities• Responding to what Learned
• Early Childhood Profiles• Focusing the RFA• 2013 CECC Institute
• The Results• 2013 CECC Applications• Scoring and Review
• Funding recommendations• Scoring by Tiers• Recommendation
OUR GOAL: To have a highly effective Community Early Childhood Council in EVERY COMMUNITY
CommonVision
Collaborative Membership
RobustLeadership
Shared Goals
Results Driven
Building Effective CECCsWhat did we learn?
Five Characteristics of effective Councils
• Common Vision – All understand the importance of the work• Collaborative Membership – The
right people at the table• Robust Leadership – Diverse
leadership but all strong• Shared Goals – Everyone focused on
the same outcomes• Results Driven – Measuring success
with data
Responding to What We LearnedThe Early Childhood Profiles
• Screener results • composite screener score • results in each domain• participation rate and number screened• county score and state score • scores by target population
• Prior settings and dosage where available • System of Care
• STARS-rated centers, • HANDS, First Steps, Pre-K• Program quality, scholarships and credentials
• Demographics Health - low birth weight rates, poverty
• General Information• Contact information for local CECC
Responding to What We LearnedFocusing the Request for Applications (RFA)
Increasing School Readiness
Increase Collaboration
Increase Use of Data
Responsive• Utilizing new information (Early Childhood Profiles)• Developing new resources (School Readiness
Definition, Parent Guides, RFA Toolkit)
• Improved Community Needs section (EC Profiles)• Development of a Strategic Plan• Focused on high-impact activities• Deliberate data and outcomes
Intentional & Deliberate
Evolving• Strengthening Collaboration (Required Members)• Building on a foundation of success
RESULTS DRIVEN Responding to What We Learned2013 CECC Annual Institute
March 14-15 2013Center for Rural DevelopmentSomerset , KYTheme: Building Effective Councils
Day 1 – Introducing the 2013 RFA• Chair’s Luncheon• Plenary Session on Changes• Detailed session for new councils• Introduction to the EC Profiles
Day 2 – Building Capacity• Round Robin• Repeat session on EC Profiles• Local leadership panel
RESULTS DRIVEN Responding to What We Learned2013 CECC Annual Institute
2013 CECC Annual Institute: By the numbers
Category 2011-2012 2012-2013
Number of attendees 134 139
Councils represented 67 71
Counties represented 92 94
Attendee overall satisfaction rating
88% 94%
RESULTS DRIVEN Responding to What We LearnedOther Support Tools
Additional Tools Developed to Support Councils
Online RFA Toolkit• Resources• Electronic Forms• Templates• Analysis
Webinars• Preparing a High Quality
Application• Budgeting• Analyzing Data (EC Profiles)• Developing and using
OutcomesMentor’s Network
• Target Counties with no council
• Provide direct technical assistance
April May JuneMarch
2013
March 1, 2013RFA AvailableResources and Checklist April 18-30, 2013
Statewide Technical Assistance (Time and location s vary)
May15, 2013Applications due
July
JulyAward notifications
March 14-15, 2013CECC Annual Institute
April 15, 2013Intent to Apply Due
June 20, 2013 ECAC Approves
2013 Request for ApplicationTimeline
2013 Application ProcessThe Results
Topic 2011-2012 2012-2013
Number of applications received 69 74
Counties represented 105 111
Councils that did NOT apply 16 5*
Counties NOT represented 16 9
Councils that did not apply last year but did this year
13 14
Comparison to FY2011-2012
* Note: Some Councils indicated that they intend to continue to operate in 2013-2014 even without funding
2013 Application ProcessComparison By Activities
0
50
100
150
200
250
300
133 128
202
33
88 96
262
44
FY13 (496 Total Activities)
FY14 (485 Total Activities)
Council Activity Focus
Other
RTC
HANDS
First Steps
Advocate
Health Care Professional
Higher Education
Civic Organization
Library
Health Department
Cooperative Extension
STARS
FRYSC
Child Care Aware
Head Start
Child Care
School District
0 50 100 150 200 250
156
21
21
28
30
33
43
46
47
52
53
59
94
96
131
196
219
2013 Application ProcessCouncil Membership by Category
2013-2014 CECC Membership Type
Review Process:• 41 Reviewers responded• Reviewer webinar May 7, 2013• Focused on the scoring rubric• Looked for non-Compliance• Scored based on the quality of the
application• Each application reviewed twice by
different reviewers•Application was reviewed a third
time if more than a 15% variance• Reviewers were instructed to
provide extensive notes
2013 Application ProcessThe Review and Scoring Process
Tier One
Tier Two
Tier Three
• Councils that scored above an 85 and have all required components• Fund application fund at requested
amount
• Councils that scored above an 85 but have a missing required component• Fund application at requested amount
AFTER required component is sent
• Councils that scored below an 85• Provide additional technical assistance• Invite to reapply• Pending review, fund application at
requested amount
2013 Application ProcessProposed Funding Model – Supporting High Quality Applications
2013 CECC Funding Recommendation
Funding Tier
Number of Councils
Percent of All Councils
Number Not Funded 2012
Award Rec. Percent of Total Amount
Tier 1 41 54% 8 $641,800 45%
Tier 2 21 28% 2 $601,600 42%
Tier 3 14 18% 4 $185,400 13%
Totals 76 $1,428,800
Note: 82% of applications received cored an 85 or greater in 2013
Thank you!
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