12 things e-office can do for you. missing staff = missing file 1

12 things e-office can do for you

Missing staff = Missing file

1

PMO wants to know

2

Cabinet Secretariat wants a file

3

File put up – what did you write?

4

Mistake - pull it back

5

Who goofed on the annexure?

6

Story of a DFA?

7

Whose noting is it anyway?

8

9

No more fines

Where is the Despatch rider?

10

Weed out the old but …

11

Costliest real estate in the country

12

How do we move

from here to here

1st and most important

move all receipts&

all files tracking to e-office

Actualization– Pre-transition Preparedness

• Engage a vendor for bulk scanning• Creation of Database(EMD)• Creation of NIC email ID• Procurement of Digital Signatures (not a show stopper)• Establish a 10 member PMU that can be reduced to 5 after 6 months and 3 after one year

– R & I section to be equipped and trained– Equipment

• Duplex scanner with all personal staff of officers and sections• Vendor staff and equipment to be deployed in all sections

– Migration• All new files only as e-files• All F/R to be dealt only in e-file• Bulk scanning to proceed on its own pace

– Get Secretary to announce NO P-FILE AFTER 24TH OCTOBER– Ranking of all Secretaries & Joint Secretaries on % e file

movement

Preparedness

• Creation of a separate e-office instance• NIC Network – upgrade/reconfigure• Augment Bandwidth at every switch• Bigger better monitors for fast trackers• Leave and service books on e-office

Training•Overview• Introductory training• Enablement training• Learn while you do•Power user tips

Shortcomings

–The application has quirks, its not Google–Have the patience to deal with a

depleted NIC at the back end

Together we can

2013 – the batch that made GOI paper less