1 presented by june-2013, iim indore. 2 ppt downloaded from
Post on 25-Dec-2015
215 Views
Preview:
TRANSCRIPT
1
Executive Post Graduate Programme in e-Governance (EPGP-EG), 2013-14
Procurement for e-governance Projects
Pravin KolhePresented by
Prototype: A Crucial Tool for
Evaluation of Bids
June-2013, IIM Indore
PPT downloaded from www.pravinkolhe.com
2
CONTENT1)
• Introduction
3)
• Current Bids Evaluation Criteria & its Limitations
2)
• E-Governance Project Life Cycle
4)
• Prototype as a Bid Evaluation Criteria
5)
• Merits of Prototype as a Evaluation Criteria
6)
• Conclusion
PPT downloaded from www.pravinkolhe.com
3
The basic functions of Government are- Law/Policy Formulation and Implementation. Regulation. Services to Citizen.
ICT has not only transformed the way of doing business, but it is now enabling the transformation of government through e-Governance Projects.
1. INTRODUCTION
4
(1)
Vision & Strategy
Development
(2)
Current State
Assessment
(3)
Future State
Definition
(4) Implementation
Approach & Sourcing
(5)
Develop & Implement IT system
(6)
Operate & Sustain
2. E-GOVERNANCE PROJECT LIFE CYCLE
Project Management Office/Unit
Change Management and CommunicationsPPT downloaded from www.pravinkolhe.com
PPT downloaded from www.pravinkolhe.com
5
3. PROCUREMENT LIFE CYCLE
Need Recognition
Project Definition
Project Approval
Detailing – RFP
Preparation
Bid Process Management
Award of Contract
Work Execution
Contract Administration
Payment Management
Exit Management
PPT downloaded from www.pravinkolhe.com
6
5. EVALUATION STRATEGIES
1)
• Cost Based Selection (CBS)
2)
• Quality & Cost Based Selection (QCBS)
3)
• Value for Procurement (VFP)
PPT downloaded from www.pravinkolhe.com
7
5. EVALUATION STRATEGIES
1)
• Cost Based Selection (CBS)
Used for projects which are easy to implement. High level of Clarity regarding project
PPT downloaded from www.pravinkolhe.com
8
5. EVALUATION STRATEGIES
2)
• Quality & Cost Based Selection (QCBS)
Weightage is given to Technical & Financial Scores.
Low clarity regarding project
9
5. EVALUATION STRATEGIES
3)
• Value for Procurement (VFP)
Focus on Total Cost & Benefits Used for Very complicated projects Technical & Financial Evaluation is done
simultaneously.PPT downloaded from www.pravinkolhe.com
PPT downloaded from www.pravinkolhe.com
10
6. ‘QCBS’ EVALUATION
Technical & Financial scores secured by each bidder will be added using weightage to compute a Composite Bid Score (CBS).
Bidder securing highest CBS will be adjudicated as most responsive Bidder for award of the Project.
In case, CBS are ‘tied’, then bidder securing highest Technical score will be the Best Value Bidder for award of the Project.
PPT downloaded from www.pravinkolhe.com
11
7. LIMITATIONS OF CBS & QCBS
Time for preparation of bid is limited, hence bidder has less scope for in depth study.
Time constraints may lead to infeasible innovations. As a result, innovative solutions & combination of new
technologies submitted by bidder may not be realistic. Such bids will create technological problems initially,
and commercial & legal problems later. As bidders model is not tested before implementation,
there is a risk involved.
PPT downloaded from www.pravinkolhe.com
12
8. WHAT IS PROTOTYPE?
Prototype:- “An approximation of the product along one or more dimensions of interest”
Prototyping:- “the process of developing such an approximation of the product”
PPT downloaded from www.pravinkolhe.com
13
9. PROTOTYPE AS A CRUCIAL TOOL
The limitations mentioned above may be overcome by adopting innovative 3 stage approach involving Prototype as a middle stage.1)
• Evaluation of Only Technical Bid
2)
• Evaluation of ‘Prototype’ of shortlisted bidders
3)
• Evaluation of Financial Bid of shortlisted bidders
PPT downloaded from www.pravinkolhe.com
14
Stage 1:- Technical Evaluation Only Technical bids accompanied by ‘high level solution’ are invited
and evaluated. There are no commercial bids at this stage. Stage 2:- Prototype Evaluation
Technically shortlisted bidders are requested to design & develop prototype that captures and demonstrate the salient features of solution offered.
Bidders are allowed to study enterprise in sufficient details, to enable their prototype more representative of existing system.
Then bidders are asked to submit the ‘Prototype’ and ‘Financial Bid’ for main project.
The prototypes of bidders are evaluated and scores are assigned.
10. EVALUATION OF PROTOTYPE
PPT downloaded from www.pravinkolhe.com
15
Stage 3:- Financial Evaluation Financial bid of the Stage 2 bidders are open &
evaluated. Award is made on the basis of (Should be mentioned
in RFP)- Combined score of three stages Combined scores of Stage II & III
Cost of preparation of prototype may be compensated at a fixed rate to unsuccessful bidder of 3rd Stage.
10. EVALUATION OF PROTOTYPE
CONTD…
PPT downloaded from www.pravinkolhe.com
16
The 3-Stage Procurement procedure may be lengthier, it has following advantages-
It results in ‘real’ competition between rival technologies & brings out best.
Shortlisted bidders gets opportunity for in-depth analysis of enterprise. There is minimum information asymmetry between owner and bidders. The shortcoming in drafting the system requirements may be
overcome, which will avoid future complications. Bidders are well informed to quote their financial bid more accurate
manner.
11. MERITS OF PROTOTYPE APPROACH
PPT downloaded from www.pravinkolhe.com
17
12. CONCLUSION1) ‘Vendor Evaluation & Selection’ is one of the crucial step in e-
Governance Project Life Cycle.2) CBS, QCBS & VFP are strategies for award of bid by shortlisting
bidder based on Technical & Financial Scores.3) Solution proposed by bidder, may be unrealistic due to lack &
clarity of enterprise & system, which might lead to technological, financial & legal complexity.
4) To avoid this, 3 stage approach involving ‘Prototype’ as a middle stage is suggested & explained in detail.
5) This approach minimizes information asymmetry, which leads to win-win situation for bidder and owner.
PPT downloaded from www.pravinkolhe.com
18
13. REFERENCES1) “E-Government: The Science of Possible” book by J. Satyanarayana.2) Lecture notes of course on ‘Procurement for e-Governance Projects’,
of EPGP-EG of IIM Indore by Dr. Ramanathan Somasundaram.3) http://toolkit.pppinindia.com/ accessed on 02/06/2013, 13:00.4) “RFP STANDARDIZATION: Model Requests for Proposals (RFPs) and
Guidance Notes for preparation of actual RFPs for E–Governance Projects” http://deity.gov.in/content/rfp-standardization-model-rfps-and-guidance-notes accessed on 02/06/2013, 14:00.
5) DeitY Approach Paper on “Preparation of Model Requests for Proposals (RFPs), Toolkit & Guidance Notes for preparation of RFPs for E–Governance Projects”, Sept-2011.
PPT downloaded from www.pravinkolhe.com
19
THANK YOU…!----------------------------------------------------------------------------
pravinkolhe82@gmail.com, EPGP-EG, IIM INDORE, 2013-14
20
CONTACT: -
Pravin Kolhe, Executive Engineer
Water Resources Department, Government of Maharashtra
Email:- pravinkolhe82@gmail.comwww.pravinkolhe.com
PPT downloaded from www.pravinkolhe.com
top related