1 eighth western rivers 2015 operations workshop 8wr ops workshop 2015 part ii

1Eighth Western Rivers 2015 Operations Workshop

8WR OPS Workshop 2015 Part II

8WR OPS Workshop 2015 Part II

AUX Damage Claim ProcessAUX Damage Claim Process

Refer to Damage Claim Manual Manual required to be onboard

facility Notify OIA within 24 hours Notify DIRAUX within 48 hours Do NOT perform repairs until

authorized by OIA!

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AUX Patrol CommsAUX Patrol Comms

Facility must have 2 Way CommsCG Unit, ACOE, Police, Fire Dept, Marina

relay between facility & USCGOPS & POSN – 30 mins SUMR, 60 mins SLMRComms lost – Terminate PatrolSafe haven until comms is re-established

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MISHAP ReportingMISHAP Reporting

• Any event that results in . . .– Death of Auxiliary member– Injury or loss of

consciousness– Damage to property

• Must be under orders• Report immediately to OIA &

DIRAUX

“Slips – Trips – Falls”

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MISHAP ReportingMISHAP Reporting

• Learn from experience• Improve training and doctrine• Info will NOT be used for punitive means• FSO-OP SO-OP DSO-OP• DSO-OP will share summary report to

National Response Directorate

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Minimum Crew Requirements

Article 1.N of AUX OPS Policy Manual:

•Must have minimum certified crew aboard

•No single-handed operation except . . .

• Emergency situations to get vessel back

to dock

• Launching & recovery at boat ramp

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• OTO is the only one who may grant crew size waivers

• DIRAUX letter will spell out conditions of waiver

• DDC-R or DSO-OP are only ones authorized to update AOM to reflect waiver

Minimum Crew Requirements

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Physical Ability

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• Members who are ill/injured have a responsibility to inform the coxswain

• Coxswain must ensure safety of crew

• Do NOT continue a mission with a physically/mentally compromised crew member to avoid hurt feelings!

• This standard applies to coxswains too!

Physical Ability

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Currency Maintenance

• Coxswains responsible for choosing certified crew

• Individuals responsible for meeting currency requirements

• Schedule recertification check-rides early

• Late season check-rides impacted by:

• Weather

• Fiscal limitations

• QE availability

Important ReminderImportant Reminder

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SUMR Passenger PolicySUMR Passenger Policy

Non-Coast Guard on AUX Facilities No non–AUX guests or passengers (including family) on

facilities unless: Order Issuing Authority (OIA) authorizes

Process - Request 2 weeks in advance Route via ASC with INFO Copy to SO-OP Approval by e-mail to Coxswain or Pilot Must receive approval to go

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Process (continued) Approval can be granted for all patrol types

Training patrols receive greater scrutiny due to inherent risks If patrol becomes operational mission

Coxswain must advise SUMR of non-AUX personnel Non-AUX personnel may remainCoxswain must perform Operational Risk Assessment in

coordination with SUMR and Chief of ResponseCoxswains should act first if lives are in immediate dangerBrief SUMR once the situation has stabilized

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SUMR Passenger PolicySUMR Passenger Policy

SLMR Passenger PolicySLMR Passenger Policy

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Promoting SafetyPromoting Safety

• Remember safety of the crew, the public, and the vessel take priority over the mission

• Personal Locator Beacon (PLB) – Key piece of safety equipment– Issued to Coxswains and PWOs– Have it on board– Check the battery expiration date – Keep it registered with NOAA

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Promoting SafetyPromoting Safety

• Wear PPE correctly• Ensure facility is properly equipped• Operate vessel safely• Comply with Navigation Rules• Observe no wake zones

Demonstrate Professionalism!

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Hypothermia ProtectionHypothermia Protection

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PPE UpdatePPE Update

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PPE UpdatePPE Update

• Most PPE maintenance is simple• Individual members are responsible• PPE maintenance tracked by flotilla and

reported to SO-OP monthly• Lack of maintenance will require removal

of item from service • May result in boat crew certification

suspension

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PPE UpdatePPE Update

• No maintenance necessary during the off-season

• PLBs will be issued for all boat crew members

• D8WR PPE Instruction will be updated

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PPE UpdatePPE Update

• In August 2014 the OTO requested, through the DSO-OP, a complete PPE inventory – 50% of Divisions responded

• Failure to provide inventory to DSO-OP by April 1st, 2015 will result in immediate suspension of boat crew certifications.

HAZMATHAZMAT

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Operational Risk Management (ORM)

Operational Risk Management (ORM)

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ORM GAR ModelORM GAR Model

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GGreenreen – – AAmbermber – – RReded• Any category above a 3 needs to be

mitigated• There should be NO zero (no risk) scores • GAR is ongoing during mission• Both SUMR and SLMR require a GAR

score before an Auxiliary patrol gets underway

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GGreenreen – – AAmbermber – – RReded

• 8WR Boat Crews will use the standard GAR worksheet

• Worksheet (see next slide) and descriptive instructions are available on the 8WR website http://wow.uscgaux.info/content.php?unit=085&category=operations

ORM GAR ModelORM GAR Model

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ORM GAR ModelORM GAR Model

Navigation RulesNavigation Rules

• Inland Rules applicable in all 8WR waters

• Coxswains responsible for compliance

• Be wary of “local practices”

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Navigation Rules UpdateNavigation Rules Update

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Navigation Rules UpdateNavigation Rules Update

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• Download at the Coast Guard Navigation Center URL:

http://www.navcen.uscg.gov/pdf/navRules/Handbook/CG_NAV_RULES_20140910.pdf

Operating in Reduced VisibilityOperating in Reduced Visibility

NAVRUL - Rule 19

Procedures for Reduced Visibility– Maintain a lookout as far forward as possible– Reduce speed– Proper sound signals– Navigation lights on– Radar on and monitored if you have it on your vessel– Avoid course alterations to port for vessels ahead

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• Navigation lights on• Depth perception

affected• Reduce speed• Night vision (30 min)• Inherently riskier;

update GAR often• Consider extra

lookouts

NIGHT OPSNIGHT OPS

LiabilityLiability

• Orders do not guarantee liability coverage• Legal process bases coverage on a review of

the circumstances and facts involved• Your actions -

– Must be within your qualifications and training– May not exceed the facility capabilities– Must not go beyond the scope of Auxiliary duties – Coverage may be denied by the Coast Guard if are

operating out of bounds

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Operational GuidelinesOperational Guidelines

• Remember, we are prohibited from:– Law enforcement boardings– Investigating complaints of negligent

operation– Violating any navigational rules– Creating situations that would place another

vessel in danger

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TowingTowing

Tips from the Boat Crew Seamanship Manual COMDTINST 16114.5 (series)

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TowingTowing

Keeps hands clear of lines unless actively working it

Keep coxswain informed when you are working a line

Coxswain must NOT adjust throttle while crewmember is working line

Keep a working turn on the line at all times if possible

Ensure line has a good fair lead

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Good Fair Lead

Towing AlongsideTowing Alongside

• Heavy Wx Method (Optional)– 1,2, Go!– Put over Bow Line (1)– Put over Towing Strap (2)– Clutch ahead and place bow into the seas or

wind

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Towing AlongsideTowing Alongside

• Provides stable platform

• Allows crewman time to get other lines over

• Safer!

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Towing AlongsideTowing Alongside

Bow Line (1)

Towing Strap (2)

Backing Line (3)

Stern Line (4)

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Disabled vessel placement is at coxswain discretion

Radio CommunicationsRadio Communications

• Maintain high professional standards– Use appropriate pro-words– Use phonetic alphabet properly– Use appropriate channels– NEVER use . . .

• “10 codes”• Unauthorized prowords, abbreviations and procedures• Chummy language• Personally identifying information

– Review Boat Crew Seamanship Manual, Chapter 11, paragraph D.2.

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After The Patrol . . .After The Patrol . . .

• Members submitting a claim when trailering should document mileage on the CG-5132

• Submit scanned original receipts as usual

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Meal TimesMeal Times

• Aux Meal Times– Breakfast 4:00 – 8:00 AM– Lunch 10:00 AM – 2:00 PM– Dinner 4:00 – 8:00 PM– MIDRATS 10:00 PM – 2:00 AM

• Meal claims outside these times will not be paid

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Medication Use PolicyMedication Use Policy

• Boat Operations & Training Manual Vol. I COMDTINST M16114.32

• Ask for medications that do not interfere with boat crew duties

• Talk to doctor about side effects

• Individuals responsible for advising coxswain

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Alcohol Use PolicyAlcohol Use Policy

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Tobacco/Nicotine UseTobacco/Nicotine Use

• No tobacco/nicotine use on patrol– Boats, PWC & Aircraft– Includes E-Cigarettes

• Rights of non-smokers prevail

• Use of nicotine patches and gum authorized

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Public ImagePublic Image

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QUESTIONS???QUESTIONS???

• Contact any of these OPS Reps using COL– Your FSO-OP/SO-OP– DSO-OP, COMO Jack Gumb jgumb@cox.net– DDC-R, COMO Robert Smekta

tsunamiblue@att.net

• If they don’t have the answer at hand, they have the resources and network to get the answer for you

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