americorps in times of disaster americorps conference july 23, 2015 1

AmeriCorps in Times of Disaster

AmeriCorps Conference

July 23, 2015

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Table of Contents .

Welcome, Agenda Review

Part 1: Continuity of Operations Plan

Part 2: What does AmeriCorps look like in a disaster response?

How AmeriCorps Responds

Part 3: CaliforniaVolunteers Vision for AmeriCorps in Disaster

Questions

Closing Comments

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Part 1

Continuity of Operations Plan

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Do You need a Disaster Plan?

Yes, even if you will not “activate” during or after a disaster, your program and its staff or members will need:

– A consistent way to evaluate the situation– Close down – Communicate risk – Decide when to reopen – Identify what information or resources to offer

members or the public.

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How Do You Get Started?

• Write a Disaster Mission Statement – it will help you and your program to clearly

define the main elements of your disaster mission and roles

• which may be different from or in addition to your regular mission statement

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Writing A Disaster Mission Statement

• Who is involved?– Who are we?– Who are we serving?

• What the program will do

• When the activities will take place

• Where the activities will take place

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What Kind of Disaster Plan Do We Need?

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Agency Emergency

Plan

COOP Facilities Plan Safety Plan

How Do You Continue to Provide Services?

• Get members/clients/staff prepared

• Create Partnerships Pre-disaster

• Know the resources you have and need

• Plan for missing resources – how to adapt

• Know your legal obligations for care, if any

• Persons with disabilities and others with access & functional needs

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COOP – General Information

1 Personnel responsible for COOP are identified

2 Organization has a mission statement

3 Normal day-to-day operations, activities, and services are defined

4 Disaster mission and services are defined

5 Critical (Essential) activities are identified and prioritized

6 Hazards and impacts on operations and facilities are identified

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A Emergency Activation and Decision Making

1 Key functional personnel and their roles are identified

2 Authority for key actions are defined

3 Conditions, process and delegated authority are identified

4 Order of succession for key functional roles is identified

5 Limitations on delegated authority are identified

6 Other organizations with whom the organization has commitments or MOUs are identified

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B Emergency Management Procedures1 Primary and alternate facilities are identified

2 Contact information for all organization personnel has been compiled

3 A staff emergency communications procedure has been developed

4 Emergency evacuation and or shelter-in-place plans are in place for all facilities

5 Responsibility for updating and maintaining emergency plans are identified

6 An emergency evacuation team and responsibilities are identified

7 Emergency evacuation team members are identified

8 Crisis intervention counseling resources identified

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C Management of Operations1 Vital resources and systems for each critical activity are

identified

2 Risks to vital resources and associated protection methods are identified

3 Personnel required to carry out critical activities are identified.

4 Records required to carry out critical activities are identified

5 Risks to vital records and associated protection methods are identified

6 Primary and alternate communications systems are identified

7 Client emergency communications process is in place

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D Concept of Operations

1 Procedures for carrying out operational activities are identified

2 Training on and exercises of the COOP are conducted

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E Disaster of Relief Services

1 Disaster services to be provided by the organization are identified

2 Resources necessary to provide those services are identified

3 Alternate means of providing those services are identified

4 Unique/rare skills / resources of the organization have been identified

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F Business Resumption/Recovery

1 Insurance carrier and coverage are identified

2 Business resumption requirements are identified

3 Organization role in long term community recovery is identified

4 Relationships with emergency organization are identified

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Table of Contents .






Questions

Closing Comments

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Part 2

What does AmeriCorps look like in disaster response?

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AmeriCorps in Disaster

NCCC

FEMA Corps

Vista

AmeriCorps – National Direct

AmeriCorps – State

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Potential Disaster Tasks

1. Individual Assistance

2. Public Assistance

3. Volunteer and Donations Management

4. Community Outreach

5. Capacity Building

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Individual Assistance

• Debris removal

• Homeowner assistance

and casework

• Support for Mass Care: Sheltering and feeding

• Direct Service: Mucking and Gutting; Debris clean-up; Emergency Roof Tarping; Emergency Home Repair; Mold Suppression; Hazard Tree Removal/Chainsaw; Minor home repair

• Health and Wellness Checks23

Public Assistance

• Critical Debris Removal

• Flood Fighting

• Dispatch and Tracking

of donated equipment

• Park and public lands

restoration

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Volunteer and Donations Management

• Volunteer Reception Center: Establish and Manage Operations; Database management; Damage Assessments; Track Volunteer Hours

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Volunteer and Donations Management

• Field Leadership for Volunteer Engagement: Deliver training in safety and tasks; support volunteer housing/logistics

• Donations: Warehouse support; points of distribution and donations tracking

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Community Outreach

• Damage and Other Needs Assessment; Support to Call Centers

• Client Intake and Tracking

• Public Situational Awareness

• Case Management

• Support for Multi-Agency Resource Centers

• Transportation

• Canvassing

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Capacity Building

• Support to Emergency Management

• Support to VOAD

and COADs

• Long Term Recovery Committee

• Inter-agency Facilitation

• Surge Capacity for Staffing

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Table of Contents .






Questions

Closing Comments

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No Disaster Response

Federally Declared

Emergency

State Proclaimed Emergency

Local Emergency

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No Disaster Response

• AmeriCorps program does not engage in disaster response

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Local Emergency

• AmeriCorps members can be requested by the county or city (to the state level) and deployed to assist with disaster response upon approval by the State Commission.

• AmeriCorps members would simply be performing disaster services temporarily through their existing grant.

• A Cooperative Agreement with CNCS is not required for this type of response

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Local Request Process

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City or County request

State Commission and Emergency Management

AmeriCorps Program Deployed

Cooperative Agreement with CNCS not required

State Proclaimed Emergency

• AmeriCorps members can be deployed to assist with the disaster response through a state level request upon approval by the State Commission and CNCS Programs and Grants

• AmeriCorps members would simply be performing disaster services temporarily through their existing grant

• Travel, lodging or per diem would be reimbursed by the Commission or state approving the response

• A Cooperative Agreement with CNCS is not required for this type of response

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State Request Process

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County, State Agency, or American Red Cross

State Commission and Emergency Management

AmeriCorps Program Deployed

Cooperative Agreement with CNCS not required

Federally Declared Emergency

• AmeriCorps members from a program with a Cooperative Agreement would be mobilized by CNCS in response to a state request

• When issued a Federal Mission Assignment, their travel, lodging, and per diem would be reimbursed through the mission assignment and CNCS

• A Cooperative Agreement is required for every AmeriCorps Program mobilized under a Federal Mission Assignment

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Federal Request Process

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State Commission / CaliforniaVolunteers

Emergency Management

CNCS AmeriCorps Program Deployed

Cooperative Agreement with CNCS is required

Things to Consider

AmeriCorps program responds on own– Member hours will be dedicated to disaster

response– Impact on program clients– Cost of responding

• Travel/Lodging/Meals paid by program

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Table of Contents .






Questions

Closing Comments

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Part 3

CaliforniaVolunteers Vision for AmeriCorps in Disaster

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Train every AmeriCorps member in Community Emergency Response Team (CERT)

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Create a Corps that pulls from the current AmeriCorps grantees. Members will have additional training and be

deployable. Support CV in disaster response for volunteer coordination and donations management.

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Develop a separate AmeriCorps 24/7 disaster programdisaster relief, environmental conservation, and volunteer mobilization

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Disaster Work Group• Propose convening an AmeriCorps

working group to vet ideas and develop a coordinated strategy– Check in with the field to identify ideas, needs– Identify required funding $– Develop necessary partnerships to carry out

the vision

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Questions?

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Contact

Eddie Aguero

AmeriCorps Specialist

CaliforniaVolunteers

[email protected]

(916) 322-2213

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americorps in times of disaster americorps conference july 23, 2015 1

Documents

disaster mission statement

disaster questions

disaster response

kind of disaster plan

critical activities

vital resources

emergency plans

partnerships predisaster