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Alumni Association Annual Meeting Saturday July 13, 2013 Barrington Student Union SUNY Potsdam 10 a.m.

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Omega Delta Phi Alumni Association Annual Meeting Agenda July 13, 2013 Call to Order by the President Moment of Silence for Departed Sisters. Attendance sign in. Distribution of Minutes by Secretary Officer Reports President/GAC VP Treasurer Website Newsletter Fundraising Historian Alumni Advisor Committee Reports Constitution Reunion Old Business New Business Announcements Adjourn

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Secretarys Report Maggie Saunders Minutes from Annual Meeting July 2012. a. Review/discussion b. Motion to accept/vote

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Officer Reports

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Presidents Report/GAC Donnalyn Eaton Shuster Through work with our Executive Board Members the following items were accomplished from the Action Plan including: 1.Develop a working budget with line items based on activity the last two years. 2.Continue to refine and strengthen the working relationship with SUNY Potsdam as an active alumni affinity group. * 3.Increase presence and activity with the Greek Alumni Council at SUNY Potsdam as a means of supporting Greek Alumni and our work with the All Greek Council.* 4.Establishment of a formal Alumni Reunion/Social Committee charged with the tasks of planning reunion events and supporting regional groups of alumni. 5. Define our relationship with the active membership and our role. 6.Continue to use data from the reunion survey to serve the needs of our alumni. 7.Work to shorten the list of missing alumni through Facebook, networking, and college resources. 8.Maintain communication with our alumni via electronic means ( Facebook, LinkedIn, etc.) plus our website and explore new services/aspects of the site ( ex. Omega Store)with assistance of our Website Coordinator. 9.Supporting the active membership with attendance at events ( Order of Omega), and the GTF visitation.

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GAC 1.First Greek Alumni Survey administered to all Greek alumni registered with the college and through respective alumni association list serves. 2.700 respondents yielding data destined to be used to further serve needs of our Greek alumni 3.Key Points: 1.78% interested in Greek specific events during Reunion Weekend. 2.59.9% interested in Regional Greek events. 3.140 alumni willing to volunteer as workshop presenters for undergrads 4.14 willing to serve on a scholarship committee. 5.86% indicated they want more Greek News on a quarterly or semi-annual basis.

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9. Largest decades of survey participation: 1980s 22.6% 1970s 21.9% 1990s 16.9% 10.Largest affinity group responses: 1.Omega and Prometheus ( 104 each) 2. Zeta 3.AGO 11. 41% are very to somewhat involved with their respective GLO alumni group.

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6. Leading Areas for GAC to pursue include: Career Networking Education of Campus to Greek Life Philanthropy Increased visibility Recruitment Housing Hazing 7. Most participants indicated they decided to enter Greek Life during their first year of college (68.8%) 8. Top reasons for joining: (# of responses) 1.Making New Friends - 545 2.Existing Friend Joined -399 3.Greek sponsored Social Events - 346 4.Finding a place at SUNY Potsdam - 300 9. Largest decades of survey participation: 1980s 22.6% 1970s 21.9% 1990s 16.9% 10.Largest affinity group responses: 1.Omega and Prometheus ( 104 each) 2. Zeta 3.AGO

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GAC GAC met twice this past year. Fall meeting centered around reviewing survey results and identifying key areas. Spring meeting was combined with a roundtable discussion with the Greek Life Task force and Matt Francis from the College Archives Key points: College is looking to archive Greek items. GTF background, mission, clarification of expectations, participation and timelines.

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Timeline of Events In light of recent alleged hazing incidents by a few Greek houses, SUNY Potsdam is evaluating whether or not there is a place for Greek Life on the Potsdam campus. In January 2013, SUNY Potsdam presented a New Member Education Program to all recognized houses for the Spring 2013 pledge period. Each house was given the opportunity to agree to the terms of the program or lose recognition. This new member program restricts the length of 'pledging' and all activities must take place in a public place. The Omega Delta Phi actives agreed to this program.

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In February of 2013, SUNY Potsdam announced the formation of a Greek Life Task Force. This task force, made up of Greeks, non-Greeks,alumni, faculty and students, were charged with gathering information from all affected parties and make a recommendation to the President's Council on whether or not there is a place for Geek Life on campus. Public forums were held, questionnaires were released and visits to the active houses took place. On May 16, 2013, the Greek Life Task Force submitted their recommendation to the President's Council that there is in fact a place for Greek Life on the SUNY Potsdam campus. On May 17, 2013, President Schwaller released a statement that the Council accepted the recommendation. The Task Force is now charged with the question of how the campus can help strengthen the Greek community while keeping the students safe..

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Next Steps.. The Greek Life Task Force will spend the summer and the Fall 2013 semester studying how Greek organizations can best clarify and adhere to a role that is consistent with the core values of both SUNY Potsdam and the Greek community, and how the College and alumni can best support chapters in their service to students and the community. Input from students, alumni, faculty, staff, and community members will be essential to finding solutions that can work for Potsdam. The Omega Delta Phi Alumni Association will continue to be instrumental during this entire process, working alongside other Greek Alumni Associations, our actives, the Greek Alumni Council and the All Greek Council. Check the website http://www.potsdam.edu/studentlife/greeklife/taskforce/index.cfm The Association will continue to provide news as we receive information and ask that all of our alumni keep themselves updated as the process moves along.

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Vice Presidents Report Lois Little Took over for Paula Allen Braunschweig who resigned this past fall. Transitioning data from the Constitution Committee that she chaired completed in Dec. 2012. Due to intensity of work on Masters Thesis Margaret Saunders took over committee chairmanship. GAC Meetings as rep attended meetings in Oct and April dealing with current Greek Life situation, emails, conference calls as we explore changes necessary to create a strong and vibrant Greek community. Service to alumni opportunity to purchase our traditional Omega mugs and additional sportswear. Researching viability of replacing not only our Omega blazers, but for other houses as well. Serving a second year as Reunion Chairperson planning events communicating to our alumni.

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Treasurers Report Cathi Schmid Usiatynski

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Treasurers Report

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Web Mistress Robyn Rebeor-Harper Reunion 2013 information brochure, shirt ordering and online registration seemed to work well and be well received. Open to suggestions for improvement for future events. Greek Life Task Force Update page was added and is updated as information becomes available. Used our site to administer Greek Life Task Force Alumni Survey. In progress: password protected area is being set-up where approved (usually at the meeting after) ODPAA Eboard meeting and financial summaries will be posted. All alumni will have access. Entries for the member directory located in the password-protected paid member area are still being accepted. We were able to remove several names from the missing sisters list. Helped the Actives by creating a page for counter top donations.

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Newsletter Manager Cindy Dylis Wilson During the past year, the Newsletter chair sent 20 e blasts out to 428 contacts in our address book. She received 66 responses. The address book was updated with more than 20 email address changes. One 25 page Key Connection was written and sent to the membership.

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Donations/Fundraising Director Ruth Ford My approach to increasing these numbers is two-fold - first, provide consistent reminders regarding annual dues and second, make paying dues easy. I think the make it easy part has already been solved, thanks to the website and the inclusion of PayPal as a payment option. The first "Just Due It" email was sent via Constant Contact on May 16th to 399 contacts. The email had an "open" rate of 38.9%, which is actually REALLY good by email marketing standards. A link in the email drove folks to the website; 37 alumni clicked on the link, for a "click through" percentage of 25.3% - also really good compared to current email marketing metrics. Here is a quick overview of our email campaign vs. the average metrics of a non-profit membership organization: Business Type Open Rate "Bounce" Rate Click Through Rate Opt Out Rate Non-profit membership organization 24.57% 15.37% 10.51% 0.13% ODPAA 38.90% 6% 25.30% 0.50% I used non-profit membership organization for my comparison as that is the closest category to what we do. Another "Just Due It" themed email blast/reminder will go out in the weeks following summer reunion., My Constant Contact subscription costs $20/month, which I am donating at this time for use by the ODPAA. The campaign netted ___ new memberships as of July 1,2013

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Historian Terry Miklitsch Kinstrey Family Trees Omegas family trees are now on Facebook. Thank you to Suzanne Feener- Johnston and all who helped with this task. Archive Box and Flash Drive I bought a new plastic box (with my money) and have transferred the contents of the old moldy cardboard box. Now I am scanning pieces of Omegas history and adding them to a new flash drive (bought with my money) and I have made a backup on my computer. Scans include old Newsletters, and minutes from the 70s and 80s. I will be adding the original constitution and mission statement, house history and pictures. I also hope to make a copy of the Family Trees on the flash drive. Omega Songbook The next big project will be to write down Omegas songs. I will write the words I know and then send it out to others to scrutinize and fix as needed. The culmination of this project will be to get together with some Omega ladies and make a recording of the songs.

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Alumni Advisor Carole Lauzon Raymonda Installed slats in the porch lattice, painted the lattice and bought a new piece of lattice which I painted and installed. Made and installed missing railing pieces in the front porch railing. Oversaw reinstallation of electrical box after last Julys microburst. Painted the entry way and half of the porch ceiling. Helped with the basement cleaning out. Got the house inspected.( Village Codes Enforcement) Fixed the safety issues - railing, steps, electrical panel. Donated a faucet to the president bathroom Husband Jim and friend donated time to fix the plumbing in the hideaway bathroom & President bathroom. Mowed the lawn and kept the house looking nice outside from end of April until October last year. Oversaw windows installation project. Assisted with fixing the president bathroom with Nikki. Removed the hanging paint chips in the room between the kitchen and living room and spackled the corner seams. Met with the alarm company. Got new insurance policy for the house. Always there when they needed advice.

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https://www.facebook.com/media/set/?set=oa.10 151268739129009&type=1

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House Report Melissa Bannon ODP President Fall 2012 we gained seven new members Spring 2013 - one new member Fall 2012 50% of chapter participated in the Ragnar Alumni Race. 5 hours 100% of chapter held a hot dog fundraiser where they raised $400 for Childrens Miracle Network. 4 hours 100% of chapter participated in Dodging for Dreams where they raised $60 for Childrens Miracle Network. 2 hours 100% of chapter held a French toast fundraiser where they raised $100 for Childrens Miracle Network. 4 hours Raised $110 for Dance-A-Thon

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Spring Events Spring 2013 100% of chapter raised $84.89 through AGCs jar wars. 100% of chapter raised $721.39 for Relay for Life. 12 hours - Donated $100 for Purple Stride Walk in Washington, DC for pancreatic cancer - Attended the annual Town Clean Up We won Greek Week this year. New Order of Omega Members (Fall 2012 & Spring 2013) Marielle Araujo, Taylor Fiella, Amber Perkins, Megan Fritz, Jana Prager, Raychel Rieder, Gabbie Gapczynski, Marianne Schumacher Taylor Faiella is newly elected president of Order of Omega. Gabbie is newly elected secretary of Order of Omega. Taylor received the Morale Zagorski Greek Life Internship for this upcoming year. Gabbie Gapczynski is the newly elected President of ISC. Melissa Bannon is the newly elected Vice President of AGC. Total hours towards community service/philanthropy: 27 hours Total amount raised for philanthropy: $1491.39

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Order of Omega National Honor Society for Greek Leaders

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Projects House Projects: Fixed the foundation Installed a new shower with vent in president's bathroom Installed six new windows Replaced rug in the hallway leading to the laundry room Installed new gutters Regrouted Updated alarm and fire systems Raised our steps on the front porch Painted the nook in between the kitchen and dinning room Our current house project that we are striving towards is replacing the countertops in the kitchen.

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Goals for 2013 - 14 We are focused on partaking in more fundraising and philanthropy events for the upcoming year. We also are hoping to receive 5 star accreditation by next spring. We also are brainstorming workshops and a possible sister retreat to promote sisterhood.

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Committee Reports

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Reunion Committee Report Reunion Report 2012 23 attendees Fifty one at 51 theme Annual Association Meeting had conference call ability for 1 st time Philanthropy: recyclable can drive raised $200 for Hospice Camp for Grieving Kids Banquet at Lobster House Omega Fair: sign up for Omega bling, mugs, flip flops, etc. Complete recap in Key Connection Reunion Report 2013: 26 Registered Celebrating ODPAA 30 th Anniversary Greek Luncheon/Forum on Greek Life with Task Force and GAC Philanthropy: Canned food/non-perishable food drive for local food shelf More complete details in next years report!

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Constitution Committee Report None submitted as of this time.

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Old Business Golden Gift Plaque Requested information on progress from Kristen Kincade, report not available at this time.

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New Business 1. 2. 3.

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For The Good Of the Order 1. 2. 3. Motion To Adjourn: