all right!!! i’m back with the latest and greatest ibeds data now what?

All Right!!! I’m Back with the Latest and Greatest

IBEDS Data

Now What?

An Overview –Recommended procedure

• REMOVE “old” 2007 IBEDS Program from your systems

• DOWNLOAD entirely new IBEDS files from the web

• INSTALL (Unzip xxxIBEDS-Oct file) to your system

• Run your IBEDS reports• Verify all data has been entered and all

Edits have been “cleared”

• Remove your Original 2007 IBEDS from your

computer and load updated IBEDS program and files

Why?– We’re going to give you a whole new IBEDS

program with the data you submitted to SDE October 16, 2006

– The Assignment Codes have now been “crosswalked” to the proper Certificates and Endorsements (fingers crossed – we had 1400 codes to crosswalk)

– Enhancements have been added to the IBEDS program

– Teacher credentials include those processes by teacher certification through October 23, 2006 (much more recent that you had with the original IBEDS program)

If you need assistance downloading the files from the

secure website

See the Presentation Entitled

“Downloading Updated IBEDS Files/Program”

Check - Have You Cleared All Your Edits?

• Run “Edit for Assignment/Employment Updates”– Edit Reports Menu– Instructions on Page 66 of the IBEDS

Manual – August 2006• Good – Report is “blank”

• Try Again – Report is not “blank”

Report is not “blank”

• Correct the Necessary Problems (see page 66)

• Re-Run – “Edit for Assignment/Employment

Updates” Report• Good – Report is “blank”

• Try Again – Report is not “blank”

Have You Ran and Scrutinized the Recommended IBEDS

Reports?• Personnel Employment Information

Report (State Report Menu)• District Index Report – Code 10

(Funding Report Menu)• District Qualifying Staff & Salary Report

- Code 10 (Funding Report Menu)• Employment Placement Schedule

Report – Code 10 (Funding Report Menu)

Are you happy with the data?

Is it for School Year 2006-2007?• If yes – go to next slide• If not – Make the necessary corrections

– Rerun the “Edit for Assignment/Employment Updates” and clear any edits.

– Personnel Employment Information Report (State Report Menu)

– District Index Report – Code 10 (Funding Report Menu)– District Qualifying Staff & Salary Report - Code 10 (Funding

Report Menu)– Employment Placement Schedule Report – Code 10

(Funding Report Menu)

WHEW!!!Now We’re Ready to Start Checking

Certificated Staff’s Credentials…

• Yes ~ Now Run “Credential Exception Report” See IBEDS Manual – August 2006 page 76

• • Accreditation Report

Menu• Select “Credential

Exception Report”• School Year “2007”• Check box “Report all

errors for individuals within District/Building

2007

2006-2007 NCLB/State Certificated Staff

• All Certificated Staff Must be Highly Qualified

• Criteria Recognized to Meet “Highly Qualified” Requirements– Certificate/Endorsements– HOUSSE prior to July 1, 2006– Occupational and Physical Therapists –

active Idaho License

IBEDS Manual – August 2006

page 76

• Follow the instructions

Credential Exception ReportMandatory

Sample Report

• 3 Possible Exceptions– Expired Certificate– No Certificate on File– Wrong Assignment

Idaho Department of Education Page 1 Basic Education Data System 10/15/2006 Credential Exception Report for School Year 2006/2007 9:15 a.m. District 003 KUNA JOINT DISTRICT

Exp.Name SSN Exception Bldg Period Grade Assign Date Cert Endorsement(s)

Duck, Donald 111-11-1111 Improper Cert / Endors 101 1 12 * 03211 9/1/2001 008 70112 1 * 00010

Duck, Daisy 222-22-2222 No Credential on File 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850201 6 8 * 01001601 7 7 * 01001

Duck, Daffy 333-33-3333 Expired Certificate 302 1 12 * 01001 9/1/2006 008 7200, 7201, 7700302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850201 6 8 * 01001601 7 7 * 01001

Report to be ran by the District/Charter to check for Certified Staff Credentials

2 Run Credential Exception Report

Credential Exception Report

• Exceptions– Expired Certificate– No Certificate on File

• Don’t panic – the paperwork may still be being processed by Teacher Certification

• May want to check with the employee that they have applied for credentials

• Advise entering “qualification” code next to appropriate periods that may not clear once the certificate/endorsements are complete




– (i.e., you know Donald does not have the proper credentials to teach Math, but has completed the HOUSSE in Math before 7-1-2006, enter code “1” in the right hand field next to that period taught)


• Exceptions– Wrong Assignment (those with an “*”)

• Entering “qualification” code next to appropriate periods that may not clear once the certificate/endorsements are complete

– Beuford holds a Valid Idaho Occupational Therapist License

– Enter code “2” in the right hand field next to that period with the “ * ”

All Right!!!

Now We’re Ready to Start Entering Data in the

“Qual” column of the Assignment Record

Assignment Record

Qual

NEW FIELD2007

Assignment Record

Qual

NEW FIELD2007

Example of CodesExample of Codes

11 HOUSSEHOUSSE22 OT LicenseOT License33 PT LicensePT License44 ....55 ....

Assignment RecordPROCEDURE

2007

Enter Codes only for Those periods that have Been identified as“Wrong Assignment”

Idaho Department of Education Page 1 Basic Education Data System 10/15/2006 Credential Exception Report for School Year 2006/2007 9:15 a.m. District 003 KUNA JOINT DISTRICT

Exp.Name SSN Exception Bldg Period Grade Assign Date Cert Endorsement(s)

Duck, Donald 111-11-1111 Improper Cert / Endors 101 1 12 * 03211 9/1/2001 008 70112 1 * 00010


Duck, Daffy 333-33-3333 Expired Certificate 302 1 12 * 01001 9/1/2006 008 7200, 7201, 7700302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850201 6 8 * 01001601 7 7 * 01001

Report to be ran by the District/Charter to check for Certified Staff Credentials

3 Check Personnel Records for other means of being “Highly Qualified”

Assignment Record

Qual

2007

4 Enter codes to assignment record by period

11

11



• Don’t panic – the paperwork may still be being processed by Teacher Certification

• May want to check with the employee that they have applied for credentials





– (i.e., you know Donald does not have the proper credentials to teach Math, but has completed the HOUSSE in Math before 7-1-2006, enter code “1” in the right hand field next to that period taught)


• Exceptions– Wrong Assignment (those with an “*”)

• Entering “qualification” code next to appropriate periods that may not clear once the certificate/endorsements are complete

– Beuford holds a Valid Idaho Occupational Therapist License

– Enter code “2” in the right hand field next to that period with the “ * ”

~ • Remember ~ to “Meet HOUSSE” is not an

all encompassing umbrella!!!

• Each subject matter covering the specific assignment must be met to satisfy HOUSSE requirements

• Proper documentation must be available in your district/charter records and are subject to audit.

• HOUSSE only applies to “instructional positions”

Caution ~• HOUSSE only applies to “instructional

positions” – Core Subjects much as Math, English,

Science, Reading, Language Arts, Social Sciences, History, et. al.

– Does not apply to miscellaneous subject such as Advisory Period, Teacher Prep Period, those positions that do not have a specific certificate/endorsement established by the Idaho Professional Standards Commission

• These positions still require that the individual hold a valid Idaho certificate.

Keep in Mind ~

• 2007 is the “base” year to report this data under NCLB

• Make sure your data is correct

• Don’t enter “Meet the HOUSSE” unless the individual really has.

• Don’t inflate your numbers

Remember ~ State and Federal Definitions of Qualified may differExample – Endorsement 7010 – K-8

• For State purposes, this is a valid endorsement that allows teachers to teach most subjects through grade 8 and does not jeopardize state funding

• For Federal purposes, an individual with only this endorsement must “Meet HOUSSE before 7-1-2006” for the middle-school grades to be reported as highly qualified (statistical data provided with the ultimate goal of all Idaho’s teachers becoming “highly qualified” in the subject matter taught to Idaho Students)

Also HOUSSE does not apply to ~

• Pupil Support Positions (32000 series)

• Teachers Assisting Teachers (31000 series)

• Media Generalists/Librarians (33001)

• Administration (40000 series)

Whew!!! That is finishedNow What?

• Run the “Correction of Credential Exception Report”– See IBEDS Manual August 2006 page 78– Report to be reviewed and signed by the

Superintendent, Charter Administrator or Chairperson of the Board of Trustees

– Returned to the State Department of Education• Mail or by fax on or before November 15, 2006 (in

future years October 15th)

Idaho Department of Education Page 1 Basic Education Data System 10/15/2006 Certification of Credential Exception on File for School Year 2006/2007 9:15 a.m. District 003 KUNA JOINT DISTRICT

Cleared by Other Methods by District/CharterName SSN Exception Bldg Period Grade Assign Reason

Duck, Donald 111-11-1111 Improper Cert / Endors 101 1 12 * 032112 1 * 00010 1 Met HOUSSE before 7-1-2006


Duck, Daffy 333-33-3333 Expired Certificate 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850 1 Met HOUSSE before 7-1-2006201 6 8 * 01001 1 Met HOUSSE before 7-1-2006601 7 7 * 01001 1 Met HOUSSE before 7-1-2006

Teacher in the State of Idaho as of the beginning of the current school year.

Superintendent/Charter Administrator

Date

I certify that the above individual(s) have the proper documentation in their personnel files to substantiate that they are in fact a High Qualified

Certification to be returned to the State

5 Run “certification” Report

Idaho Department of Education Page 1 Basic Education Data System 10/15/2006 Certification of Credential Exception on File for School Year 2006/2007 9:15 a.m. District 003 KUNA JOINT DISTRICT

Cleared by Other Methods by District/CharterName SSN Exception Bldg Period Grade Assign Reason

Duck, Donald 111-11-1111 Improper Cert / Endors 101 1 12 * 032112 1 * 00010 1 Met HOUSSE before 7-1-2006


Duck, Daffy 333-33-3333 Expired Certificate 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850 1 Met HOUSSE before 7-1-2006201 6 8 * 01001 1 Met HOUSSE before 7-1-2006601 7 7 * 01001 1 Met HOUSSE before 7-1-2006

Teacher in the State of Idaho as of the beginning of the current school year.

Superintendent/Charter Administrator

Date

I certify that the above individual(s) have the proper documentation in their personnel files to substantiate that they are in fact a High Qualified

Certification to be returned to the State

Return to SDEa) Signed by Superintendent, Charter Administrator or Chairperson of the Board of Trusteesb) Due October 16 November 15, 2006

I. M. WrightI. M. WrightOctober 13, 2006October 13, 2006

Due back to the State Department of Education

on or before November 15th, 2006

• Corrected IBEDS files for School Year 2007– Export files (IBEDS Manual – August 2006 page 64)

• Signed Cover Letter (IBEDS Manual – August 2006 page 48)

• Instructional Salary Schedule – 2006-2007• Any Non-District Contracted Staff forms (IBEDS Manual

– August 2006 page 52 & 53)

• Special Circumstance Letter, if applicable

2006-2007 IBEDS TimelineOriginal

• October 16 - Submit all IBEDS data to Public School Finance

• November 15 - SDE provides districts and charter schools "preliminary" reports of data entered into the state's centralized IBEDS system

• December 15 - Last day corrections accepted by SDE; all corrections after the initial data collection date of October 15th, must be submitted manually and in writing

• December 31 - Last day corrections will be made for negotiations settled after October 15th but on or before December 31st.

Revised

• October 16 - Submit “Exported” 2007 IBEDS files to Public School Finance

• October 27 – Entire 2007 IBEDS program with District/Charters 2007 IBEDS data included available on the secure website

• November 15 - Submit all IBEDS data to Public School Finance

– Electronic “exported” files emailed – All other materials mailed or faxed to

SDE• December 1 - SDE provides districts

and charter schools "preliminary" reports of data entered into the state's centralized IBEDS system

• December 15 - Last day corrections accepted by SDE; all corrections after the initial data collection date of October 15th, must be submitted manually and in writing

• December 31 - Last day corrections will be made for negotiations settled after October 15th but on or before December 31st.

Remember -

• If it looks like a duck

• Walks like a duck

• Quacks like a duck

• You’d better call it a duck

Don’t do this… Call us•

Myrna HolgateIBEDS

332-6845

Larry NortonCertification

332-6884

Patty ToneyHQT

332-6838

all right!!! i’m back with the latest and greatest ibeds data now what?

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