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Aims of theAims of the

preliminarypreliminary

investigationinvestigation

phasephase


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Things must be done during theThings must be done during the

preliminary investigation phasepreliminary investigation phase

Determined the true nature of theDetermined the true nature of theproblem.problem.

Establish the scope of the problemEstablish the scope of the problem

Setting the project goalSetting the project goal


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1) Determined the true nature of the problem.1) Determined the true nature of the problem.

The company needs to solve the problems not theThe company needs to solve the problems not thesymptomssymptoms


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2) Establish the scope of the problem2) Establish the scope of the problem

With scope been establishing the company will stayWith scope been establishing the company will staywithin budget and schedule.within budget and schedule.

The user and the development team need to agree onThe user and the development team need to agree onthe same scope.the same scope.

The scope will identify any part of the system need toThe scope will identify any part of the system need tobe changed or outside its control.be changed or outside its control.


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3)3) Setting the project goalSetting the project goal

To ensure the right problem been solve and theTo ensure the right problem been solve and the

company is working that contribute to thecompany is working that contribute to theorganizations effectiveness.organizations effectiveness.

Need to be developed within the practical bounds ofNeed to be developed within the practical bounds ofthe companythe company

Identification of deficiencies in the existing system alsoIdentification of deficiencies in the existing system alsocan be use.can be use.


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Cost-benefit analysis is the process ofcomparing the anticipated costs of an

information system to its anticipated benefits.

It is done to determine how well, or how

poorly, a planned action turned out.


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TangibleTangible IntangibleIntangible DirectDirect

IndirectIndirect FixedFixed VariableVariable


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TangibleTangible

IncreaseIncrease revenuesrevenues ReduceReduce costcost

IntangibleIntangible


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Analysis undertaken to determine whether ornot system request is worthy for further

consideration

TechnicalTechnical OperationalOperational

EconomicEconomic ScheduleSchedule


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Gantt ChartGraphical tool for project management that

represents project tasks over time as a bar chart.


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ClarityClarityTimeTime

ManagementManagement

EfficiencyEfficiency CoordinationCoordination


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Changes to the scheduleChanges to the schedule

Estimates must be completed firstEstimates must be completed first

Maintained and updated all the timeMaintained and updated all the time

Only suitable for smaller projectsOnly suitable for smaller projects


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Microsoft Office Project providesMicrosoft Office Project providesenhanced tools to help you track andenhanced tools to help you track andcontrol project work, schedules, andcontrol project work, schedules, andfinances.finances.

Help the organization gain betterHelp the organization gain bettercontrol across all projects.control across all projects.

The most appropriate projectThe most appropriate projectmanagement software to be used bymanagement software to be used bythe company is Microsoft Projectthe company is Microsoft Project


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1) Poorly specified system requirement1) Poorly specified system requirement

Mistake in identifying problems and needsMistake in identifying problems and needs

Pressure to get job donePressure to get job done


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2) Ineffective development techniques2) Ineffective development techniques

Using ancient tools (pencil, paper)Using ancient tools (pencil, paper)

Ineffective documentation, presentation andIneffective documentation, presentation andmodificationmodification

3) Lack of user involvement in system development3) Lack of user involvement in system development

Users fail to give feedback and coUsers fail to give feedback and co--orperationorperation

No participation during development lead to lack ofNo participation during development lead to lack ofcommitment when implementedcommitment when implemented


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4) Other side4) Other side

Lack of support from senior managementLack of support from senior management Not familiar with the new technologyNot familiar with the new technology

External factor (government issues)External factor (government issues)


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AA systematicsystematic approachapproach useuse ofof computercomputer--basedbased

supportsupport inin thethe softwaresoftware developmentdevelopment processprocess

AssistsAssists inin Planning,Planning, Analyzing,Analyzing, Designing,Designing,

ProgrammingProgramming andand MaintaningMaintaning informationinformation systemsystem..


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ADVANTAGESADVANTAGES

It offer an integrated packages ofIt offer an integrated packages of

capabilities for several of these taskscapabilities for several of these tasks Commercial software products consisting ofCommercial software products consisting of

highly integrated applications thathighly integrated applications that effectiveeffectivefor large scale systems and projectsfor large scale systems and projects


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ADVANTAGESADVANTAGES

save time and fastsave time and fast

Tools improve quality and productivity ofTools improve quality and productivity ofsoftwaresoftware

Tools reduce the time for error correctionTools reduce the time for error correctionand maintenance.and maintenance.

Tools provide clear readability andTools provide clear readability andmaintainability of the system.maintainability of the system.


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