airworthiness documentation tracking description

7/26/2019 Airworthiness Documentation Tracking Description

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TAA05.005-01 DTA 3 AIRWORTHINESS DOCUMENTATION TRACKING

Organization Document Type/Title – WORKINSTRUCTION

Process Owner Quality Document ControlNumber (QDCN)

AEPM DTA 3 AIRWORTHINESSDOCUMENTATION TRACKING

DTA 3-6 TAA05.005-01/a-04

AF9000 Plus Ref

Approved by

Date of approval Next review Number of pages

AF4.5.1, AF4.5.2, AF4.16.1 DTA 12 JAN 2004 14 FEB 2008 5 + 3 Annexes

1.0 PURPOSE

1.1 To identify the document management process used within DTA 3 to track high-

level airworthiness-related information, technical data and publications used andgenerated within a specific airworthiness compliance program.

2.0 PARENT PROCEDURE

DG05.008 Management of Technical Data in AEPM

3.0 SCOPE/DEFINITIONS

3.1 Applicability. This work instruction applies to all DTA 3 personnel in the Technical Airworthiness Regulatory Program. It covers the type record and the technical recorddocuments within a specific airworthiness compliance program.

3.2 Exceptions. Nil.

3.3 Definitions.

3.3.1 Airworthiness Documentation. This is the documentation required to satisfy thetraceability and information requirements for both the approved type design and in-service aeronautical products. Refer to TAM 2.1.S1.10 for type certification, 3.2.2.S5 fordesign change, 5.5.2R.1 for type record and 5.5.2R.2 for technical record. It may includethe following (the definitions are listed in the order appearing in Annex A):

a. Statement of Operating Intent (SOI). The SOI is a document which identifiesthe intended roles, missions, tasks and in-service usage of the proposed

aeronautical product type design in sufficient detail to permit an engineeringanalysis and an assessment to determine and apply the appropriateairworthiness standards. Refer to TAM 2.1.2.S1.2 and 2-1-2-A-1.

b. Statement of Requirement (SOR). The SOR is a document that defines theobjectives or expected results of a project. It answers the question “what”, mustthe project achieve in order to be successful It is typically developed at the

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http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_05/DG05008_e.pdf



http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_05/TAA05005_01_e.doc

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d. Type Design Examination (TDE). The TDE is an examination of previouscertification records for acceptability and applicability to a DND registeredaeronautical product. The aim of the TDE is to give previously performedcertification work by other organizations the same validity as if the work hadbeen performed by the TAA. This credit may be applied, in whole or in part,towards obtaining airworthiness approval. To obtain credit, in whole or in part,the certification activities shall meet the requirements of the Type DesignExamination process specified in 2.5.2.S1. and Ref B.

e. Basis of Certification (BoC). The Basis of Certification is a complete collectionof certification requirements that must be satisfactorily addressed in order togrant Technical Airworthiness Approval for an aeronautical product type

design. These certification requirements are based on the applicableairworthiness standards for the aeronautical product type, special and/orenvironmental conditions deemed necessary to assure an acceptable level ofsafety, TAA approved exemptions, and findings of equivalent safety. The BOCmust also include the amendment or change level for each of the standards.Refer to TAM 2.1.2.S3 and or 3.2.2.S2.

f. Certification Plan. The Certification Plan describes the intended certification

process leading to TAA airworthiness approval of an approved type design. It isproduced by the applicant and submitted for TAA approval and outlines theproposed certification program from the development of the proposed Basis ofCertification to the issue of the DND Type Certificate. Refer to TAM 2.1.2.S1.5and or 3.2.2.S.3.

g. Compliance Record. It includes the means and methods that will be used tomeasure compliance with the standards. Engineering reports, such asstructural analysis, fault analysis, electrical load analysis, inspections, testreports, weight and balance data or reports and any other applicable technicalor engineering data necessary to demonstrate compliance with therequirements are listed in the BoC. Refer to TAM 2.1.2.S1.9 and 3.2.2.S4.7, forCertification Plan (TAM 2.1.2.R2 & 3.2.2.R3) and completed Compliance Matrix(TAM 2.1.2.S1.7 and 3.2.2.S4.2).

h. Finding Authorities (FAs) Reports. Reports submitted by FAs assigned againstall specific areas of the Compliance Matrix. The FAs are approved by the

DND/TAA, or an authorized individual when making Findings of Complianceand are working directly for the TAA. Refer to TAM 2.1.2.S1.7.d.

i. Issue Papers (IP). Papers prepared during Type Certification as described inthe TAM 5.5.2.S1.1.h and Ref C.

j. Design-Related Deviations, Waivers. (approved or rejected) A deviation or




m. Authorized Changes. Changes to the approved configuration specified in theapproved type design; this includes non-significant design changes asdescribed in the TAM, Pt 3, Ch 2.

n. Experimental Flight Permit (EFP) or Flight Permits (FPs) including Risk Assessments. The EFP is the document containing the restrictions,recommendations and limitations consistent with the level of risk associatedwith flight tests for compliance testing only. The TAA or authorized individualwill issue an EFP. Refer to TAM 5.7.2.R1 and Ref D.

o. Type Certificate and Type Certificate Data Sheet (TCDS). Original and allsubsequent revisions, copies of any Type Certificates and TCDS or equivalent

documents issued by another airworthiness regulatory agency upon which theDND Type Certificate issued by the TAA is based. Refer to Type DesignCertification process. Refer to TAM 2.1.2.S8;

p. Design Certification Boards (DCB) Initial, Intermediate & Final DesignCertification Board Minutes/ Decision Records. The records produced by DCB.The DCB is a body of TAA representatives tasked to review certificationactivities and airworthiness documentation with the intent of providing the TAAa recommendation for airworthiness approval of the proposed type design.

Refer to TAM 2.1.2.S2.1g ADVISORY NOTE 2.

q. Airworthiness Review Board (ARB) Minutes. The minutes produced by the ARB. The ARB is a board co-chaired by the TAA and the OAA. It isestablished to manage the interface between operational and technicalairworthiness of each aircraft type; approve the release to service of new ormodified aircraft types and address observations and concerns raised by the

AIA. The ARB normally meets on a biannual basis or as the situation requires.

r. Annual Airworthiness Report (AAR). The annual report produced by the WSMor the OPI summarizing the status of the fleet and submitted to the TAA, Ref E;

s. Airworthiness Directive (AD). An AD is a product-related airworthiness orderissued by the TAA when mandatory action is necessary to rectify a potentialdegradation in the level of safety for in-service aeronautical products. Refer toTAM 5.6.1.1 and TAM 5.6.2.S1 AD Compliance.

t. Instructions for Continued Airworthiness (ICA). Instructions for Continued Airworthiness are maintenance instructions developed during type certificationthat are necessary to keep an aeronautical product in a condition that is fit andsafe for flight. Refer to TAM 2.1.2.R4 and TAM 5.3.2.S1.

u. Flight Manual, Aircraft Operating Instruction (AOI). Manuals submitted to theTAA for approval and containing information necessary for safe operation.




4.0 RESPONSIBILITIES

4.1 Technical Airworthiness Authority (TAA).

a. Assign responsibility for the control and custody of all documents, which formpart of the airworthiness documentation;

b. Approve the disposal of any document within the Type Record even if theaeronautical product type is no longer in service IAW Ref A para 5.5.1.2.2 TypeRecord and 5.5.2.R1.3; and

c. Approve the disposal of a Technical Record even if the aeronautical producttype is no longer in service IAW Ref A para 5.5.1.2.3 Technical Record and5.5.2.S.2.4 to ensure retention of documents for specific periods.

4.2 DTA 3 OPI.

a. Maintain an information management process to retain, locate, identify, andretrieve airworthiness related information;

b. Obtain consensus from the group on the need for a new Primary file number(this includes new secondary, tertiary and/or quaternary file numbers);

c. Complete Annex B register, as required by individual design change; and

d. Interface with TA.

4.3 Technical Authority (TA).

a. Provide necessary access (link) to airworthiness documents to DTA 3 OPI;b. Ensure documents have been entered into EDRMS prior to forwarding them to

the applicable DTA 3 OPI; andc. Ensure TAA approval before the disposal of any airworthiness documents.

5.0 ACTION/METHOD OF COMPLIANCE

5.1 General. The acquisition, configuration control and support of an aeronauticalproduct relies on the accuracy and completeness of the airworthiness-relateddocumentation. This documentation must be available for use in the various engineering,maintenance manufacturing, and materiel support activities throughout the life cycle of anaeronautical product.

NOTE 1: Instructions for filing records in EDRMS and an explanation of the newEDRMS Profile Form is found in EDRMS # 299548. (Refer to Ref B, for more details)

5.2 The process for recording the location of airworthiness documentation is illustratedat Annex A. Annex C, provides a brief comment to the document contents and File no.




6.0 QUALITY RECORDS

Quality Record Custody Responsibility Storage and Access or EDRMSControl Number

Retention Period

Document Verification Register DTA 3 Admin Clerk DTA 3 Admin Clerk Files1027xx-830-2-

Life of aircraft

Document Verification Register

(working copy)DTA 3 OPI DTA 3 OPI Files 1027xx-830-2- Life of aircraft

7.0 DOCUMENTATION/REFERENCES

A. -05-005-001/AG-001 Technical Airworthiness Manual

B. AA09.019 Type Design ExaminationC. AA04.003-01 Issue Papers (IPs) - Control and Management

D. MT09.047 Submission and Approval of a Request for Flight Permit

E. G09.017 Airworthiness Review Board (ARB)

F. AA04.003 Design Certification Board (DCB) Activities

G. G05.008 Management of Technical Data within AEPM

H. S16.001 Control of Quality Records within the AEPM Division

I. G15.002 Disposal or Storage of Aeronautical Products and Associated Equipment

8.0 ATTACHMENTS

Annex A Airworthiness Documentation Tracking Flowchart

Annex B Sample Document Verification Register Annex C Table Technical Airworthiness Clearance -- Type Certification File Plan


http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_09/TAA09019_e.pdf

http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_04/TAA04003_01_e.pdf

http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_09/EMT09047_e.pdf





http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_16/QS16001_e.pdf









http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_09/EMT09047_e.pdf

http://dgaepm.ottawa-hull.mil.ca/af9000/Level5/PDF/AF4_04/TAA04003_01_e.pdf






ANNEX ATo TAA05.005-01

AIRWORTHINESS DOCUMENTATION TRACKING FLOWCHART

Airworthiness documentation, data orinformation need not be completed

prior to granting airworthiness approvalof the proposed type design, provided aTAA approved plan exists for theirdevelopment, review and/or approval,except where they are required todemonstrate compliance. Theoutstanding documents should beaddressed in the in-service support plan.

NOTE

DTA OPI receives an airworthinessrelated document from a TA

Doesthe document require

review/comments?

DTA 3 OPI refers to appropriate AF9000 process and/or TAM for appropriate level of response

DTA OPI saves the document as anew version in EDRMS iaw the

applicable AF9000 process and/or TAM

DTA OPI enters the requiredinformation on the Document

Verification Register (Annex B)

DTA 3 returns the document to theTA for storage into the Type

Record Set

DTA OPI enters the EDRMS filenumber on the document and

saves it in EDRMS.

DTA OPI forwards hardcopy

of the document to DTA 3admin clerk to be filed into the

appropriate project file

Yes

No




ANNEX BTo TAA05.005-01

SAMPLE DOCUMENT VERIFICATION REGISTER

TABLE OF CONTENTS

FILE No. FILE NAME

2182D-1027PA-831 DESIGN CHANGE CERTIFICATION – PA

EDRMS Document No. EDRMS Document Name

340812 DTA 3 AW CP140 NFIMP DOCUMENTATION VERIFICATION

DOCUMENT YES/NO DATE EDRMS # Vol# COMMENTS

SOW YES 25 Feb 03 12545

Statement Of Operating Intent (SOI), PT 2, CH 1, 2.1.2.S1.2 & AnnexA

YES 29 Aug 02 29457

System Safety Analysis (SSA) PT 5, CH 1

YES YES YES YES YES YES YES YES YES

17 Nov 0311 Jul 0323 Oct 0307 Jul 0323 May 0317 Jan 0325 Feb 0202 Feb 0408 Dec 03

302967343058358020342471335610321392255186318700366269

Preliminary Hazard Analysis (PHA) YES 5 Jun 01 219123

Functional Hazard Analysis (FHA) YES 10 Dec 99 18808, 18943

Basis of Certification (BoC) PT 2, CH 1, 2.1.2.R3 YES 5 Jun 01 219123

Certification Strategy YES 5 Nov 01 228128

Finding Authorities 2.1.2.S1.7.d.1 EDRMS 340812

YES YES YES YES YES YES YES YES

7 May 036 May 0317 Feb 0317 Feb 038 Apr 02

14 Dec 0129 Nov 0130 Jan 04

335623334478325655325654259372246156242394373375

Certification Plan PT 2, CH 1, 2.1.2.R2 YES 6 Nov 01 24825

Airworthiness Management Plan YES 31 Aug 00 15784

Findings of Compliance 2.1.2S1.7.d.1 YES 26 Mar 03 249198 Airworthiness Standards YES 29 Mar 00 15638

Compliance Matrix PT 2, CH 1, 2.1.2.S1.7 YES 14 Feb 02 254061

Issue Papers PT 2, CH 1, Section 3 TBA YES 5 Sep 03 325753

Compliance Record PT 2, CH 1, 2.1.2.S1.9 YES 17 Mar 03 330047

Deviations / Waivers PT 3, CH 2, 3.2.2.S3.1.E.4

Design Certification Board (s) (DCB) minutes

YES YES YES YES YES

13 Dec 0219 Feb 0308 Jul 0330 Jan 0418 Mar 04

256759326323342700373351380269

Flight Permit (s) PT 5 CH 7, 5.7.2.R1 YES YES

27 Nov 0328 Nov 03

331331325006

Design Change Approval, (Significant and or Non-significant) PT2, CH 1, 2.1.2.S1.13

YES 5 Nov 01 228128

Design Change Certificate, PT 3, CH 2

Type Certificate PT 2, CH 1, 2.1.2.S8 YES YES

5 Jan 0431 Jan 00

22537219662

Applicable Airworthiness Directives PT 5, CH 6, 5.6.2.R1

In Service Support Plan PT 2, CH 1, 2.1.2.R6

Instruction/Supplements/Amendments for Continuing

http://hr.ottawa-hull.mil.ca/dhrim/Hrms








EDRMS: 370521This is an uncontroled copy. Date of publication: 15 Aug 06 C-2/2

1.02 Aeronautical Product Comments File No.

1.02.1 Flight Authority Documents

1.02.1.1 Certificate of Airworthiness (TAM Part5, Ch 9) Ensure a C of A is issued for each tail number 1027XX-830-4-21027XX-831-4-2

1.02.1.2 Flight Permits (TAM Part5, Ch 9)List any Flight Permits issued against this aircraft type 1027XX-830-4-3

1027XX-831-4-3

1.02.1 FlightAuthority

Documents (TAM Pt 3, Ch 7)

1.02.1.3 Conformance Certificates (TAM Part5, Ch 5) Ensure a C of C has been issued for each tail number1027XX-830-4-41027XX-831-4-4

1.02.2 Aircraft Technical Record

1.02.2.1.1 Maintenance Release Records (TAM Part3, Ch 1 -3.1.2.R10)

As described in MPM1.02.2.1Product Certification

Documents (TAM

Part5, Ch 5)

1.02.2.1.2 Aircraft Release Records (TAM Part3, Ch 1 -

3.1.2.R11)

As described in MPM

1.02.2.2.1 Airworthiness Directive Records (TAM Part5, Ch 5)Ensure all applicable ADs and compliance activities arerecorded

1027XX-830-2-131027XX-831-2-13

1.02.2.2.2 Operating Records (TAM Part5, Ch 5) As described in MPM

1.02.2.2.3 Maintenance Records (TAM Part5, Ch 3) As described in MPM

1.02.2.2.4 Product Related Deviations and Waivers (TAMPart5, Ch 5)

Ensure any deviations or waivers are recorded in applicabletechnical record

1027XX-830-71027XX-831-7

1.02.2 AircraftTechnical

Record

(TAM Pt 5, Ch 5) 1.02.2.2 ProductStatus Documents(TAM Part 5, Ch 5)

1.02.2.2.5 Configuration Status Records (TAM Part3, Ch 3)

As described in MPM1.02.3 Fleet Registration

1027XX-830-4

1.02.3.1 Type Designation (TAM Part2, Ch 2 - 2.1.2.R1) Ensure Type Designation has been provided by TAA 1027XX-830-4-5

1.02.3.2 Aircraft Registration (TAM Part2, Ch 2 - 2.1.2.R2) Ensure each tail number has been provided by TAA1027XX-830-4-5

1.02.3.3 Aircraft Markings (TAM Part2, Ch 2 - 2.1.2.R3) Ensure all required CF markings are applied1027XX-830-4

1.02.3 FleetRegistration(TAM Pt2,Ch2)

1.02.3.4 Identification of Aircraft and Other Aeronautical Products (TAM Pt5, Ch 8)

1.02.4 Configuration Status

1.02.4Configuration

Status(TAM Pt 3, Ch 3)

1.02.4.1 Configuration Status Records (TAM Part3, Ch 3 – 3.3.2.R1)