agm thursday january 11th, 2018 2017.pdf · social media committee vp affiliations &...
TRANSCRIPT
AGM Thursday January 11th, 2018
Agenda
• Welcome and Opening Remarks
• Executive Committee Annual Report
• Event and Program Overview
• Financial Report
• Nomination Approval for Open Positions
• Solicitation of volunteers for subcommittees
• Year Ahead
• 2018 – 2020 Strategic Priorities
• New Business
• Open Discussion
• Adjournment
January 11, 2018
WiDS Mandate
To cultivate and
support the
advancement of
women in all aspects
of national security
and defence.
3
Memorial
Scholarship
Professional
Development
Networking
Mentoring
Promote the advancement of women leaders in defence and security professions
across Canada;
Provides its members (approx. 1900) with a forum and activities for professional
development, the exchange of ideas and experiences, and expanding networks; and
Supports women pursuing careers in defence and security through annual WiDS-
FeDS Memorial Scholarship Award Ceremony and events, both formal and
informal, offering networking and mentoring opportunities for members.
January 11, 2018
2017 Recap
• Date: 8 March 2017
• Location: Shaw Centre
• Attended: 325 (the largest breakfast attendance to date)
• Highlights:
• Event was centred around the 100th Anniversary of Vimy
• Memorial scholarship was awarded to Sarah Dobson and was given in honour of
WWI veteran Katherine Mcdonald
• Keynote address The Honourable Kent Hehr (Minister of Veterans Affairs at the
time)
Memorial Scholarship Breakfast – March 2017
2017 Recap
• Date: 10 April 2017
• Location: Ottawa City Hall
• Attended: 68 Mentees, 37 Mentors
• Highlights:
• Similar to “speed dating”, 1-2 mentees had 10-15 minutes with 5 different Mentors.
• Keynote remarks, Kelly Williams, Cdr (Retd), GD-MS
• Event was paired with the Esprit du Corps “Breaking Down the Barriers” reception.
• Feedback from both the mentors and mentees was exceptional with significant calls for more events of this type.
Speed Mentoring Event –April 2017
January 11, 2018
2017 Recap
• Date: 15 November 2017
• Location: Telfer School of Management
• Attended: 87 for the PD event, 13 additional for reception
• Highlights:
• Two Telfer lecturers, who specialize in this topic, provided an interactive and informative presentation on this subject. Duration approximately 1 hour 45 minutes.
• WiDS sponsored reception after PD event. Duration 2 hours.
• Keynote speaker at reception, BGen Francis Allen
• Feedback again from attendees was overwhelmingly positive.
Boundless Leadership – November 2017
January 11, 2018
2017 Recap
Other Activities
Monthly 5 a 7
• Approximately 5 – 15 attendees per month
• First Thursday of the month at the Pour House in the market
• Often attended by individuals not yet members who are interested in learning more about WiDS
CANSEC
• Every year CADSI provides WiDS with an opportunity to have a booth at CANSEC and SecureTech
• Opportunity to introduce WiDS to the defence and security communities
• Engagement with potential sponsors and members
January 11, 2018
2017 Financial Review
Revenue AOP 2017 ForecastCANSEC/WIDS Memorial Golf Tournament – Tickets 13,000 -
CANSEC/WIDS Memorial Golf Tournament – Sponsorships 7,000 -
Memorial Scholarship Award Event – Tickets 12,000 11,480
Memorial Scholarship Award Event – Sponsorships 15,000 18,000
Professional Development 4,500 8,091
Total Revenue 51,500 37,571
Expenses AOP 2017 Forecast CANSEC/WIDS Memorial Golf Tournament – Venue 9,000 -
CANSEC/WIDS Memorial Golf Tournament – Other 2,000 -
CANSEC Booth/Table 500 570
AGM and Winter Warm Up Events 4,000 2,244
Professional Development Events 1,500 3,234
Memorial Scholarship Award Event – Sponsorship 10,000 5,000
Memorial Scholarship Award Event 12,500 12,572
General and Admin - Administrative Support 7,200 6,927
General and Admin - Website and IT 1,200 1,375
General and Admin - Storage and copies 1,000 840
General and Admin – Other 1,100 562
Best Defence Reception London 720
Total Expenses 51,500 34,045
Profit (Loss) - 3,526
January 11, 2018
2017 Sponsors – Thank You!
President
VP Events
Committee Lead
Memorial Scholarship Ceremony
Committee Lead
5 a 7s
VP Professional Development
VP Scholarship
Scholarship Review
Committee
VP Communications
& Marketing
Web Site
Committee
Social Media
Committee
VP Affiliations & Sponsorship
Sponsorship
Committee
VP Government Liaison
Government Liaison Network
(RCMP, OPP, PS, DND, CAF,
etc.)
VP Industry Liaison
Industry
Network
VP Membership
Membership
Committee
VP Finance
Executive VP Administrator
Regional ChairsDirectors-at-
Large
WiDS Organization
WiDS Advisory
Board
CADSI / CADSI
Liaison
CADSI
Board of
Directors
WiDS Executive Committee
Position 2017 Executive 2018 Executive
President Jana Lee Murray Jana Lee Murray
Executive Vice President Kristine Osgoode Kristine Osgoode
VP, Sponsorship &
Affiliations Astrid Neuland Astrid Neuland
VP, Communications Sabrine Barakat Nominee: Lorena MacKenzie
VP, EventsLynn Smith then
Denise LeMay (mid year move)Denise LeMay
VP, Professional
Development (New Role)
Previously subcommittee lead
under VP EventsNominee: Jackie Pothier
VPs, ScholarshipKate Kaminska &
Heather Hrychuk
Heather Hrychuk &
Nominee: Shelley Kelsey
VPs, Industry LiaisonsAnne Garber &
Lori Watson
Anne Garber &
Lori Watson
VP, Government Liaisons /
Relations
Pam Matthews then
Lynn Smith (mid year move)Lynn Smith
VP, MembershipCarol Moran then
Lisa Dickson (mid year move)Nominee: Open
VP, Finance Hiba Kukaswadia then
Bal Mahal (mid year move)Bal Mahal
WiDS Executive Committee
Directors at Large
Director-at-large Chief Petty Officer, 2nd Class Cheryl
Bush
Chief Petty Officer, 2nd Class Cheryl
Bush
Director-at-large Michael Doucet Michael Doucet
Liaisons
CADSI Liaison Bal Mahal Bal Mahal
CAF Liaison To be formalized (TBD) To be formalized (TBD)
RCMP Liaison Insp Erika Sheridan Insp Erika Sheridan
OPP Liaison Supt. Susanne Decock Supt. Susanne Decock
Sûreté du Québec Liaison Capt Guy Lapointe Capt Guy Lapointe
Public Safety Canada Liaison Lynn Smith
Claudia Zuccolo (mid year move)
Claudia Zuccolo
CBSA Liaison Stephanie Mangan Stephanie Mangan
Canadian Commercial
Corporation Liaison
Susannah Fortier Susannah Fortier (TBC)
Other Government Liaisons to be formalized
Industry Liaisons Needed
Regional Representatives
Western Canada Regional Rep Kim Van Vliet Kim Van Vliet
Southern Ontario Regional Rep Jessica Bland
(mid year appointment)
Jessica Bland
Eastern Canada Regional Rep Open Open
Other
WiDS Project Manager Carol Moran
Denise LeMay (mid year hire)
Denise LeMay
Nominations
• co-VP Scholarship
• Shelley Kelsey
• VP Communications and Marketing
• Lorena McKenzie
• VP Professional Development
• Jackie Pothier
• VP Membership
• Vacant
January 11, 2018
Sub Committee Roles
• Professional Development Committee
• Memorial Scholarship Committee
• 5 a 7 Committee
• Web Site Committee
• Social Media Committee
• Sponsorship Committee
• Industry Liaison Network
• Government Liaison Network
• Membership Committee and Booth Volunteers
Sign up today or email [email protected]
Strategic Priorities 2018 - 2020
1. Review of WiDS organization and governance structure
2. Diversification of sponsorship and funding model
3. Growth of Professional Development and mentorship
4. Continued growth of WiDS flagship events
January 11, 2018
Strategic Priority 1 - Governance
The What
• Review WiDS/CADSI affiliation
• Review and Analyze Advisory Board structure and purpose
• Revise and Document WiDS organizational structure
The How
• Deep-dive analysis of WiDS “fit” with CADSI mandate
• Update / Rewrite WiDS/CADSI MoU
• Review and define Advisory Board purpose, structure and participation
• Define and document WiDS organizational structure
• Document WiDS Executive Committee roles and responsibilities
January 11, 2018
Strategic Priority 2 – Sponsorship
Model
The What
• Explore alternative funding/sponsorship opportunities outside of the traditional industry sponsorship
• Establish a mechanism to secure future scholarship funds
The How
• Investigate alternative funding sources, such as government or other grants
• Identify new fundraising initiative(s) to replace Golf Tournament
• Rewrite WiDS Sponsorship package with focus on expanding corporate sponsorship opportunities beyond event specific sponsorship
• Secure Patron level sponsor - $25,000 (year) by FY2019
January 11, 2018
Strategic Priority 3 – Professional
Development
The What
• Expand Professional Development program to include one large event
• Explore opportunities to affiliate and partner with other organizations for Professional Development activities
• Increase awareness of WiDS Professional Development series
• Look at opportunities to introduce young women to Defence and Security (i.e. participation at Hadfield Youth Date, Go Eng Girl, Ashbury College, Girls Fly Too, etc)
• Include mentorship component in a minimum of one WiDS event each year
The How
• Organize conference/break-out style Professional Development Event (i.e. WiD Conference Model)
• Increase Professional Development event attendance – target attendance for large event150 attendees
• Identify a government and/or academic organization(s) to partner with for at least one Professional Development event each year
• Attract high-caliber speakers and participants (government and industry) to drive Professional Development event attendance
• Participation in at least one event focused on young women pursing opportunities in Defence and Security / technical trades
January 11, 2018
Strategic Priority 4 – Event Planning
The What
• Develop annual WiDS event plan that maps to AOP
• Continue to execute WiDS Memorial Scholarship Breakfast as WiDS marquee event
• Work with local high-schools to attract/promote participation in Memorial Scholarship Event
• Increase awareness and attendance at 5 𝑎 7 program to drive WiDS Membership and sponsors
The How
• Continue with defence-security rotation for Memorial Scholarship honoree with intent to expand event beyond traditional federal government organizations (i.e. DND and RCMP)
• Attend at least one community event (i.e. Go ENG Girls or Hadfield Youth Summit) to bring awareness to opportunities for young women in defence and security
• Invite high-profile “guests” to a minimum of 4 – 5 𝒂 7 with intent to increase attendance
• Consider opportunities for partnerships for 5 𝒂 7 (i.e. British High Commission)
January 11, 2018
New Business & Open Discussion