agenda - sra 12a student representative assembly … · agenda - sra 12a student representative...

AGENDA - SRA 12A STUDENT REPRESENTATIVE ASSEMBLY

Sunday, April 1, 2012, 12:00 p.m. Council Chambers, GH 111

Hamilton, ON

PROCEDURECall of the Roll, Adoption of Agenda, Playing of National Anthem, Announcements from the Chair, Special Orders of the Day, Delegations from the Floor, Report Period, Information Period, Question Period, Business Arising from the Minutes, Business, Committee Business, New Business, Call of the Roll, Time of Next Meeting, AdjournmentSPECIAL ORDERS OF THE DAY1. Set Parameters for Elections Dillon-Leitch2. Election of Vice-President (Administration) Dillon-Leitch3. Election of Vice-President (Finance) Dillon-Leitch4. Election of Vice-President (Education) Dillon-Leitch5. Open Nominations for Speaker Dillon-Leitch6. Open Nominations for (5) SRA Members to the Executive Board Dillon-Leitch7. Open Nominations for Standing Committee Chairs Dillon-Leitch

■ Bylaws & Procedures■ External Affairs■ Finance■ Operations■ Services■ University Affairs

8. Open Nominations for MSU members to Standing Committees Dillon-Leitch■ Bylaws & Procedures (2)■ External Affairs (2)■ Finance (2)■ Operations (2)■ Services (2)■ University Affairs (2)

9. Open Nominations for MSU members to other Committees Dillon-Leitch■ Clubs Executive Council (1)■ Teaching Awards (4)■ Elections (5)■ Faculty Cup Award (1)■ Residence Cup Award Committee (1)■ University Book Store Committee (3 SRA/MSU)

10. Open Nominations for SRA members to Standing Committees Dillon-Leitch■ Bylaws & Procedures (4)■ External Affairs (4)■ Finance (4)■ Operations (4)■ Services (4)■ University Affairs (4)

11. Open Nominations for SRA members to other Committees Dillon-Leitch■ All-Ages Monitoring (1)

■ Clubs Executive Council (2)■ EFRT Advisory (1)■ Information Systems Committee (1)■ MUSC Board of Management (1)■ Silhouette Board of Publication (1)■ SCSN Advisory (1)■ Teaching Awards (3)■ Elections (3)■ Faculty Cup Award (1)■ Child Care Centre Advisory (2 MSU/SRA)■ Residence Cup Award Committee (1)■ First Year Council (1)■ University Book Store Committee (3 SRA/MSU)

BUSINESS1. Ratification of Chief Returning Officer and Deputy Returning Dillon-Leitch

Officer for 2012-2013.

MOTIONS1. Moved by Dillon-Leitch, seconded by______ that Standing Rule - Officer Elections be

adopted as circulated and attached.2. Moved by Dillon-Leitch, seconded by____ that the SRA close nominations for the Vice

President (Administration) 2012-2013.3. Moved by Dillon-Leitch, seconded by____ that the SRA close nominations for the Vice

President (Finance) 2012-2013.4. Moved by Dillon-Leitch, seconded by____ that the SRA close nominations for the Vice

President (Education) 2012-2013.5. Moved by Dillon-Leitch, seconded by that the SRA open nominations for the Speaker

2012-20136. Moved by Dillon-Leitch, seconded by____ that the SRA open nominations for (5) SRA

members to the Executive Board 2012-2013.7. Moved by Dillon-Leitch, seconded by____ that the SRA open nominations for the

following Standing Committee Commissioners: Bylaws & Procedures, External Affairs, Finance, Operations, Services, and University Affairs

8. Moved by Dillon-Leitch, seconded by____ that the SRA open nominations for SRAmembers on the following Standing Committees: Bylaws & Procedures (4), External Affairs (4), Finance (4), Operations (4), Services (4), and University Affairs (4)

9. Moved by Dillon-Leitch, seconded by____ that the SRA open nominations for SRAmembers to other Committees as listed.

10. Moved by Dillon-Leitch, seconded by____ that the SRA open nominations for MSUmembers to Standing Committees as listed.

11. Moved by Dillon-Leitch, seconded by____ that the SRA open nominations for MSUmembers to other Committees as listed.

12. Moved by Dillon-Leitch, seconded by that the SRA ratify Steven Thompson as ChiefReturning Officer, and Melissa Sharma as Deputy Returning Officer for the 2012-2013 academic year.

S tu d e n t R ep res en ta tiv e A ssem bly M e e tin g 12A Sunday, A pril 1, 2 0 1 2 a t 1 2 :00 p .m .

Council C ham bers, GH 111

Call to O rd e r a t 1 2 :1 0 p .m .

CALL OF THE ROLL P resen t

A b sen t ExcusedA b sen tLateO th ers P resent

Ali, A rm strong, Bergen, B ifano, B ober-Inoue, Chase, Cheung, Cicchi, Collins, Daniel, Dillon-Leitch, Doucet, Ferguson, Gisonni, G ranat, H elie -M asters , Jam ieson, Jeyasingham , Khaja, Long, M ilan i, M o h a m ed , A. M o rro w , N arro Perez, Neves, Pullen, Thom pson, Thom son, U ng, Zuchowski

G alan, G raham , Kanani, L. M o rro w , W ayne-P hillipsMelissa Sharm a (D eputy R eturning O fficer), James Dow all (Incom ing SW HAT C oord inator), Chris Erl (M SU M e m b e r), Anita M cFarlane (S tudent), M a llo ry Fitz-Ritson (Incom ing SASS O bserver), Jeff W yngaarden (VP Finance C andidate ), David Cam pbell (VP A dm in is tration C andidate), Huzaifa Saeed (VP Education C andidate),A lvand M o h tash am i (Farm stand D ire c to r/ VP A dm in is tration C andidate ), N athan G a rre tt (M SU M e m b e r), M a tt W rig h t (M SU M e m b e r), Sam ira Sayed-Rahm an (M SU M e m b e r), Adnan A hm ad (VP Finance C andidate ), Rebecca Shalansky (M SU M e m b e r), Sam C olbert (Incom ing Executive Editor fo r The S ilh ouette ), M ichael C arrier (In te rResidence Council), Tabatha Fernandez-Sardina Bradley (VP A dm in is tration C andidate), Justin Korolyk (Incom ing M aroons C oord inator), Steven Thom pson (VP A dm in istration C andidate ), V ictoria Scott (A dm in istrative Assistant), A. T u to lo (Recording Secretary)

Chair

■ The C orporate Secretary in form ed th e SRA th a t th e Speaker and th e Vice President(A dm in istration) have declined th e chair, and according to Bylaw 3A 1 .4 .1 , th e SRA shall e lect an acting Speaker to Chair th e m eeting or portion th ereo f.

M o v e d by Ferguson, seconded by Thom pson to app o in t Sami M in n iti pro te m p o re .

M o tio n Passes U n an im o u s ly

A D O P TIO N OF A G EN DA

M o v e d by Jam ieson, seconded by Ali th a t th e agenda be adopted as circulated.

V o te to A d o p t A genda

SPECIAL ORDERS OF THE DAY


M o v e d by D illon-Leitch, seconded by G ranat th a t th e Standing Rule - O fficer Elections be adopted as circulated and attach ed.

SRA 12A Page 2April 1, 2012

Discussion■ Khaja noted concern w ith e lim inating discussion period.

A m e n d m e n t

M o v e d by Khaja, seconded by Jamieson th a t th e SRA set th e fo llow ing param eters fo r th e Vice President elections:

■ 15 m in u te opening s tatem ents per candidate■ Q uestion period a t 20 m inutes per candidate pooled■ Regulated discussion period a t a m ax 30 m inutes■ Regulated discussed m ust focus on only

- Past professional experience w ith th e candidates (including clubs, com m ittees , SRA, etc)- Points specifically perta in ing to candidate p latform s and th e ir re levance w ith respect to

th e position in question.- No personal m a tte r regarding th e candidates m ay be discussed- Only SRA m ay partic ip ate in discussion period- Candidates m ust sit a t th e back o f th e room am ongst observers and canno t address

discussion, until th e ir closing s tatem ents■ The chair w ill have th e right to im m ed ia te ly cut o ff any discussion th a t v iolates these rules■ 10 m inutes closing s tatem ents

Discussion■ Jamieson shutting dow n personal experience leaving o u t in fo rm atio n , should be taken into

consideration, hiring th em fo r a $ 4 0 ,0 0 0 position■ Daniel agree w ith Jam ieson, discussion section w ill be very help fu l as it w ill a llow MSU m em bers

at large to partic ip ate in discussion

A m e n d m e n t to A m e n d m e n t

M o v e d by Daniel, seconded by Thom son th a t th e SRA set th e fo llow ing param eters fo r th e Vice President elections to read "... Only SRA and MSU m em bers m ay partic ip ate in discussion period ..."

Discussion■ D oucet w ould like to hear m ore discussion, and d oesn 't agree w ith le ttin g all MSU m em b ers to

speak as th ey are no t held as accountable as SRA.■ G ranat noted th a t MSU m em b ers are here w ith a vested interest.■ Neves asked if th e standing rule includes th e President-E lect.■ G ranat noted th a t President-E lect w o n 't be able to speak if th is a m e n d m e n t fails.

V o te on A m e n d m e n t to th e A m e n d m e n t

In Favour: 14 O pposed: 7 A bsten tions: 11 O pposed: B ifano , M ila n i, M o h a m e d , N eves, D oucet, Bober, Cicchi

A bstain : D illon -Leitch , Ferguson, Thom p son , A li, H e lie -M a s te rs , M a sters , Collins, W ay n e-P h illip s ,G isonni, Jeyasingham , Long

M o tio n Passes

Amendment


■ Dillon-Leitch spoke ab o u t th e e lected VP's and th e discussion surrounding th e MSU m em bers. M c M a s te r is th e only school th a t has a discussion period . Discussion period has caused rum ours and gossiping

■ Chase noted slander is no t fa ir. M e m b ers m ay have bad experience w ith som eone, bu t th ey do no need to m ake others privy to those issues

■ D oucet re ite ra ted his point.■ G ranat agreed w ith Dillon-Leitch.■ Daniel asked if w e th e Assem bly could ask th e candidates a b o u t th e ir opinion.■ Speaker cautioned th e Assem bly ab o u t this.■ Jamieson expressed op tim ism , ab o u t discussion w ith observers present.■ G ranat added th a t th e SRA should vo te against th e m otion .

V o te on A m e n d m e n t

In Favour: 9 O pposed: 17 A bsta in : 7 O pposed: D illon-Leitch , T hom p son , A li, H e lie -M a s te rs , M ila n i, W ayn e-P h ilip s , G rah a m , Ung, G isonni,

M o h a m e d , Jeyasingham , D oucet, Chase, G ran a t, Long, B o b er-In o u e , Cicchi A bstain : Ferguson, Collins, B ifano , N arro Perez, Zuchow ski, Pu llen , Neves

M o tio n Fails

A m e n d m e n t

M o v e d by Daniel, seconded by G ranat th a t th e m otion be am ended to a llow d irect questions fo r th e purpose o f c larification o f presentations.

■ Daniel d re w a tte n tio n to section 4, and stated th a t it m ay help to illum inate advantages o f a candidate or also serve to illum inate a certain area o f lacking.

■ Friendly A m en d m e n t 4 .3 - fo r th e purpose o f c larification fro m th e ir ow n presentation

V o te on M o tio nIn Favour: 28 O pposed: 1 A bsta in : 4

O pposed: Jam ieson A bstain : Ferguson, A li, Zuchow ski, M o h a m e d

M o tio n Passes

V o te on M a in M o tio n

In Favour: 28 O pposed: 0 A bsta in : 5 A bstain : Ferguson, A li, Khaja, Cheung, Zuchow ski

M o tio n Passes

1. E lection o f V ice P resident (A d m in is tra tio n )

M o v e d by D illon-Leitch, seconded by Ferguson th a t th e SRA close nom inations fo r th e Vice President (A dm in istration) 2 01 2 - 2013.

N o m in atio n s■ David Cam pbell■ Tabatha Fernandez-Sardina Bradley■ Alvand M ohtasham i■ Steven Thom pson


V o te to Close N o m in atio n s

Passes U n an im o u s ly

■ Ms. Ferguson sum m arized th e role o f Vice President A dm in istration .

■ Candidates spoke in a llo tte d tim e .■ Assem bly voted by secret ballot.

■ The Speaker announced M r. David Cam pbell w as e lected as Vice President (A dm in istration) 2 012 - 2013.

Election Results

C an d id a te V o tesC am pbell 2 4Fernandez-SardinaBradley

0

M ohtasham i 1Thom pson 9

M o v e d by Thom pson, seconded by Bergen to ratify David Cam pbell as Vice President (A dm in istration) 2 0 1 2 -2 0 13 .


M o v e d by G ranat, seconded by Bergin to recess fo r 15 m inutes.


Recess a t 4 :0 0 p .m .

Call to O rd e r a t 4 :15 p .m .

CALL OF THE ROLL Present

A b sen t ExcusedA b sen tLateO th ers Present

Chair

A rm strong, Bergen, Bifano, B ober-Inoue, Chase, Cheung, Cicchi, Collins, Daniel, D illon- Leitch, Doucet, Ferguson, Gisonni, G ranat, H elie -M asters , Jam ieson, Jeyasingham , Khaja, Long, M ilan i, M o h a m ed , A. M o rro w , N arro Perez, Neves, Thom son, Ung, W ayne-Phillips , Zuchowski

Ali, D illon-Leitch, Doucet, G alan, G raham , Kanani, L. M o rro w , Pullen, Thom pson Melissa Sharm a (D eputy R eturning O fficer), James Dow all (Incom ing SW HAT C oord inator), Chris Erl (M SU M e m b e r), Anita M cFarlane (S tudent), M a llo ry Fitz-Ritson (Incom ing SASS O bserver), Jeff W yngaarden (M SU m em b er), David Cam pbell (VP A dm in is tration -E lect), Huzaifa Saeed (VP Education C andidate), A lvand M ohtasham i (Farm stand D irector), N athan G arre tt (M SU M e m b e r), M a tt W rig h t (M SU M e m b e r), Sam ira Sayed-Rahm an (M SU M e m b e r), Adnan A hm ad (VP Finance C andidate ), Rebecca Shalansky (M SU M e m b e r), Sam C olbert (Incom ing Executive Editor fo r The S ilh ouette ), M ichael C arrier (In ter-R esidence Council), Justin Korolyk (Incom ing M aroons C oord inator), V ictoria Scott (A dm in istrative Assistant), A. T u to lo (Recording Secretary) Sam M inn iti


2. E lection o f V ice P resident (F inance)

M o v e d by D illon-Leitch, seconded by Chase th a t th e SRA close nom inations fo r th e Vice President (F inance) 2 01 2 - 2 013 .

N o m in atio n s■ Adnan Ahm ad■ Jeff W yngaarden

V o te to ClosePasses U n an im o u s ly

■ Thom pson sum m arized th e role o f Vice President (Finance).


■ Speaker announced Jeff W yngaarden as e lected Vice President (Finance) fo r 2 01 2 - 2013.

Election Results

C an d id a te V o tesAhm ad 13W yn g a a rd e n 20Abstain 1

M o v e d by Thom pson, seconded by Collins to ratify Jeff W yng aard en as th e Vice President (Finance) fo r 2 0 1 2 -2 0 13 .


M o v e d by G ranat, seconded by Bergin to recess fo r 15 m inutes.


Recess a t 6 :0 0 p .m .Call to O rd e r a t 6 :15 p .m .

CALL OF THE ROLLPresent

A b sen t ExcusedA b sen tLateO th ers Present

Ali, A rm strong, Bergen, B ifano, B ober-Inoue, Chase, Cicchi, Collins, Daniel, D illon-Leitch, D oucet, Ferguson, Gisonni, G raham , G ranat, H elie -M asters , Jam ieson, Jeyasingham , Kanani, Khaja, Long, M ilan i, M o h a m ed , A. M o rro w , L. M o rro w , N arro Perez, Neves, Pullen, Thom pson, Thom son, Ung, W ayne-Phillips , Zuchowski

Cheung, GalanMelissa Sharm a (D eputy R eturning O fficer), James Dow all (Incom ing SW HAT C oord inator), Chris Erl (M SU M e m b e r), Anita M cFarlane (S tudent), M a llo ry Fitz-Ritson (Incom ing SASS O bserver), David Cam pbell (VP A d m in is tration -E lect), Huzaifa Saeed (VP Education C andidate ), N athan G a rre tt (M SU M e m b e r), M a tt W rig h t (M SU M e m b e r), Sam ira Sayed-Rahm an (M SU M e m b e r), Rebecca Shalansky (M SU M e m b e r), Sam C olbert


(Incom ing Executive Editor fo r The S ilh ouette ), M ichael C arrier (In ter-R esidence Council), Justin Korolyk (Incom ing M aroons C oord inator), A. T u to lo (Recording Secretary)

C hair Jeff W yngaarden

3. E lection o f V ice P resident (E d ucation)

M o v e d by D illon-Leitch, seconded by M a rtin th a t th e SRA close nom inations fo r th e Vice President (Education) 2 01 2 - 2013.

N o m in atio n s■ Tanya Kuzman■ Huzaifa Saeed


■ Ali sum m arized th e ro le o f Vice President (Education).


■ Speaker announced Huzaifa Saeed w as e lected as Vice President (Education) 2 0 1 2 - 201 3 .

Election Results

C an d id a te V o tesKuzman 6Saeed 29

M o v e d by Ali, seconded by Dillon-Leitch to ratify Huzaifa Saeed as th e Vice President (Education) 2 0 1 2 2013.


M o v e d by Zuchowski, seconded by Ferguson th a t th e SRA consider Special O rders #5 to # 1 1 om nibus.


M o v e d by D illon-Leitch, seconded by Ferguson th a t th e SRA approve Special O rders # 5 -1 1 om nibus.


BUSINESS

1. R atifica tion o f C h ief R etu rn in g O ffic er and D e p u ty R eturn ing O ffic er fo r 2 0 1 2 -2 0 1 3

M o v e d by D illon-Leitch, seconded by Ferguson th a t th e SRA ratify Steven Thom pson as C hief Returning O fficer 2 0 1 2 -2 0 1 3 and M elissa Sharm a as D eputy Returning O fficer 2 0 1 2 -20 13 .

Passes Unanimously


T IM E OF NEXT M EETIN G

Sunday, April 15, 2 012 12:00 p.m .

Council Cham bers, GH 111

CALL OF THE ROLL P resen t

A b sen t ExcusedA b sen tLateO th ers P resent

Chair

A D JO U R N M E N T

Ali, A rm strong, Bergen, B ifano, B ober-Inoue, Chase, Cheung, Cicchi, Collins, Daniel, Dillon-Leitch, Doucet, Ferguson, Gisonni, Galan, G raham , G ranat, H elie -M asters , Jam ieson, Jeyasingham , Kanani, Khaja, Long, M ilan i, M o h a m ed , A. M o rro w , L. M o rro w , Narro Perez, Neves, Pullen, Thom pson, Thom son, Ung, W ayne-P hillips , Zuchowski

Melissa Sharm a (D eputy R eturning O fficer), James Dow all (Incom ing SW HAT C oord inator), Chris Erl (M SU M e m b e r), Anita M cFarlane (S tudent), M a llo ry Fitz-Ritson (Incom ing SASS O bserver), David Cam pbell (VP A dm in is tration -E lect), Huzaifa Saeed (VP Education-Elect), A lvand M o h tash am i (Farm stand D irector), N athan G a rre tt (M SU M e m b e r), M a tt W rig h t (M SU M e m b e r), Sam ira Sayed-Rahm an (M SU M e m b e r), Adnan A hm ad (VP Finance C andidate ), Rebecca Shalansky (M SU M e m b e r), Sam C olbert (Incom ing Executive Editor fo r The S ilh ouette ), M ichael C arrier (In ter-R esidence Council), Justin Korolyk (Incom ing M aroons C oord inator), A. T u to lo (Recording Secretary)Jeff W yngaarden

M o v e d by Zuchowski, seconded by H elie -M asters to adjourn.


8 :30 p.m.

/at

STANDING RULE - OFFICER ELECTIONS

1. PURPOSE

1 .1 . T o e s ta b lis h th e p ro c e d u re b y w h ic h th e SRA shall e le c t th e S p e a k e r a n d V ic e -P re s id e n ts fo r th e

2 0 1 2 - 2 0 1 3 y e a r .

1 .2 . T o s e rv e as a m o d e l fo r a f ix e d o f f ic e r e le c t io n p ro c e d u re .

2. NOMINATIONS

2 .1 . N o m in a t io n s fo r th e o f f ic e r p o s itio n s shall b e o p e n e d a t th e f in a l SRA m e e t in g o f M a rc h .

2 .2 . N o m in a t io n s fo r th e V ic e -P re s id e n t p o s itio n s shall b e c lo se d a t th e f irs t SRA m e e t in g o f A p ril.

2 .3 . N o m in a t io n s fo r th e S p e a k e r p o s itio n shall b e c lo s e r a t th e s e c o n d SRA m e e t in g o f A p ril.

2 .4 . N o m in a t io n s fr o m th e f lo o r shall b e a c c e p te d th ro u g h th e S p e a k e r (o r, in th e a b s e n c e o f th e

S p e a k e r, th e c h a ir) .

3. ELECTION PROCEDURE

3 .1 . U p o n th e c lo s u re o f n o m in a tio n s fo r a n o f f ic e r p o s itio n , a n e le c t io n fo r t h a t o f f ic e shall b e h e ld

im m e d ia te ly .

3 .2 . Im m e d ia te ly p r io r to th e e le c t io n p ro c e d u re , th e in c u m b e n t o f f ic e r shall b r ie f ly e x p la in th e

d u tie s , re s p o n s ib ilit ie s , a n d o t h e r in fo r m a t io n p e r t in e n t t o his o r h e r p o s itio n . T h e in c u m b e n t

o ff ic e r shall e n te r ta in q u e s tio n s fr o m th e SRA fo r a p e r io d n o t e x c e e d in g te n (1 0 ) m in u te s .

3 .2 .1 . In cases w h e r e th e in c u m b e n t o f fic e is s e e k in g re -e le c t io n , th e c h a ir shall e x p la in th e

o ff ic e r 's ro le a n d shall e n te r ta in q u e s tio n s t o th e b e s t o f his o r h e r a b ility .

3 .3 . T h e e le c t io n p ro c e d u re shall c o n s is t o f:

3 .3 .1 . O p e n in g s ta te m e n ts , l im ite d to f i f te e n (1 5 ) m in u te s p e r c a n d id a te ;

3 .3 .2 . Q u e s tio n p e r io d , l im ite d to t w e n ty (2 0 ) m in u te s p e r c a n d id a te , p o o le d ;

3 .3 .3 . C lo s in g s ta te m e n ts , lim ite d to te n (1 0 ) m in u te s p e r c a n d id a te .

3 .4 . U p o n th e c o m p le t io n o f c lo s in g s ta te m e n ts , a v o te shall b e ta k e n b y s e c re t b a llo t in a c c o rd a n c e

w ith B Y LA W 3 /A - A S S E M B LY P R O C ED U R ES. B a llo ts shall b e c o u n te d b y th e c h a ir a n d v e r if ie d

b y th e R e c o rd in g S e c re ta ry .

3 .4 .1 . In th e e v e n t o f a t ie , th e c h a ir a n d R e c o rd in g S e c re ta ry shall re c o u n t th e b a llo ts . If th e t ie

is c o n f irm e d , e a c h c a n d id a te shall b e g ra n te d f iv e (5 ) a d d it io n a l m in u te s t o a d d re s s th e

A s s e m b ly , a f te r w h ic h a n o th e r v o te shall b e ta k e n .

3 .5 . T h e c h a ir shall a n n o u n c e th e re s u lts o f th e b a llo t c o u n t a n d th e SRA shall im m e d ia te ly ra t i fy th e

successfu l c a n d id a te t o o ffic e .

4. SPECIAL RULES

4 .1 . T h e use o f e le c tro n ic d e v ic e s b y A s s e m b ly m e m b e rs shall b e p ro h ib ite d in C o u n c il C h a m b e rs ,

in c lu d in g la p to p s , c e ll p h o n e s , B la ck B errys , a n d o th e r d e v ic e s as d e te r m in e d b y a n d a t th e

d is c re tio n o f th e S p e a k e r.

4 .2 . B o o th q u e s tio n s shall b e p e r m it te d b y th e call o f a n y m e m b e r un less o b je c te d to ; o b je c tio n s (to

th e q u e s t io n b e in g a sk ed as a b o o th q u e s t io n ) m u s t b e s u s ta in e d by a tw o - th ir d s ( 2 /3 )

a f f i r m a t iv e v o te o f th e A ss em b ly .

4 .2 .1 . P rio r t o q u e s t io n in g , th e a s k e r o f a b o o th q u e s t io n m a y p ro v id e th e a n s w e r th e y e x p e c t to

re c e iv e b u t shall n o t la te r p ro v id e in te r p r e ta t io n as to w h o b e s t a n s w e re d th e q u e s tio n .

4 .3 . P a r tic u la r q u e s tio n s m a y b e a s k ed to in d iv id u a l c a n d id a te s .

4 .4 . Each c a n d id a te shall b e e n t it le d to a b a llo t c o u n t s c ru t in e e r w h o is n o t a m e m b e r o f th e

A s s e m b ly a n d is a m e m b e r in g o o d s ta n d in g o f th e M c M a s te r S tu d e n ts U n io n .

4 .5 . B a llo ts shall b e s to re d in th e c u s to d y o f th e S p e a k e r o f th e M c M a s te r S tu d e n ts U n io n fo r no

less th a n fo u r te e n (1 4 ) days.

5. SUSPENSION

5 .1 . T h e SRA m a y , b y a tw o - th ir d s ( 2 /3 ) a f f i r m a t iv e v o te , su sp e n d a n y p o r t io n o f th is s ta n d in g ru le .

ExperienceLeadershipInnovation

Jeff Wyngaardenfor Vice-President Finance

Members of theStudent Representative Assembly,Welcome to the first meeting of SRA 2012/2013!A c r u c ia l d e c is io n s its b e f o r e y o u r ig h t n o w . T h e p e o p le t h a t y o u s e le c t t o d a y t o V ic e - P r e s id e n t ia l p o s i t io n s w il l b e a t t h e h e lm o f t h e M c M a s t e r S t u d e n t s U n io n a s it e n t e r s in to a n e w a c a d e m ic a n d f is c a l y e a r . In a ll th in g s , it is i m p o r t a n t t h a t t h e y b e c o h e s iv e , h a r d w o r k in g , a n d fu l ly c o m m it t e d t o t h e i r m a n d a t e o f w o r k in g f o r s t u d e n t s .

T h e M S U is in a n e x c it in g t im e in its h is t o r y F o r t h e f i r s t t im e in s e v e r a l y e a r s w e a r e in a h e a l t h y f in a n c ia l p o s i t io n . W e h a v e s e e n T w e lv E ig h t y r e c o v e r f r o m r e c o r d lo s s e s a n d o u r b u s in e s s u n its a r e g r o w in g ; o u r c lu b s s y s te m is la r g e r a n d s t r o n g e r t h a n e v e r b e fo r e ; o u r s e r v ic e s a r e s e e in g h ig h u s a g e r a te s a n d a r e p r im e d f o r e x p a n s io n , a n d s t u d e n t e n g a g e m e n t is a s h ig h a s it h a s e v e r b e e n . T h e t i m e is r ip e f o r u s t o c a p i t a l i z e o n o u r s u c c e s s e s a n d s e t t h e U n io n o n a lo n g - t e r m c o u r s e o f g r o w t h , s u s t a in a b i l i t y a n d f is c a l r e s p o n s ib i l i ty .

If e le c t e d , I w il l fo c u s m y t e r m o n d e v e lo p in g t h e n e t w o r k s a n d s t r u c t u r e s t h a t w e n e e d t o a l lo w t h e M S U t o e x p a n d its s e r v ic e s a n d r e a c h m o r e s t u d e n t s . N o w is t h e t i m e t o a c t : w i t h a h e a l t h y b a la n c e o f a m b i t io n a n d c a u t io n , w e c a n c r e a t e a s u s t a in a b le s y s te m o f in t e g r a t e d c lu b s a n d s e r v ic e s , d e t e r m in e a h e a l t h y r a te o f g r o w t h f o r o u r b u s in e s s e s a n d h e lp t h e m a c h ie v e it, a n d in c r e a s e t h e t r a n s p a r e n c y a n d c la r i t y o f o u r f in a n c e s . T o g e t h e r , w e c a n a c h ie v e g o a ls a n d c o m p le t e p r o je c t s t h a t a r e a f f o r d a b le , s u s t a in a b le , a n d b e n e f ic ia l f o r t h e s t u d e n t b o d y .

M y p r e v io u s e x p e r ie n c e s a n d e d u c a t io n h a v e m a d e m e in to a n e x c e l le n t c a n d id a t e f o r t h e r o le o f V ic e - P r e s id e n t ( F in a n c e ) , a n d I ’m e a g e r t o a p p ly m y s k ills t o t h e ta s k s o f b e t t e r in g t h e M S U a n d b e n e f i t i n g s t u d e n t s . I k n o w t h a t y o u r d e c is io n w i l l b e m a d e c a r e fu l ly , a n d I h o p e t h a t m y c o m b in a t io n o f e x p e r ie n c e , le a d e r s h ip , a n d in n o v a t io n w i l l c o n v in c e y o u t o v o t e f o r m e .

A ll t h e b e s t a n d g o o d lu c k !

Jeff WyngaardenVice-President (Finance) Candidate

ExperienceMcMASTER STUDENTS UNION

Speaker: May 2011—presentAs Speaker o f the MSU I gained an in -depth knowledge o f the MSU, its corporate and adm in istra tive structures, and the proper channels and means o f accom plishing projects. I developed an excellent understanding o f the VP Finance's job duties, the ir role on the Board, and the function o f the SRA, all the while bu ild ing strong relationships w ith staff.

President o f the McMaster University Choir: May 2011-present Treasurer: May 2010-April 2011During my term as treasurer o f the choir I established the first sustainable, accountable, easy-to-use financial m anagement system, creating the necessary in frastructure to prevent the losses tha t the choir had seen in years previous. During both my terms I managed a $10,000 budget and bu ilt a surplus of over $6 0 0 0 over tw o years; thanks to these and the e fforts o f the executive team the cho ir is currently planning its largest-ever concert fo r December 2012.

McMASTER RESIDENCE LIFEHouse Advisor o f Edwards Hall: May 201O-April 2011 Community Advisor o f Matthews Hall: September 2009-April 2010As House Advisor and Com m unity Advisor I d irectly assisted in managing and tra in ing 35 s ta ff over tw o years. A t various tim es th roughout my terms in residence life I delivered tra in ing on budget management, networking, com m unication, collaboration, and m aintaining professional standards to over 120 s ta ff on campus. I also delivered an award-w inning presentation on managing professional relationships to over 100 staff from across the province. Over tw o years I managed six separate budgets, consistently collaborating w ith other staff and departm ents to expand service delivery at considerable cost savings.

Residence Move-out Coordinator: April 2011As the Move-Out Coord inator tasked w ith budget management, I oversaw a $7000 budget tha t included a payroll w ith 29 staff. This job involved daily updates o f the budget, payroll, and work schedule to accom m odate changes and problem s that arose th roughou t the m ove-out period.

McMASTER UNIVERSITYTeaching Assistant: September 2010-presentAs a teaching assistant I aided in teaching, fac ilita ting seminars, and m arking fo r tw o courses on Western philosophy. Throughout my terms I have been regularly com m ended fo r my ab ility to explain concepts clearly and instruct students thoughtfu lly, w ith ou t oversim plify ing explanations or overcom plica ting m atters w ith unnecessary technical jargon.

Experiencein collaboration

Being able to w o rk well w ith the President, th e Board o f D irectors, the fu l l- t im e and p a r t - t im e staff, and th e SRA is essentia l fo r the V ice-P res iden t Finance. This a b i l i ty goes b e yo n d hav ing a g o o d ra p p o r t and s trong w o rk in g re la tionsh ip ; it in f luences how the a d m in is tra t io n as a w h o le w o rks a lo n g s id e s ta f f and s tuden ts toachieve th e ir goals.

CLUBS NETWORKI w ill w ork w ith the clubs adm in is tra to r to establish an in te r-c lub com m un ica tion ne tw ork so tha t clubs can w ork toge the r in running events in order to m axim ize the benefits o f the ir fund ing. This system w ill allow newer clubs to con tac t o lder and m ore established clubs fo r assistance on budgeting , a llocating funds, and e ffective spending. The m en ta lity o f co llabora tion w ill be incorpora ted in to clubs tra in ing on budgeting so tha t all clubs can m axim ize the effectiveness o f the ir spending.

SERVICE GUIDANCEI w ill extend this com m unica tion ne tw ork to MSU services, w ho can help fac ilita te larger events, resulting in m ore effective spending by all groups, cost savings on advertis ing and space rentals, and higher turnouts. Services w ill be able to con tac t clubs w ith s im ilar m andates and prov ide leadership in event planning and budget m anagem ent, all the w hile increasing s tuden t awareness o f the MSU.

BUSINESS MANAGER INTEGRATIONI w ill look in to consolida ting SRA and P art-tim e Manager tra in ing to m axim ize spending im pact, increase com m unica tion between the tw o groups, and establish a constructive ne tw ork to fac ilita te m ore effic ient disposal o f business th roughou t the year. I w ill also ensure th a t fu ll-tim e business m anagers are involved in tra in ing so tha t com m unica tion between the SRA and MSU s ta ff starts o ff strong at the beginning o f the year. This w ill continue th roughou t the year, w ith fu ll-tim e and pa rt-tim e s ta ff being in frequen t con tac t w ith the SRA to clarify, explain, and add to the ir reports so tha t the Assem bly can make wise and in form ed decisions.

Leadershipthrough communication

C om m un ica tion is m ore than just a word; it is the key to success as an organization. I aim to set an exam ple o f e ffec tive co m m u n ica t io n th rough frequen t con tac t w ith all g roups w ho are invested in the MSU and its goals: students, staff, A ssem b ly members, and University Adm in is tra tors . The Vice- President Finance is a hub o f com m un ica tion fo r all these parties and should dem onstra te how frequent, open, and honest co m m u n ica t io n facilita tes g row th , p rom otes co llabora tion , and ensures e ffec tive de livery o f service.

REGULAR REPORTSI am com m itted to verbal or w ritten reports on m ajor financial decisions at every SRA meeting, and regular updates on im portan t financial decisions on the President’s page in The Silhouette. I w ill work w ith The Silhouette to ensure tha t there is a special edition o f The Silhouette when m ajor financial decisions, such as passing the budget, are made. This w ill help ensure tha t students are aware of how the ir m oney is being spent and will keep the Assembly inform ed o f the decisions tha t are being made by the Directors and the Executive Board.

PERSONAL COMMUNICATIONI w ill v is it each service and business unit in person at least once each m onth during the school year, and hold regularly scheduled meetings w ith managers to discuss strengths, areas o f im provem ent, budgeting concerns, and next steps. Too often, decisions are made at the Assembly level w ithou t the fu ll s tory from business managers and staff. I aim to head o ff the problems tha t this creates by having all the relevant in fo rm ation presented the first tim e and inviting staff to speak to the Assembly in person.

TOTAL TRANSPARENCYI w ill work to reincorporate aspects o f the budget as a feature on the MSU website, and create a more user-friendly com ponent tha t presents key budget in form ation in an engaging graphic form at. I will also work to create consolidated sources o f in form ation on particular topics, such as special pro jects funding, so tha t students have a one-stop source fo r vita l in form ation on how the ir money is being spent to benefit them, and how they can access extra funding fo r the ir ideas.

dding Valuethrough innovation

The MSU is en te ring a pe riod o f fiscal s treng th , w ith a sizeable surplus and g ro w th on several fron ts . A t th is tim e, it is crucia l th a t we look to a susta inab le m ode l o f g ro w th , te m p e re d w ith cau tion and fo re th o u g h t. My goals will no t on ly create g ro w th in the sho rt te rm bu t will beg in to set the in fras tru c tu re needed to estab lish con tinu ity , so th a t the MSU can beg in fo l lo w in g a realis tic plan fo r expansion.

BUDGET RESTRUCTURING FOR BETTER UNDERSTANDINGI w ill examine and im plem ent aspects o f a new, 12-digit system o f accounting tha t w ill enable us to describe our spending not only by depa rtm ent and budget line, bu t also by event. This w ill a llow service units to allocate m oney on an event-specific budge t line, making fo r m ore descrip tive and accurate bookkeep ing when co llabora ting w ith clubs and services on larger events. In consulta tion w ith the MSU accounting departm ent and com ptro ller, as well as fu ll-tim e and p a rt-tim e managers, it has becom e clear tha t this new system o f bookkeeping would no t only ease tra in ing in budge t reading and transition betw een incom ing and ou tgo ing staff, bu t w ould also fac ilita te co llabora tion between service units and a be tte r understand ing o f our budget am ong MSU employees.

LONG-TERM GROWTHI w ill re-examine past proposals to tap in to the o ff-cam pus m arket as a way to open the discussion on expanding our business units to reach a larger custom er base, support a larger s tuden t s ta ff workforce, and increase m onetary inpu t in to the U n ion’s services. The MSU operates on a no n -p ro fit business m odel fo r several reasons, bu t there is am ple op p o rtu n ity fo r us to revise th is system and look to a new m odel so tha t our business units can con tribu te to our opera ting fund, rather than being subsid ized by it. In the long term , I hope to see our business units operate autonom ously and reach ou t in to the Ham ilton com m un ity fo r patronage, w ith an aim o f b ring ing m ore funds in to the system so tha t our services can reach ou t to more students.

CORPORATE RESTRUCTURINGI w ill look in to op tions fo r creating d iffe ren t corpora te structures fo r our business units to enable them to develop this p ro fit-m aking business m odel w ith o u t com prom is ing our n o t-fo r-p ro fit status. This w ill enable our businesses to expand as necessary w ith o u t being taxed as p ro fit centres, generating m ore p ro fit fo r in jection in to our services. U ltim ately, I hope to see e ither consolida tion or separation o f the corpora te and adm in istra tive sides o f the organ ization to elim inate some o f the redundancies and gaps tha t exist in our current fram ework.

ConclusionThank you for taking the t ime to read my platform.T h e s e id e a s a r e o n ly t h e b e g in n in g o f w h a t I p la n t o a c c o m p l is h d u r in g m y t e r m , a n d I h o p e t h a t w e c a n w o r k t o g e t h e r t o a c h ie v e t h e g o a ls t h a t a r e s e t o u t in th is d o c u m e n t .

T h e jo b o f t h e V ic e - P r e s id e n t F in a n c e is la r g e r a n d m o r e c o m p le x t h a n s im p ly f o l lo w in g a jo b d e s c r ip t io n a n d d e l iv e r in g o n a f e w e le c t io n p r o m is e s ; it e x te n d s in to t h e m a n d a t e s o f t h e re s t o f t h e B o a r d a n d t h e A s s e m b ly . T h e V ic e - P r e s id e n t F in a n c e is a l e a d e r in e n s u r in g t h a t t h e M S U fo l lo w s its p u r p o s e o f d r a w in g s t u d e n t s in to a t r u e c o m m u n i t y . T h e y a re k e y in e n s u r in g t h a t t h e U n io n d e l iv e r s its c o r e s e r v ic e s ; t h a t its b u s in e s s e s a r e f u n c t io n in g as e f f e c t iv e ly a n d e f f ic ie n t ly a s p o s s ib le ; a n d t h a t it is b e in g h o n e s t a n d o p e n a b o u t its o p e r a t io n s t o t h e m o s t i m p o r t a n t p e o p le w e w o r k w i t h - s tu d e n ts .

I k n o w t h a t I h a v e w h a t it t a k e s t o fu lf i l l th is ro le a n d s u rp a s s a ll e x p e c t a t io n s . I a m e x c it e d a t t h e o p p o r t u n i t y t o g o b e y o n d w h a t th is ro le r e q u ir e s a n d t o h e lp m a k e t h e M S U a f la g s h ip U n io n o f u n d e r g r a d u a t e s tu d e n ts in C a n a d a . I e a g e r ly a w a i t y o u r q u e s t io n s , a n d I h o p e t h a t y o u w il l e m b a r k o n th is jo u r n e y w i t h m e o v e r t h e n e x t y e a r t o b r in g th is o r g a n iz a t io n t o n e w h e ig h ts .

S in c e r e ly ,

Jeff W yngaarden

AdnanA hm adfo r V IC E -P R E S ID E N T

(F IN A N C E )C A N D ID A T E

the M c M A S T E R S T U D E N T S U N IO N Board of Directors Elections 2012 /2013E D U C A T IO N

Honours Bachelor of Commerce, Level 4DeGroote School o f Business, McMaster University, Hamilton, ON

• Areas of focus: Finance & Project ManagementE M P L O Y M E N T

September 2008 - Present

Examination InvigilatorDeGroote School o f Business, McMaster University, Hamilton. ON October 2010 - PresentCustomer S en ice RepresentativeRogers Communication Inc. Toronto, ON May - September 2011Digital Imaging AssociateBest Buy, Toronto, ON June - September 2009R E L E V A N T E X PE R IE N C EFinance Committee MemberMcMaster Students Union, Hamilton, ON April 201 1-March 2012Board of Management MemberMcMaster University Student Centre (MUSC) Inc., Hamilton, ON April 201 1-March 2012External Affairs Committee MemberMcMaster Students Union, Hamilton, ON February 2012-March 2012All Ages Monitoring Committee MemberMcMaster Students Union, Hamilton, ON April 201 1-March 2012Faculty RepresentativeStudents Representative Assembly, Hamilton. ON April 2011-March 2012A C T IV IT E S & IN T E R E ST SMaroons Welcome Week RepresentativeMcMaster Students Unions, Hamilton. ON September 2010-PresentMemberDegroote Marketing Association. Hamilton. ON September 2009-April 2010

the m c m a s t e r s t u d e n t s u n i o n Board of Directors Elections 2012 /2013

Business UnitsTwelve Eighty (1280)

The purpose of 1280 is not to generate a surplus but to simply break-even while providing cost effective food options for students. Over the past two years, 1280 has made great strides to improve its operations to reduce its cost of sales and increase its revenues. While we still continue to see a deficit, it's essential for 1280 to improve its appeal to students while continuing to maximize value by addressing operational weaknesses:

Review the recommendation made by MARS with the 1280 F&B manager. MSU Business Manager and see which are attainable, fits our cost structure and can be promoted with effective marketing strategy.Advertisement of 1280 for events:

o Promoting to 300 MSU clubs, o Faculty Societies.o Open the bar on Saturday McMaster Football games o Possible partnership with Ath & Rec after game plans.

Relationship with staff must continue to improve: set the direction, effective communication and ensure responsibility.

Union Market (UM)Union Market (UM) has been one of the prominent businesses of the MSU not only in

terms of generating revenue but also providing students with affordable coffee, snacks and beverages options on campus. The popularity of UM has brought forward two main problems: efficient throughput and flow of traffic within the store. A prime example is the lack of space between the coffee and bagel countertops. This creates a service delay as the area can be occupied by only few customers and also affects other customers accessing different products around the area. A consultant was brought in to redesign the layout to address the problems: recommendations made by the consultant represent expenditures of more than $150,000. While the MSU continues to improve its finances, we must ensure the expenditures made are well within MSU budget while maintaining UM Identity:

Break down the proposed layout planLook over the recommendations made, look at our financial position and see where we can head from here to achieve those goals

Faster Point of Sale Payment System (P.Q.S)P.O.S payment refers to the debit/credit card transaction machines that are available for

use within our business units. Having these transaction machines in 1280 and UM gives us an advantage over La Piazza where upper year students without meal cards are encouraged to use

the McMASTER STUDENTS UNION Board of Directors Elections 2012 /2013the service. The problem that exists with the current system is the slow processing of transactions. A transaction takes up to a minute to be completed and this has been a major factor in the slow service times that we are currently exhibiting. The current system is run on telephone line and changing this system will certainly improve our service:

Replace the telephone line with dsl/broadband system.Increase in better and quicker service will help in customer retention.

Long-term Strategic Business PlanA Strategic Plan acts as a road map for carrying out basic objectives and achieving long

term results, with that, strategy determines the direction a business needs to move in to fulfill its mission. As for the MSU. the problem arises from the high turnover of the Board of Directors. Executive Board and the Student Representative Assembly. It's important that the changes we make to address our current concerns align with our long-term plans for the organization, as an organization with such a high turnover that is often not the case. A strategic plan for our businesses which currently doesn't exist, will provide clear focus of the business to its managers, improve communication within the organization and ensure the purpose of the business is being served. I wish to bring this to Executive Board with the help of Business Manager and look forward to having a document in place by the end of the year.

ServicesFinancial Sustainability

Often sustainability is associated with the environment but when I say that the MSU must ensure that it's financially sustainable, it means that the MSU must be financially stable. In order to be financially stable, we must ensure that a financially attainable budget is created and acted upon. A budget only serves as a guideline which must be followed, to ensure that the organization meets its goals at the end of the day the budget must be followed by all the services:

Work with incoming PTM to review the budget and see if it's attainable because the original budget created is made with the recommendations of the outgoing PTM and it's essential that the budget is aligned with the current PTM plans.Emphasize the importance of following the BudgetMidyear meetings with PTM's: at the threshold of not meeting their service budget.

Wage reviewIn 2009. Pesce & Associates, a human resources firm presented a report to the MSU and

one of the recommendations made was that the MSU must conduct a wage review of its full time staff as well as the part time managers (PTMs ). It is now 2012 and we have recently conducted

the McMASTER STUDENTS UNION Board of Directors Elections 2012 /2013the wage review of the full time staff. It's imperative that the MSU conduct a full wage review of its part time managers in the upcoming year. All PTMs are essential to this organization as they run services which directly enhance student life at McMaster and. as an organization we must ensure that the pay reflects what the job description states.Part Time Manager (PTM) Training

As many of you will come to know, this year the MSU will be implementing a brand new digital purchase order (P.O) system in the summer for all of its business and services: installment of P.O system will reduce redundancy in paper work and also increase efficiency of the MSU operations.

Ensure that the system is implemented over the summer.Work with the Vp Administration and the accounting department to ensure that all thePTMs are trained on the new system and there are no problems with the system.

Student Representative Assembly (SRA)Financial Training

It is often the case that the SRA does not know enough about the financial position of MSU and that is due to the lack of proper knowledge in the area of accounting. Previously, not many members wished to go through the financial statements as it required time to understand how certain numbers come to be on the financial statements such as depreciation. By having meaningful and effective summer training on the budget and the Income statement will ensure the avenue of transparency is clear and. Vp finance and BoD are held accountable for their actions and are meeting their job requirements.

Efficient training in reading and assessing financial statements for the SRA during thesummer training.Glossary of terms which relate to our financial statements.

Increase in Financial ReportingIncreasing communication is one way where the Vp finance can be more transparent and be

accountable for his actions. Quarterly reporting gives a better financial snapshot as well as internal insight of the organization. It also gives Vp finance a chance to reflect on the budget and address the assembly on any discrepancies.

Lastly, the Vp finance role shouldn't only be limited to the reporting of the MSU finances but also be able to report on any changes in university student fees. Vp fmance needs to ensure that the ancillary student fees and auxiliary fee are being invested in sen ices, in which they were meant to do so and not in other financial realities of the University.

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