AG ENDA-SRA 04 RSTUDENT REPRESENTATIVE. ASSEMBLY

Sunday March 20, 2GQY ^

PROCEDURE

Call to Order, Call of the Roll, Adoption of the Agenda, Adoption o f Minutes 040, 04N, 04P, & 04Q. Delegations from the Floor, Information Period, Ouestion Period, Business Arising from theMinutes, Committee Business, Business, Unfinished Business, New Business, Time of Next Meeting, Adjournment, Call of the Roll.

DELEGATIONS FROM THE FLOOR

* -Andrew Osborne - MES/MSU Survey Results

C O M M ITTEE BUSINESS

1. Bylaws & Procedures Brown2. External Affairs Sumner3. House Leader o n4. First Year Council - attached5, Executive Board Dyason6. Campus Events Murray7 Diversity Services RashidiS. Vice-President (Administration) Piribauer

President MohanMoved by , seconded bv all reports as presented.

that the SRA receive

BUSINESS

1. Election of (1) SRA member to the Executive Board Mohan2. Approval of Bylaw 4 - Officers Brown3, Approval o f Bylaw 13 - Ontario Undergraduate Student Alliance Brown4. Approval of Bylaw 5 - Financial Affairs Brown5. Approval of Bylaw 11 /B - Rudy Heinzl Award of t xcellence Brown6 . Approval o f Bylaw 3 - Student Representative Assembly Brown7 Burlington Campus Modeling Project Mohans. Social & Environmental Purchasing Policy GrenierQ Approval of Operating Policy 4/B - Employment Wages Bateman10. Student Photos Policy Robinsonu . MSU Endowment (MSU Bursary Fund) Robinson12. MSLT Board o f Directors Code of Conduct Robinson13. Approval of Vice-President (Education) Job Description Robinson

M OTIONS

1. Moved by Mohan, seconded b y _________ that the SKA close nominations for (1) SRAmember on the Executive Board.

M oved by Brown, seconded b y __________ that the SRA approve the am endm ents toBylaw 4 - O fficers.M oved by Brow n, seconded by Robinson that the SRA approve the am endm ents to Bylaw 13 - O ntario U ndergraduate Student A lliance.M oved by Brow n, seconded by K han that the SRA approve the am endm ents to Bylaw 5 - Financial Affairs.M oved by Brown, seconded b y _______ that the SRA approve the am endm ents to BylawU /B - R u d y Heinzl A ward o f Excellence.M oved by Brow n, seconded b y ________ that the SRA approve the am endm ents to Bylaw3 - S tudent Representative Assembly.M oved by M ohan, seconded by P iribauer that the SRA adopt the B urlington Cam pus M odeling Project Proposal.

a) M oved by Grenier, seconded b y ________ that the SRA m ove into com m ittee o fthe w hole to discuss the Social & Environm ental P urchasing Policy.

b) M oved by G renier, seconded b y ________ that the SRA adopt the Social &Environm ental Purchasing Policy.

M oved by Batem an, seconded b y __________ that the SRA approve the am endm ents toO perating Policy 4/B - Em ploym ent W ages as proposed by the Standing Com m ittee on Finance.M oved by Robinson, seconded b y ________ that the SRA approve the Student PhotosPolicy.

a) M oved by Robinson, seconded b y ______ that the SRA approve an allocation o f$50,000 to augm ent the M SU Endow m ent (M SU B ursary Fund).

b) M oved by Robinson, seconded b y _________ that the SRA approve an expenditureo f $50,000 to augm ent the M SU Endow m ent (M SU B ursary Fund).

M oved by Robinson, seconded b y that the SRA approve the M S U B oard o fD irectors Code o f Conduct.M oved by Robinson, seconded b y ________ that the SRA approve the am endm ents to theV ice-President (Education) Job D escription as circulated.

MSLStudent Representative Assembly - SRA 04R

Sunday M arch 20, 2005 (aj, 4:30pm Council Chambers, Gilmour Hall, Room i l l

Call to O rder 0 4:35pm

Call of the Roll Present Baldeo, Bateman. Brown, Dinath, Dyason, Gamble, Gillezeau, Jones, Kayani, Khan,

Mohan, Moran, Murray, Osborne, Pahulje, Patel, Piribauer, Qureshy, Raina, Robinson, Sumner, Vijayakanthan Khan, OttMoin, Ramdeen, SarinDu, Grenier, Klein, Patel, Takawy, SomersMark Benvenuto (SRA-elect), Sylvia Bermudez (SRA-elect). Hannah Bolen (FYC co­Chair), Neville Boney (Recording Secretary), Ian Davies (SRA-elect), Andrea Dowell (SRA-elect), Drew Mitchell (SRA-elect), Samiraly Moosa (FYC co-Chair), Andy Moonsammy (SRA-elect), Adam Montgomery (MSU member), John Popham (SRA- elect)Kherani

Absent ExcusedAbsentLateOthers Present

Speaker

ADOPTION OF AGENDA

Moved by Gamble, seconded by Murray that the SRA adopt the agenda as amended.

Amendments

• Robinson - strike item of business # 10 and #11.• Kherani - these items are in question because of notice requirements but would prefer that the

SRA make the decision on whether or not they want to entertain them.• Assembly IN FAVOR of discussing items of business #10 and 11.• Piribauer - move Committee Business up on the agenda immediately after Delegations from the

Floor.• Mohan - add item of New Business - Selection of SRA members for the Burlington Campus

committees.• Osborne - was the motion to discuss the Solar Car Project added to the agenda?• Robinson - it was not put on the agenda because it did not meet notice requirements. A motion

could be added under New Business to recommend that the SRA review and hold a referendum next year.

• Grenier - asked the Assembly if they would like a copy of the report from the Ad Hoc committee on Social and Environmental Ethics Policy?

• Gamble - a summary of the report can be presented during Information Period.

RULING BY THE CHAIR

• Kherani - based on past precedence and a ruling by MSU Speaker Brent Layton on September 30, 2001, Amanda Bateman and Ryan Moran must relinquish their seats on the Assembly, as they are no longer registered in the division in which they were elected. On behalf of the SRA, he thanked both for their work during the past year and wished them all the best.

In favor: 17 Opposed: 1 Abstain: 5 Abstain: Bateman, Gamble, Jones, Moran, Sarin, Takawy

Motion Passes

SRA 04R - March 20/05Page 2

ADOPTION OF MINUTES

Moved by Piribauer, seconded by Patel that the SRA defer the minutes of SRA 04N, 040, 04P, and 04Q ascirculated.

Discussion

• Piribauer - there are several changes that need to be made before being adopted.

fn favor: 17 Opposed: 2 Abstain: 1 Abstain: Jones Motion Passes

DELEGATIONS FROM THE FLOOR

1. MES/MSU Survey Results - Osborne

• Osborne - presented a report on the results of the survey conducted by the Engineering caucus in conjunction with the McMaster Engineering Society.

• Gillezeau - could members receive a copy of the questions?• Osborne - 1 can send them out if requested.• Brown - great initiative for students.• Klein - what are the caucus’ plans for the data?• Osborne - the data will be used to formulate recommendations to the 2005-2006 Engineering

caucus.

INFORMATION PERIOD

• Grenier - the University Affairs committee will be putting together some recommendations to the Assembly concerning its operations. Hope to have this ready for March 30, 2005.

• Mohan - SRA award nominations are available and will be passed out at this meeting. Please fill them out and return ASAP. Mohan and Khan made a presentation at the Tsunami Relief Benefit held at McMaster, which included various media, national, and international dignitaries. The club SPHR held a discussion panel last Thursday and the MSU was in attendance. The Zionist will be hosting Benjamin Netanyahu via satellite this week. Piribauer, Fedoruk, and myself signed an agreement last week at the PACCR Community Forum. There will be a year-end party at Quarters on April 1st to say thanks for the year.

• Robinson - Mohan and 1 met with Beth Phinney who thinks student loans are too high. Also met with David Christopherson who would like to see a rally for education issues in the Fall. There is a joint MSU/OUSA petition available in the MSU office to be read in the Ontario legislature, students can sign this until March 28th. OUSA will be under going restructuring, namely the current Executive Director will not be returning for a third term at the end of May and the current Researcher will be leaving in the summer to pursue educational goals abroad. Dr. Carl Cuneo was awarded the Life Time Achievement award at the Teaching Awards ceremony. There will be a library consultation meeting on Tuesday in Gilmour Hall Room 111 at 9:30 or 1:30. Notice for the solar car project and the bursary endowment will be served tomorrow.

• Bateman - the Finance committee report will be coming to the next meeting.• Mohan - the Board met with Dr. Hall to discuss the Medical School students joining the MSU.

There is no official record of them leaving the MSU membership. The issue is on hold until the University develops a clear definition of program classifications.

QUESTION PERIOD

• Gamble - who wrote the letter concerning the status of Bateman and Moran? Are the contents of the letter able to be disclosed?

SRA 04R - March 20/05Page 3

• Speaker - the letter was given in confidence, all 1 can offer is the name on the submission and Miss Robinson submitted it.

• Vijayakanthan - what is the deadline for club applications?• Patel - not too sure but you could contact the Clubs Administrator.

COMMITTEE BUSINESS

1. Bylaws & Procedures committee - Brown presented a verbal report

• Brown - the committee has met often in the past few weeks. The Bylaws concerning attendance is still outstanding. The committee will also be reviewing changes to the Bylaws brought forward by Dave Moore. These and all other changes will be going to the new SRA for approval.

2. External Affairs committee - Sumner presented a verbal report

• Sumner - the committee held a discussion on the results of the Rae Feview. We mailed a letter toRalph Goodale, Minister of Finance, regarding the lack of funding for education in the Federal budget.

3. House Leader - not present

4. First Year Council - Moosa and Bolen presented a written report, attached.

• Moosa - apologized for being late but we were not informed of the time change. FYC held anumber of events this year and some were very successful. In particular, the DJ Competition has over 200 people in attendance.

• Bolen - there are three main concerns that the FYC has outlined in the report. 1) lack of support and specifically there is little to no SRA involvement, 2) lack of knowledge of the council so FYC plans to mail out packages to first year students in the summer before they arrived, and 3) lack of funding; $500.00 is not enough for the budget and have asked for more for next year.

• Moosa - FYC has made some recommendations to the SRA Standing Committee on Bylaws and Procedures concerning the FYC bylaw. Some of the changes would see FYC become more of a social planning body and the addition of two more positions to the council for previous council members to function as advisors.

• Piribauer - the money requested for the budget is substantial, what will it be used for?• Bolen - the funds would go towards free swag, flyers to be mailed in the summer, and a first year

newsletter.• Gillezeau - what kind of swag would you be looking into?• Bolen - the FYC has to decide on the kind of swag but it will be distributed in Welcome Week

packages given to each first year student.• Osborne - how much of a budget increase is being requested?• Bolen - we currently have $500.00 allocated and we are requesting that it be increased to

$3 f00.00.• Mohan - have you considered partnering with Horizons to increase the knowledge and awareness

of FYC?• Bolen - yes we have discussed that and some FYC members will be attending the conference to

promote the council.

5. Executive Board - Dyason presented a verbal report

• Dyason - we met last week with a packed agenda. The budget was reviewed, job descriptions for the Maroons FfT and Spirit Leaders were amended and job descriptions for the four Coordinators were approved. We sponsored the Centre for Dance for $250.00. Some members attended the show and it was very good. We also approved a donation in the amount of $75.00 for Amber Gibbins to participate in the Global Youth Network. The MSU joined the Town and Gown

SRA 04R - March 20/05Page 4

Association of Ontario for $f00.00. Approved amendments to the Vice-President (Education)’s job description. Re-approved the extension of SWHAT boundaries to the Downtown centre for another year but did not approve the allocation of the SWHAT dispatch e-mail. We sponsored the IRC independent film festival for $250.00. The dates for reviewing the dental plan proposals are as follows: Monday March 21, at 11:30am and 1:30pm, Wednesday March 23 at 2:30pm and 4:30pm and Monday March 28 at 7pm.

• Brown - when will the EB recommendations on the dental plan providers come to the SRA for ratification?

• Dyason - it will be placed on the agenda for the March 30th meeting.

6. Campus Events - Murray presented a verbal report

• Murray - Jayson Duggan has returned from his leave of absence to his position as Director of Campus Events, so please feel free to drop by and introduce yourself. Ian Davies has been hired as the Assistant Director of Campus Events for 2005-2006, the Event Representative hiring starts tomorrow. Project Orange was hosted during a new music night this year. Campus Events has received a lot of complaints concerning the lack of tickets for the two shows for Russell Peters. The department did not expect such a huge turn out and we did our best to meet the high demand. Please pass this information to students. Marble index was held this past Friday but there was a poor turnout of only 50 people. There have been recommendations put forth for clarification of the overlap between Campus Events and other services/departments like Quarters. Perhaps the SRA Standing Committee on Services can look at this next year.

7. Diversity Services - Rashidi presented a written report, attached

• Rashidi - Diversity Services has received $10,000.00 for office space to be constructed over the summer. The Roundtable has been formed. Gender Matters and Womyn in Leadership conferences occurred recently. Diversity Services is still trying to find ways to alleviate integration issues that exist between Gender Equity and MACwyn. Interfaith held a discussion panel on Thursday with religious leaders. Ethnicity/Race, organized the Bridges opening ceremony and they have also been involved with Pangaea. Disability/Ability Coordinator resigned and the new Coordinator is trying to get students with disabilities involved. The traffic has declined in Bridges and we are exploring methods to turn this around like adding games, international news papers, two computer terminals for e-mail and hanging artwork provided by the Art Gallery and students in the Fine Arts program.

• Sumner - have you considered signage for improving the traffic in the cafe?• Rashidi - yes but the policies governing outdoor signage are tough but the Dr. Wood is looking

into getting a sign outside that is not in violation of the policies.• Robinson - 1 heard that there have been issues with booking space, could you update on this?• Rashidi - we have informed groups that there would be no bookings before the opening

ceremonies. Until the end of the year, bookings will only be entertained on Tuesdays and Fridays for coffee houses. MDS is working to correct the outstanding issues of bookings.

• Murray - Is booking being done through the MSU or Hospitality services?• Rashidi - bookings will be done through the MSU. We have promoted this to clubs so that

everyone is clear.• Gillezeau - SASS has had difficulty booking.• Rashidi - booking regulation establishment is underway.• Patel - How is the menu changing for next year? Will there be authentic vegetarian food or

imitation meat?• Rashidi - the MSU is not responsible for the food but we do have the right to give input. During

ethnic holidays, the cafe will be decorated in celebration and food served will reflect the observance.

• Patel - will Bridges be open on Fridays and weekends?• Rashidi - that matter is still under review but once the hours of operation have been completed a

coffee bar will be open Friday nights.

SRA 04R - March 20/05Page 5

8. Vice-President (Administration)

• Piribauer - apologize for not having a report prepared. 1 will forward this within the next few days.

9. President’s Report - Mohan presented a Power Point Presentation

• Mohan - went through the Power Point presentation.• Klein - has Health Sciences submitted a report on Welcome Week?• Mohan - yes, but we have extended the deadline and will be accepting these reports until Tuesday.• Murray - who has not submitted a report yet?• Mohan - the report from the Commerce Society is still outstanding.• Takawy - is the use of T28 for Prayer space still a possibility?• Mohan - yes it is feasible.• Brown - where is the prayer space going to be?• Mohan - it will be in T28 until the new space is built.• Brown - 1 heard that housing is also interested in building a prayer space; you should consider

collaborating with them.

Moved by Brown, seconded by Pahulje that the SRA receive all reports as presented.

Carried by General Consent

Moved by Mohan, seconded by Piribauer that the SRA recess for 30 minutes.

fn favor: 25 Opposed: 0 Abstain: f Abstain: Jones Motion Passes

Call to Order

Call of the Roll Present

Speaker

BUSINESS

1. Election of (1) SRA member to the Executive Board

Moved by Mohan, seconded by Takawy that the SRA close nominations for (1) SRA member on the Executive Board.

Discussion

• Speaker - we need to elect 2 SRA members to this Board. Is that friendly with the Assembly?• Friendly with Assembly.• Patel - withdrew his acceptance.• Piribauer - candidates should be available for presentations for the Dental Plan providers this

week.• Takawy - withdrew his acceptance due to lack of availability.• Qureshy - withdrew his acceptance.• Gamel - Point of Order - who is left on the list?

Baldeo, Brown, Dinath, Du, Dyason, Gamble, Gillezeau, Grenier, Jones, Kayani, Klein, Mohan, Murray, Osborne, Pahulje, Patel, Patel, Piribauer, Qureshy, Raina, Robinson, Somers, Sumner, Takawy, Vijayakanthan Kherani

SRA 04R - March 20/05Page 6

• Speaker - candidates left are Gillezeau and Kayani.

Moved by Mohan, seconded by Takawy that the SRA close nominations and ratify Rob Gillezeau and Waqas Kayani on the Executive Board.

In favor: 21 Opposed: 0 Abstain: 2 Abstain: Gillezeau, Kayani

Motion Passes

2. Approval of Bylaw 4 - Officers

Moved by Brown, seconded by Pahulje that the SRA approve the amendments to Bylaw 4 - Officers.

Discussion

• Brown - the rational for the changes was to ensure that there was adequate transition and compensation for outgoing Board members.

• Murray - how many weeks of transition would be expected?• Robinson - we looked at the model by other schools and developed the current model where we

emphasized transition while Board members were still in the role rather than after they have completed their terms.

Amendment

Moved by Brown, seconded by Grenier to strike section 1.5 and renumber section 1.5.1 et al, 1.4.9 and so on, and inset “transition report” between “of the” and “incoming” in the section currently labeled 1.5.4.

Discussion

• Brown - secion 1.4 and 1.5 share the same title and this is an error.

Vote on AmendmentCarried by General Consent

Amendment

Moved by Gillezeau, seconded by Kayani that the term of remuneration be changed from two weeks to one week so that section 1.5.4 reads, “Receive remuneration equal to the current salary of one week in office”.

Discussion

• Gillezeau - feel that this is a more reasonable approach.• Mohan - two weeks is needed for adequate transition.• Grenier - two weeks is not sufficient and less time would mean even poorer transition.

Vote on 2nd AmendmentIn favor: 0 Opposed: 20 Abstain: 4

Abstain: Mohan, Piribauer, Robinson, Somers Amendment Fails

• Murray - will Piribauer receive payment for two weeks of transition?• Piribauer - no.• Murray - why?• Mohan - the Board did not go with that option for transparency reasons.• Robinson - we used past precedence as the basis of not compensating Piribauer.

SRA 04R - March 20/05Page 7

Moved by Murray, seconded by Osborne to strike sections 1.2.3 and 1.3.3 from the Bylaw.

Discussion on Amendment

• Murray - if those individuals in office are expected to do the work, they should be paid for it.• Grenier - there is sufficient work to warrant the change.• Mohan - if the incumbent isn’t paid, they will neglect that part of the job as the year is busy. I

think it is an appropriate change.• Gillezeau - should we do this for future years?• Piribauer - the President-elect is elected two months before the Vice-President’s and should start

job shadowing. There are many more events in addition to their existing responsibilities when the individual is an existing board member. This is the most effective way to ensure transition and it is important given the value of transition for institutional memory.

Vote on AmendmentIn favor: 8 Opposed: 5 Abstain: 11

Opposed Noted: Gillezeau Abstain: Mohan, Piribauer, Robinson, Grenier, Sumner, Klein, Dinath, Kayani, Du, Jones, Raina

Amendment Fails

Vote on Main MotionIn favor: 20 Opposed: 1 Abstain: 4

Abstain: Mohan, Piribauer, Robinson, Jones Motion Passes

3. Approval of Bylaw 13 - Ontario Undergraduate Student Alliance

Moved by Brown, seconded by Robinson that the SRA approve the amendments to Bylaw 13 - OntarioUndergraduate Student Alliance.

Discussion

• Brown - changes were brought to the committee for review prior to coming to the SRA. A major change to highlight is the correction of an error and it needs to be documented that the MSU Bylaws supercede OUSA Bylaws.

• Robinson - another change to this Bylaw is moving the financial amount to be contributed to the financial bylaw so that the amount does not have to be changed every year. This means that it will be updated annually along with the fee schedule. This reduces the number of Bylaws to track for annual updating.

• Grenier - why was the Bylaw written that OUSA Bylaws superceded MSU Bylaws?• Robinson - the practice has always been that MSU bylaws supercede OUSA Bylaws and this must

have been a typing error.

In favor: 24 Opposed: 0 Abstain: 1 Abstain: Jones Motion Passes

4. Approval of Bylaw 5 - Financial Affairs

Moved by Brown, seconded by Robinson that the SRA approve the amendments to Bylaw 5 - FinancialAffairs.

Amendment

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Discussion

• Brown - the changes are simple for the most part and we included a reflection of the money used to the Silhouette’s budget, the dental plan cost (TBD), and the HSR contract.

• Robinson - in accordance with CPI, all the fees have increased by 1.9%. The HSR fee is $67.90 and the dental plan has a set maximum of $110.00.

Amendment

Moved by Robinson, seconded by Mohan that the Dental plan fee be included with a ceiling of $110.00.

Discussion

• Robinson - $ 110.00 per student is the maximum this plan will cost and 1 would feel more comfortable with it being approved into the bylaw.

• Moore - section 1.2, the total membership fee should be changes to $653.39.• Gamble - why have these changes not gone to the Finance committee?• Robinson - not sure why it hasn’t gone to the Finance committee. 1 passed this along to Khan for

review.

Amendment to the Amendment

Moved by Robinson, seconded by Piribauer to strike section 1.4 from the Bylaw.

Discussion

• Robinson - the HSR bus pass fee is not longer based on the cost of a monthly pass. Instead it willbe outlined in the contract between the MSU and the HSR.

Vote on the Amendment to the AmendmentPassed by General Consent

Moved by Dyason, seconded by Kayani to defer changes to Bylaw 5 to the SRA Standing Committee on Finance.

Discussion

• Dyason - 1 would feel more comfortable approving the changes if the committee reviewed it.• Robinson - this is exactly what Khan would be bringing forward so 1 do not understand what the

hesitation to approve is.

Vote on Motion to Deferfn favor: 24 Opposed: 0 Abstain: f

Abstain: Jones Motion Passes

5. Approval of Bylaw 11/B - Rudy Heinzl Award of Excellence

Moved by Brown, seconded by Patel that the SRA approve the amendments to Bylaw 11/B - Rudy Heinzl Award of Excellence.

Discussion

• Brown - this change came to the committee so that one-year contribution by nominees in the current academic term shall be considered in granting the award.

SRA 04R - March 20/05Page 9

In favor: 23 Opposed: 0 Abstain: 1 Abstain: Grenier

Motion Passes

6. Approval of Bylaw 3 - Student Representative Assembly

Moved by Brown, seconded by Gillezeau that the SRA approve the amendments to Bylaw 3 - StudentRepresentative Assembly.

Discussion

• Brown - the wording for “ex-officio” members was change last year and Gillezeau would like to see it incorporated into the Bylaw again.

• Gillezeau - smaller groups like SASS benefit greatly from having a second voice at the table even if it is non-voting. Would also like to see a section 10.1.6.7. that would state “All Academic divisions”

• Gamble - does anyone know why this was taken out previously?• Moore - the change was made because these members are already on SAC and have membership

on the Assembly.• Piribauer - 1 like the idea of putting the name back in as it encourages participation.

Passed by General Consent

7 . Burlington Campus Modeling Project

Moved by Mohan, seconded by Piribauer that the SRA adopt the Burlington Campus Modeling ProjectProposal.

Discussion

• Mohan - sent out a report on Friday. As of right now, there are no plans for remuneration or accreditation for participation. I understand that the MSU isn’t officially committed to this idea but I did take all of the SRA concerns to the committee.

• Piribauer - 1 think that proposals should be general so that they can apply to different locations if necessary.

• Robinson - is this open to all students and can it be open to staff and faculty?• Mohan - 1 will extend this to staff and faculty.• Vijayakanthan - who set the deadline for April 25, 2005?• Mohan - the deadline submission date was chosen so that students can work on them over the

summer if they are selected.

AmendmentMoved by Vijayakanthan, seconded by Mohan that the deadline for submission be changed from April 25thto June 1st.

Discussion

• Patel - 1 think that June 1st is too late, there will not be enough interest.• Mohan - the 25th was chosen because students are still on campus. If this date is changed, the

SRA must promote the change and encourage submissions.

Vote on AmendmentIn favor: 22 Opposed: 2 Abstain: 0

SRA 04R - March 20/05Page fO

• Robinson - could the University logo be included in the call for proposals and can groups combine their submissions?

• Mohan - the University logo should be included and groups can combine but the focus is individuals.

• Klein - would recommend that the wording be changed from “proposal” to “ideas”.• Mohan - “ideas” might mean that students would not provide enough material.• Gillezeau - agrees with Mohan, the size of the proposal indicates individuals’ interests.

In favor: 23 Opposed: 0 Abstain: 0 Carried Unanimously

8. Social & Environmental Purchasing Policy

a) Moved by Grenier, seconded by Osborne that the SRA move into committee of the whole to discuss theSocial & Environmental Purchasing Policy.

Passed by General Consent

Rise & Report• Policy was discussed, including level of consultation, target date, necessity of having a full time

staff member champion the issue. The importance of passing the policy sooner rather than later was also discussed and the question was posed as to “why should ethics have to wait?” Finally, it was determined that the document should come back with a budget and an analysis of the financial ramifications and impact on the organization.

b) Moved by Grenier, seconded by Mohan that the SRA adopt the Social & Environmental PurchasingPolicy.

Motion To TableMoved by Mohan, seconded by Patel that the SRA table this item indefinitely.

Discussion

• Mohan - this is something that needs further review and should be dealt with by next year’s SRA.• Vijayakanthan - if this is tabled, is the committee incapacitated?• Grenier - as of today, the committee no longer exists but we can meet informally, t would

recommend that this SRA send a recommendation to next year’s SRA.• Speaker - clarification - this document should not be changed while a motion to table is being

discussed.• Gillezeau - very concerned about what will happen if this policy is tabled.• Speaker - it is the will of the Assembly, they can consider deferring to a specific date.• Piribauer - not in favor of deferral in face of the legitimacy of the committee. These concerns

should have been voiced earlier and the new SRA would have the same debate.• Dyason - to Grenier - could you suggest a date for when this should come back to the SRA?• Grenier - 1 am not sure if the committee could reconvene due to the lack of members available.• Mohan - this Assembly has spoken to the practicality of implementing this policy. This cannot

just be implemented based on a good feeling, this is too important of an issue.• Grenier - consultation could have been better but I was not sure how much was necessary. I think

this discussion is important and the policy is important, I would like to see it implemented now.• Somers - the policy would be better if the time is taken to write it.• Dyason - 1 think that the new SRA should review the policy because they would be the Assembly

responsible for implementation.

Amendment Passes

SRA 04R - March 20/05Page If

• Du - is there a template for the SRA to try this policy out?• Grenier - the problem is that the new SRA will not be educated with this policy. They can

approve it after they have had a chance to review it.• Gillezeau - there should be an implementation policy created then.• Mitchell - 1 would prefer that this policy be forwarded to the new SRA.• Bateman - Policies take time because they need to be reviewed carefully. This policy is not ready

and should not be pushed through. Take the time to review and polish this up before approving.• Mohan - we should be sure about what happens with this policy. Can anyone speak to the reasons

why we should not wait and defer this to next year’s Assembly?• Davies - if this policy fails, it will have the opposite of its intended effect, t am confident that the

new SRA would consider this policy and help create a working document.• Brown - why must an Ad Hoc committee fold after delivering the report?• Grenier - that was stipulated at the creation of the committee.• Brown - it would be irresponsible of the Assembly to adopt this policy now, as there has not been

enough consultation.• Jones - concerned with approving this today. There has not been sufficient review and f am in

favor of deferring.

Vote on Motion to Tablefn favor: 17 Opposed: 4 Abstain: 2

Opposed Noted: Piribauer, Gillezeau Abstain: Grenier, Sumner

Motion Passes

9. Approval of Operating Policy 4/B - Employment Wages

Moved by Gamble, seconded by Brown that the SRA approve the amendments to Operating Policy 4/B -Employment Wages as proposed by the Standing Committee on Finance.

Discussion

• Bateman - this policy includes changes to the Board members wages, MACycle Co-op staff wages, and remuneration for Chairpersons of Standing Committees of the SRA. This document has gone through the proper channels.

Amendment

Moved by Brown, seconded by Jones that the wage for the Chairperson of the SRA Standing Committeeon University Affairs be changed from TBA to $750.00.

Discussion

• Bateman - apologized for the typing error.

Vote on AmendmentPassed by General Consent

• Gillezeau - what about the wages for the Silhouette staff, Elections staff, and the Speaker?• Bateman - the committee did not have an opportunity to finish these wages and this will be in the

transition report for the new Chairperson.• Piribauer - where did the $750.00 figure come from for Chairpersons?• Bateman - the figure is based on $250.00 per term from other similar positions already listed in

the Bylaw.• Murray - can the remuneration be broken down into three terms of $250.00?

SRA 04R - March 20/05Page 12

Moved by Robinson, seconded by Murray that the remuneration for the Committee Chairpersons be listed as $250.00 per 4-month period.

Discussion

• Murray - this is how event staff is compensated through Campus Events. I think it should be a procedure for all departments.

• Osborne - 1 would prefer to see it stay the same.

Vote on AmendmentIn favor: 18 Opposed: 0 Abstain: 0

Carried Unanimously

Vote on Main Motion Passed by General Consent

10. MSU Board of Directors Code of Conduct

Moved by Robinson, seconded by Sarin that the SRA approve the MSU Board of Directors Code of Conduct.

Discussion

• Robinson - had raised this issue earlier in the fall and this is to ensure that members of the Board are acting in the best interest of the Corporation. This has been adopted from other Boards. This will be attached to the full time employment policy and will be given as part of their employment packages.

• Mohan - this was brought to a recent Board meeting but I have concerns about this coming from a current Board member.

Moved by Brown, seconded by Grenier to defer this document to the Full Time Employment Issues Committee.

Discussion

• Robinson - Point of Personal Privilege - if members are concerned about the person who brought this document forward, vote against this motion. This was brought to the Executive Board and no concerns were raised. I feel personally insulted.

• Dyason - Point of Order - Robinson’s point has been made and now she is debating.• Mohan - apologized for the offense. I believe that Robinson is the relevant person and this is

pertinent to the issues addressed in the document.• Brown - any document needs to go through the proper channels. I do not see any major problem

with the document as it stands but I would like to see it go to the Employment Issues Committee first.

• Grenier - who is on the Employment Issues Committee?• Piribauer - John McGowan, Pauline Taggart, Ismael Viegas, Debbie Good, and myself.• Grenier - 1 think that impartial people should look this at.• Gillezeau - 1 think this is a good document and I do not think that this committee would be

impartial.• Bateman - 1 am in favor of deferring. I think that it is important given what has occurred this

year that proper channels are followed.• Murray - why does this only apply to Board members and not all Full Time staff? Deferring this

to the Employment Issues Committee would see that this document is applied to all staff.

Amendment

SRA 04R - March 20/05Page 13

• Gamble - 1 like the philosophy but it should not come from a current Board member, t do not think that the Employment Issues Committee is a relevant committee for this document to go through. As for Robinson’s statement about no concerns being brought up, this was brought to the Executive Board for information only and no comments were sought.

• Osborne - would recommend that the Operations committee look at this document.• Robinson - 1 would recommend that the MSU Lawyer, Derrek Collins look at this document.• Piribauer - we have relevant committees for this document to be deferred to. If this document is

to be included in the Bylaws, then the Bylaws & Procedures committee should review it.• Speaker - to Robinson - could you clarify where this document will go for review?• Robinson - 1 think this should be deferred to the Full Time Employment Issues Policy.• Bateman - a document like this coming from a current Board member is a conflict of interest.• Robinson - f am not in a conflict of interest, t would encourage members to read the document

before speaking on this issue.

Amendment

Moved by Gamble, seconded by Osborne that this document be referred to next year’s Bylaws & Procedures committee.

Discussion

• Gamble - next year’s SRA would be less biased about this issue.• Davies - agree, a body that is impartial must review this document.

Vote on AmendmentIn favor: 17 Opposed: 0 Abstain: 3

Abstain: Mohan, Piribauer, Robinson Amendment Passes

Vote on Motion to DeferIn favor: 17 Opposed: 0 Abstain: 3

Abstain: Mohan, Piribauer, Robinson Motion Passes

11. Approval of Vice-President (Education) Job Description

Moved by Robinson, seconded by Grenier that the SRA approve the amendments to the Vice-President (Education) Job Description as circulated.

Discussion

• Robinson - this job description has been cleaned up with the addition of a section for the role of the Vice-President (Education) during Valedictorian selection.

• Brown - does this job description have to come to the SRA?• Robinson - yes, the SRA is supervisor of the Board members.• Grenier - the Executive Board has reviewed the changes.• Murray - why is there no mention of a working relationship with OUSA Campus Coordinators or

the Chairpersons of the University and External Affairs, or municipal leaders under Supervisory Function?

Amendment

Moved by Murray, seconded by Patel that the following changes be made to the job description;- Page 3, 3rd bullet, first section - “work in conjunction with the OUSA Campus

Coordinators to promote awareness on provincially encompassed educational issues.

SRA 04R - March 20/05Page 14

- 3rd bullet in Communication and Representation Function to include - “sit as a non­voting member of the SRA’s Standing Committees on University Affairs and External Affairs

- 5th bullet in Communication and Representation function to read - “meet with members of City Council when necessary”

- Strike references to “Educational Affairs Committee” and replace with “University and External Affairs Committees”

- fn Budgetary function replace “Educational Affairs Committee” with “Educational Initiatives”

Vote on Amendmentfn favor: 2f Opposed: 0 Abstain: 0

Carried Unanimously

Vote on Main Motionfn favor: 2f Opposed: 0 Abstain: 0

Carried Unanimously

TINTFTNTSHED BUSINESS

• Speaker - the time of the next SRA meeting is Wednesday March 30, 2005 at 3:00pm.

NEW BUSINESS

1. Burlington Campus Project Committees

Moved by Mohan, seconded by Piribauer that SRA appoint the MSU President to sit on joint planning committee; the Vice-President (Education) on Curriculum Framework Committee and the President and Vice-President (Administration) on the Integrated Services Committee for the Burlington Campus Project.

Discussion

• Mohan - the aforementioned officers currently sit on these committees and this is just to ensure that the structure continues for next year.

In favor: 2f Opposed: 0 Abstain: 0 Carried Unanimously

2. Solar Car Project

Moved by Robinson, seconded by Gillezeau that the SRA recommend to the 2005-2006 SRA that a referendum be held during the 2005-2006 academic year for the Solar Car Project.

Discussion

• Osborne - should a specific date for the referendum be included in the motion?• Robinson - the new SRA will determine the date.• Dyason - will be voting opposed while her other Health Sciences colleague will be voting in

favor. They received two responses and one was in favor and one was not.• Murray - had a conversation with a member from the Solar Car team and the team really wants the

recognition but the hype comes from the support that will come from the MSU for this project.

In favor: f8 Opposed: 2 Abstain: f Abstain: JonesMotion Passes

SRA 04R - March 20/05Page 15

3. Creation of a Standing Committee on Social and Environmental Purchasing

Moved by Grenier, seconded by Gillezeau that the 2004-2005 SRA recommend to the 2005-2006 SRA that the Assembly create a standing committee on Social and Environmental Purchasing at the earliest opportunity in April 2005 with membership to include: MSU (non-SRA) members, Chairperson (SRA), and at least two SRA members.

Discussion

• Grenier - he would like to add this motion based on the discussion held earlier.• Robinson - 1 would prefer to see this continue as an Ad Hoc committee.• Gillezeau - this should be a standing committee to ensure permanence.

In favor: 18 Opposed: 2 Abstain: 1 Motion Passes

TIME OF NEXT MEETING AND ADJOURNMENT

The time of the next SRA meeting is scheduled for:Wednesday March 30,2005

@ 3:00pmCouncil Chambers, Gilmour Hall Room i l l

Moved by Dyason, seconded by Takawy that the meeting be adjourned.

In favor: 21 Opposed: 0 Abstain: 0 Carried Unanimously

Baldeo, Bateman, Brown, Dinath, Du, Dyason, Gamble, Gillezeau, Grenier, Jones, Kayani, Khan, Klein, Mohan, Moran, Murray, Osborne, Pahulje, Patel, Patel, Piribauer, Qureshy, Raina, Robinson, Somers, Sumner, Takawy, Vijayakanthan Khan, OttMoin, Ramdeen, Sarin

Mark Benvenuto (SRA-elect), Sylvia Bermudez (SRA-elect), Hannah Bolen (FYC co­Chair), Neville Boney (Recording Secretary), Ian Davies (SRA-elect), Andrea Dowell (SRA-elect), Drew Mitchell (SRA-elect), Samiraly Moosa (FYC co-Chair), Andy Moonsammy (SRA-elect), Adam Montgomery (MSU member), John Popham (SRA- elect)Kherani

Adjourned @ 10:50pm

Call of the Roll Present

Absent ExcusedAbsentLateOthers Present

Speaker

/ ‘A iM m ic - f s tijc fen is UiKon

M S U i NOTICE OF MOTIONS

D A TE: Friday M arch 11, 2005TO: Student Representative AssemblyFROM: Tom m y Piribauer, Vice-President (Administration)RE: NOTICE OF MOTIONS

The following m otions will be considered on Sunday, M arch 20, 2005.

Moved by Brown, seconded b y ______________ , that the SRA approve the amendm ents toBylaw 4 — Officers.

Moved by Brown, seconded by Robinson, that the SRA approve the am endm ents to Bylaw 13 - Ontario Undergraduate Student Alliance.

Moved by Brown, seconded by Khan, that the SRA approve the am endm ents to Bylaw 5 - Financial Affairs.

fY C SRA REPORT f

1. O BJECTIV E2. EN D EAV O U RS3. BU DG ET4. SU PPO RT5. CO NSTITU TIO N

M ission Statem ent: to represent both current and future first year M cM aster students, and to ensure that their issues and interests are addressed by acting as a voice, and as a guiding and inform ative body o f resources for current and future first year students.

OBJECTIVE

The underlying issue the First Y ear Council was incessantly confronted w ith was the lack specific objective. C urrently our m ission statem ent essentially focuses on two aspects, dealing w ith issues pertaining to first year students as w ell as, entertaining first year students through social and inform ative methods.

The problem s w e w ere confronted w ith have to do w ith this dichotom y o f our m ission statement. There w ere not any issues pertaining solely to first year students, w hich already fell under another faction’s jurisdiction. For exam ple, all the residence issues pertaining to first year students w ere dealt w ith b y the IRC. As for the second objective, this year w e planned various events, som e w ere a success and others a let down.

ENDEAVOURS

All in all this year was assuredly a success. Various steps and endeavours were taken in order to ensure awareness o f our council, and to better its effectiveness in the future. Various general assem blies w ere planned in order to keep the students informed, and perhaps our greatest success w as an event held at quarters. This D J com petition, held in February was called Disc-closed. W ith an attendance o f 200 plus, w e set an unprecedented figure o f participation. A long w ith this event, w e ordered a m ore perm anent banner from D esig n a n d C o p y , also taking a progressive step to solidifying our council. In term s o f inform ation, First Y ear Council collaborated w ith the M SU, in the production o f the “State o f Union” paper. W e served as a body o f inform ation and

resource pertaining to first year students. The m ost significant endeavours were the am endm ents to our constitution, which we are currently awaiting approval for. Currently the council is also planning to take an active role in w elcom e week, as well as create awareness for the council during the week Lastly, and perhaps m ost im portant, in order to create awareness, FY C is w orking on sending a flyer including a description o f first year council, w ith every acceptance package.

FUNDING

All o f the various events, m arketing o f events, general assem blies, Disc- closed, as well as the purchasing o f the banner, and sending inform ation with all the acceptance packages, all o f these add up to an exorbitant amount; an am ount that sum m ates to far m ore than our current budget o f $500. C urrently, the approval o f our increase in budget appeal is pending.

SUPPORT

It is imperative that the First Y ear Council is given support and recognition by the SRA. This is the central reason as to why First Year Council suggests, w ithin the constitution, that a SRA m em ber serve as a m em ber and invigilator o f the FYC. As well as it is important lor SRA members to com e out and support our various events, it once again establishes and provokes our validity as a council.

CONSTITUTION

As a council we have found it necessary to m ake various am endm ents to our constitution. A problem we were often faced with was our m ission statement. After consideration, we have decided to add another line into our m ission statem ent, which would include planning social e\ ents as one o f our central objectives. .Another important change, is the inclusion o f co-chairs, or another appointed m ember, in the following year’s council, this would aid in the consistency and transition o f the council. Finally an im portant change, which also falls under the um brella o f support, is the inclusion o f an SRA m em ber onto the First Y ear Council.

D F P H D T tv H r VJ tv 1From the office o f the...

TO: Distinguished Members o f the SRAFROM: Campus Events Assistant Director - Stephanie MurraySUBJECT: SRA Report 'DATE: _______ March 20, 2005____________________________________

This year has seen some o f the biggest talent in the Canadian Music industry visit McMaster. Overall the year has been a great success.

There have been some changes to the department in the last month:> Jay Duggan has returned from a one year leave o f absence and will be sitting in

the D irector's chair as o f this Monday. Transition between Christina and Jay hasbeen smooth as Jay was the director for nine years before his leave.

> Tan Davies was hired on Tuesday as the assistant for next year. Ian was an eventrep this year and brings many creative ideas to the table.

> The interview process is underway for event reps and stage hands for next year. It looks as though we have a healthy stack o f applications for this year, including some returning staff.

Events for this past term have been generally successful; some have had a few glitches:> Project Orange>* Russell Peters> Campus Cinema> Battle o f the Bands> Marble Index> Open Stage “Quarters Unplugged”> Dirrrty Bingo

As with any year, this year has presented some areas for improvement. Communication with Quarters has improved greatly over the year, however, I would recommend that policies be put in place with regards to:

> Staffing Campus Events nights at Quarters> All-ages event nights> Meals for Campus Events staff on longer evenings at Quarters'r- Equipment usage as it pertains to outside groups

MSU

Operating Policy 4/B - Employment WagesDepartm ent Position Remi.neration Term Tier

Executive

S ilhouette

EFRT

PresidentVice President (A dm in is tra tio n ) Vice P resident (Education)

$4£0t*>-54 9 4 , 57 $44^^536.54 $ 4 4 ^ ^ 2 5 3 6 .5 4

per week + benefits + A p a rtm en t Salariedper week + benefits Salariedper week + benefits Salaried

Vice P resident (Finance) $ 4 4 2 ^ 5 3 6 . 5 4 per week + benefits Salaried

3tion Web Page Editor $ 1 0 2 ,6 2 per week T ier IVN etw ork Assistan t $ 1 1 9 -8 0 per week T ier I I IR eceptionist $ 8 .1 3 per hour Level I IAccounting Clerks Welcome Week Prom otion

$ 3 .1 3 per hour Level I I

C oord ina to r $ 1 4 6 .6 0 per week .All N igh t S tudy C oord ina tor $ 7 .3 3 per hourAll N igh t S tudy Lead M onitor ■$ — 33 per hourA ll N ig h t S tudy M on ito r $ 7 .3 3 per hour

Executive Editor $ 3 9 6 .7 9 per week + benefits SalariedManaging Editor $ 1 4 1 .7 2 per week T ie r I IAndy S en ior Editor $ 1 1 9 .8 0 per week T ier I I IL ife Editor $ 1 1 9 .8 0 per week T ier I I INews E d ito r $ 1 1 9 ,8 0 per week • T ie r I I IPhoto Editor $ 1 1 9 ,8 0 per week T ie r I I IProduction Editor $ 1 1 9 .8 0 per week T ier I I ISports E d ito r $ 1 1 9 .8 0 per week T ier I I IOp/Ed E d ito r $ 1 1 9 .8 0 per week T ie r I I IE n te rta inm e n t Editor $ 8 9 .7 1 per week T ie r IVMusic Editor $ 8 9 .7 1 per week T ier IVAssis tan t Sports Editor $ 8 9 .7 1 per week T ie r IVA ssis tan t News Editor $ 8 9 .7 1 per week T ier IVA ssis tan t Photo Editor $ 8 9 .7 1 per week T ier IVW ebsite E d ito r $ 7 4 .7 6 per week T ier IV

Program D irector $ 1 1 0 .3 3 per week T ier IPublic Relations C oord inator $ 3 6 7 ,7 7 Honorarium

Approved 95Q (Feb, 1V96) Revised 96P (Mar. 2/97) Revised 99H (Feb. 6/00) Revised 02D (July 28/02)Revised 96L (Dec. 1/96) Revised 97D (June 8/97) Revised 00B (Apr.28/00) Revised 02Q (Mar 30/03)Revised 96Q (Mar. 23/97) Revised 97K (Nov. 2/97) Revised 97J (Oct. 19/97) Revised 98A (Apr. 5/98) Revised 97R (Mar. 15/97) Revised 98K (Nov.22 98) Revised 98I (Oct. 25/98) Revised 98R (Mar.21/99) Revised 96F (Sept. 8/96) Revised 99F (Sept. 26/99)

Revised00K (Dec. 3/00) Revised OOF (Mar, 4/01) Revised 01 h (Oct. 28/01) Revised 010 (Mar. 3/02) Revised 02 B (Apr. 21/02)

Revised 04J (Nov 7/04)

T ra in ing /O rien ta tionCoord inatorScheduling C oord inator

$367.77$367.77

HonorariumHonorarium

Quarters Front-House S h ift Supervisor $13.13 per hour Level IK itchen S h ift Supervisor $13.13 per hour Level JCSR's $8.13 per hour Level IIK itchen S ta ff $7.33 per hour Level I I IBarback $7.33 per hour Level I I IBartender $6.37 per hour Level IVServers $6.37 per hour Level IV

Union Market Manager o f Accounting $309.00$207.86

per week (S um m er) per week (Fall)

Salaried

Manager o f Hum an Resources $309.00$207.86

per week (S um m er) per week (Fall)

Salaried

Manager o f Inven to ry $309.00$207.86

per week (S um m er) per week (Fall)

Salaried

CSR’s $7.33 per hour Level I I I

Elections CRO $53.78$260.00

$130 .00$200 .00$200 .00

per week T ie r I I per referendum per re fe rendum held w ith any o the r e lection Presidential e lection SRA election

DRO $24.85$230 .00

$115.00$175,00$175.00

per week T ie r IV per re fe rendum per re ferendum held w ith any o the r e lection Presidential e lection SRA election

Poll Clerks $7.33 per hour Level I I I

Compass In te rna l Coord inator $9.64 per hour Level IS h ift Supervisor $9.64 per hour Level ICSR’s $7.33 per hour Level I I I

Campus Events Assistant D irector $117 .44$51.34

$293 .18

per week (S um m er) per week Welcome Week

T ie r I I I

C harity Ball C oord inator $1,500 .00 honorarium honora riumEvents R epresentative $250.00 per sem ester honorariumLight Technician $9.05 per hour , Level ISound Technician $9.05 per hour Level I

FundCFMU Music D irector $119.80 per week Accounts

Spoken Word Coord inator $119 .80 per week Fund

Design & Copy C e n tre

M A C green

MACycle Co-op

M a rm o r

SCSN

SRA

Production Assistant ■ $ r; i .3 4 per week

Prom otions Assistant $ 5 1 .3 4 per week

Sports D irector $ 5 1 .3 4 per week

R eceptionist $ 7 .3 3 per hourS tudent Graphic Designer TBA per s h iftA dm in is tra tive Assistan t $ 7 .3 3 per hour

D irector $ 3 3 7 .4 2 per week (S um m er)$ 1 1 5 .6 9 per week (Fall)

A lte rna tive Transporta tionCoord ina tor $ 4 7 .6 5 per weekE nvironm enta l EventsC oord ina tor $ 4 7 .6 5 per weekWaste Reduction C oord inator $ 4 7 .6 5 per week

D irector S W tOGIOOO.QO honora riumBusiness C oord ina tor $ 1 5 0 .0 0 honorariumPrograms C oord ina tor $ 1 5 0 .0 0 honorariumShop C oord ina tor $ 1 5 0 .0 0 honorarium

Executive Editor $ 1 4 1 .7 2 per week

Production Editor $ 1 0 2 .6 8 per week

Photo Editor $ 1 0 2 .6 8 per week

Copy Editor $ 1 0 2 ,6 8 per week

Assistant Photo Editor $ 1 0 2 ,6 8 per week

D irectorS um m er D irector CRA C oord ina tor N ew slette r C oord inator

$ 9 6 .3 7 $ 1 6 3 .8 3 ' $ 5 5 .6 4 $ 4 7 .6 5

per weekper week (S um m er) Per week per week

SpeakerRecording Secretary House Leader Bylaws & Procedures Chair Externa l A ffa irs Chair Finance Chair O perations Chair Services Chair

$ 5 1 .3 4TBA

T B A S 750T S A $ 7 5 0T B M 7 5 0T ftA $75QT B A S 750T B A S 750

per weekper hourhonorariumhonorariumhonorariumhonorariumhonorariumhonorarium

AccountsFundAccountsFundAccountsFundAccounts

Level I I I

Level I I I

honorariumhonorariumhonorariumhonorarium

FundAccountsFundAccountsFundAccountsFundAccountsFundAccounts

h<J>norarlumhonorariumhonorariumhonorariumhonorariumhOnorarium

U niversity A ffa irs Chair TBA honora rium

CLAY CLAY Coord inator $67.46 per week

Clubs Clubs A dm in is tra to r $85.57 per weekAssistant Clubs A d m in is tra to r $58.64 per week

Coke Representative $10.00 per hour

GLBT Coord inator $134.92 per week

Horizons Project D irector $750 .00 honorarium

10 per week (May 1 *Maroons S p irit Leader $85 .57

$213.91

$68.45

July 31)25 per week (August 1 -31)8 per week (S eptem ber 1 - April30)10 per week (M ay 1 -

FIT FIT Leader $75.58

$213.91

$68,45

July 31)25 per week (August 1-31)8 per week (S eptem ber 1 - April30)

PAC PAC C oord ina tor $77.01 per week

SHEC SHEC C oord ina tor $134.92 per week

SWHAT SWHAT Coord inator $119 .80 per week

TAC TAC C oord ina tor $54.53 per week

D ive rs ity Services D ive rs ity Services D irector $96.37 per weekCafeteria C oord ina tor $96.37 per week

C --

honorarium

T ier II

honorarium

MSU .

byuhn 5 - financial Miairs1 MEMBERSHIP FEE

1.1 All full MSU members shall pay the membership fee;

l .2 The full annual membership tee shall be up to $524.71 per member and shall be comprised of the following components:

Administered by the MSU1.2.1 W ? 102.49 for the MSU Operating Fund;

1.2.1.1 $6 .74of the MSU Operating Fund is directed to The Silhouette:1.2.1.2 $2.01 ol the MSU Operating Fund is directed to the Ontario

Undergraduate Student A lliance:

1.2.2 $45.00 for the MSU Health Plan ($45.00 includes all applicable taxes);1.2.3 8TBA for the MSU Dental Plan ($TBA includes all applicable taxes):4AS1.2 .4 $44^815.04 for the 93.3 CFMU-FM Operating and Capital Funds;4A41.2.5______ $£767.82 for the Marmor Operating fund (University yearbook)

($7^67.82 includes all applicable taxes);4A 61 .2 .6 $4^61.27 for WUSC Refugee Scholarship;4A 61.2 .7______ $65.00 for HSR Bus Pass, payable to the HSR Transit Commission, (may

change with referendum results).

Administered by non-MSU, non-University bodies4A 71.2 .8_______$&860.81 for, and administered by, Incite;4-A81.2.9_______$fe39-6.50for, and administered by, OPIRG-McMaster; StudontS'Union

4A 81.2 .10 $2r742.76 per unit to a maximum of 30 units for the McMaster UniversityStudent Centre Building Fund, payable to the McMaster University Centre Inc.;

McMaster University fees, approved by MSU referenda:1-.2.101.2.11 $3483.76 per unit to a maximum of 30 units for the Student Services

Fee:1.2.111.2.12 $ftQ7-0.99per unit to a maximum of 30 units for the Administrative

Services Fee:412.151.2.13 $£062.08 per unit to a maximum of 30 units for the Athletics and

Recreation Building Fund Fee

Revised 96G (Sept 10/96) Revised 960 (Jun. 23/96)

Revised 96! (Oct. 20/96] Revised 96L (Dec. 1/96) Revised 960 (Feb. 9/97)

Revised 96Q (Mar. 23/97) Revised 97J (Oct. 19/97) Revised 97R (Mar. 15/96) Revised 96L (Dec. 6/98) Revised 98N (Jan. 24/99)

Revised 98R (Mar. 21/99) Revised 99P (Mar, 12/00) Revised QCQ (Mar. 16/01} Revised 010 (Aug. 19/01) Revised 01M (Jan. 27/02)

Revised 03Q (Mar 28/04) Revised 04£ (June 13/04)

BYLAW 5 - Financial A lla n s -P a w 2

1.3 MSU membership fees, v.rth the exception of the HSR Bus Pass fee and MSU Health Plan shail increase annually, at a ra"'; equal to the previous calendar years Consumer Price index (as measured by the Statistic- Canada "annual averages index' for Ontario), rounding down to the nearest cent as required.

1.4 The HSR Bus Pass fee is set based on the rate for a monthly pass as set by the HSR Iransit Commission, subject to constraints outlined in the contract between the HSR and the MSU,The period over which the pass is effective is the Fall/Winter session from September 1 to April 30:

1.5 The Vice-President (Finance) shall forward changes in the fee schedule to the SRA (for information) by Janua r y March 1, and to the University Board of Governors Secretarial by Few u arv i M ardi 15 eacn /ear. for collection by ‘he University in September:

1.6 All fees approved by the SRA are subject to any changes in government legislation and shall be adjusted accordingly by the Vice-President (Finance):

1.7 The Vice-President (Finance) shall calculate the adjusted fees for the next fiscal year tor presentation at the Annual Budget: the new fee schedule shall be considered effective and part of this Bylaw as of May t of each year.

MSU ,

BYLAW 4 - OFFICERS

t. BOARD OF DIRECTORS

1.1 The President. Vice-President (Administration), Vice-President (Education), and Vice­President (Finance) shall be equal voting members of, and collectively comprise, the Board of Directors of the McMaster Students Union Incorporated;

12 The Incoming President shall:

1.2.1 Beam iob shadowing the outgoing President upon certification of the election results of the CRO;

1.2.2 Receive remuneration equal to the current salary of one week in office, less benefits:

1.2.3 Not receive remuneration for iob shadowing if also an outgoing member of the Board of Directors;

1.3 The Incoming Vice-Presidents shall:

1.3.1 Begin iob shadowing the respective outgoing Vice-President effective immediately after successful election;

1.3.2 Receive remuneration eoual to the current salary of one week in office, less benefits;

1.3.3 Nof receive remuneration for job shadowing if also an outgoing member of the Board of Directors:

Incoming members of the Board o f-Btfeeters-stafe

The President-Elect will-bea rn o b shadowing the outgoing President preceding a successful election and the close-of-the appea l period and/or any and all appeals;

The Vice-Presidents w ill begin job sha t o w » 4 he respective outgoing Board of Directors

Receive re munerat ion egual to the current salary of one week in offic e, less benefits; T te -President-Elect.-if ateo an outgoing member of the Board of Directors, will not receive

re muneration for job shadewina;

4?g1.4 The President, Vice-President (Administration), Vice-President (Education), and Vice­President (Finance), as the Board of Directors of the Corporation, shall:

4A4-1.4.1 Hold or delegate signing authority for the Corporation; 4 A 81.4.2 Negotiate and renew contracts of the Corporation;Approved 94Q Revised 98N (Jap 24/99) Revised 99P (Mai 12/00) Revised 01Q (Mar 17/02)Revised 96F (Sept 6/96) Revised 98P (Feb 28/99) Revised 99Q (Mar 26/00) Revised 02Q (Mai 30/03)Revised 96Q (Mai 23/97) Revised 996 (A pr 25/99) Revised 000 (Fab 11/01) Revised 03P (Mai 14/04)Revised 97R (Mar 15/98) Revised 99L (Jan 9/00) Revised GOQ (Mar 18/01)

Bylaw 4 -O fficers-Page 2

.j Re-evaluate the auditing firm bi-annually; j4-^41.4.4_______Share the responsibility for all matters relating to Full-Time Personnel in j

accordance with the MSU's Regular Staff Member s Employment Policy and job descriptions Report at least twice annually to the full members of the Corporation |

with respect to business according to the following parameters:4-AS4 i___The Chief Executive Officer shall deliver a written report |outlining Executive and Board decisions and activities including, but not limited to, signed contracts, new employees hired, and negotiations concluded and in progress:

1. i ___The Chief Financial Officer shall deliver a written report |outlining the financial position of the Corporation including, but not limited fo, the Operating Fund, the Capital Growth Fund, and the Health Plan Fund Not enter into exclusivity contracts of a value greater than $25,000,00, |

and no longer than two (2) years without the approval of the full members of the Corporation;4 A 7 1.4.7 Consult the Corporate lawyers and authorize them to be consulted;4 ^ 8 1.4.8 Hc td office from May 1 to April 30.

1.5 The President. Vice-President fAdministration), Vice-President iEducation), andVice-President (Finance), as the Board of Directors of the Corporation, shall:

‘ .5.1 Provide an adequate transition report for his/her successor consistlna of thefollowina but not limited to:

1.5.1.1 Year Plan: i .5.1.2 Menth-bv-Month summary;1.5.1.3 Important dates, deadlines, bylaw/operatino policy reauirements;1.5.1.4 Cc i oorate information;1.5.1.5 Portfolio specific items;’ .5.1.6 Human Resources information;1.5.1.7 Project descriptions and status reports:1.5.1.8 Documents/items produced;1.5.1.9 Issue briefinas;1.5.1.10 Event summaries:1.5.1.11 Relevant meetina aaendas and minutes;1.5.1.12 Re:evant news articles;1.5.1.13 Suuaestions;1.5.1.14 Contacts;1.5.1.15 Expenditure report;1.5.1.16 Otner, as deemed appropriate;

1.5.2 Submit the Transition report to incoming Board of Directors members bv Mav 15;1.5.3 Submit the ransition report, less confidential and'or Board of Directors

information to the Executive Board bv Mav 15;1.5.4 Receive remuneration equal to the current salatv of two week in office, less

benefits, upon approval of the incominq Board of Directors and incominaExecutive Board;

B v l»w 4-lfflce rs -P ag e 3

PRESIDENT

2.1 The President shall:

2.1.1 Be elected annually by the MSU membership according to procedures set out in the MSU Constitution and BYLAW 10 - ELECTIONS;

2 .1 .2 Sion an employment agreement, deemed official when signed bv the House Leader on behalt of all MSU members:

SAA2.1.3______ Hold office from May 1 to April 30;g4r32.1.4______ Receive remuneration according to OPERATING POLICY 4/B -

EMPLOYMENT (WAGES);£442 .1 .5______ Carry a course load of not more than three (3) units per academic term; |

course load restrictions may be waived by a two-thirds majority vote of the SRA;S4i>2. 1.6______ Serve as the Chief Executive Officer and Chief Spokesperson for the |

McMaster Students Union;£ 4 £ 2 .1 .7______ Be a voting member of the SRA, the Executive Board, and an ex-officio |

member of all other MSU committees;24 J2 .1 .8______ Chair the Executive Board, Board of Directors, and the Student |

Academic Council;2 4 ^2 .1 .9 ______ Issue notice of meetings, and accept items for the agenda, for Boards |

and Committees of which he/she is Chair;£44)2.1.10 Represent the MSU to the University Administration, Hamilton |

community and local, provincial, and national governments and organizations;24482.1.11 Participate in his/her initial transition and prepare an adequate transition I

for his/her successor as per BYLAW 4 - OFFICERS, section 1.4. |

VICE-PRESIDENT (ADMINISTRATION)

3.1 The Vice-President (Administration) shall:

3.1.1 Be elected by the SRA from the membership of the MSU pursuant to section 3.2.1;

3.1.2 Sign an employment agreement, deemed official when signed bv the House Leader on behalf of the SRA;

34r33.1.3______ Hold office from May 1 to April 30;3 4 ^3 .1 .4______ Receive remuneration according to OPERATING POLICY 4/B -

EMPLOYMENT (WAGES);34^43.1.5______ Carry a course load of not more than three (3) units per academic term; |

course load restrictions may be waived by a two-thirds majority vote of the SRA;344?3.1.6______ Be a voting member of the SRA, the Executive Board, and an ex-officio [

member of all other MSU committees;34 £3 .1 .7______ Direct the administration of MSU services;3 4 ^3 .1 .8 ______ Coordinate and Chair meetings of MSU Part-Time Managers;3 4 ^3 .1 .9 ______ Act as a liaison between the SRA, the Executive Board, and Part-Time

Managers;34*93.1.10 Ensure that positions are advertised by January 15 and hired by March |

15, and as required throughout the academic year;34403.1.11 Ensure adequate training for Part-Time Managers and Committee |

Chairs;

Bvlaw 4 - Otltcers - Page 4

£4-443 .1 .12 Pariic ipale in h is/her in itial transition ant) prepare an adequate transition for h is/her successor as oer BYLAW 4 - OFFICERS, section 1,4,

The V ice-President (Adm inistration) shall serve as the First V ice-President of the MSU, and to that end shall:

3.2.1 Be elected bv the SRA from its own membership;3.2.2 In the absence of the President, fulfill the duties of the President:3.2.3 In the event of the resignation of the President, fulfill succession responsib ilities

as describes in the MSU Constitution;3.2.4 Hold the office of the Corporate V ice-President;3.2.5 Be Vice-Chasr of the Executive Board and Board of D irectors;3.2.6 Be Deputy Speaker o f the SRA,

Byl»w 4 - O fflcirs - Page 5

VICE-PRESIDENT (EDUCATION)

4.1 The Vice-President (Education) shall:

4.1.1 Be elected by the SRA from the membership of the MSU;4.1.2 Sian an employment agreement, deemed official when signed bv the House

Leader on behalf of the SRA:442 4 .1 . 3______ Hold office from May 1 to April 30;44*34.1.4______ Receive remuneration according to OPERATING POLICY 4/B -

EMPLOYMENT (WAGES);4:1 ^ 4.1.5______ Carry a course load of not more than three (3) units per academic term;

course load restrictions may be waived by a two-thirds majority vote of the SRA;4 A M . 1.6______ Be a voting member of the SRA, the Executive Board, and an ex-officio

member of all other MSU committees;44*64.1.7_______Be Vice-Chair of the Student Academic Council;44*74.1,8______ Be responsible for the development of political policies;44*34.1.9______ Be responsible for the creation and implementation of academic and

external lobbying strategies;44*84.1.10 Participate in his/her initial transition and prepare an adequate transition

for his/her successor as per BYLAW 4 - OFFICERS, section 1.4.

VICE-PRESIDENT (FINANCE)

5.1 The Vice-President (Finance) shall:

5.1.1 Be elected by the SRA from the membership of the MSU;5.1.2 Sign an employment agreement, deemed official when signed bv the House

Leader on behalf of the SRA;§435.1.3______Hold office from May 1 to April 30;6445 .1 . 4______Receive remuneration according to OPERATING POLICY 4/B -

EMPLOYMENT (WAGES);544 5 .1 . 5______ Carry a course load of not more than three (3) units per academic term;

course load restrictions may be waived by a two-thirds majority vote of the SRA;64*65.1.6______Serve as the Chief Financial Officer of the MSU and hold the office of

the Corporate Treasurer;64*65.1,7______Be a voting member of the SRA, the Executive Board, and an ex-officio

member of all other MSU committees;64^5 .1 .8______Chair The Silhouette Board of Publication;64*35.1.9______Under the direction of the SRA, maintain the books of account of the

MSU;64*85.1.10 Arrange for the custody and disbursements of MSU funds;6.1.105.1,11 Present financial statements for all MSU organizations as requested by

the Executive Board and supply actual account balances or budget balances to the SRA, given five (5) business days notice and the availability of the information;

6 4 1 1 5.1.12 Prepare for approval and administer the preliminary and annual budgets and the budget review of the MSU;

6 4 4 25.1.13 Have the financial records of the clubs audited;64435.1.14 Be responsible for reviewing the work of the Accounting Department;

Bytaw 4 - Officers - Page 6

£ 4-445.1 .15 Update the Accounting Procedures Manual, and ensure that it is beingfollowed:

5 4 4 5 5 .1 .1 6 Ac: as the custodian of MSU funds, have the right to suspend budgets(except thor.e of the President and V ice-Presidents) until the next SRA meeting; have the ncnt to suspend signing authority (except those of the President and Vice-Presidents) until the next Executive Board meeting for Part-Time S taff or

, the next Board ot D irectors m eeting tor Full-Tim e Staff, such m eetings are to beheld within 'hree (3) business days ot suspension;

644455.1.17 Establish, w ith the aid of the C lubs Adm inistrator, criteria tor clubsgrants based on the constitutional goals of the clubs and the MSU;

6 4 4 7 5 .1 .1 8 Participate in his/her initial transition and prepare an adequate transitionfor h is /h e r; ' iccessor as per B Y L A W 4 - OFFICERS, section 1,4,

SPEAKER

6.1 The Speaker shall.

6.1.1 Be elected annually from w ith in the MSU m em bership by a two-th irds m ajority vote of the :.RA present;

6.1.2 Hold office !rom May 1 to April 30;6.1.3 Receive remuneration according to O PERATING POLICY 4/B - EM PLOYM ENT

(W AGES):6.1.4 Chair the Electoral Appeal Board;6.1.5 Be the m em ber of the Honour M Com m ittee, the Rudy Heinzl Committee, and

the MSU M?rit Scholarship Com m ittee who calls the Com m ittee 's first m eeting and is responsible for advertis ing the opening of nominations;

6.1.6 Educate and advise the SRA about Assem bly Procedures;6 .1.7 Preside over m eetings of the SRA and meetings of the General Assembly,

ensuring that the m eetings tun sm oothly according to constitutional procedures in a fa ir and impartial manner;

6 .1.8 Review the agenda and motion sheet for Assem bly m eetings to ensure adherence to Assem bly procedures;

6.1.9 Be responsible for correspondence with SRA m em bers relating to their attendance at Assem bly m eetings as it relates to absenteeism;

6.1.10 Uphold and interpret the MSU Constitution. Bylaws, and Policies;6 .1 .11 Receive the constitutions of all clubs seeking MSU recognition and verify, in

consultation with the C lubs Adm inistrator, that all applications satisfy the MSU Constitution Bylaws, and Policies;

6.1.12 Notify all organizations/people o f their observer status on the SRA and circulate a lis t ot m em bers and observer names to all SRA m em bers and observers by Septem ber 30;

6.1 .13 Advise the SRA when a policy statem ent is up for review, prior to the expiry date;6.1.14 Participate in his/her initial transition and prepare an adequate transition for

h is/her successor.

HOUSE LEADER

7.1 The House Leader shall:

7.1.1 Be elected by the SRA from am ongst the d ivision representatives to the SRA;

Bylaw 4 - Officers - Page 7

7.1.2 Hold office from election to March 31;7.1.3 Receive an honorarium as remuneration according to OPERATING POLICY 4/B

- EMPLOYMENT (WAGES);7.1.4 Continue at all times to serve as a divisional representative;7.1.5 Serve as the Chief Public Advocate for the division representative to the SRA;7.1.6 Sign employment contracts with each member ot the Board of Directors, on

behalf of all MSU members (President) and on behalf of the SRA (Vice­Presidents);

74&7.1.7______Serve as an interlocutor between the Board of Directors and the divisionrepresentatives on matters concerning Assembly operations;

74t77.1 .8______Represent the whole SRA in the capacity of de facto department head |in interactions with other MSU department heads and managers;

74^7 .1 .9______Assist SRA members in completing their goals for the year; I74&7.1.10 Work to ensure meetings of SRA committees academic division |

caucuses are called at the appropriate frequency and operate productively;7.1.107.1.11 Not serve concurrently as the Chair of a Standing Committee of the |

SRA;7444-7.1.12 Facilitate SRA outreach with the MSU membership, including but not |

limited to, awareness initiatives, opinion gathering, and SRA office use;74437.1.13 Facilitate SRA liaison work with other MSU, University, and community |

bodies, including but not limited to, non-SRA committee attendance and participation in external activities;

74447.1 .14 Facilitate the development of a positive social environment on and off |the Assembly floor;

74447.1.15 Participate in his/her initial transition and prepare an adequate transition |for his/her successor.

RECALL

8.1 Grounds for recall shall be:

8.1.1 Failure to make reasonable attempts to carry out the duties of office or obey the policies of the MSU as outlined in the Constitution, Bylaws, or other official documents of the MSU;

8.1.2 Using the position held in contravention of the legitimate rights and interests of his/her constituents.

8.2 Recall of a Committee Chairperson:

8.2.1 Or any offices appointed or ratified by the SRA, with the exception of those under Clauses 8.3 and 8.4 of this article, shall be automatic on a two-thirds affirmative vote of the SRA on an appropriately worded resolution at two (2) consecutive SRA meetings;

8.2.2 All vacancies created by recall motion shall be filled according to established MSU procedure.

8.3 Recall of Vice-President (Administration), Vice-President (Education), or Vice-President(Finance):

8.3.1 Initiation - A petition of 33% of the SRA delivered to the Administrative Assistant;

Bylaw 4 - Officers - Pages

8.3.2 Notice - Tho Adm inistrative A ssistant shall g ive at least five (51 business days notice of an SRA meeting for the purpose of recall by:8.3.2.1 Sending written notification to all SRA members:8.3.2.2 Pos::tig it on the offic ial MSU notice board

8.3.3 Recall shall be autom atic upon tw o-th irds affirm ative vote of the total m em bership 1 if the SRA at two (2) consecutive SRA meetings:

8.3.4 Vacancies c o a te d by a recall motion shall be filled through a by-election according to established MSU procedures.

Recall of the President'

8.4.1 Initiation - A petition o f 3% of MSU m em bership delivered to the Adm inistrative Assistant

8.4.2 Notice - Upon validation of petition by the Chief Returning O fficer o i the MSU, the Adm inistrative Assistant shall give at least ten (10) business days' notice of am eeting or relerendum o f relevant constituents for the purposes of recall by:8.4.2.1 Posting it on the official MSU notice board; and8.4 2 .2 Publishing it in The Silhouette,

8.4.3 Quorum:8.4.3.1 The President may be recalled through, a referendum . The m inim um

num ber of ballots in a referendum must be equal to 15% of the m em bership of the MSU m em bership for 1he results of such referenda to be b inding;

8.4.3.2 The quorum for a meeting for the purpose of a recall of the President shall be 10% of the MSU m em bership.

8 .4.4 Recall shall be autom atic upon tw o-th irds affirm ative vote.8 .4.5 Vacancies created by recall m otion shall be filled by a by-election according to

established MSU procedures.

Any person having been recalled may seek re-election

ROB: I m ove to recom m end approval to the SRA for by-law 4 and by-law 5 and recom m end the approval to the SRA for by-Jaw 13

Rob* in favour Cecil - in favour C atherine - in favour

CAT: 1 m ove to recom m end approval to the SRA for by-law 11/B. Rob: in favour Cecil - in favour Catherine - in favour

RO B: 1 m ove to recom m end the changes for approval to the SRA for by-law 3. C ecil-in favour Catherine - in favour Rob - in favour

MSU

BYIAW13 - Ontario Undergraduate Student Alliance

t. PURPOSE

1.1 The Ontario Undergraduate Student Alliance (OUSA) shall:

1.1.1 Provide a forum tor constructive dialogue between full and part-time undergraduate Student Governments in Ontario;

1.1.2 Strive to represent the views, beliefs and needs of its respective Member Schools on issues directly related to the academic interests of undergraduates, including the quality and availability of post-secondary education in Ontario;

1.1.3 Articulate these views to all levels of government, university administrations, members of trie university community and the community at large; and

1.1.4 Be directly accountable and responsive to the undergraduate students on the respective campuses of its Member Schools in all areas of its activities, includingthe maintenance of a decentralized structure of operations responsible in its function to its members.

2. MEMBERSHIP FEE

2.1 The OUSA membership fee shall be paid out of the Operating Fund;

2.2 The fee for Full Membership shall be adjusted annually bv the Consumer Price Index andreflected in trie Student Representative Assembly^ - By-Law 5 - Financial Affairs. Written notice of this crianae shall be served from OUSA to trie MSU bv February 1: 44r06/FTi in

2.3 "FTE” or “Full-Time Equivalent’ shall mean the number of full-time equivalent studentsrepresented by the MSU as defined by the Association of Registrars of the Universities and Colleges of Canada;

2.4 Two-thirds ot the membership tee shall be remitted to OUSA bv July 31 according to trie previous academic year's FTE total. The remaining one-third shall be remitted to OUSA bv January 15 to reflect the current November 1 FTE total.

and adjusted in January te reflect t te -GMffeitfflS-tetet;

remaining twenty percent-(20%) shall be-femitted to-OUSA by January 3-1 witri-a4justmwts

Approv&d 99G - Mar 26/00 R e v is e d 0 1 Q -M a r 17/02 Revised Q4R - Mar 20/05

BYLAW 13 - Ontane Undergraduate Student Atliance - Page 2

CHANGE OF MEMBERSHIP STATUS

3.1 W ritten notice of in te r" to change the M SU's m em bership status in O USA m ust be provided to the OUSA Steering Com m ittee ninety (90) days prior to such a vote occurring: the date of the vote must be un iuded in the notice of intent:

3.2 Am aioritv vote of In .- : ili SRA is required to change the MSU's m em bership status:T te SR ArS ta ll have the J h .al-atrthority to rem ove theS tesrifl§ .G em m itte-

3.3 Ifl the event that the n - >ting m em baws-UBable to a ttend 'a-Steeeng C om m ilte e -tfie e to g ra ft atte rnate m em ber m a , be sen t at the d iscre tion o f the -w ta g -n iem beri-ih ts-a toR ate m em bor sha ll have w . vo te -but shall h ave-fu ii speak ing' f ighlfraBd-sttajt-flet-fefl-atftoded from c losed cession

STEERING COMMITTEE MEMBER SELECTION

4.1. The President shall a i'jo in t the M SU's voting m em ber to the OUSA Steering Committee (OUSA SC) which s lia 11 normally be the V ice-President (Education:;

4.2. The SRA shall have the final authority to tie 'c n n n e Inc- status o f the M SU's voting member on the O USA SC:

4.3. In the event that the v ting m em ber is unable to attend a Steering Com m ittee meeting, an alternate m em ber may be sent at the discretion of the voting m ember: this alternate m em ber shall have nr vote but shall have full speaking rights and shall not be excluded from closed session:

INTERPRETATION

5 J ____ In the event there is a conflict between the MSU C onstitution, Bylaws, and OperatingPolicies and that o ISA, MSU gocurr.crts preva il.. W S A -g y law s-a ftd -tt^ -Q O ^A mefftesto aqt-h-..::- toit-ewvaU-.

MSU Endowment Fund Proposal

MSU

E rin B. R obinson, V ice-President (Education)

Sunday, M arch 20, 2005

6:30 p.m . in Council C ham bers, G H 111

m m ^ m m

HISTORY- The MSU Endowment Fund was created in 1982, when the MSU represented approximately 8,700 students; today the MSU represents more than 16,500 students

- The MSU Endowment was created to help support students inJ need of financial assistance via bursaries funded from the interest I generated by the Endowment

f - The MSU Endowment has not received any additional funds since its creation

,v

H H S R f l t

ASSISTING STUDENTS- In 2003-04 only one student received assistance in the amount of $1,500; this is equal to approximately 0.006% of the student population

I - According to Student Financial Aid & Scholarship (SFAS), the following statistics were gathered from the 2003/04 academic I year. The brackets indicated the percentage of the student

i t # _

population that fall into this category.

- 7,172 students applied for OSAP (43.9%)

- 5,502 students were approved (33.7%)

- 1,983 students received the maximum loan limit (12.1%)

ASSISTING STUDENTS- In its lobbying efforts, the MSU draws attention the costs associated with higher education. Some examples include:

- Ontario students contribute an average of 44.1% to university operating budgets

- Student Financial Aid needs to be reformed in order to help the students that are currently being hurt by the system and provide adequate assistance to students

- Tuition Freeze / Deregulated Tuition

ASSISTING STUDENTS- The MSU needs to take a stronger initiative in actually assisting its members who are in financial need, in addition to representing their interests to the University and government

- Augmenting the MSU Endowment Fund is a concrete demonstration to the University, the provincial government, and to our own members that we take very seriously the financial needs of students

- Development of a campus food bank is in line with this move, |as the MSU recognizes that the financial constraints of students |while they are attending higher education institutions |

*

BENEFITS- If the MSU chooses to augment the MSU Endowment, there would be several benefits:

- The augmentation would be noted in the description of the Fund published in the Undergraduate Calendar

- A strong public communications opportunity to show that the MSU is serious about student financial aid needs

- We may be in a position to have these funds matched by the Government, as per Rae Recommendation #21:

“PHILANTHROPY: Re-establish OSOTF (Ontario Student Opportunity Trust Fund) as a permanent program for all institutions to provide bursaries to students in need. The match provided by the government to institutions whose OSOTF endowment is less than $1,000 per student should be enhanced for a two-year period.77

THE FUNDS?- A question that most definitely needs to be posed and answered is where do the funds come from?

- My recommendation is that the funds used to augment the MSU Endowment Fund come from the following two places:

- The Budget Line for CASA (which for some reason has $24,000) in it; and

- The remaining $26,000 would come from the MSU accumulated surplus — which grew by nearly $600,000 in 2003/04 to over $1.5 million

' ■■ ■ ■ ' ' i T ............... I M ' M I Hi ' W li"W "> ' I I llf lH III— i m i M I I— W W — —

THE MOTION- The motions put forward to the SRA reads as follows:

Moved by Robinson, seconded b y _____________that the SRAapprove an allocation of $50,000 to augment the MSU Endowment (MSU Bursary Fund).

SRA

I

I Moved by Robinson, seconded b y ____________ that theapprove an expenditure of $50,000 to augment the MSU Endowment (MSU Bursary Fund).

QUESTIONS?

McMasterUniversity

M cM aster University's E ndow m ent Funds

Through prudent management, it has been the objective of our Endowment Funds to provide a steady flow of income for the University to maintain and enhance our academic, research and scholarly activities. Our funds are managed by external money managers under policies established by the Board of Governors. In order to protect your contribution to McMaster, our funds are managed under principles set by the Finance Committee of our Board of Governors and are administered to provide a steady flow of funds to the designated area while taking into account the highs and lows in market performance.

Endowment funds are funds from which only the income earned on the capital may be expended. Beginning in May 2005 the University’s policy will be to provide 4% of the three-year average market value of the funds for expenditure each year and to reserve any investment returns in excess of this amount.

The positive return of the past year has increased the average rate of return for our endowment funds over the last five years to 3.67%.

The guiding principles and objectives of the University’s investment policies are:

• Preservation and growth of capital through judicious investment management and a responsible income distribution policy;

• Commitment to our donors that their directions on the use of the expendable investmentincome from their funds will be honoured,

• Communication to our donors on the performance and impact of their endowed funds.

Thank You fo r Your Support

For Statement of Investment Policies and Objectives - General Trust and Endowment Funds, seewww.mcmaster.ca/hms/policv/investmnool.htm

McMasterUniversity

Reading Your E ndow m ent Fund Statem ent

Opening balance as of May 1

The market value of the trust fund investments as of May 1, 2003

Donations received during period

Any donations received during the reporting period

Return on Investments

The investment income earned, plus or minus all realized and unrealized capital gains or losses, for the repotting period

Expenditure to specified area o f interest

The actual amount of money disbursed to student(s)

Closing balance as of April 30

The market value of the trust fund as of April 30, 2004

University’s Total Endowment Fund Performance

The total investment income earned, plus or minus all realized and unrealized capital gains or losses for the reporting period, expressed as a percentage of the average of the opening and closing total market values

Please note that the names of the recipient(s) of bursary funds arc not listed due to studentconfidentiality.

Should you be interested in increasing the value of your Endowment Fund at McMaster, please feel free to contact Claudia Russell, Senior Development Officer, Student Awards at (905) 525­9140 ext. 27584.

Thank You fo r Your Support

For Statement of Investment Policies and Objectives - (>cncnil Trust and Endowment Funds, seewww.mcma,ster.ca/hms/policv/invesimpool.htm

M c M a s t e r

A c c o u n t a b il it y S t a t e m e n t

t o O u r D o n o r s

t McMaster, philanthropy is a tradition o f giving and sharing that is integral to the maintenance and enhancement o f the quality o f education both today and in thefuture.

To ensure that McMaster University, as a vehicle fo r donors' philanthropy, merits the respect, trust and corfidence o f the Universitys alumni andfriends, we declare that all donors and prospective donors have thefollowing rights:

J To be fully informed, upon request, of McMaster’s mission and vision, and the way in which the gift will become an integral part of fulfilling both the mission and vision while also meeting the intent of the donor.

To be fully advised, upon request, of the ' * membership of the various boards and committees

which govern McMaster and to expect the Board of Governors to exercise prudent judgment in its stewardship responsibilities.

3. To be provided with, upon request, a copy of McMaster’s most recent annual report, financial statements and investment policies as approved by the Board of Governors.

To be assured that their donations and all forms of charitable (rifts are used effectively for thepurpos as specified by the donor, or, where such purposes are no longer practicable or appropriate, that the University promises to use the gift in a manner consonant with die intention of the donor ami the spirit in which the gift was given.

To be given appropriate acknowledgement and* recognition for their generosity.

/ To expect that their request for anonymity is ' s , strictly observed.

To expect that all information about their donation* or intended donation is handled with professional­

ism, respect and confidentiality and in a manner equal to and ideally, above that required by law.

To be provided with prompt, truthful and forth­* right answers about any aspect of their gift.

f' i To be informed whether those seeking donations are* volunteers or employees of McMaster University.

/ / J To have the opportunity for their names to be* removed from mailing lists that the University

m av intend to share

This document was created from • I Vmor Hill of Rights thai was developed by AAF• RC (American Association of Fund Raising Counsel), AIIP (Association for Health Care Philanthropy). CASE (Council ft* Advancement and Support o f Education) and NSFR£ (National Society of Fundraising Executives) The Canadian Centre for Philanthropy's Guide to “LthicaJ Fundraising A Financial Accountability C ode" Section A “Donor-* Rights" was also used as a guideline for this document

McMasterU n iv e rs ity

THE M.S.U. BURSARY FUNDEndowment Scenarios

Size of Endowment Annual Disbursement for Bursaries @4%

$ 30,000 $ 1,200.00

$ 40,000 $ 1,600.00

$ 50,000 $ 2,000.00

$100,000 $ 4,000.00

$200,000 $ 8,000.00

$300,000 $12,000.00

$400,000 $16,000.00

$500,000 $20,000.00

For the 2004/05 year the minimum bursary granted was $500.00and the m axim um was $1700.00.

E n d o w m e n t Fu n d St a t e m e n t

------------ 'S D ------------

M a y 1, 2 0 0 3 to A p r i l 30 , 2004McMaster Contact

McMaster University Claudia RussellMUSC 201 University AdvancementHamilton, ON L8S 4S4 McMaster UniversityCanada DTC 125, 1 st floor

1280 Main Street WestTrust Fund Account Number Hamilton, ON L8S 4L8

7 7 7 1 ^ 1 E-mail: russelc@mcmaster.caPhone: (905) 525-9140 ext. 27584

Name of T rust Fund Account: THE M.S.U. BURSARY FUND

Established in 1982 by the McMaster Students' Union. To assist those undergraduate MSU members who demonstrate financial need.

Fund Performance

Opening balance as of May 1 .................................................................................................... $24,232.78

Donations received during period ....................................................................................................... $0.00

Return on Investments .................................................................................................................$4,453.61

Expenditure to sjrecified area of interest.................................................................................... ($1,550.00)

Closing balance as of April 30 .................................................................................................$27,136.39

University’s Total Endowment Fund Performance:

Total Rate of Return: 1 year................................................................................................................ 15.02%

5 y e a r ................................................................................................................................................. 3.6"'"-

Realized return on investments is net of 1% endowment administration costs

See reverse for details on expenditures during this reporting period

McMasterUniversity

Bursaries Granted this reporting period (May 1,2003 to April 30,2004):

Faculty Programme Level Amount

Social Sciences Honours Anthropology 2 $1,550.00

$1,550.00

su

Board of Directors - Code of Conduct1 INTRODUCTION

1.1 All members of the Board of Directors must abide by this code of conduct, in addition to the duties outlined in his or her respective job description;

1.2 All members of the Board of Directors shall strive to act with integrity and respect for the rights of others, and in accordance with democratic principles and due process;

1.3 The Board is governed in all procedural matters by its Constitution, Bylaws and Operating Policies, and where they fall silent, by Roberts Rules of Order Newly Revised (2000)',

2 FIDUCIARY RESPONSIBILITY

2.1 Members of the Board have a fiduciary responsibility to the Corporation and, as such, are expected to act honestly, in good faith, with due care and diligence and in the best interests of the Corporation;

3 CONFLICT OF INTEREST

3.1 Members of the Board have a duty to fully disclose to the Board any real or potential conflicts that might arise between their fiduciary responsibilities as Board members and their personal or private interests. Disclosure of a real or potential conflict of interest shall be entered in the Board’s minutes. Members of the Board have a duty to act in the best interests of Corporation, uninfluenced by personal consideration;

3.2 Members of the Board have a duty to avoid using their positions as:Board members (including the use of confidential information obtained in their roles as Board members) to advance or benefit their personal or private interests;

4 PARTISAN POLITICAL ACTIVITY

4.1 A member of the Board engaging in legitimate partisan political activity in his or her role as a private citizen has a duty to ensure that such activity is nor misrepresented or misconstrued as activity undertaken in his or her role as a Board member on behalf of the Board, the Corporation or its members;

5 ACCEPTANCE OF GIFTS, HOSPITALITY OR OTHER BENEFITS

5.1 Members of the Board have a duty to avoid encouraging the offer of, and to refuse, gifts, hospitality or other benefits, the acceptance of which could influence their judgment or the performance of their duties as Board members. Board members may accept incidental gifts,

For Approval - March 20/05

B eard s f D lre c ttrs - C td e i f C onduct Page 2

hospitality or other benefits associated with their official duties if such gifts, hospitality or other benefits:

(a) are a common and appropriate expression of courtesy and fall within the normal standards of hospitality;

(b) do not cause suspicion about the objectivity and impartiality of the Board member;(c) do not compromise the integrity of the Board, the Corporation or its decision-making

processes;

5.2 If a member of the Board is in any doubt about the legitimacy of accepting a gift, hospitality or other benefit, the member has a duty to make full and timely disclosure of the offer or acceptance of the offer, to the Board and to comply with any decision of the Board on the matter.

AVOIDANCE OF PREFERENTIAL TREATMENT

6.1 Board members have a duty to avoid being obligated, or seeming to be obligated, to anyindividual or organization that might benefit from special consideration by the Board of its members;

CONFIDENTIALITY

7.1 All minutes of the Board are closed and all discussions are confidential, unless otherwise noted. In situations where the Board has declared a matter to be confidential, all members of the Board have a duty to respect and comply with the confidentiality provisions specified.

msu g JOB DESCRIPTION1 Position Title: Vice President (Education) and Corporate Director j

Term of Office: April 1 to March 31 - Vice President (Education)/ May 1 to April 30 - Corporate Director j

Supervisor: [Student Representative Assembly 1

Remuneration: Refer to MSU Operating Policy 4/B - Employment (Wages) j

(lours of Work: 35 hours per week (minimum requirement)

General Scope of DutiesThe Vice President (Education) shall address the academic concerns of students on and off the McMaster University Campus, fn co-ordination with the President, s/he is responsible for gauging and responding to student opinions on the quality of academic life at McMaster. S/he is responsible for identifying and formulating possible solutions to academic problems within the University community. The Vice President (Education) is responsible for representing the MSU views at all meetings of the Ontario Undergraduate Student Alliance (OUSA) and serving as the MSU voting member on the OUSA steering committee and any other external organizations that the SRA deems appropriate. The Vice President (Education) will work with the Educational Affairs Committee in areas that involve the development of MSU Policy, campaign strategy, and lobbying tactics to be used at the local, provincial, or federal level. As a representative for the MSU, s/he is responsible for ensuring that the MSU maintains a positive profile in representing its membership within the McMaster community and to local, provincial, and national governments.

.Major Duties and ResponsibilitiesCategory S p e c ifics

Supervisory Function > The Vice President (Education) directly supervises the following paid employees:

Full-Time Employees:Business Manager (with other BoD members)

Part-Time Managers:Teaching Awards Coordinator

Participation in mid-year evaluations of full-time staff with BoD and Business ManagerDiscipline of part-time staff at the Executive Board level and full­time staff at the Board of Directors level Participate in the annual part-time manager hiring as a Board of Directors representative on hiring committees Make decisions regarding full-time staff salaries, merit increases, bonuses, and benefits in conjunction with the President, Vice Presidents (Administration and Finance) in consultation with the Business ManagerParticipation on the Full-Time Employment Issues Committee______

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Approved EB03-17

Vice P residen t (E duca tion) Job D escription

> Interpreting, upholding, and revising the Full-Time Employment policy in conjunction with the President and Vice Presidents (Administration and Finance), in consultation with the Business Manager

> Participation in hiring of full-time employees when positions become vacant

Financial & Budgeting Function 10% > Responsible for monitoring and expending budget lines relevant to his/her initiatives (e.g. expense account, educational affairs committee budget)

V Input on changes to budget lines relevant to his/her initiatives> Signing authority for the MSU Inc.

Communications a nd-< N c Representation Function

60% > Year plan> Verbal and written reports to the SRA every fourth meeting to report

on activitiesr ' '

MM committee-* and h i i > i r d s

MSI i Inc. B oard oi |)in .vu ;rs 1 ;• t’C uJi.\ ■ c J \o a nj S]iklen]_ S ery ices (. ’0111 n.ntteeS u id e n t.A c a ^ .n w ice: cb.nij'ersi>nj A dm inistrative onsuitation C onim ittce 1 lii!-T iill£ 1 n ip joyjnem Js su e s C < >innuttee

> Interactions with various members of the University community including (but not limited to), in co n junc tion with the P residen t:

PresidentP vo \, isl and V jced 're sid en t (__/>,c;ixfe111itcjA ssociate V ice-P res idem (A eadem ieeV ice-P residen t (_Sutdeirt A ffairs) A Dean o f S tudentsD irector o f Public R elationsR egistrarO m budsM cM aster A ssocia tion of Part-time Students Me V Iaster.( jxaduate S tydem s A ssociation MdMj3S !^ lJJllAY^^ity_ijiCujj:y .{\ssoeuttion M cM aster U niversity S ta ff A ssociation M cM aster A cadem ic Divisions Student Societies M cM aster In ter-R esidence C ouncil

> 1 he V ice P residen t (E ducation) shall be responsib le for rep resen ting the concerns o f the M SU to m unicipal, federal, and provincial governments bv meelins* resiularlv w ith the fo llow ing members o f the Externa] C om im in itv : In**-1 m - - . - i n , vnrv'U-- ivt. m ‘v ........t -I-.--

M em bers o f Pariiam entM em bers o f P rov incial Parliam entM inistry o f T rain ing C olleues and U niversities (M T C U )M T C U O ppositionC ritics responsib le to r J’o s t-S eeondarv E ducation ( P S H)O ntario U nderg raduate S tudent A lliance fO U SA K

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Vice P residen t (E ducation) Job Description

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•.1 M1.-:-. fit-, , is Hk' V jS i iv- Uva i ttki-iikMfwJ, >iihi i 'Hv* vs-sk’*;*!tn .

• V I l-a-flv--wn-fi-i«h -aI--t+mHcH-n*r .- -V H 4 '— V ij*V > - A - i tvtHHm* ;*»*!■ U -sm-e r - i i i - t 'H t - f-sH-pt^to-.-'r!V s ' i t i ' . - ' - t V s f f t H l ' i i O k * t . - t r -} ’ * 1 - 4 ' V i - . - ! . i t n ; t ' - H '*M v i ’ ^ i i

> Examining government reports and/or statements affecting university life, and present policies and recommendations to the appropriate government officials, OUSA; - skI MSU ‘il'

> Developing campaign strategies to educate and mobilize the undergraduate population surrounding government action of concern

> Working with OUSA and other groups to lobby the provincialgovernment on policy matters regarding PSE

> i -v. £ i ' i ! t V H r 4- M i T > 'r t= i H - t * v ' ~f '• " " 'J v t t u i c } ?! k ‘ n ' h H ; \ . ' . i l k 1

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* Examining university reports, policies, reports, and/or statements affecting daily university life, and present policies and recommendations to the appropriate university body, and MSU bodies

* C oord inate the V aled ic torian Selection Process for Fall and Spring C onyoeatio tis

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M. ''t.H-i-'v--: InuH' ' "U?h. hAdvertising & Promotions Function > Ensure that all fefafeatiottal-educational A

services are known and available to all students of McMaster University

> Utilize the appropriate MSU departments to promote T A C --

educational activities on campus (e.g. The Silhouette, CFMU, MSU Almanac, Design & Copy Centre, MSU Webpage)

> Promote EAC-educational issues to prospective members including participants in Clubs F fest during Welcome Week

> Promote OUSA and other academic campaigns to MSU membersOther > Provide transition for incoming Vice President (Education) in April

Knowledge, Skills and AbilitiesKnowledge of MSU internal operationsKnowledge of the organizational structure of McMaster University Excellent organizational and time management skills Excellent public relations skills, diplomacy required Ability to work effectively and efficiently under pressureManagement skills: ability to work well with others, written and oral communication skills, delegation, conflict resolution, decision making and patience

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Vice P residen t (E ducation) Job D escription

• Public Relations skills: ability to deal with various forms of media ( I'-V ! \ . Radio, Newspapers & Magazines)• Working knowledge of the organizational structure of the Government of Ontario• Understanding of Post-Secondary Education policy issues affecting undergraduates in Ontario

Effort & Responsibility• Mentally exhausting at times• Responsible for reviewing, recommending, and approving the Preliminary budget, Annual Budget, and Budget Review

through the Executive Board and the SRA• Accountability as signing authority for corporation (e.g. cheques, legal documents)• Effort required to exercise HiU^«iiVHfjudgteivnt in discipline situations• Accountability with regards to MSU Policy decisions

Working Conditions• Self-d irected position: flex ib ility in determ in ing ow n hours• Time demands exceed 35 hours per week• Extraordinary opportunity for personal growth and skills development, due to high level of responsibility and

challenges• Exposure to diverse range of people and experiences including high level government officials• High amount of unexpected work and time demands• Potential for high levels of stress and anxiety

Training and Experience• Previous SRA and Executive Board experience an asset• Previous experience with university governance an asset• Previous experience with Provincial/Federal governance an asset• Previous experience with student lobbying organizations an asset

Equipment• Personal computer, photocopier, fax machine, etc• Word processor, spreadsheets, Internet web browsers, presentation software (e.g. Power Point)

C :-Docum ents and Seuin^.s.vtK'u .Desktop Job D escrip tion - VTM fJiica tion Proposed

Page 4

MSU/MES Survey ResultsAndrew Osborne - March 20/05.

Background

■ Collaboration of Engineering SRA and McMaster Engineering Society

■ 39 Questions■ Endorsed by MSU Executive Board and

MES Council

MSU/SRA Content

■ SRA Visibility and Awarness■ Faith in the MSU's Decisions■ Use of MSU Operations and HSR bus

pass■ Participation in Clubs and Campus

Events■ MSU Services' Visibility■ Satellite Campus Feedback

MES Content

■ Redsuits■ Santa Hog and other charitable events■ Non-alcoholic programming■ Conduction of MES Council■ Professional Engineers of Ontario■ Teaching Quality (Professors, TAs and

course evaluations)

Demographic Results

■ 252 Questionnaires completed■ Breakdown for year of study:

Demographic Results

■ Breakdown between disciplines

^ J: . : r v. . .. ‘ .'^'V.' -'. ■.

Demographic Results

■ Specialty Programs:

Survey Highlights

■ Burlington Satellite Campus■ SRA and MES Department Rep

Visibility and Awareness■ Faith in the MSU■ HSR Bus Pass■ Redsuits■ MSU Services

Burlington Campus

■ What do you think of the idea about a Satellite campus in Burlington?

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S B S S W S i W

, ' 1 |■ _■■ - =. ‘J ^ ^ >■: ^ *' 7 , , / ■,

SRA/MES Rep Visibility

■ Do you know what the SRA does?Yes: 14% No: 86%

■ Do you know any SRA Eng reps?Yes: 15% No: 85%

■ Do you know your MES dept, rep?Yes: 37% No: 63%

Faith in the MSU

■ Does the MSU Make Decisions in the best interest of the student body?

■ -f>

1 ;■ . v. ■■■■:■ ■ ■ ..• .. ■

HSR Bus Pass

■ What do you use the bus

#

HSR Bus Pass (cont.)

■ How often do you use the HSR?

!vV, v. yt -•' : ■. ■ ■

:S 3 i t ! « s M S ;

Redsuits

■ What do you think of the Redsuits?

MSU Services

■ Have you Heard of:

■ ■■*.#.<;&. -.~v -

i i - . s .v ^ j-r-;’s .■ r-, ;; :,,'- ,,; .; : -v : '; ; : .- i* '..

;vw: ■■■■

i*fcH

Conclusions

■ Burlington Satellite Campus■ SRA and MES Department Rep

Visibility and Awareness■ Faith in the MSU■ HSR Bus Pass■ Redsuits■ MSU Services

The End