AGENDA REGULAR COUNCIL MEETING

April 9, 2018 at 6:00 pm

PRESENTATIONS

Mayor Poetry Contest

• Laura Swirski – “Any Prince to any Princess” by Henri • Zoey Wilson-Elliott “My Parents Have the Flue Today” by Jack Prelutsky • Kegan Littlefield “I bought a Pet Banana” by Kenn Nesbin • Cameron Milbrandt “My Sister” by Cameron wrote this poem himself • Randi Milbrandt &Cameron Milbrandt “When Frankenstein Was Just A Kid” by

Nesbitt ADOPTION OF THE AGENDA 1. MINUTES

a) Minutes of Council Meeting held on March 26, 2018

2. ORIGINAL COMMUNICATIONS, DELEGATIONS AND PETITIONS

a) Town of Lampman and RM of Browning Sask 911 Request Assistance

b) Estevan Area Literacy Group, Inc.

c) Habitat for Humanity – Request for Assistance

d) Village of Torquay – Decommissioning of Civic Auditorium

e) Southeast Transportation Planning Committee Minutes of march 27, 2018

3. WRITTEN REPORTS OF COMMITTEES a) Economic Development – Smart Cities application

4. EXECUTIVE REPORTS

a) Public Works Roads & Drainage Loader Tender

b) Building Official – Building Permit Report for March 2018

5. INTRODUCTION OF BYLAWS

a) Bylaw 2018-1995 to Amend Bylaw 2005-1709 Pet Licensing 1st Reading

6. PUBLIC HEARINGS AND REPORTS 7. GIVING NOTICE

a) Human Values Day Proclamation

b) Operation Clean Sweep 8. MOTIONS FROM COMMITTEE 9. CONSIDERATION OF BYLAWS 10. INQUIRIES ADJOURNMENT

March 26, 2018 Regular Council Meeting

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Minutes of the Regular Council Meeting of the City of Estevan held in the Council Chambers on Monday March 26, 2018 at 6:00 p.m. Present were: Mayor Roy Ludwig, Councillors: D. Moore G. Hoffort , T. Knibbs, S. Veroba, L. Yanish, City Clerk Judy Pilloud, City Manager Jeff Ward, City Controller Trudy Firth, representatives of the media (R. DeRosier, E. Swar, D. Wilberg)

Presentations Agenda 2018-070

Motion moved by CouncillorYanish , seconded by Councillor Moore, to approve the agenda as presented.

Motion Carried Unanimously Minutes

2018-071 Motion moved by Councillor Knibbs, seconded by Councillor Hoffort, that the Minutes of the Regular Council Meeting held on March 12, 2018, be adopted as presented.

Motion Carried Unanimously.

Original Communication, Delegations and Petitions Town of Stoughton Support of Civic Auditorium Demolition 2018-072

Motion moved by Councillor Frank, seconded by Councillor Yanish, that the correspondence from the Town of Stoughton with approval of decommissioning of the Civic Auditorium be accepted as presented.

Motion Carried Unanimously

March 26, 2018 Regular Council Meeting

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Written Reports of Committees Woodlawn Regional Park Minutes of January 11, 2018 2018-073

Motion moved by Councillor Hoffort, seconded by Councillor Veroba, that the minutes of the Estevan Arts Council Meeting of January 11, 2018 be accepted as presented.

Motion Carried Unanimously Executive Reports Roads and Drainage Manager 2018 Tandem Gravel Truck Tender 2018-074

Motion moved by Councillor Yanish, seconded by Councillor Knibbs, that the 2018 Tandem Gravel Truck Tender be approved and awarded to Wanner Industries for the quoted amount of $134,260.18.

Motion Carried Unanimously Roads and Drainage Manager 2018 Pick Up Truck Tender 2018-075

Motion moved by Councillor Knibbs, seconded by Councillor Moore, that the 2018 Pick Up Truck Tender be approved and awarded to Murray GM for the quoted amount of $76,242.18.

Motion Carried Unanimously Roads and Drainage Manager High Boy Flat Deck Trailer Tender 2018-076

Motion moved by Councillor Frank, seconded by Councillor Knibbs, that the High Boy Flat Deck Trailer Tender be approved and awarded to T.K Trailer Sales from Manor Saskatchewan for the quoted amount of $11,139.06.

Motion Carried Unanimously

March 26, 2018 Regular Council Meeting

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Roads and Drainage Manager 2018 Dusk Control Tender 2018-077

Motion moved by Councillor Yanish, seconded by Councillor Hoffort, that the 2018 Dusk Control Tender be approved and awarded to Fort Distributors for the quoted amount of $107,415.00 with the City Manager delegated authority to work in conjunction with the RM of Estevan Dust Control program.

Motion Carried Unanimously Committee 2018-078

Motion moved by Councillor Yanish, seconded by Councillor Knibbs, to move into Committee of the Whole.

Motion Carried Unanimously Open 2018-079

Motion moved by Councillor Yanish, seconded by Councillor Hoffort, that Council move into Open Meeting. Motion Carried Unanimously

Adjournment 2018-080

Motion moved by Councillor Knibbs, seconded by Councillor Frank, that the meeting be adjourned, the time being 8:30 p.m.

Motion Carried Unanimously. __________________________

Roy Ludwig Mayor

__________________________ Judy Pilloud City Clerk

Chairman ______________________ Secretary ____________________ Date __________

SOUTHEAST TRANSPORTATION PLANNING COMMITTEE

MEETING REPORT March 27, 2018

Kenosee Inn, MMPP

A meeting of the Southeast Transportation Planning Committee Executive was held at the Kenosee Inn, Tuesday, March 27, 2018, with the following in attendance. Chris Baran – RM #155 Wolseley (Division 3 – Rural) John Brownlee – Town of Carlyle (Division 1 – Urban) Marcel Henrion – RM #31 Storthoaks (Division 1 – Rural) Bill Huber – SARM Representative Dennis Hull -- RM #32 Reciprocity (Vice-Chair) Kevin Kish – Town of Kipling (Division 3 – Urban) Alan Lindsay – Senior Transportation Planner, MHI Dennis Moore -- City of Estevan (Division 2 – Urban/CHAIRMAN) Dan Nicurity – Town of Wawota (Division 4 – Urban) Judy Riddell – Administrative Support Gary Sweeting – RM #91 Maryfield (Division 4 – Rural) Elroy Trithardt – East Central Development (Associate – Economic Development) ALSO PRESENT: Pat Shiels, Stoughton; Bev Kenny, RM #155; Tom Breault, RM #65. ABSENT: Del Block -- RM #5 Estevan (Division 2 – Rural/2nd Vice); Lori Stephan – SUMA Representative. The Executive meeting was called to order at 9:30 a.m. by Chairman Dennis Moore. THE FOLLOWING ITEMS OF BUSINESS WERE DISCUSSED: MEMBERSHIP: It was again reported that some municipalities have council members who claim they do not see/receive the SETPC Meeting Report which is sent out via email to all member municipalities after each SETPC meeting. This is unfortunate as it contains pertinent information regarding the transportation infrastructure in the south east. There was some discussion as to the whether it would be advantageous to hold meetings around the region. It was noted that an updated membership report was forwarded to municipalities for their information in March. Dennis Moore will contact Redvers, Alameda, Oxbow; John Brownlee, Manor; Dennis Moore, North Portal regarding membership. COUNCIL APPOINTMENTS 2018: RM’s: Antler #61 – Ron Henderson/Brian Poirier; Brock #64 – Paul Cameron; Browning #34 – Brian Fornwald/Dennis Christensen; Coalfields #4 – Terry Sernick/Leonard Johnson; Enniskillen #3 – Barry Fitzpatrick; Estevan #5 -- Del Block/Doug Blue; Martin #122 – No appointment to date; Maryfield #91 – Gary Sweeting; Moose Creek #33 – Phil Yanchycki/Kelvin Luedtke; Moosomin #121 – No appointment to date; Moose Mountain #63 – Jack Wilson; Mt.Pleasant #2 –Terry Macfarlane; Reciprocity #32 – Dennis Hull/Steven Bendtsen; Silverwood #123 – Marlin Stutt; Walpole #92 – John White/Wade Porter; Wawken #93 – Hector Lamontagne/Darrell Petterson. TOWNS/CITY: Bienfait – No appointment to date; Estevan – Dennis Moore; Kennedy – No appointment to date; Kipling – Kevin Kish; Stoughton – Pat Shiels; Wawota – Dan Nicurity. ATPCCC: The next ATPC Chairmen’s meeting will be held in Regina April 9, 2018 at 3 p.m. AGM Planning: AGM packages including the Newsletter, Annual Report, and Reviewed Financials were distributed to the Executive Working Committee. ROADATA SERVICES LIMITED: Nasha Shorey, Communications Manager for Roadata had contacted Chairman Dennis Moore requesting an opportunity to present to a meeting of the EWC. It was agreed that Roadata should be invited to present at the April 24, 2018 meeting. STOUGTON REFINERY: Pat Shiels reported that proponents of this project are moving forward with obtaining environmental approval at this time. ROAD UPDATES/CONCERNS: (Note: Owen Genert, MHI was not in attendance to report.)

• Kevin Kish noted the Peebles crossing is still not repaired. NOTE: Rough RR Xings - are the responsibility of the rail companies – all MHI can do is continue to contact them with our concerns.

SETPC 2 March 27, 2018

• Bridge repair on Hwy 9 in the Pipestone Valley – MHI crews have moved the 60 ahead signs further back up the hill and continue to monitor.

• Paving contract for Hwy 13 and 8 through and south of Redvers has been awarded. • Chris Baran noted brush cutting is still a concern; willows along roadsides (ie. #47 Louis Dreyfus to #1) getting out of

hand. Suggested that even a five-year revolving plan for doing a bottom cut would be helpful. Alan Lindsay noted that it is useful to raise the concern and to identify specific hazardous locations. Cost continues to be an issue.

• Dennis Hull reported on the MHI and RM of Reciprocity partnership to upgrade #318 and #361noting that an engineering firm to plan and design the construction has been hired.

• The need for a snow plow to be on the road every morning when there clearly is no snow to be cleared was questioned. It would appear to be an inefficient and expensive use of time and equipment.

• Vehicle counters were discussed. Would it be more efficient for municipalities to purchase their own, possibly in partnerships with other municipalities, in order to optimize timing of data collection?

BUSINESS ARISING/COMMITTEE REPORTS: MHI: Alan Lindsay spoke to an improved process of mapping traffic in order to make informed recommendations on proposed road development; also to priority and plan updates. (Note: Alan will be away from the office April 16 for six weeks.) SARM: Bill Huber gave an informative update on some of the SARM projects to date:

• CAPP program (Canadian Agricultural Partnership Program), new program in effect early April; • Scrap Tire – many changes, old program has been dismantled and there will be a total investigation and study completed. An

invoicing system will be implemented. The program is down to one shredder located in Saskatoon. • A Gravel Study report should be out in early April. MHI is also participating in this study. • The Black Gold program has been discontinued; SARM is working with municipalities to determine collection sites. • Cannabis legislation has been a concern. The government proposes 19 to be the legal age. • Bill C49 is stalled. Lyle Stewart continues to push, but progress is slow. SARM’s political strategist has been having difficulty

arranging a meeting with Ralph Goodale; hopeful one will be arranged soon. Economic Development Update: Elroy Trithardt spoke to the provincial/regional economies noting that Farm cash receipts are up 3.6%; retail is sluggish including restaurants, perhaps due to the change in the PST. Housing starts for the province were at 1200 in 2017 (but only 8 in Estevan, 10 in Yorkton). Rail issues with grain still a concern. NEXT REGULAR MEETING – Tuesday, April 24, 2018 – 9:30 a.m. Carlyle Town Office. Adjournment: Kevin Kish. 11:45 a.m.

NOTE: All SETPC meetings are open to representatives from member municipalities, but voting privileges are granted to the Executive Working Committee (EWC) only. The EWC is comprised of elected or appointed municipal representatives who have been nominated and elected to the Executive Committee at the Annual General Meeting held each year in March. Per diems and mileage are paid to EWC members only. For more information, call Judy Riddell, Administrator, (306) 453-2557.

DATE: April, 4th 2018 TO: City Council SUBMITTED BY: Dwight F. Bramble, Economic Development Coordinator

RE: SMART CITIES CHALLENGE BACKGROUND AND DISCUSSION

The Smart Cities Challenge is a competition open to all municipalities, local or regional governments, and Indigenous communities (First Nations, Inuit, and Métis) across Canada.

This Challenge will empower communities across the country to address local issues their residents face through new partnerships, using a smart cities approach.

A smart cities approach means achieving meaningful outcomes for residents through the use of data and connected technology. This approach can be adopted by any community, big or small.

Finalists will receive support to develop their smart cities proposals. Winning communities will be awarded with prize money to help implement them.

RECOMMENDATIONS

With reference to the City of Estevan’s participation in the Smart Cities Challenge, I am kindly requesting a resolution in open council, indicating that council fully supports and is fully committed to the preliminary proposal submitted by the city of Estevan, through Dwight Bramble, Economic Development Coordinator, City of Estevan.

This resolution, and accompanying letter from the Mayor, will satisfy the requirement of question 14 of the Smart Cities application which says:

Question 14

In accordance with your governance structure, provide evidence of the commitment to your preliminary proposal from your community's leadership. This can be a letter of support with signatures from your mayor(s), chief(s), or equivalent or a council resolution, a band council resolution, etc.

2018 2017 2018 2017 2018 2017

TOTAL This Month 0 4 0 0 $0.00 $109,000.00TOTAL 5 10 0 0 $375,000.00 $1,268,000.00

RESIDENTIAL- SINGLE FAMILY (SF) This Month 0 0 0 0 $0.00 $0.00 To Date 0 1 0 0 $0.00 $0.00

- MULTI-FAMILY (MF) This Month 0 0 0 0 $0.00 $0.00 To Date 0 0 0 0 $0.00 $0.00

- SECONDARY SUITES (SS) This Month 0 0 0 0 $0.00 $0.00 To Date 0 0 0 0 $0.00 $0.00

COMMERCIAL (C) This Month 0 1 0 0 $0.00 $25,000.00 To Date 1 3 0 0 $100,000.00 $945,000.00

INDUSTRIAL (M) This Month 0 0 0 0 $0.00 $0.00 To Date 3 0 0 0 $250,000.00 $0.00

INSTITUTIONAL (I) This Month 0 0 0 0 $0.00 $0.00 To Date 0 0 0 0 $0.00 $0.00

GARAGES (G) This Month 0 1 0 0 $0.00 $30,000.00 To Date 0 1 0 0 $0.00 $30,000.00

MISCELLANEOUS (MISC) This Month 0 2 0 0 $0.00 $54,000.00 To Date 1 5 0 0 $25,000.00 $293,000.00

# of Permits # of Units Dollar Values

CITY OF ESTEVAN

BUILDING PERMIT REPORTMONTH OF MARCH 2017

City of Estevan 2018

Building Permit Monthly Breakdown

No. ofType of Construction Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Permits Value

SINGLE FAMILY: Permits 0 0 0 0 0 0 0 0 0 0 0 1 1 1

Value -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

MULTI-FAMILY: Permits 0 0 0 0 $0.00 $0.00 0 0 0 0 0 0 0 0

Value -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

SECONDARY SUITES: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Value -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

COMMERCIAL: Permits 0 1 0 0 0 0 0 0 0 0 0 0 1 1

Value -$ 100,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 100,000.00$

INDUSTRIAL: Permits 0 3 0 0 0 0 0 0 0 0 0 0 3 3

Value -$ 250,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 250,000.00$

INSTITUTIONAL: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Value -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

GARAGES: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Value -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

MISCELLANEOUS: Permits 1 0 0 0 0 0 0 0 0 0 0 0 1 1

Value 25,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,000.00$

Mos. Totals Permits 1 4 0 0 0 0 0 0 0 0 0 1 6 6

Value 25,000.00$ 350,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 375,000.00$

TOTAL TO DATE: Permits 1 5 5 5 5 5 5 5 5 5 5 6

Value 25,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$

2018 Summary