Boosters MeetingOctober 2013

Agenda• Overview of the 13/14 season

– Calendar– Coaches– Participant Expectations– Schedule

• Judging needs this season:– Training– Chaperones for Marshall Tournament

• Fundraising• First Annual East Ridge Tournament

Speech Team Funding OverviewFunding From East Ridge Covers:• Invitational and Section Registration• Transportation to Invitational and Section Events• $100 Supplies• $100 NFL Team Registration Fee• Salary for 5 coaches

2012-13 Expenses :• Covered by budget:

– $3100 additional coaching budget– $130 NFL Tournament Registration– $400 Food for Sections (reimbursed after purchase)

• Covered/Reimbursed by PSO– $84 for Storytelling books– $60 for Extemp books– $140 for Informative Boards/Stands– $200 for Scripts

• Paid for by Students– $15 Novice/Individual NFL Fee

• Marshall Tournament– $1200 Transportation– $680 Hotel Fees**Student fee of $30/ea helped defray $930 of this cost; the rest

was covered by budget

Total: $ 5864 – not counting the student NFLIndividual fees

Current Financials:• Budget at end of 12/13 Season:• Fundraising to date:

• Concessions: • Eagle Brook: $1,800• Other:

Funding Needs:• Cover Expenses:• Additional Items:

• Cover Marshall costs with transportation upgrade: $2,380• Team Lock in event: $500• Speech Scholarships to Gustavus Speech Camp: roughly $2500 for three students• Tournament Expenses (see attached)

2013/2014 Fundraising

Planned/Scheduled :• New this year: Team expectations• Concessions:

– 10/10 Volleyball game: $75 (3 volunteers)– 11/8 Football: $300 (12 volunteers)

• Eagle Brook:– Every Saturday/Sunday through December.– 5 volunteers (over 13) per week– $100 per weekend x 18 weekends = $1800

• Tournament:– Registration fees: $1800 - $3600– Concessions: $600 - $1000 (profit)– Sponsorships: $1000 - $2000

Legacy Donations:• Duo Level: $500• Oratory Level: $200• Humorous Level: $100• Discussion Level: $50• Drama Level: $20

Each legacy donation comes with a personalized letterFrom a speech competitor, thanks on the website, mentionin tournament brochure, etc.

Other ideas:• Host Middle School Saturday Speech Camp• Applebees Pancake Breakfast?• Other ideas?

Announcing the First Annual East Ridge Tournament• March 1, 2014 (so far, the only metro tournament that weekend!)• Expect 12-18 schools and 300-600 participants

– Registration fee of $6 per student = $1,800 - $3,600 in potential earnings + Concessions

• Will be our biggest fundraiser, but entails significant upfront costs:– Soliciting category sponsorships: $125/category, 6 of 13 sponsored– Would love to find a tournament sponsor for $500

• Volunteer Needs:– Tab Room/Registration volunteers: 1-2 needed– Information Table and “Runners”: 5-6 needed– Concessions volunteers: 6-8 needed– Judges’ lounge volunteers: 6-8 needed

• Food:– Concessions: captains’ ideas– Other food related concessions: Coldstone? Maui Waui?– Judges’ lounge food: Kieffers

• Awards

Possible Tournament Awards

6” resin eagle head Varsity Places 1-3

2.25” medalVarsity Places 4-6

8 x 10” bronze on woodgrainSweepstakes awards

Honors Finals places 1-6 Custom 2 x 10 ribbon award