agenda ordinary meeting of council · 12/12/2018 · kerren miles, community development officer...
TRANSCRIPT
AGENDA
Ordinary Meeting of Council
5.30pm Wednesday 12 December 2018
VENUE: Committee & Council Room 76 Deakin Ave, Mildura
NEXT ORDINARY COUNCIL MEETING 5:30pm Wednesday 23 January 2019
Copies of Mildura Rural City Council’s Agendas & Minutes can be obtained online at www.mildura.vic.gov.au
Prayer
Almighty God,
We who are gathered together in Council,
pledge ourselves to work in harmony for
the welfare and development of our Rural City.
Guide us, we pray, in our deliberations,
help us to be fair in our judgement and
wise in our actions,
so that prosperity and happiness
shall be the lot of our people.
Amen.
Acknowledgement of Country
“I would like to acknowledge the traditional custodians of
the land on which we are meeting, the Latji Latji people,
and pay my respects to Elders both past and present.”
Note to Councillors
Declaration of Interest Councillors should note that in accordance with Section 77A of the Local Government Act 1989, there is an obligation to declare a conflict of interest in a matter before Council. A conflict of interest can be a direct or indirect interest in a matter. A person has a direct interest if:
1. There is a reasonable likelihood that the benefits, obligations, opportunities or circumstances of the person would be directly altered if the matter is decided in a particular way;
2. There is a reasonable likelihood that the person will receive a direct
benefit or loss that can be measured in financial terms if the matter is decided in a particular way;
3. There is a reasonable likelihood that the residential amenity of the person will be directly affected if the matter is decided in a particular way.
A person has an indirect interest if the person has:
1. A close association whereby a “family member” of the person has a direct or indirect interest or a ”relative” has a direct interest, or a member of the person’s household has a direct interest in a matter;
2. An indirect financial interest in the matter;
3. A conflicting duty;
4. Received an “applicable” gift;
5. Become an interested party in the matter by initiating civil proceedings
or becoming a party to civil proceedings in relation to the matter; or
6. A residential amenity affect.
Disclosure of Interest A Councillor must make full disclosure of a conflict of interest by advising the class and nature of the interest immediately before the matter is considered at the meeting. While the matter is being considered or any vote taken, the Councillor with the conflict of interest must leave the room and notify the Chairperson that he or she is doing so.
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INDEX
1 PRAYER AND ACKNOWLEDGEMENT OF COUNTRY ........................................... 5
2 OPENING AND WELCOME ...................................................................................... 5
3 PRESENT .................................................................................................................. 5
4 APOLOGIES ............................................................................................................. 5
5 CONFIRMATION OF MINUTES ................................................................................ 5
6 CONFIRMATION OF ASSEMBLY OF COUNCILLORS ............................................ 6
7 NOTIFICATION OF ABSENCE ................................................................................. 8
8 MAYORAL REPORT ................................................................................................. 9
8.1 MAYOR'S REPORT NOVEMBER 2018 ......................................................... 9
9 COUNCILLORS REPORTS .....................................................................................10
9.1 COUNCILLORS REPORT NOVEMBER 2018 ...............................................10
10 RESPONSES TO COUNCILLORS QUESTIONS .....................................................13
10.1 CR MARK ECKEL - DOLLY PARTON IMAGINATION LIBRARY ..................13
10.2 CR GLENN MILNE - COUNCIL PROJECTS .................................................14
11 QUESTIONS FROM COUNCILLORS ......................................................................15
12 NOTICES OF MOTION .............................................................................................15
13 PETITIONS ...............................................................................................................15
14 MANAGEMENT REPORTS ......................................................................................15
15 URGENT BUSINESS ...............................................................................................15
16 PUBLIC QUESTIONS ..............................................................................................15
CONFIDENTIAL BUSINESS ................................................................................................15
17 CONFIDENTIAL REPORTS .....................................................................................15
17.1 SECTION 89(2)(H) - (ANY OTHER MATTER WHICH THE COUNCIL OR SPECIAL COMMITTEE CONSIDERS WOULD PREJUDICE THE COUNCIL OR ANY PERSON) ......................................................................15
18 CLOSURE ................................................................................................................15
GERARD JOSÉ
CHIEF EXECUTIVE OFFICER
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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1 PRAYER AND ACKNOWLEDGEMENT OF COUNTRY
2 OPENING AND WELCOME
3 PRESENT
4 APOLOGIES
5 CONFIRMATION OF MINUTES
Ordinary Council Meeting held on 28 November 2018 That Council confirm the minutes of the Ordinary Council Meeting of 28 November 2018 as a correct record
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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6 CONFIRMATION OF ASSEMBLY OF COUNCILLORS
In accordance with Section 80A of the Local Government Act 1989 (the Act), records of Assemblies of Councillors must be reported at the next practicable Council meeting and recorded in the minutes. An Assembly of Councillors is defined in Section 76AA of the Act as a meeting at which matters are considered that are intended or likely to be the subject of a Council decision or the exercise of a delegated authority and which is either of the following:
A meeting of an advisory committee where at least one Councillor is present; or
A planned or scheduled meeting that includes at least half the Councillors and at least one Council officer.
The record is therefore presented for Council’s noting. Recommendation That Council note the Assembly of Councillors records for the following meetings:
Mildura Planning Scheme Review 2018 - 1 November 2018
Finance Advisory Committee Meeting - 6 December 2018
Council Forum - 6 December 2018
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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RECORD OF ASSEMBLIES OF COUNCILLORS
Assembly Details Councillor Attendees
All Other Attendees Matters Discussed Conflict of
Interest Disclosures
Mildura Planning Scheme Review 2018
1 November 2018
Cr Eckel
Cr Poole
Cr Cirillo
Cr Modica
Cr Clemence
Cr Milne
Martin Hawson, General Manager Community
Mark Jenkins, Manager Community Futures
Peter Douglas, Strategic Planning Coordinator
Phoebe Wilson, Strategic Planner
Chad Griffiths, Ethos Urban Consultant
1. Draft Report findings for the Mildura Planning Scheme Review 2018
Nil
Finance Advisory Committee Meeting
6 December 2018
Cr Clemence
Cr Modica
Chris Parham, General Manager Corporate
Mandy Whelan, General Manager Development
David Folvig, Manager Financial Services
1. Tender Award – Provision of Skip Bin Services - Contract 1819/8
2. Tender Award – Waves Flter Replacement – Contract 1819/11
Nil
Council Forum
6 December 2018
Cr Clemence
Cr Modica
Cr Brown
Cr Eckel
Cr Milne
Cr Poole
Win Scott, Chair Mallee Regional Partnerships
Gerard José, Chief Executive Officer
Mandy Whelan, General Manager Development
Martin Hawson, General Manager Community
Chris Parham, General Manager Corporate
Richard Sexton, Manager Corporate Administration
David Folvig, Manager Financial Services
Mark McMillan, Financial Services Coordinator
Jody Jones, Community Development Coordinator
Kerren Miles, Community Development Officer
Mark Jenkins, Manager Community Futures
Kate Henschke, Events and Projects Coordinator
1. Presentation – Mallee Regional Partnerships Update
2. Budget Review – September 2018 Quarter
3. Presentation – Merbein South Hall
4. Mildura Future Ready – Mildura Riverfront Redevelopment Stage 2 Masterplan
5. Councillor issues and questions
Nil
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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7 NOTIFICATION OF ABSENCE
Nil
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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8 MAYORAL REPORT
8.1 MAYOR'S REPORT NOVEMBER 2018
File Number: 02/01/06
1. Summary The following is a report on the activities and functions attended by Mayor, Cr Simon Clemence during the month of November 2018.
2. Recommendation That Council note the contents of this report.
3. Comments
Mildura Planning Scheme Review
Tourism and Economic Development meeting with Mildura Regional Development
Annual Council Meeting
Audit Committee Meeting
Financial Advisory Committee
Council Forum
Northern Mallee Leaders Graduation
Rating Strategy Workshop
Remembrance Day Wreath Laying Ceremony
FLOW FM radio interview
Extraordinary Councillor Vacancy countback
Mildura Future Ready Steering Committee
Australian Citizenship Briefing
Australian Citizenship Ceremony
CDB Strategy Review
Kiwanis In Mildura Presentation
DCP Update
Sunassist Annual General Meeting
Australia Day Awards Panel
FLO Connect Formal Student Presentation
White Ribbon Walk
Vision Australia radio interview
Mildura Airport Pty Ltd 10th Anniversary dinner
Mildura and District Genealogical Society 40th Anniversary
Zoe Support Annual General Meeting
Mayoral and Councillor Induction
Local Drug Action Team
Ordinary Council Meeting
Regional Cities Victoria - Bendigo
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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9 COUNCILLORS REPORTS
9.1 COUNCILLORS REPORT NOVEMBER 2018
File Number: 02/01/06
1. Summary The following is a report on the activities and functions attended by Councillors during the month of November 2018
2. Recommendation That Council note the contents of this Councillors report for the month of November 2018.
3. Comments
Cr Greg Brown
Ouyen Farmers Festival
Birchip Sunraysia Highway Committee Meeting
Ouyen Men’s Shed Official Opening
Cr Anthony Cirillo
Dried Fruits Australia Annual Growers Forum
Loddon Mallee Waste and Resource Recovery Group Meeting
Cr Ali Cupper
Community Projects Portfolio Council Grants Briefing
Cr Mark Eckel
Gender Equality Forum, Melbourne
Psyche Bend Committee of Management Meeting
Interview with Vision Australia
Opening the Mungo Print Exhibition
Australian Print Triennial Dinner
Sunassist Promotional Video
Jacaranda Village Awards
Remembrance Day & Armistice Centenary Commemorative Event at Red Cliffs
Vision Australia Radio Volunteers Afternoon Tea
Opening 3rd Year LaTrobe Creative Arts Students Exhibition
Opening of Mildura Workers Bowls Club Extension
CBD Strategy Public Consultation Sessions
Cultural and Arts Meeting
Mallee Sexual Assault & Mallee Domestic Violence Services Annual General Meeting
Gender Equity Action Group
Mallee Family Violence Executive Meeting
Local Family Safety Hub Establishment Forum
Summer School of Politics APPS
Food Next Door Annual General Meeting
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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Cr Glenn Milne
Autobarn 30 year Celebration
Ted Hurley Ski Race
Recreation Portfolio Councillor Grants Briefing
Sunassist Interview
Millewa Advisory Group Annual General Meeting
Remembrance Day & Armistice Centenary Commemorative Event at Red Cliffs
Launch of the Red Cliffs Peace Walk
Mildura Regional Development Tourism and Economic Development Meeting
Rate Strategy Workshop
Merbein Development Association Annual General Meeting
Mildura Riverfront Stage 2 Revised Masterplan – Public Information Session
Kenny Park Project Commencement of Works
Sunraysia Residential Services Fundraiser
Rail Freight Alliance Meeting
Speedway Victorian Titles
Wakeboard Event
Kiwanis In Mildura Presentation
Interview with Geraldton Newspaper
Cr Jason Modica
Arts Mildura Board Meeting
Sunraysia Riverwatch Annual General Meeting
Audit Committee Meeting
Mildura Future Ready Steering Committee Meeting
MC Twilight at Mildura Arts Centre
MDA Region 4 Meeting
Mildura Lions Club
Arts Mildura Meeting
Mildura Regional Development Annual General Meeting
Mildura Arts Centre Contemporary Ballet
AIBG Board Meeting
Cr Min Poole
Rotary Mildura Deakin Mildura Future Ready Presentation
AICD Graduation Ceremony
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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This table represents attendances by two or more Councillors at the following functions, as advised by Councillor acceptances for such functions:
Function Attended COUNCILLOR
Brown Cirillo Cupper Eckel Milne Modica Poole Sedgmen
Mildura Planning Scheme Review Meeting
Annual Council Meeting
Finance Advisory Committee
Council Forum
Northern Mallee Leaders Graduation Ceremony
Australia Alternative Variety Wine Show “Talk and Taste First Impressions” Forum
Rate Strategy Workshop
Count Back to fill extraordinary Councillor Vacancy
Citizenship Ceremony
Mildura Riverfront Stage 2 Revised Masterplan – Public Information Session
Princes Court Homes Annual General Meeting
Mildura / Upland Sister City Association Annual General Meeting and Thanksgiving Dinner
CBD Strategy Review Briefing
Dante Alighieri Awards Presentation, St Joseph’s College
DCP Update
Mildura Airport Pty Ltd 10th Anniversary Afternoon Tea
Mildura Airport Pty Ltd 10th Anniversary Dinner
Review of Australia Day Award Nominations Meeting
Flo Connect Formal Student Presentation
MRCC White Ribbon Walk
Zoe Support Annual General Meeting
Ordinary Council Meeting
Attachments There are no attachments for this report.
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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10 RESPONSES TO COUNCILLORS QUESTIONS
10.1 CR MARK ECKEL - DOLLY PARTON IMAGINATION LIBRARY
Record Number: 02/01/01
“Could council investigate and furnish a full report to Councillors through the United Way Australia and the Dolly Parton Imagination Library, by contacting Tamworth Council who are the only local government in Australia to introduce this program. The program provides a free book every month to every new born child in our municipality up to the fifth birthday, and if that report can come to Councillors?” This matter continues to be investigated in consultation with Cr Mark Eckel, including the exploration of potential funding opportunities. A further update will be provided to Councillors in the new year.
Attachments There are no attachments for this report.
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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10.2 CR GLENN MILNE - COUNCIL PROJECTS
Record Number: 02/01/06
“In September I asked a question about a report on all of Council’s unfinished projects outlining timelines and indicated costs. I don’t believe I have got an answer to that yet. Can we follow that up please?” This matter was addressed by Martin Hawson, General Manager Community in a memorandum provided to Councillors dated 6 December 2018.
Attachments There are no attachments for this report.
Agenda - Ordinary Council Meeting Wednesday 12 December 2018
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11 QUESTIONS FROM COUNCILLORS
12 NOTICES OF MOTION
Nil
13 PETITIONS
Nil
14 MANAGEMENT REPORTS
Nil
15 URGENT BUSINESS
Nil
16 PUBLIC QUESTIONS
CONFIDENTIAL BUSINESS
Pursuant to Section 89(2) of the Local Government Act 1989, Council will resolve to move into confidential business to deal with:
17 CONFIDENTIAL REPORTS
17.1 SECTION 89(2)(H) - (ANY OTHER MATTER WHICH THE COUNCIL OR SPECIAL
COMMITTEE CONSIDERS WOULD PREJUDICE THE COUNCIL OR ANY PERSON)
● CONSIDERATION OF NOMINATIONS FOR THE 2019 AUSTRALIA DAY AWARDS
18 CLOSURE