agenda municipal management association of … · of land and sea the monterey peninsula has to...

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AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA Board of Directors Committee Meeting Thursday, April 12, 2018 | 4:00 p.m. to 5:00 p.m. Webex Link: https://mmanc.my.webex.com/ Dial in: 510-338-9438 Access code: 623 393 268 TOPIC PREPARATION PROPOSED PROCESS 1 Commence Meeting/Roll Call TIME: 2 minutes PURPOSE: Procedure LEADER: Miranda Lutzow/Alexandra Orologas None - Miranda calls the meeting to order. - Alexandra takes roll. 2 Marketing Plan Survey Questions Discussion TIME: 20 minutes PURPOSE: Discussion/Feedback LEADERS: Miranda Lutzow/Alexandra Orologas/Ryder Smith None - Ryder from Tripepi Smith will lead Board in discussion of what questions should be asked in membership survey to gather perspectives of MMANC’s marketing efforts to date and perceived value of MMANC programs. 3 Approval of the March 8, 2018 meeting minutes TIME: 3 minutes PURPOSE: Procedure LEADER: Miranda Lutzow Review minutes - Board considers adopting meeting minutes. 4 Director Reports TIME: 2-5 minutes each PURPOSE: Informational/Feedback LEADERS: Miranda Lutzow, Carla Hansen, Shay Narayan, Jessica Deakyne, Justin Lovell, Alexandra Orologas, Monica Davis None - Brief Report from all Directors: President Vice President Finance Program Membership Communications Conference 5 Endorsement of Ed Shikada for ICMA West Coast Regional Vice President TIME: 3 minutes PURPOSE: Discussion LEADERS: Miranda Review draft letter endorsing Ed Shikada for the position of ICMA West Coast Regional VP. - Board to consider endorsing Ed Shikada as West Coast Regional Vice President for ICMA 6 Approval of Hyatt Regency Sacramento (2019) & Hyatt Regency Monterey (2020) Annual Conference Locations TIME: 5 minutes PURPOSE: Decision LEADERS: Miranda Lutzow None - Board to consider approving Sacramento and Monterey as future locations of Annual Conference and authorizing the President, Vice President and Conference Director to negotiate contracts.

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Page 1: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

AGENDAMUNICIPALMANAGEMENTASSOCIATIONOFNORTHERNCALIFORNIABoardofDirectorsCommitteeMeetingThursday,April12,2018|4:00p.m.to5:00p.m.WebexLink:https://mmanc.my.webex.com/Dialin:510-338-9438Accesscode:623393268

TOPIC PREPARATION PROPOSEDPROCESS

1 CommenceMeeting/RollCallTIME:2minutesPURPOSE:ProcedureLEADER:MirandaLutzow/AlexandraOrologas

None - Mirandacallsthemeetingtoorder.- Alexandratakesroll.

2 MarketingPlanSurveyQuestionsDiscussionTIME:20minutesPURPOSE:Discussion/FeedbackLEADERS:MirandaLutzow/AlexandraOrologas/RyderSmith

None - RyderfromTripepiSmithwillleadBoardindiscussionofwhatquestionsshouldbeaskedinmembershipsurveytogatherperspectivesofMMANC’smarketingeffortstodateandperceivedvalueofMMANCprograms.

3 ApprovaloftheMarch8,2018meetingminutesTIME:3minutesPURPOSE:ProcedureLEADER:MirandaLutzow

Reviewminutes - Boardconsidersadoptingmeetingminutes.

4 DirectorReportsTIME:2-5minuteseachPURPOSE:Informational/FeedbackLEADERS:MirandaLutzow,CarlaHansen,ShayNarayan,JessicaDeakyne,JustinLovell,AlexandraOrologas,MonicaDavis

None - BriefReportfromallDirectors:• President• VicePresident• Finance• Program• Membership• Communications• Conference

5 EndorsementofEdShikadaforICMAWestCoastRegionalVicePresidentTIME:3minutesPURPOSE:DiscussionLEADERS:Miranda

ReviewdraftletterendorsingEdShikadaforthepositionofICMAWestCoastRegionalVP.

- BoardtoconsiderendorsingEdShikadaasWestCoastRegionalVicePresidentforICMA

6 ApprovalofHyattRegencySacramento(2019)&HyattRegencyMonterey(2020)AnnualConferenceLocationsTIME:5minutesPURPOSE:DecisionLEADERS:MirandaLutzow

None - BoardtoconsiderapprovingSacramentoandMontereyasfuturelocationsofAnnualConferenceandauthorizingthePresident,VicePresidentandConferenceDirectortonegotiatecontracts.

Page 2: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

7 PublicServiceRecognitionWeekUpdateTIME:2minutesPURPOSE:InformationalLEADERS:MirandaLutzow

None - MirandatogiveupdateonPSRWsocialmediacampaign

8 PolicyonDiscountedandComplimentaryEventRegistrationTIME:5minutesPURPOSE:DecisionLEADERS:MirandaLutzow

None - Boardtoconsiderapprovingapolicyoutliningelibigilityfordiscountedandcomplimentaryeventregistration.

9 Signature/RegionalEventUpdatesTIME:2-5minuteseachPURPOSE:Informational/FeedbackLEADERS:All

PrepareshortupdateonRegionactivitiesandplanning

- BriefReportfromallCo-Chairs:• Women’sLeadershipSummitUpdate• SummerSymposiumUpdate• Region1• Region2• Region3• Region4• Region5

10OtherItemsandAnnouncementsPURPOSE:InformationalLEADERS:All

None

11 AdjournmentPURPOSE:Meeting’sEndLEADERS:Miranda

None TIME:

Page 3: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

MINUTESMUNICIPALMANAGEMENTASSOCIATIONOFNORTHERNCALIFORNIABoardofDirectorsCommitteeMeetingThursday,March8,2018|4:00p.m.to5:00p.m.

TOPIC DISCUSSIONINBRIEF

1 CommenceMeeting/RollCallTIME:2minutesPURPOSE:ProcedureLEADER:MirandaLutzow/AlexandraOrologas

Mirandacalledthemeetingtoorderandtookroll.

2 ApprovaloftheFebruary8,2018meetingminutesTIME:3minutesPURPOSE:ProcedureLEADER:MirandaLutzow

Motion:CarlaHansonSection:ChrisBaressiMotionPassed

3DirectorReportsTIME:2-5minuteseachPURPOSE:Informational/FeedbackLEADERS:MirandaLutzow,CarlaHansen,ShayNarayan,JessicaDeakyne,JustinLovell,AlexandraOrologas,MonicaDavis

Directorsprovidedabriefreportonactivities.

6 PublicServiceRecognitionWeek–May6-12,2018TIME:5minutesPURPOSE:Discussion/FeedbackLEADERS:All

BoarddiscussedideasforpromotingPublicServiceRecognitionWeek,includinga“showuswhereyoudothepublic’swork”Twittercampaign.SuggestionwasmadetopromotehavingaproclamationpassedbyCouncil.

6 Signature/RegionalEventUpdatesTIME:2-5minuteseachPURPOSE:Informational/FeedbackLEADERS:All

Event and Region Co-Chairs provided updates to eventplanning.

8 OtherItemsandAnnouncementsPURPOSE:Informational LEADERS:All

DaveMoraremindedtheBoardthatCal-ICMAhasdesignatedmoneytowardsprogrammingthatMMANCcouldrequesttohelpcoverthecostofAnnualConferenceprogramming.

9AdjournmentPURPOSE:Meeting’sEndLEADERS:MirandaLutzow

TIME:4:48p.m.

Page 4: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

April 13, 2018

Board Review Committee International City/County Management Association (ICMA) Subject: Support of Ed Shikada for ICMA Board of Directors To Whom It May Concern: On behalf of the Municipal Management Association of Northern California (MMANC), I am pleased to offer our whole-hearted support for Ed Shikada’s application to serve on the ICMA Board of Directors. At our April 12, 2018 MMANC Board of Directors meeting, the Board unanimously approved voicing support for Ed’s candidacy.

Ed has been a consummate professional and supporter of local government professional development throughout his 28 years of public service. His longstanding commitment to developing others, including serving as a mentor and coach with both the Cities of San Jose and Palo Alto, as well as the Santa Clara County Leadership Academy, has greatly benefited mid to early-career professionals in Northern California.

But Ed’s contributions to the profession go beyond coaching and mentorship. MMANC worked closely with Ed during his time on the Cal-ICMA Board, as he spearheaded the ethics committee project to evaluate development of a statewide ethics awareness and recognition program. Ed also serves on the leadership team for the newly formed organization, International Network for Asian Public Administrators.

MMANC truly values and supports diversity and inclusion in the local government profession. As ICMA continues its progress in supporting diversity and inclusiveness in city and county management, Ed would bring a unique and important perspective to the effort as the only Asian American appointee on the ICMA board.

As a longtime partner of ICMA, the team at MMANC appreciates your consideration of our recommendation to appoint Ed Shikada for the ICMA West Coast Regional Vice President.

Yours in service, Miranda Lutzow 2018 MMANC President

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Page1of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

SupplierInformationImage

Chain HyattHotels HyattHotelsBrand HyattRegency HyattRegency

Website ViewWebsite ViewWebsiteAddress 1OldGolfCourseRd

Monterey,California,93940USA

1209LStSacramento,California,95814USA

TotalGuestRooms 550 505TotalMeetingSpace 40,000Sq.Ft. >100,000Sq.Ft.

LargestMeetingRoom 11,970Sq.Ft. 15,500Sq.Ft.Overview TheHyattRegencyMontereyHotelAndSpaislocatedadjacent

toPebbleBeachCompany'sDelMonteGolfCourse.Abeautifulretreaton22acreswith2outdoorheatedswimmingpools,2whirlpools,MarilynMonroeSpa,24-hourStayfithealthclub,andsixtenniscourts.TheTusCARistoranteservesauthenticTuscancuisinemadewithfreshlocalingredientsandtheFireplaceLoungeisacomfortablychiclocationtoenjoylivejazzandsignaturecocktails.KnucklesSportsBarfeatures20beersontap,flatscreenTV's,andfamilyfriendlyatmosphere.RenovatedguestroomsfeatureHyatt'ssignatureGrandBed,functionalworkdesks,refrigerators,andIHomestereo.

SituatedacrossfromtheCaliforniaStateCapitol,HyattRegencySacramentoisaAAAFourDiamondluxuryhotellocatedinthecity'svibrantdowntown.AdjacenttotheSacramentoConventionCenter,ourhotelofferspassionatehospitalityandinvitingspaceswhereeveryonegetstheVIPtreatment.Withatop-to-bottomrefreshrecentlycompleted,ourstylishSacramentohotelfeaturesmodernroomsandsuites,aStayFit™Gym,awellnessspaandaresort-stylepoolwithahottubandcabanas.Savorfresh,seasonalCaliforniacuisineatoureclecticrestaurants,cafes,andbars.IndulgeinsumptuoussteakandseafoodatDawson's,enjoyahealthylunchonthepatioatVinesCafeandsipaspecialtycocktailatAmourath1819.WhenyouwanttoexploredowntownSacramento,you'rejuststepsfromexcitingshopping,theaters,landmarksandattractions–fromOldSacramentototheCrockerArtMuseum.

GeneralInformationProposalStatus SubmittedProposal SubmittedProposal

Page 6: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

Page2of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

ProposalIntroduction ThankyouforprovidingtheHyattRegencyMontereytheopportunitytobidonyourclient'sgroupevent.IunderstandyouhavemanyoptionswhenplanningthisprogramandHyattRegencyMontereyisthrilledtobeunderconsideration.

Our40,000squarefeetofmeetingspaceisthegreatestmeetingoflandandseatheMontereyPeninsulahastooffer.Thespacehasneverlookedbetter!

TheHyattRegencyMontereyisagreatplacetoholdanevent.Alongwithourrenovatedmeetingspaceandonsiteactivities,weareeasilyaccessibletoCanneryRow,theMontereyBay,Carmelandmore!

Wehavemanyfantasticoptionsforonsiteactivities,includingDelMonteGolfCourse(aPebbleBeachownedCourse),MarilynMonroeSpa,2heatedswimmingpools,tenniscourts,winetasting,bikerentals,pingpong,and3FoodOutlets(Tuscarestaurant,KnucklesSportsBar,andFireplaceLounge).

PleaseknowmyteamandIareatyourserviceandextremelydedicatedtomakethiseventbethebestitcanbe!OnbehalfofallofusatHyattRegencyMontereywelookforwardtotheopportunitytoworkwithyou.

ProposedDates 04-Oct-2020to07-Oct-2020 11-Oct-2020to14-Oct-2020Availability 1stOption-HoldingSpaceUntil15-Sep-2017 1stOption-NotHoldingSpace

AdditionalInformation OfferedConcessions/ContractualRequirements Wearepleasedtooffer:

-Grouprateof$200s/doccupancy-20%Attrition-Billing-weacceptmasterbill,IPO,andclientcanalsoapplyfordirectbill)

AdditionalConcessions--ComplimentaryOnsiteValetandSelf-Parking-WaivedMeetingRoomRentalwhen$25,000F&BMinimumachieved-Complimentaryguestroominternet-Groupexemptfrom$25dailyHotelServicesFee-3MontereySuitesofferedatthegrouprate

SleepingRoomsSleepingRoomNeedsMet? Yes

Wearehappytoofferthefollowing:

Standardkinganddoublebeddedrooms-single&doubleoccupancy$200Three(3)One-bedroomMontereySuiteswithupgradesatgrouprate$200

Yes

SleepingRoomDates 03-Oct-2020to06-Oct-2020 10-Oct-2020to13-Oct-2020

Page 7: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

Page3of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

PeakRoomNights 250 250RunofHouseRate USD$200.00 USD$185.00

SingleRateSuiteRateResortFee N/A

$20perdayforguests.Yourgroupisexemptfrompayingthisfee.

N/A

SleepingRooms(AlternateDates1)AlternateDates1

AvailabilityAdditionalInformation

RunofHouseRateSuiteRate

SleepingRooms(AlternateDates2)AlternateDates2

AvailabilityAdditionalInformation

RunofHouseRateSuiteRate

SleepingRooms(AlternateDates3)AlternateDates3:

AvailabilityAdditionalInformation

RunofHouseRateSuiteRate

RoomRentalCostsMeetingRoomNeedsMet? AllMeetingRoomRentalfeeswaivedwith$25,000F&B

minimum.Foradditionalinformaitononourmeetingspace,pleasevisitwww.sacramento.hyatt.com

Breakout-Total WaivedspacewaivedbasedonachievingF&BMinimum

GeneralSession WaivedWaivedwhenF&BMinimumacheived

MeetingRooms-Total WaivedWaivedwhenF&BMinimumacheived

ServiceCharge 23.00% 23.00%ApplicableTax 8.67% 8.50%

ContractorInformation:AdditionalInformation

AdditionalFeesOccupancyTax USD$2.00 12.000%

CityTax 10.000% 3.000%OtherTax USD$1.00

CountyTaxStateTax USD$0.45

AdditionalInformation Ratealsonowincludescomplimentaryparking,andguestroominternet.

Ourcurrenttaxis15%,plus$0.45pernight

Page 8: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

Page4of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

MeetingRooms

Day2(8:00AM-10:30AM)GeneralSession(GeneralSession)

Note:BuffetBreakfast&Keynotespeaker

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feetNote:SetinRounds

Day2(8:00AM-5:00PM)Registration(Registration)

Room:RegencyFoyerSize:3680squarefeet

Room:RegencyFoyerSize:3744squarefeetHeight:16.00feet

Day2(12:00PM-2:00PM)LunchwithSpeaker(Lunch)

Note:CanutilizeGeneralSession

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feet

Day2(2:45PM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyISize:1110squarefeetHeight:16.00feet

Room:RegencyDSize:1672squarefeetHeight:16.00feet

Day2(2:45PM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyIIandIIISize:2220squarefeetHeight:16.00feet

Room:RegencyESize:1672squarefeetHeight:16.00feet

Day2(2:45PM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyIVSize:1110squarefeetHeight:16.00feet

Room:RegencyFSize:1672squarefeetHeight:16.00feet

Day2(2:45PM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyVandVISize:2220squarefeetHeight:16.00feet

Room:GoldenStateSize:1500squarefeetHeight:9.20feet

Day2(7:30PM-9:30PM)WelcomeReception(Reception)

Note:Outdoorlocationwithaweatherback-upOK

Room:RegencyFoyerSize:3680squarefeetNote:andRegencyTerrace

Room:RegencyABCSize:6726squarefeetHeight:16.00feet

Page 9: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

Page5of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

Day3(8:00AM-10:15AM)GeneralSession(GeneralSession)

Note:BuffetBreakfast&Keynotespeaker

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feetNote:SetinRounds

Day3(8:00AM-5:00PM)Registration(Registration)

Room:RegencyFoyerSize:3680squarefeet

Room:RegencyFoyerSize:3744squarefeetHeight:16.00feet

Day3(10:45AM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyISize:1110squarefeetHeight:16.00feet

Room:RegencyDSize:1672squarefeetHeight:16.00feet

Day3(10:45AM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyIIandIIISize:2220squarefeetHeight:16.00feet

Room:GoldenStateSize:1500squarefeetHeight:9.20feet

Day3(10:45AM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyIVSize:1110squarefeetHeight:16.00feet

Room:RegencyESize:1672squarefeetHeight:16.00feet

Day3(10:45AM-5:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyVandVISize:2220squarefeetHeight:16.00feet

Room:RegencyFSize:1672squarefeetHeight:16.00feet

Day3(12:00PM-2:00PM)LunchwithSpeaker(Lunch)

Note:CanutilizeGeneralSession

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feet

Day3(7:30PM-11:00PM)Reception/Dinner(Reception)

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feet

Page 10: AGENDA MUNICIPAL MANAGEMENT ASSOCIATION OF … · of land and sea the Monterey Peninsula has to offer. The space has never looked better! The Hyatt Regency Monterey is a great place

Page6of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

Day4(8:00AM-10:15AM)GeneralSession(GeneralSession)

Note:BuffetBreakfast&Keynotespeaker

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feetNote:SetinRounds

Day4(8:00AM-5:00PM)Registration(Registration)

Room:RegencyFoyerSize:3680squarefeet

Room:RegencyFoyerSize:3744squarefeetHeight:16.00feet

Day4(10:45AM-12:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyISize:1110squarefeetHeight:16.00feet

Room:RegencyDSize:1672squarefeetHeight:16.00feet

Day4(10:45AM-12:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyIIandIIISize:2220squarefeetHeight:16.00feet

Room:GoldenStateSize:1500squarefeetHeight:9.20feet

Day4(10:45AM-12:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyIVSize:1110squarefeetHeight:16.00feet

Room:RegencyESize:1672squarefeetHeight:16.00feet

Day4(10:45AM-12:00PM)Breakout(Breakout)

Note:Clientisflexibleonnumberofbreakout.Ideally,4-6arerequested.Pleaseprovideasmanyasavailable,

withoutincurringrental

Room:RegencyVandVISize:2220squarefeetHeight:16.00feet

Room:RegencyFSize:1672squarefeetHeight:16.00feet

Day4(12:00PM-2:00PM)LunchwithSpeaker(Lunch)

Note:CanutilizeGeneralSession

Room:RegencyMainSize:5310squarefeetHeight:16.00feet

Room:RegencyABCSize:6726squarefeetHeight:16.00feet

FoodandBeverageTotalF&BMinimum USD$25,000.00 USD$40,000.00

Break-AM USD$16.00PerPerson(+TaxandService) USD$10.00PerPerson(+TaxandService)Break-PM USD$16.00PerPerson(+TaxandService) USD$10.00PerPerson(+TaxandService)

Break-DrinksOnly USD$5.00PerItem(+TaxandService)NonAlcoholicBeverages

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Page7of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

Break-SnacksandDrinks USD$16.00PerPerson(+TaxandService)BreakPackagesrangefrom$14-18++perperson.Seespecificsonattacheditems.

Breakfast-Continental USD$25.00PerPerson(+TaxandService) USD$23.00PerPerson(+TaxandService)Breakfast-Buffet USD$37.00PerPerson(+TaxandService) USD$36.00PerItem(+TaxandService)Breakfast-Plated USD$34.00PerPerson(+TaxandService)

Lunch-Boxed USD$30.00PerPerson(+TaxandService)Lunch-Buffet USD$40.00PerPerson(+TaxandService) USD$40.00PerPerson(+TaxandService)Lunch-Plated USD$38.00PerPerson(+TaxandService) USD$37.00PerPerson(+TaxandService)Dinner-Buffet USD$68.00PerPerson(+TaxandService) USD$65.00PerPerson(+TaxandService)Dinner-Plated USD$70.00PerPerson(+TaxandService) USD$57.00PerPerson(+TaxandService)GallonCoffee

Reception-Food USD$27.00PerPerson(+TaxandService) USD$25.00PerPerson(+TaxandService)Reception-Beverage USD$23.00PerPerson(+TaxandService) USD$10.00PerPerson(+TaxandService)

Reception-LightAppetizersReception-HeavyHorsD'oeuvres

ServiceCharge 23.00% 23.00%ApplicableTax 8.67% 8.50%

AttachmentsAttachments Whowillyoubeworkingwith!

CapacityChart

HotelFloorPlans

A/VAndInternetCostsA/VandOtherNeeds Asourpreferredvendor,PSAVcanassistyouwithallyour

audiovisualneeds.YourdirectcontactwithPSAV:PaulBench■office:831.657.6548■mobile:831.261.5690■email:[email protected]

PSAVisourin-houseAVcompany.AmandaWestwouldbehappytoputtogetheraproposalforyouandassistinmakingyoureventsuccessfulandmemorable!

[email protected]

Internet-GuestRoom Waived IncludedinPackageInternet-MeetingRoom N/A

Meetingroominternetisbasedusers/bandwidth.Pleaseseeattacheddocumentformorespecifics.

N/A

ServiceCharge 23.00% 23.00%ApplicableTax 8.67% 8.50%

MiscellaneousCostsMiscellaneous-FacilityFee Waived

Miscellaneous-Housekeeping N/A$2.50perdayisnotMandatorybutgreatlyappreciated.

Waived

Miscellaneous-ParkingFee-Self Waived USD$20.00PerDayMiscellaneous-ParkingFee-Valet Waived USD$29.00PerDay

ServiceCharge 23.00% 23.00%

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Page8of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

ApplicableTax 8.67% 8.50%

AdditionalQuestionsRatesquotedareapplicable_____dayspre-meeting. 3daysbasedonavailablity 2days,basedonavailabilityRatesquotedareapplicable_____dayspost-meeting. 3daysbasedonavailability 2days,basedonavailability

Webaddressformeetingspacedetail? http://monterey.e-hyatt.com/orhttp://hmon.isaleskit.com/foronlinesaleskit

http://www.hyatt.com/hyatt/meetings/events/large-m

PleaseselectyourcurrentForbesand/orAAARating? 3Star,3Diamond 3Star,4DiamondWillthemeetingroomrentalsbewaived?Ifnot,what

rateswillapply?Waiveduponmeetinga$25,000F&Bminimum. Waivedwith$40kF&BMin

Whatisyournearestmajorairportandwhatisthedistance(bothmilesandtime)?Whataretheroundtrip

shuttleand/ortaxicosts?

MontereyPeninsulaAirport(MRY):5minutes,2milesHotelshuttle:complimentary

SanJoseInternationalAirport(SJC):1hour,50milesMontereyAirbusshuttle:$35eachway

SanFranciscoInternationalAirport(SFO):1.5hours,105milesMontereyAirbusShuttle:$45eachway

SacramentoInternationalAirportisa15minutedrive,located10milesfromthehotel.SuperShuttleisavailablefor$13.00perperson,eachway.Taxiserviceaverages$30.00-$35.00.

Whatamenitiesandactivitiesdoesyourhotelhaveonorneartheproperty?

ON-SITEACTIVITIES•18-holeworld-renownedDelMonteGolfCourse,ownedandoperatedbyPebbleBeachResorts,withfullaccessforourguests•SixchampionshiptenniscourtswithafullserviceRacquetClub•TwooutdoorheatedpoolsandJacuzzis•StateoftheArt*StayFitHealthClub•Tabletennis•Bikerentals•TwoRestaurants,TusCARistoranteandFireplaceLounge•KnucklesHistoricalSportsBar(voted#1SportsBarinMonterey),•GiftShop•FullServiceMarilynMonroeSpa

AREAACTIVITIESMonterey’sastonishingbeautyand“hometown”appealoffersthoseattendeeswhoarenotgolfortennis-orientedavarietyofoff-propertyalternatives:•TourtheWorldRenownedMontereyCountywineries•Winetasting,http://www.tastemonterey.com/•MontereyBayAquarium•17-MileDrive,PebbleBeach•QuaintCarmel-by-the-SeaArtGalleriesandShops•Boutique&OutletShopping•ThemajesticBigSurCoastline&HearstCastle•Oceankayaking,scubadivingordeepseafishinginMontereyBay•HangglidingorSkydiving•HorsebackridingorhikingPt.LobosNationalPark

Outdoorheatedpool,state-of-the-artfitnesscenter,numerousshops,restaurants,entertainmentvenuesandmuseumswithinwalkingdistance.

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Page9of9

HotelSummaryReport-SubmittedProposals

PreparedforMunicipalManagementAsociationofNorthernCalifornia

Preparedon8/18/2017byEllenSlade,[email protected],858-578-2667

HyattRegencyMontereyHotelAndSpa HyattRegencySacramento

Whatrenovationshaveyourpropertyeitherrecentlycompletedorhasonschedule?

2009:$65milliondollarroomrenovation

2012:Brandnew42inchTV'sandgranitecountertops2013:lobbyrenovation,newfurnitureanrugs

February2013:$5.5millionrenovation:meetingspace

2015:NewHDTV'sinallrooms,newguestroomcarpeting.

2017:RenovatedlobbyFloor

Nothingscheduled.Werenovatedtheentirehotelbetween2009and2013.

Areyouofferingcomplimentaryselfparking? Yes NoDoyouofferacomplimentaryairportshuttle? Yes No

Note: FieldsinredaredifferentfromtheRFPrequirement.

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PUBLICSERVICERECOGNITIONWEEKCAMPAIGNMAY6-12,2018

TakingCareof(thePeople’s)Business(#TCPB)

FortheweekofMay6-12,2018,MMANCwillbepostingpicturesonTwitter,Facebook,andInstagramoflocalgovernmentemployees“takingcareofbusiness”intheiroffices,inmeetings,oroutinthefield,usingthehashtag#TCPB.Themoreinterestingthephoto,thebetter!PhotospostedtotheofficialMMANCsocialmediaaccountswillbeeditedtoincludetheMMANCTCPBlogo.

EachMMANCBoardMemberisencouragedtopostaphotoontheirpersonalsocialmediaaccountsduringtheweekofMay6-12thusingthehashtag#TCPB.BoardMemberswithoutsocialmediaaccountsareencouragedtosubmitaphotoofthemselves(and/orcoworkers,thepublic,etc.)byFriday,May4thtokickoffthecampaign.

Seebelowforanexample:

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MMANCCOMPLIMENTARYANDDISCOUNTEDEVENTREGISTRATION

ThefollowingPolicyhasbeenadoptedbytheBoardofDirectorsoftheMunicipalManagementAssociationofNorthernCalifornia(MMANC)onXXXXX.

1. POLICYSTATEMENT

This policy is intended to provide information regarding eligibility for complimentary and discounted event registration for all MMANC events.

2. OVERVIEW

MMANCrecognizesthecommitmentanddedicationofitsBoardofDirectors,Members,CorporatePartners,andotherlocalgovernmentprofessionals,whovoluntarilygivetheirtimetotheorganization.Inrecognitionoftheirefforts,MMANCmayprovidecomplimentaryordiscountedeventregistrationasoutlinedinthispolicy.

3. EXECUTIVEBOARDMEMBERS

AllExecutiveBoardmembers(President,VicePresident,ProgramDirector,FinanceDirector,CommunicationsDirector,ConferenceDirectorandPastPresident)areencouragedtoattendeventscoordinatedandhostedbyMMANCforthepurposeofsupportingtheirfellowBoardmembers,buildrelationshipswithpotentialfutureBoardmembers,makingconnectionswithfuturepartners,andrecruitingmembersintotheorganization.ExecutiveBoardmembersshallbeprovidedone(1)complimentaryregistration,fortheirpersonaluse,toanyMMANChostedevent.

4. REGIONCO-CHAIRS

RegionCo-Chairsareresponsibleforcoordinatingandhostingaminimumof2regionaleventsperyear.WhenaRegionhostsanevent,allCo-ChairsoftheRegionhostingtheeventshallbeprovidedone(1)complimentaryregistration,fortheirpersonaluse,toattendtheevent.

5. SIGNATUREEVENTCO-CHAIRS

Planningasignatureeventcanbeaconsiderabletimecommitment.Inrecognitionoftheirefforts,allsignatureeventCo-Chairsshallbeprovidedone(1)complimentaryregistration,fortheirpersonaluse,toattendtheeventwhichtheyarecoordinating.

6. PLANNINGCOMMITTEEMEMBERS

ItisnecessaryforSignatureEventandAnnualConferenceCo-Chairstoassembleaplanningcommitteelargeenoughtodelegatethemanytasksassociatedwithacomplexevent.Inrecognitionoftheneedtoattractplanningcommitteemembers,andtorewardtheirefforts,planningcommitteemembersofanysignatureeventorannualconferenceshallbeprovidedregistrationata25%discountfromtheearlybirdregistrationrate.

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7. SPEAKERS

Eligiblespeakersatanyeventshallreceiveone(1)complimentaryregistrationpass,forpersonaluse,regardlessofthenumberofsessionstheyarepresentingattheevent.Speakerswhoareeligibleforacomplimentarypassthroughothereventroleswillnotreceiveanadditionalcomplimentaryspeakerpass,noraretheypermittedtotransfertheirspeakerregistrationtosomeoneelse.

8. CORPORATEPARTNERS

CorporatePartnersshallreceivecomplimentaryregistrationstoRegionalEvents,SignatureEvents,andtheAnnualConferenceinaccordancewiththatyear’scurrentCorporatePartnerProspectus.

9. OTHERDISCOUNTEDANDCOMPLIMENTARYREGISTRATIONS

Eventsponsors,otherthanCorporatePartners,mayreceivediscountedorcomplimentaryregistrationasnegotiatedwiththeeventCo-Chairs,andonapprovaloftheProgramDirectorandPresidentorVicePresident.