agenda maple plain parks commission maple plain city … · 2018-03-23 · administrator prior to...

AGENDA MAPLE PLAIN PARKS COMMISSION

MAPLE PLAIN CITY HALL NOVEMBER 20, 2017

5:30 PM

I. CALL TO ORDER

II. ADOPT AGENDA

III. CONSENT AGENDA A. Approve the October 16, 2017 regular meeting minutes

IV. NEW BUSINESS A. Parks Commission Financial Status- November 2017

V. OLD BUSINESS

A. Hennepin County Youth Sports Fall 2018 Equipment Grant Application Update B. Carter Brandt Eagle Project Update C. Roll-Over Budget Discussion Update (Parks Project List)

VI. COMMISSION REPORTS & OTHER BUSINESS

VII. VISITORS TO BE HEARD Note: This is a courtesy extended to persons wishing to address the Parks Commission who are not on the agenda. A completed public comment form should be presented to the city administrator prior to the meeting; presentation will be limited to 3 minutes. This session will be limited to 15 minutes.

VIII. ADJOURNMENT

MINUTES MAPLE PLAIN PARKS COMMISSION

MAPLE PLAIN CITY HALL OCTOBER 16, 2017

5:30 PM

I. CALL TO ORDER Commission Chair John Timpe called the meeting to order at 5:30 p.m. Present: Commission Chair John Timpe, Parks Commissioners Dana Oas, Jeff Brown, and Mike Rippberger, Councilmember Dominic Broda, Assistant to the City Administrator Nicole Kathman, City Planner Mark Kaltsas. Absent: Park Commissioner Lyle Brandt

II. ADOPT AGENDA

Motion by Commissioner Oas, seconded by Commissioner Rippberger, to adopt the October 16, 2017 Maple Plain Parks Commission Agenda. Motion passed.

III. CONSENT AGENDA

A. Approve the September 18, 2017 regular meeting minutes Motion by Commissioner Oas, seconded by Commissioner Rippberger to approve the September 18, 2017 regular meeting minutes. Motion passed.

IV. NEW BUSINESS A. Veterans Memorial Design

City Planner Kaltsas provided an overview of the process for construction of the Veterans Memorial noting that City Council determined that the initial phase of the park development will be the memorial. Kaltsas then pointed out the other items along with the memorial including flagpoles, landscaping and furniture. Kaltsas showed the Park Commissioners material options for the memorial, pavement/wall, and furniture/benches and asked for preferences and recommendations. Park Commissioners expressed that the concept plan for the Veterans Memorial is too large and complex and that they think it should be simpler. In regards to materials, Parks Commissioners shared that brick and concrete should be the primary material for the area surrounding the memorial and that the memorial itself should be made of granite. Park Commissioners envisioned having four benches (one on each side of the memorial).

Maple Plain resident Judy Sutherland shared that the City had been given plans from the Veterans Memorial in Long Lake. Park Commissioners stated they would like to see those. Assistant to the City Administrator Kathman stated this item would be brought back to Parks Commission at a future meeting.

V. OLD BUSINESS

A. Hennepin County Youth Sports Fall Equipment Grant Application

Assistant to the City Administrator Kathman provided an update on the grant application for permanent bases, rakes, and storage lockers for the fields at Rainbow Park. Kathman stated she is working with Orono Baseball Association to be a partner for the grant and that the application is due November 6.

B. Parks Commission Financial Status Assistant to the City Administrator Kathman provided a detailed update on the current finances of the Parks Commission. Kathman informed the Parks Commission that City Staff anticipates inquiring City Council at their November 13th meeting about having their budget “roll over” from year to year. C. Parks Project List (Capital Improvement Plan) Assistant to the City Administrator Kathman stated the City is looking to Compile a list of Parks Commission capital projects so that a multi-year plan can be created. Kathman added that the document will be used during the discussion regarding having the Parks Commission budget “roll over” from year to year. Kathman asked Park Commissioners to make revisions to the current plan that was included in the packet and asked for their feedback regarding her recommended changes. The following changes were made:

All projects that were already completed were removed.

All projects at the Gateway Park area were removed as this is no longer a planned park area.

Splash pad and skateboard park at Rainbow Park were removed

Shuffleboard court and Horseshoe Pits at Rainbow Park were removed and replaced with Beanbag Toss.

Hockey rink sweeper, ice resurfacer, and liner were removed. Parks Commissioners stated their top priorities (not in ranking order):

1. Installing baseball field lights 2. Replacing or fixing Picnic Shelter at Northside Park 3. Constructing a path from Northside Park to Discovery Center in-

between the baseball fields 4. Updating lighting at Northside Park and Rainbow Park

VI. COMMISSION REPORTS & OTHER BUSINESS

Commissioner Brown stated that he was contacted by a teacher from Orono Middle School regarding attending the 6th Grade Service Fair. Brown added that they are seeking partners for yearlong service projects for the students to complete. Assistant to the City Administrator Kathman stated that the City is not in the position to offer a yearlong service project at this time and that she would contact the teacher.

VII. VISITORS TO BE HEARD

Note: This is a courtesy extended to persons wishing to address the Parks Commission who are not on the agenda. A completed public comment form should be presented to the city administrator prior to the meeting; presentation will be limited to 3 minutes. This session will be limited to 15 minutes.

VIII. ADJOURNMENT

Motion by Commissioner Rippberger, seconded by Commission Chair Timpe, to adjourn the October 16, 2017 Parks Commission Meeting. Motion passed. Meeting adjourned at 6:41 p.m.

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5050 INDEPENDENCE STREET | MAPLE PLAIN, MN 55359 Phone: (763) 479-0515 | Fax: (763) 479-0519 | www.mapleplain.com

To: Parks Commission

From: Nicole Kathman, Assistant to the City Administrator

Re: Parks Commission Financial Status Update- November 2017

Date: November 14, 2017

Summary

An update regarding the current finances of the Parks Commission.

Background

Sources of Funds

Improvements Other Than Buildings (Parks General Fund Line Item) $20,000.00

Maple Plain Baseball Donation $2,000.00

Jaycees Donation

(not received yet, but typically around $1,000.00) $0.00

Total Sources of Funds $22,000.00

Expenses (Spent and Allocated)

Ronald Aberg – Spent

(Veterans Memorial Park Plans) $6,769.15

Jesse Toutges Plumbing LLC – Spent

(Bathroom repairs at Northside Park) $800.00

Welch Construction LLC – Spent

(Post Repair at Ballfield) $1,000.00

Flagship Recreation LLC – Spent

(New Monkey Bars) $792.00

Solar Flag Pole Lights – Spent $105.62

Carter Brandt Eagle Scout Project- Spent $1,985.07

Sandbox by Baseball Field – Allocated $800.00

Total Expenses $12,251.84

Total Funds Available $9,748.16

Recommendation

This is an informational item.

1




Re: Hennepin County Youth Sports Fall 2018 Equipment Grant Application Update


Summary

Update on the Hennepin County Youth Sports Fall 2018 Equipment Grant Application

Background

At the September 2017 meeting, the Parks Commission decided to apply for a Hennepin County

Youth Sports equipment program for permanent bases and storage boxes for the fields at

Rainbow Park.

Following that meeting, Parks Commission Chair John Timpe contacted D. Ervasti Sales Co Inc,

a company that sells sports equipment, for a quote. Promptly, Darrell from D. Ervasti provided

us a quote for the permanent bases, anchors, and rakes, but needed more time to work with some

of his vendors for storage boxes.

After following up with Darrell he estimated that quality storage boxes that would not dent and

could withstand harsh weather conditions would cost approximately $4,500 each. These boxes

would be over the $10,000 grant amount. Therefore, these were not included on the grant

application. If the Parks Commission would like we can apply for a grant for these in the spring.

The Orono Baseball Association did offer us an extra container that they have.

City Staff did contact the Orono Baseball Association to be a partner for the grant application.

They also agreed to pledge $800 towards the grant. They requested to add pitching mounds at the

baseball fields at Northside Park which City Staff honored. In addition, the Orono Softball

Association pledged $300 towards the grant. They are also planning on adding field numbers or

letters at Rainbow Park at their cost.

Attached: Submitted Hennepin County Youth Sports Equipment Grant- Fall 2018

Total Project Cost - attach bid or pricing info

Amount

1,521$

491$

87$

828$

Shipping for Items Above 198$

1,590$

100$

4,815$

Matching FundsMatching funds are not required for an award, but it is a selection criteria

Amount

800$

300$

1,100$

3,715$

Amount requested is total cost minus total match and must be $10,000 or less

Field Rakes

Permanent Bases

Orono Baseball Association

Source

Attach bid or pricing information.

Total Cost

Must include items to be purchased with matching funds.

Orono Softball Association

Request

Total Match

Pitching Mounds

Shipping for Pitching Mounds

Item Description

Ground Anchors

Pitching Rubbers

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10/31/2017 Portolite Portable Pitching Mounds: Secure Checkout

https://secure.squarespace.com/checkout?cartId=ZLNJayHWxwItl_NVFkzUGhAKNWRDnbJZeOHmtQBV 1/1

Your Email

CONTINUE

1

You'll receive receipts and notifications at this email address.

Email

Shipping2

Payment3

Review & Purchase4

Subtotal $1,590.00

Tax $0.00

Shipping $100.00

Total $1,690.00

Order Summary

$1,590.00

Remove

6" Stride Off Game Mound,

Item IOP-6672

Edit Details

2QTY

Portolite Portable Pitching Mounds

http://www.portolite.com/

1




Re: Carter Brandt Eagle Scout Project Update


Summary

Update on Carter Brandt’s Eagle Scout Project in Bryantwood Park.

Background

Earlier this fall Carter Brandt brought a proposal to the Parks Commission to make some

improvements at Bryantwood Park for his Eagle Scout Project. The Parks Commission agreed to

fund his project in an amount up to $2,500.

On November 1st, City Staff met Carter at Bryantwood Park for a walk-through of his completed

project. City Staff signed off on the project and the following items were completed:

Installation of an adaptive swing

Timber framing replaced

Sanded, stained, and leveled concrete block for existing Teak Bench

Power-wash and stained two existing picnic tables

Addition of a benches/table combo unit

Project costs totaled $1,985.07. This is $514.93 under-budget. This amount has been taken-out of

the Parks Commission budget.

Attached: Thank You Letter from Carter Brandt




Re: Roll-Over Budget Discussion Update (Parks Project List)


Summary

An update of where the Council is at in regards to a roll-over budget and steps for the Parks

Commission.

Background

The Parks Commission is requesting that their funds start rolling over from year to year. The

City Council has started discussions regarding this. The City Council would like the Parks

Commission to provide them with anticipated projects over multi-year timeframe to understand

what the usage of roll-over funds would be.

One of the main concerns that has come up during City Council discussion is that funds will be

stacked over long periods of time with only focusing on larger projects and not keeping up with

maintenance. Therefore, I wanted to provide another opportunity for discussion and to develop a

more comprehensive plan that includes maintenance and sets a clear picture of the Parks

Commission’s vision.

Attachments and References:

New CIP based on discussions from last meeting

Ideas for maintenance (not all-inclusive) based on a walk-through of parks I completed

Parks related question results from the Comprehensive Plan Community Survey recently

completed

CITY OF MAPLE PLAIN

Northside Park (Veterans Memorial Park)Capital Projects Estimated Total Cost Source of Funds Anticpated Project Year(s)

2018 2019 2020 2021 2022

Veterans Memorial Park Revolving Fund 2018

PlaygroundPark Revolving FundHennepin County Youth Sports TBD

Northside Picnic Shelter #1 Park Revolving Fund TBDNorthside Picnic Shelter #2 Park Revolving Fund TBDNorthside Picnic Shelter #3 Park Revolving Fund TBDBandshell Park Revolving Fund TBDPaving Large Parking Lot Park Revolving Fund TBDPaving Small Parking Lot Park Revolving Fund TBDSidewalks Park Revolving Fund TBDPark Entrance Sign Park Revolving Fund 2018Electricity Park Revolving Fund TBDTimpe Field Ball Lights Parks Commission FundsOther Northside Park Field Lights Twins Grant?

Maintenance Items

Replace Swingset‐ Make Accessible‐ Add more featuresHennepin County Equipment Grant/Parks Commission Funds 2018 or 2019 or 2020

Replace Swingset Fill Parks Commission FundsAdd Bike Racks Parks Commission FundsAdd Drinking Fountain Parks Commission FundsUpdating Lighting at Northside Parks Commission Funds

Rainbow Park Capital Rainbow Shelter Maintenance Parks Commission Funds Partial Funds 2018?Park Entrance Sign Parks Commission Funds

New Playground Parks Commission Funds/Grant?

New Swings Parks Commission Funds/Grant?Bathroom and Storage Parks Commission FundsPave South Parking Lot Parks Commission Funds 2018 or 2019Bean Bag Toss Court Parks Commission Funds 2018 or 2019

Tennis Court Lights Parks Commission Funds/Grant?

Disbursement of Funds

2018-2022 PARK CAPITAL & MAINTENANCE PROJECTS

Maintenance Warming House Maintenance Parks Commission Funds 2018Replace Playground Filling Parks Commission FundsHockey Rink Board Maintenance Parks Commission Funds 2018Bike Racks Parks Commission FundsDrinking Fountain Parks Commission FundsUpdate Lighting at Rainbow Parks Commission Funds

Soccer Nets Hennepin County Equipment Grant 2018

See‐saws N/A 2018

Dog Sign Replacement Parks Commission Funds 2018

Bryantwood ParkCapitalNew Playground Parks Commission FundsNew Park Entrance Sign Parks Commission Funds

MaintenanceBike Racks Parks Commission FundsRemove Pea Gravel and Replace with New Filling Parks Commission Funds 2018See‐Saws N/A 2018

Pioneer ParkPutting GreenDriving RangeTrailBenches

Possible Maintenance Projects

Northside Park

Remove sign and replace sod at Northside

Park

Determine what to do with this area if keeping recommend

replacement of equipment and new playground fill OR

recommend removal at time of playground installation at

Northside which could allow for a larger playground set.

Rainbow Park

Warming House Maintenance (Shelves, Painting, etc)

Replace this sign and possibly add doggy bag dispenser Install Seesaws

Purchase Nets and start thinking about footprint of

Rainbow Park Playground- do we want it larger in the

future, when do we want to replace playground? Is

replacement far out enough into the future that we

want to recommend fixing boards?

Maintenance for boards and fence for hockey rink-

replace, paint, fix, as needed. Consider installation

of different type of board that doesn’t require

maintenance.

Bryantwood Park

Connection of trails on heavy walking pattern areas

Purchase Nets Install Seesaws

Consider Replacement of equipment- think

about long term plan for this park. When do we

want to replace playground set- do we want to

add more equipment sooner and move current

set on this side if it fits?

Park Signs (City-wide)- Currently Bryantwood Park is the only park with an

official sign. Do we want universal signs for all Maple Plain Parks and do we

want to add a smaller sign to the other side of Bryantwood?

Pioneer Park

Is a trail still desirable at the Water Treatment Plant?

What is the long-term vision as a park? Connection to

downtown? Directional signage on neighborhood streets

nearby for pedestrians and bikes?

2040 Comprehensive Plan Community Survey Results- Parks Related

Question- Rating of City Services

Quality of Parks:

Good: 154

Fair: 73

Poor: 18

Question- I would support using tax dollars to develop or enhance the following recreation

facilities.

For this question five answers were provided. It was the intention that each answer would be marked with a number 1 through 5 with each number only being used once in order to produce a priority ranking. However, many individuals marked the same number for multiple options. Unfortunately, it is infeasible to pinpoint the effects of this on the priority rankings.

1 2 3 4 5 Average

Priority Ranking

Sports Fields (soccer) 20 25 44 46 50 3.44 4

Playgrounds 97 49 31 11 15 2.00 1

Trails 74 49 24 24 29 2.43 2

Baseball Fields 27 23 40 48 48 3.36 3

Courts 13 20 38 33 77 3.77 5

Question- Other recreation facility you would support the City of Maple Plain using tax

dollars to develop or enhance.

None/Just maintain current – 14

Ice Skating Rink – 3

Splash pad/pool - 3

Bandshell – 1

Dog Park – 1

Downtown #1 – 1

No preference – 1

Pickleball court needed – 1

Question- Other Comments

Would love improvements to Rainbow Park

Build a year-round walking trail around Northside Park

Playground equipment on Rainbow Park is outdated, needs repairs too.

We would love to see a community pool or splash pad located here - plenty of kids.

Bryant park needs repair

Bryant wood Park- graffiti on slide, pea rock filled with weeds.

Parks- work in progress.

Parks build community and we have seen this with the use now of Rainbow Park. Maintaining and keeping the area looking nice goes a long way, including the ice rink.

Just maintain what we have

agenda maple plain parks commission maple plain city … · 2018-03-23 · administrator prior to...

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