agenda - january 8, 2009 jan...thursday, january 8, 2009, 9:30 a.m. agenda transportation business...

Thursday, January 8, 2009, 9:30 a.m.

Agenda

Transportation Business Advisory Council Meeting

One Gateway Plaza Los Angeles, CA 90012 Windsor Conference Room, 15th Floor

American Indian Chamber of Commerce of California Asian American Architects & Engineers Association Asian Business Association Black Business Association Chinese American Construction Professionals Greater Los Angeles African American Chamber of Commerce Latin Business Association National Association of Women Business Owners – Los Angeles Regional Hispanic Chamber of Commerce Society of Hispanic Professional Engineers – Los Angeles Chapter Women Construction Owners & Executives USA Women’s Transportation Coalition Women’s Transportation Seminar

I. Call to Order Lucia Tam

II. Roll Call Lucia Tam

III. Review/Approval of Minutes Lucia Tam

IV. Chair’s Report Lucia Tam

V. Speaker Bill Douglas Sr. Risk Analyst, Risk Management Topic: Insurance Broker Panel

VI. Metro Contracting Opportunities Tashai Smith

A. Contract Look-Aheads B. Current Solicitations

VII. TBAC Committee Reports A. Legislative Affairs B. Commodities C. Professional Services D. Construction E. Membership F. Bylaws

VIII. Old Business A. Action Items

IX. New Business

X. Public Comment

XI. Adjournment

TRANSPORTATION BUSINESS ADVISORY COUNCIL MEETING MINUTES

Thursday, December 4, 2008

I. Call To Order TBAC Meeting was called to order at 8:38 AM in the Gateway Plaza Conference Room located on the 3rd floor of METRO headquarters at One Gateway Plaza in Los Angeles, California.

II. Roll Call: QUORUM IS ESTABLISHED

TBAC Officers Maria Solano, Chairperson, Women’s Transportation Coalition (Present) Lucia Tam, Vice-Chair, Chinese-American Construction Professionals (Present) Sandra Sinicrope, Secretary, Women Construction Owners & Executives (Present) Bob Weir, Financial Office, American Indian Chamber of Commerce (Absent) Ken Wong, Parliamentarian, Asian American Architects and Engineers (Present) TBAC Representatives/Alternates Attendance (see sign in sheet) Lynn Chen, Asian Business Association (Present) Jonathan Hou, Asian Business Association (Present) Kenneth Wong, Asian American Architects & Engineers Association (Present) William Yang, Asian American Architects & Engineers Association (Present) Ezekiel Patten, Black Business Association (Present) Greater Los Angeles African American Chamber of Commerce (Absent) Latin Business Association (Absent) National Association of Women Business Owners (Absent) Robert Delgado, Regional Hispanic Chamber of Commerce (Present) Rodrigo Garcia, Society of Hispanic Professional Engineers (Present) Carlos Morgner, Society of Hispanic Professional Engineers (Present) Irv Camhi, Society of Hispanics Professional Engineers (Present) Alice Wiggins-Tolbert, Women’s Transportation Seminar (Present) Laura Yamanaka, National Association of Women Business Owners (Present) Metro Staff Attendance (see sign in sheet) Diversity & Economic Opportunity Department (DEOD): Lucille Coleman, Manager, Equal Employment Opportunity Unit Keith Compton, Chief Administrative Analyst Elizabeth Garcia, Assistant Administrative Analyst Amy Richardson, Manager, Certification/Labor Compliance Unit/TBAC/Outreach Tashai Smith, Manager, Contract Compliance Unit General Public Attendance (see sign in sheet) Javier Valenzuela

III. Review and Approval of Meeting Minutes

Motion: Approval of November 2008 Meeting Minutes Changes: Chair Report needs to read Maria Solano.

All said “Aye”. None said “Nay” None said “Abstained”

MOTION CARRIES

TRANSPORTATION BUSINESS ADVISORY COUNCIL MEETING MINUTES

Thursday, December 4, 2008

IV. Chair’s Report - Maria Solano

Richard Katz is continuing to support TBAC. Putting together a report for Metro Board which will be presented next month, January. Richard Katz was invited to speak at Meet the Primes in January. Director Katz wanted TBAC to find ways to not put an unbundling, which would not be a cumbrance on project management. Amy Richardson said that because the Metro Board Meeting was scheduled the week of the US President’s Inauguration, February might be a better opportunity for a better audience. Will check on dates to see if we can get a response from Director Katz.

Updating Metro’s technology. Item number 1 is not available and needs to be updated technology wise.

V. METRO Contracting Opportunities – Updated by Tashai Smith Current Solicitation and Contract Look-Ahead for December submitted. Concern-

Documents are not complete. Need more detail in NAICS codes. If a small business is not certified, how do we encourage them to start bidding? Sherman Gay, Metro’s Outreach Representative, is doing great with the Small Business Program. A firm does not have to be certified with Metro to bid on an RFP. According to Sherman, if a company hasn’t done business with a public agency then Metro’s Small Business Certification Workshop is very helpful. The workshops are fully booked till February 2009 (contact Sherman at [email protected]). The firms have to be registered as a vendor with Metro Procurement. Planning analysis in there.

On January 29th, 2009, “Meet the Primes” event, Director Richard Katz has

agreed to be present.

January 22nd, 2009 Women Transportation Seminar will be having a small business entrepreneur event in the Metro Board Room. (Jackie Patterson and Lisa Garza.)

Tape has ended

VI. Adjournment Meeting was adjourned by Maria Solano at 9:50 a.m.. **Note: Tape started to have static in the middle of a few discussions, so some parts may be missing due to not being able to hear or understand who was talking**

Los Angeles County Metropolitan Transportation Authority

The Ever Changing Environment of Risk

Presented By

Bill Douglas, ARM-P

Metro Risk Management

Presenter�

Presentation Notes�

Opening Title Page�

Risk

(rĭsk) n.

The possibility of suffering harm or loss; danger.


What is Risk?


What is Risk Management?

The continuing process to identify, analyze, evaluate, and treat loss exposures and monitor risk control and financial resources to mitigate the adverse effects of loss.


2008 Year in Review

•

Financial Institutions Bailout & Failures

•

Subway Tunnel Collapse; China

•

Mortgage Meltdown (Foreclosures)

•

Retail Bankruptcies

•

Budgetary Constraints

•

Increased Unemployment


What It All Means

•

Increased Oversight & Accountability

•

Increased Regulatory Compliance

•

Potential Premium Increases

•

Postponed or Cancelled Projects

•

Reevaluation of Risk Appetite


What It Means for Metro

Business as Usual, but…

•

Increased Review of Insurance Requirements

•

Monitoring of Insurance Carriers and Ratings

•

Increased Consideration of Alternate Risk Financing

•

Continual Evaluation of New Risk Exposures


What This Means To You

•

Potential Increased Insurance Costs

•

Additional Information Required for Insurance Underwriting

•

Careful Attention to Loss History

•

Detailed Safety Plans

•

Additional Financial Guarantees

Insurance Requirements

•

Lines of Insurance

•

Limits of Insurance

•

Other Insurance Provisions

•

Compliance Requirements


Lines of Insurance

•

Commercial General Liability

•

Commercial Auto Liability

•

Workers’

Compensation

•

Professional Liability

•

Railroad Protective Liability

•

Specialty Coverage


Limits of Insurance

•

Scope of Work Performed

•

Statutory Requirements

•

Contract Value & Term

•

Commercial Availability


Other Insurance Provisions

•

Additional Insured Endorsement

•

Primary Coverage Requirement

•

Non-Cancelable Coverage

•

Waiver of Subrogation (Workers’

Compensation)


Compliance Requirements

•

Reporting of Excessive Deductibles

•

Carrier Rating Standards

•

Certificate and Endorsement Submission

•

Subcontractor Compliance



Why Insurance?

•

Protect the Public

•

Protect the Assets of Metro

•

Protect Your Assets

•

Regulatory Compliance

Presenter�


Why Insurance�

Challenges For Small Business Owners


•

Insurance Insufficient to Meet Contract Requirements

•

Insurance Costs Prevent Successful Bidding

•

Current Broker Lacks Insurance Market Access

•

Unfamiliarity with Coverage Terms

Presenter�


Resistance to Acquisition�

Insurance Broker Panel


Metro is establishing a panel of insurance brokers dedicated to providing proposals and placement of insurance for contractors that do not meet the contractual requirements of the Agency.

Presenter�


Intro Solution�



Panel Members shall be brokers and agents that have access to the commercial insurance marketplace and have agreed to be a resource to contractors seeking coverage.

Presenter�


Intro Solution�



Panel members will be independent from Metro, however all participants will be reviewed for competency and state mandated bonding, and are required to demonstrate they are in good standing with the California Department of Insurance.

Presenter�


Intro Solution�



Contractors seeking a broker relationship shall be provided access to panel members and are free to contact any broker to obtain proposals and coverage. The resulting relationship, and any premiums and fees, are solely the responsibility of the contractor.

Presenter�


Intro Solution�



Insurance coverage is not project specific; meaning that coverage could be available in support of agreements with other agencies and will not expire as long as premiums are paid.

Presenter�


Intro Solution�



Special Note:

•

Brokers should not charge excessive fees

•

Are required to provide certificates in a timely manner

•

Required to place coverage with approved and acceptably rated carriers

Presenter�


Intro Solution�

Risk Management

Questions?


Presenter�


Q & A�

# Project Description Scope of Work Project Estimate

Contract Administrator

Project Manager DEOD Manager DEOD Contract Compliance

Representative

Goal Status Anticipated Advertise

Date

Professional Services1 Graphic Design Metro is seeking a graphic artist who will work on a

wide variety of projects, including Metro Brand Extension

$25,000 Mayumi Lyon, [email protected]

Melissa Rosen, [email protected]

Amy Richardson, [email protected]

Linda Perryman, [email protected]

No SBE % Established

5/28/08 - 6/16/08

Metro is seeking a firm to complete various research tasks, including on board surveys, focus groups and telephone surveys

Potential Subcontract Opportunities by NAICS:541910 - Market Research and Public Opinion Polling541613 - Marketing Consulting Services541820 - Public Relations Consulting Services

Metro is seeking a contractor to provide personal counseling services to Metro Employees

Potential Subcontract Opportunities by NAICS:621330 - Offices of Mental Health Practitioners (except physicians)541618 - Management Consulting Services

4 Heating Ventilation Air Conditioning (HVAC) Duct Cleaning

Metro is seeking a contractor to clean and sanitize air conditioning, heating and ventilation system

$62,575 Joseph Marzano, [email protected]

Mary Powers, [email protected]

Tashai Smith, [email protected]

Violeta Aguilos, [email protected]

No DALP % Established

N/A

5 Metro Gold Line Eastside Extension - Atlantic Station

Metro is seeking a contractor to fabricate metal artwork $50,000 Mayumi Lyon, [email protected]

Jorge Pardo, [email protected]


Violeta Aguilos, [email protected]

No DALP % Established

29-Oct-2008

ConstructionMetro is seeking a contractor to replace and install new Generator with larger kilowatt (KW) rating to Division that do not have any Emergency Generator

Potential Subcontract Opportunities by NAICS:238210 - Electrical ContractorsMetro is seeking a contractor to perform a complete construction and construction management work for pavement replacement project at Division 15 facility

Potential Subcontract Opportunities by NAICS:237310 - Electrical Contractor Work

To Be Determined

6% DALP Established

3 Employee Assistance Program

$1,200,000 Vicky Lechuga, [email protected]

Carol Holben, [email protected]



15-Jan-2009

15% DALP Established

2 Market Research Bench $2,500,000 Base Richardson, [email protected]

Jeff Boberg, [email protected]



1 Division 4, 18 & SFV Sector Office - Emergency Generators

$500,000 Steve Goodwin, [email protected]

Tim Lindholm, [email protected]


Andi Wang, [email protected]


2 Division 15 Pavement Replacement

$1,000,000 Steve Goodwin, [email protected]

To Be Determined

To Be Determined

Barbara Thomasson, [email protected]

20% MBE10% WBEVALP Established

Jay Fisgus, [email protected]

4% MBE3% WBEVALP Established

Contract Look-Aheads January 2009

Diversity and Economic Opportunity Department 1 of 2 January 8, 2009

# Project Description Scope of Work Project Estimate

Contract Administrator

Project Manager DEOD Manager DEOD Contract Compliance

Representative

Goal Status Anticipated Advertise

Date

Contract Look-Aheads January 2009

Equipment (No Projects)

Material/ Supplies (No Projects)

Other (No Projects)

LEGENDDALP – Disadvantaged Business Enterprise (DBE) Anticipated Levels of ParticipationSBE – Small Business EnterpriseWBE VALP – Women Business Enterprise Voluntary Anticipated Levels of Participation MBE VALP – Minority Business Enterprise Voluntary Anticipated Levels of ParticipationTo Be Determined – Contact Contract Administrator for Updated InformationN/A - Formal Advertisement Not Required - Contact Contract Administrator for information

DISCLAIMER All information provided above is subject to change. If you are interested in any of the projects, please contact the listed Contract Administrator and/or go to www.Metro.netClick on Doing Business with Metro and go to Contracting Opportunities and Future Contracting Opportunities for updated bid/ proposal opportunities.

Diversity and Economic Opportunity Department 2 of 2 January 8, 2009

TRANSPORTATION BUSINESS ADVISORY COUNCIL

January 8, 2009

Page 1 of 1

TBAC ACTION ITEMS

ISSUE DATE

ACTION ITEM

PERSON IN CHARGE

DEADLINE

MAY 2008

PROVIDE CONTRACT AWARD REPORT TO INCLUDE PRIME AND SUBCONTRACTOR NAME AND DBE GOAL COMMITMENT. INCLUDE BREAKDOWN OF WORK OPPORTUNITIES AWARDED BELOW $100K

ROD GARCIA TASHAI SMITH TBD

DEC 2008 SCHEDULE QUARTERLY MEETING WITH METRO DIRECTOR KATZ FOR ALL OF 2009 AMY RICHARDSON

OCT 2008

MEET THE PRIME CONTRACTORS EVENT –DIRECTOR KATZ.LETTER MAILED OUT 11/25/08 – FOLLOWUP TO CONFIRM PRIME CONTRACTOR PARTICIPATION

ALICE WIGGINS-TOLBERT

AMY RICHARDSON JAN. 2009

NOV 2008

CONFIRM SPEAKER ON TOPIC OF MEASURE R. EMPHASIS: SCHEDULE OF PROJECT/TIMETABLE, ________ BUSINESS POTENTIAL

FEB 2009

FROM QTRLY MEETING WITH DIRECTOR KATZ – POSSIBILITY OF MEETING WITH BBC ON DISPARITY STUDY

LINDA WRIGHT