AGENDA

GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA

REGULAR SESSION TUESDAY, FEBRUARY 3, 2015-7:00 P.M.

ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES.

THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEAL TH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING.

Invocation & Pledge of Allegiance to the Flag

Roll Call

Mayor to call on members of the audience wishing to address the Council on matters not on the Agenda.

AWARDS & RECOGNITION

Recognition - Green Cove Springs Lion's Club Foundation, Inc.

Swearing In - Officer J. D. Braswell

PUBLIC HEARINGS

1. Second and Final Reading of Ordinance No. 0 -01 -2015, an Ordinance amending City Charter Section 7.05 (A), entitled "Elections," to change the municipal election dates.

CONSENT AGENDA

ALL MATTERS UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. BACKUP DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COUNCIL ON THESE ITEMS.

1. City Council approval of After Action Report for the 151h Annual Christmas on Walnut Street.

2. City Council approval of Special Event Reporting Form for use by outside agencies utilizing either City sites or receiving direct and/or in-kind support from the City.

3. City Council approval of a Professional Services Agreement between the City of Green Cove Springs and Push Media, LLC allowing for the placement of Transit Amenities on City right-of­ways and selling of advertising space thereon for the period of February 15, 2015 through February 14, 2025.

AGENDA February 3, 2015

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COUNCIL BUSINESS

1. Funding Strategies for the FY 15 Electric CIP Projects with Loan Proceeds designated as the Funding Sources and authorization for the Administration to proceed with the FY 15 Electric CIP Projects. Guthrie I Judd

2. Annexation of City owned Parcel No. 016515-003-00, a 14.9 acre parcel located west of Oakridge Avenue for a recreational trail, and authorization for the City Attorney to prepare the Ordinance to Annex the parcel into the City. Fleet I Judd

3. City Manager and City Attorney Reports and/or Correspondence.

4. City Council Reports and/or Correspondence.

5. Adjournment.

The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at 321 Walnut Street and audio recordings of the meetings are posted in the City's website at www.greencovesprings.com.

The City may take action on any matter during this meeting, including items that are not set forth within this agenda.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.

Public Participation: Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.

Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such comments before a vote is taken.

Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.

Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF FEBRUARY 3, 2015

SUBJECT: Second and Final Reading of Ordinance No. 0-01-2015, an Ordinance amending the City Charter Section 7.05 (A) entitled Elections, changing the dates of election from the First and Third Tuesdays in April to the Second and Fourth Tuesdays in April

BACKGROUND:

Green Cove Springs: Section 7.05, Elections, of the City of Green Cove Springs's Charter specifies that "the persons so qualified shall be voted upon at a regular election to be held on the first Tuesday in April." This Section also specifies that a run-off for "the two (2) persons receiving the highest number of votes cast for each such designated seat shall be declared candidates for such designated seat and shall be voted upon at a runoff city election to be held on the third Tuesday in April. Furthermore, Section 2.02 (A) specifies that qualifying documents must be filed to the City Clerk no later than 12:00 noon 60 days nor more than 12:00 noon 64 days prior to the date of such election, or at such other times as may be established by City Ordinance.

Ordinance No. 0-03-2014, passed by the City Council on February 18, 2014, and approved by the voters on April 1, 2014, amended, among other Sections of the Chaiier, Section 2.02, Composition, qualifications and terms of office, of the City Chaiier which now specifies that "The City Clerk shall be allowed to designate the Clay County Supervisor of Elections to receive the aforementioned qualification documents for election to a city council seat or as may be otherwise established by City Ordinance." Therefore, qualifying for office is now handled soley by the Supervisor of Elections.

Keystone Heights: Section 12 of the City of Keystone Heights's Chaiier specifies that elections shall be held on the first Tuesday in March of each year, which means the qualification period is not later than the first Tuesday in February nor earlier than the first Tuesday in January prior to the election.

Orange Parle Section 7.05 of the Town of Orange Park's Chaiier specifies that regular elections shall be held on the second Tuesday in March. A run-off election, if needed, shall be held two (2) weeks after the Town's regular election. The qualifying period is "not less than thitiy (30) calendar days at not later than noon nor more than forty-five (45) calendar days at not before noon prior to the date of such election."

Penney Farms: The City Manager has broached this topic with the Town Manager and it is under review.

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According to the minutes of the 2012-2013 Chmier Review Committee, they discussed the possibilities of holding Clay County municipal elections on the same day. The City Attorney suggested a Chmier change of any magnitude on this Section might best be presented to the community as the only Chmier change item during an election to insure adequate discussion on the issue could occur.

Earlier this year, Chris Chambless, Clay County Supervisor of Elections, held a joint meeting for the municipalities to review and discuss the pros and cons of switching to a "Super Tuesday" election concept for their municipal elections.

During December, the City Manager and Interim City Clerk met with the Town Manager and City Clerk of Orange Park, and the City Manager of Keystone Heights to discuss how the municipalities could migrate to a "Super Tuesday" concept whereby, in an effort to lower election costs for each participating municipality, the four (4) municipalities, which includes Penney Fmms, would hold their elections on the same date and split the costs equally. Fmihermore, since each City has different election cycles, cost-sharing should only occur for those cities conducting elections.

If approved, the earliest election would take place in 2016 as Green Cove Springs does not have an election in 2015. Thus far, three (3) municipalities tentatively agreed to recommend the "second Tuesday in April" for a variety of reasons. Additionally, there will be years where the City does not pmiicipate due to the election cycle. As a result, the other municipalities will require more legislative changes than the City of Green Cove Springs to migrate to the "Super Tuesday" elections.

The attached Ordinance proposes to amend City Chmier Section 7.05 (A) - Elections, to change the City Elections from the first Tuesday in April to the second Tuesday in April to adopt a Super Tuesday. In addition, a run-off Election, if needed, would then be held on the fomih Tuesday in April. This still allows the City to seat a new Council at the first meeting in May as prescribed by the City Charter.

FUTURE DIRECTIONS: The City, Clay County Supervisor of Elections, Town of Orange Park, and City of Keystone Heights have been in discussions to hold their municipal elections, if any required, on the same dates each year. In order to allow the City to pmiicipate in this combined election date process, the City needs to amend its Chmier. Section 100.3605, Florida Statutes (copy attached) allows a municipality to amend its Chmier by ordinance and without referendum for the purpose of changing municipal election dates and qualifying periods for candidates and for the adjustment of terms of office if necessitated by such date changes. Also see copy attached of AGO 2013-05, April 1, 2013.

FISCAL IMP ACT I FUNDING SOURCE: free up staff time.

Cost should be similar to years past and will

RECOMMENDATION: Staff recommends approval of Ordinance No. 0-01-2015 on Second and Final Reading.

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I MOTION: Approve Ordinance No. 0-01-2015 on Second and Final Reading.

SUBMITTED BY: APPROVED BY:

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ORDINANCE NO. 0-01-2015

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, AMENDING CITY CHARTER SECTION 7.05 (A), ENTITLED "ELECTIONS"; PROVIDING FOR REPEALER, SEVERABILITY, AND SETTING AN EFFECTIVE DATE.

WHEREAS, the City of Green Cove Springs, City of Keystone Heights, Town of Orange Park, and Town of Penney Farms are considering using the same dates for their regular municipal elections; and

WHEREAS, the Clay County Supervisor of Elections has agreed to paiiicipate with these municipalities in conducting their elections on a common date or dates each year when municipal elections are required; and

WHEREAS, Section 100.3605, Florida Statutes, allows municipalities to amend their City Charter by Ordinance and without referendum for the purpose of changing municipal election dates; and

WHEREAS, the Florida Attorney General has opined in AGO 2013-5 that such Ordinance procedure for amending a City Charter to change municipal election dates is legal; and

WHEREAS, the City finds that amending the City Chaiier to change election dates may also result in reduced costs for municipal elections.

NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA AS FOLLOWS:

Section 1. Pursuant to Section 100.3605, Florida Statutes, Section 7.05 (A) of the City Charter is hereby amended to read as follows:

Section 7.05. - Elections.

A. Multiple candidates. When more than two (2) persons qualify as candidates for the office of city council for any of the designated seats to be filled, the persons so qualified shall be voted upon at a regular election to be held on the ffi:st second Tuesday in April. Provided that one candidate does not receive a majority (50 percent plus one) of the votes cast, the two (2) persons receiving the highest number of votes cast for each such designated seat shall be declared candidates for such designated seat and shall be voted upon at a runoff city election to be held on the #Hffi fomih Tuesday in April. The person receiving the highest number of votes cast at such runoff city election shall be declared elected. If only two (2) candidates qualify for a designated seat or one candidate in the regular election received a majority of the votes cast for a designated seat, the candidate receiving a majority of the votes cast for the designated seat shall be declared elected without the necessity of being voted upon in a runoff city election.

Ordinance No. 0-01-2015 Page 2 of2

Section 2. Repealer. Any Ordinances or parts thereof in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict.

Section 3. Severability. The various paiis, sections, and clauses of this Ordinance are hereby declared severable. If any paii, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid by a comi of competent jurisdiction, the remainder of the Ordinance shall not be affected thereby.

Section 4. Effective Date. This Ordinance shall become effective upon passage.

INTRODUCED AND APPROVED AS TO FORM ONLY ON THE FIRST READING BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, ON THIS 13rn DAY OF JANUARY, 2015.

CITY OF GREEN COVE SPRINGS, FLORIDA

C. Felecia Hampshire, Mayor

ATTEST:

Julia W. Clevinger, Interim City Clerk

PASSED ON SECOND AND FINAL READING BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, THIS 3RD DAY OF FEBRUARY, 2015.

CITY OF GREEN COVE SPRINGS, FLORIDA

C. Felecia Hampshire, Mayor

ATTEST:

Julia W. Clevinger, City Clerk

APPROVED AS TO FORM:

L. J. Arnold, III, City Attorney

\

100.36~5. Conduct of munfclpal elections, FL ST§ 100.3605 • - •---·----· w~-· ----------------·- - --------

West's Florida Statutes Annotated Title IX. Electors and Elections (Cha.vters 97-109)

Chapter 100. General, Pl'immy, Special, Bond, and Rcferendwn Elections (,Refs & An nos)

West's RS.A. § 100.3605

100.3605. Conduct of municipal elections

Currentness

(I) The Florida Election Code, chapters 97-106, shnll govern the conduct of a municipnlity's olcclion in the nbscnco of nn applicnble spccinl act, chnrter, or ordinance provision. No chnrter or ordinance provision shall be nclopted which conflicts with or exern1>ls a municipality from an>' provision in the Florida Election Code thnt expressly applies to m1111iclpnlitics.

(2) The governing body of n municipality may, by or<linnnce, change the dates for qunlifylng and for Hie election of members ofth.e governing body of the lllllnicipality \\nd provide for the orderly transition of office resulting from such elate changes.

Credits Added by Laws 1995, c. 95-178, § 2, cf[ Jon. 1, 1996.

Notes of Decisions (8)

West's F. S. A.§ 100.3605, FL ST§ 100.3605 Current through Ch. 255 (End) of the 2014 2nd Reg. Sess. and Sp. "A" Sess. oflhe Twenty-Third Legislnture

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Wesi1<1\vNe;~r © 20·14 Thomson ReLltP,rs. No clr.1h11 to orlgirwl U.S. Government Works . .,

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Advisot·y Legal Opinion~ AGO 2013MOS

N\!mber: AGO 2013-05 Dat~: April 11 2013 Subject: Municipnl Charter mn~ndment> election. chnnge

Mr. Thomas J. Wohl Swaine & Harris, J? .A. 425 South Commerde Avenue Sebring, Florida 33870-3702

® Print Version

RE: MUNICIPALt~!ES - CHARTERS - ELEC~IONS - TERMS OF OFFICE -QtiAL!FICATIONS - REFERENDUM - amendment of charter to change eleotion dates and tarros of office. ss. 100.3605 and 166.021(4), Fla. stat.

Dear Mr. Wohl :

As the City Attorney for the City of Arc~dia, you have asked ~or .my opinion on substantially the following questions:

l. May the Arcadia City Council, pursuc;i.nt to sections 100. 3605 a.nd 1Q6.021(4), Florida Statutes, amend the Arcadia City Charter by ordin~noe to move the dates of oity e1eations from the first Tuesday afte.r the third Monday of September of each odd year to the first ~uesday after the first Monday of November of each even year to coincide with £ede~al, state, and county elections, and to extend the terms of the sitting municipal officers resulting from said ·date change?

2. May the Arcadia City Council, purs~ant to section 166.021(4), Florida Statutes, amend the Arcadia City Char.tar by ordinance to include term limit;:s to the qualifications to be eligible to hold office on the Arcadia City Cound.1?

In sum:

l. The Arcadia City Council, acting pursuant to sections 100.3605 and 166.021(4), Florida Statutes, may amend the Arcadia City Charter by ordinance and without referendum for the purpose of changing municipal election dates and <:Jl.lalify;i.ng pei-iods for oandid!'ltes and for the adjustment of terms of office necessitated by such date changes.

2. The Aroadia City Council, may not, pursuant to section 166.021(4),

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Florida Statutes, amenq the Arcadia City Charter by ordinance to include term limits to the qualifications for eligibilit¥ for holding office on the city cQunc~l as such a change .constitutes a change in the municipal chartel;' which would affect "the terms of elected offic!'lrs[,]" and, as provided in the statute, must be accomplished by approval by referendum pursuant to sedtion 166.031, Florida Statutes.

Question One

According to your letter, the Charter of the City of Arcadia, Florida, was aciopted by Chapter 5080, La'°ts of Florida 1901, and has not been readopted. The Arcadia City Council is considering amending the city charter by ordinance to move the dates of city elections from September of each odd year to November of each even year to coincide with federal,

. state, and county elections to avoid the expens.e of a special election and to take advantage of increased voter turnout for those e~ections. You are aware that this office has issued a number of opinions on section~ 100.3605 and 166.021(4), Florida Statutes, advising that such a change is authorized, but are particularly concerned that the proposed change in the Arcadia City Chaz-ter would have the effect of e:i<:tending the terms of sitting municipal officers by more than one year.

Section 166.031, Florida Statutes, sets forth the procedures to be followed in amending municipal charters and requires that a proposed amendment shall be subject to referendum approval by the voters. For charters adopted prior to July 1, 1973, and not subsequently readopted, section 166.021, Florida Statutes, repealed or changed into ordinances many of the limitations contained in such charters. [1] Subsection (4) of the statute, however, provided that nothing in Chapter 166, F~orida statutes, the Municipal Home Rule Powers Act, was to be cohstrued as permitting any changes in a special law or municipal charter that affected certain sub~ect matters set forth therein, inclu~ing 11 the terms of elecf.ed officers, 11 without ref'erenduu\ approval as J?rovided in, section 166.031, Florida Statutes.

Thus, for charters adopted after July 1, 1973, and for charter provisions relating to the terms of elected officers adopted prior to that date and not subsequently readopted, any amendment of those provisions would be subject to the procedures in section 166.031, Florida Statutes. Accordingly, this office concluded in Attorney General Opinion 94-31 that the city oonunission of the City of Tallahassee could not amend its charter by ordinande to provide for a change in the data on which m~nicipal elections would occur anct extend the terms of the sitting officers affected by the change.

However, in response . to this opinion, the Florida Legislature, during the 1995 legislative session, introduced legislation to amend section 166.021, Florida Statutes. Section 1 ·of Chapter 95-178, Laws of Florida, amended section 166.021(4) to read in pertinent part:

' ' [NJ othing in this act shall be construed to pei.illit any changes in a

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SJ?ecial law or munj.oipal charter which affect , . . the terms of eleotet;! officers and the manher of their election except £or the selection of election d~tes and quali£ying periods for candidates and £or changes in terms of o££ic~. neces~itated by such changes tn election dates, , , • without approval by referendum of the electors as provided in s. 166.031. . • • '' (e. s.)

In addition, Chapter 95~178, supra, created section 100,3605, Florida Statutes, relating to the conduc't of municipal elections. [2] Subsection (2) of section 100.3605 provides:

'"l'he governing body of a municipality may, by ordinance, change the dates for qualifying and for the election of members of the governing body of the municipality and provide for the orderly transition of office resulting from such date changes."[3)

.l\ocordingly, th.i,s office in 11,ttorney General Opini1;m 2000-61 concluded that a city may amend its city ohaZ"ter by ordinance to move the date,s of city elections from April to November to coincide with federal, state, and county elections, and to extend the terms of the sitting commissioners to November, [4]

Thus, as discussed above, prior to the 1995 amendment to section 166.021(4) 1 Florida Statutes, and the creation of section 100.3065,

· Florida Statutes, a change in the charter prescribing the qualifying and election dates for municipal office~s, and the resulting change in the term of office for sitting officers, required mnendment according to the provisions of section 1G6,031, ~lorida Statutes, regardless of when suoh provisions were adopted . . The legislative history of the 1995 legislation amending section 166.021(4) and creating section 100.3065, bowever, indicat~s an intent that municipalities are a~thori~ed to amend their charters, whether those charters were adopted before or after July 1, Hl73, to change the election dates and qualifying periods for candidates, including any changes in terms of office necessitated by such amenclinent, without a referendum. Nothing in these statutes or in the legislative history related to their enactment places a restriction on this authority based on tp.e .increase ;i.n term required for the "orderly tra1'sition of officE;i" affE;icted by the ordinance,

Accordingly, I am of the opinion that pursuant to sections 166.021(4) and 100.3605 1 Florida statutes, the Arcadia City Council may amend its city charter by ordinance to move the dates of city elections from the first Tuesday after the third Monday of September of each odd year to the first Tuesday after the first Monday of November of each even year to coinci~e with federal, state; and county elections, and to extend the terms of the sitting mun;i.oipa;L officers resulting from this date change without voter approval by referendum. Tpe date upon which th~ city charter was adopted or the length of the e~tension of terms of officers affected by the ordinance do not suggest a different 9onolusion,

Question Two

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However, while the Arcadia City Counoi1 may amend its city charter by ord:i.nance to move the date~ of ci.ty elections and to exten~ the terms of the sitting municipal officers resulting from this date change, a charter amendment to impose term limits on the future officers ~erving on the Aroatjia City Council wo~ld not come within the st~tutory exceptions discussed ~ove and would require voter approval by referendum.

In Attorney General Opinion 2001-81, the City of Punta Gorda proposed to change the term of office for city oounoi1 members from two years to three yi;iars. The opinion, construing sections 166.021(4) and 100.3605, Florida Statutes, relied on the exception for "orderly. transition of office result;ing from such date changes" to conclude that a provision relating to sitting o,ffi.,cers falls within the exception, [5] (e,s,) That opinion recognized, however, that a proposed charter amendment· propo~ing to lengthen official terms of office and appiying to future city council members would not come within the exception recognized in sections l66.021(4) and J.00.3605, Florida Statutes, and wou;I..d require referendum approval.

Likewise, · I do not read the exception in sections 166.021(4) and 100.3605, Florida Statutes, to authorize a munici~ality by ordinance to adopt term limits applying to future city council members without a

. referendum. Section 166.021(4) / Florida Statutes, requil:;es that charter amenchnents outside the scope of the exception be submitted to voters for · approval in accordance with section 166.031, Florida Statutes. In addition, sectioh 166.021(4), Florida Statutes, requires referendum approval of any )?l:'e-1973 charter provisions c;lffecting the terms of elected officers. [6)

Therefore, I am of the opinion that while voter appr:oval by referendlllfi is not required for the City of Arcadia to change the date of municipal elections and extend the terms of sitting qfficers resulting from this date change, the city must seek referendwn approval for art amendment to the Arcadia City Charter to impose term limi fai on olty council members in the future.

SincereJ.y,

Pam Bondi Attorney General

PB/tgh

[1] And see Op. Att 1y Gen, Fla. 03-52 (2003) 1 in which th.is oeeice concluded that the City of Lauderdale Lakes, with a charter possibly adopted prior to adoptioh of the Municipal Home Rule Powers Act and not readopted after the effective date of the act, was authorized by ss. 166.012(4) an<;i 100.36Q5, E'la. Stat., to amend its city charter by ordinance to move the dates of city elect~ons from March to November,

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t2] Section 2 1 Ch. 95-178 1 Law,s 0£ Fla.

[3] See House of Representatives Conunittee on Ethics and Elections Final Bill Analysis & Economic Impaot Statement on HB 2209 (passed by the Legisla.ture as Ch , 95-178, Laws of Fla.), tjated May 10, 1995, stating:

"HB 2209 authorizes ai;nendment of a inunicipal oha:i:ter or special aot w,i.thou~ referendum eor the purpose of changing municipal election dates and qualifying period for candidates and for the adjustment of terms of office necessitated by such date changes. Ir

And see the title for Ch. 95- 178, Laws of Fla . , stating in pertinent part:

''All act l'.'elating to munici.pal elections; amending s. ~66.021, Ii'.$.;

autho;d.:dng amendment Of (.\ special la;w or municipal . charter for the purpose of chaoging election dates and qualifying periods £or candidates, including any chang'es in terms of office .necessitat.ed thereby, without referendum; creating s. 100.3605, F.S.; ... providing for change of qualifying periods and election dates by ordinance and for the orderly transition of office; providing an effective date."

(4) Compare Op. Att•y Gen. Fla. 01-81 (2001}, in whioh this office was asked whethe;i:: the exception aff.orded by ~s. 166.021(4) and 100.3065, Fla. Stat,, applied to a change in the dates of the qualifying period as well as the terms of office for council members from two years to three years. This office noted that in ·Op, Att•y Gen, Fla. 00-61 (2000), only the sitting officers' .terms were extended due to the change in the ctate of the election; the term of office of future officers, however, remained the saine; however, in Op. Att'y Gen. Fl~. 01~81 (2001}, the city was interested in changing the term of office for future council members. This office concluded that the change in term .of city council members from two yeai:s to three years did not fall within the exception recognized in ss, 166.021(4) and 100.3605; thus, such a change would have to be submitted to the voters for approval .

[5] See Op. Att ly Gen. J.i'la •. 01-81 (2001), and see Op. Att'y Gen. Fl.a. 00-.61 (2000) .

[6] Section 166.021 (4),, Fla. Stat., provides:

"The provisions of this section shall be so construed as to secure for municipa.1,ities the broad exercise of ho.me rule powel:;'s granted by the constitution. It is the further intent o~ the Legislatqre to extend to municipalities the exercise of powers for municipal governmental, corporate, or proprietary purposes not e:xpressly prohibited by the constitution, general or special law, or county charter and to remove any limitations,, judicially imposed or otherwise, on the exerois~ of hor<1e rule powers other than those so expressly prohibited. However, nothing in this act shall be construed to permit any changes in a special law o.i:-

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municipal charter which af'fect the exercise of extraterritorial powers or which affect an area· which includes lands within and without a municipality or any changes in a special law or municipal charter which affect the creation or existence ¢f a municipality, the terms of elected office~s and the manner of their eleotioh exae.pt for the selection of election dates and qualifying periods for candidates and for changes in terms of of~ice necessitated by such chan~es in election dates, the distribution <::>f powers ruuong elected officers, matte:i:;s prescribed by the charter relating to appointive boards, any change in the form of government, or any rights of municipal employees, without approval by referendum of the electors as provided in s. 166.031. Any other limitation of power upon any municipality contained in any municipal charter enacted or adopted prior to July 1, 1973, is hereby nullified and repe~led. 11

Flol'idn Toll Free Numbers: - Fraud Hotline 1-866-966-7226

- Lemon Law J-800-321-5366

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CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF FEBRUARY 3, 2015

SUBJECT: 15TH Annual Christmas on Walnut Street (COWS) After-Action Repo1i

BACKGROUND: On August 20, 2013, the Council approved co-sponsorship for the 15th Annual Christmas on Walnut Street Celebration, along with the 47th Annual Christmas Parade and Annual Jingle Bell Fun Run. The Lion' s Club of Green Cove Springs requested $1,200.00 in direct costs for sponsoring the festival, along with various in-kind services. The Lion's Club paid for the City Police Dept. hours for the festival. The Green Cove Springs Business League sponsored the parade and Clay Striders ran the Jingle Bell Fun Run. A summary of the event may be found attached to this staff report, along with a recap of both direct costs and in-kind services provided by the City in supp01i of this community event.

EVENT TEAM: City of Green Cove Springs Staff, Green Cove Springs Lion's Club, Green Cove Springs Business League, and Clay Striders.

NARRATIVE: The 2014 Christmas on Walnut Street Celebration was a success. The GCS Lion's Club was very excited to share that there was a total of 76 food, craft and non-profit vendors which increased greatly from last year. The Pictures with Santa and the Kids Zone stayed busy. The Jingle Bell Fun Run had 273 registered entries of all ages and the Green Cove Springs Business League had 49 entries in the parade. They also put together an on-line survey . to gather input for next year's parade. The businesses on Walnut Street (west side of Hwy 17) organized a Caroling on Walnut Street after the City Hall Tree Lighting which was enjoyed by many people. Some of the suggestions for next year are to staii the event at a later time in the day, and have a night parade that would end on Walnut Street with evening ente1iainment and the City Hall Tree Lighting Ceremony.

DIRECT COSTS TOURIST DEVELOPMENT (TDC) FUNDS: The City placed radio spots with 94.1 FM to run during the period of December pt - December 6th in the amount of $1,045.00 payable with Tourist Development Council (TDC) Funds.

RECOMMENDATION: Approve After Action Repo1i for 15th Annual Christmas on Walnut Street Celebration.

MOTION: Approve After Action Repo1i for 15th Annual Christmas on Walnut Street Celebration.

SUBMITTED BY: APPROVED BY:

~~Assistant

CHRISTMAS ON WALNUT STREET 2014

COW 2014 In-Kind Services And Direct Costs 2014

ELECTRIC DEPARTMENT

Item DIRECT COSTS

Home Depot

Warehouse

Online Orders

DIRECT COSTS SUBTOTAL

IN-KIND SERVICES

89 man hours

2.5 man hours

equipment charge for man hours

IN-KIND SERVICES SUBTOTAL

TOTAL

Cost Comments

$ 355.92 Outlets, Clamps, etc.

$ 475.03 Junction box, Wire, etc.

$ 10,016.81 Light bulbs, Xtra decorations

$ 10,847.76

$ 2,620 .35 11/12/14-01/07 /15 - Regular Work Hours

$ 99 .88 12/06/2014 Overtime Work Hours

$ 3,782.50 based on FEMA billable hourly rates

$ 6,502.73

$17,350.49

NOTE: This does not include the removal and storage of these decorations put up for Christmas

Dditionally, it must be noted that $10,673.81 of the decorations and supplies came out of the Special Events Account #001-1319-5003493 .

(We can estimate that an additional 60 man hours ($1,740.30) and 28.5 equipment hours ($2,793.00) will be used to take down the decorations.)

' CHRISTMAS ON WALNUT STREET 2014

COWS 2014 In-Kind Services And Direct Costs 2014

ELECTRIC DEPARTMENT

Item DIRECT COSTS

Home Depot

Warehouse

Online Orders

DIRECT COSTS SUBTOTAL

IN-KIND SERVICES

89 man hours

2.5 man hours

equipment charge for man hours

IN-KIND SERVICES SUBTOTAL

TOTAL

Cost Comments

$ 355.92 Outlets, Clamps, etc.

$ 475.03 Junction box, Wire, etc.

$ 10,016.81 Light bulbs, Xtra decorations

$ 10,847.76

$ 2,620.35 11/12/14-01/07 /15 - Regular Work Hours

$ 99.88 12/06/2014 - Overtime Work Hours

$ 3, 782.50 Based on FEMA billable hourly rates

$ 6,502.73

$17,350.49

NOTE: This does not include the removal and storage of these decorations put up for Christmas Additionally, it must be noted that $10,673.81 of the decorations and supplies came out of the Special Events Account: 001-1319-5003423. (We can estimate that an additional 60 man hours ($1,740.30) and 28.5 equipment hours ($2,793 .00) will be used to take down the decorations.)

JINGLE BELL FUN RUN - CLAY STRIDERS

Run Entries: 273

Volunteers : 5 (Starting Line)

Volunteers : 10 (Finish Line)

Expenses: $50 (candy canes, water & cups)

Jingle Bells and ribbons were left over from last year! Expenses for next year may be closer to $100

Suggestion: Need garbage cans at the Finish Line

Christmas on Walnut St. 2014

Date GCSPD Officer Name Address Social Sec# I Time On Time Off Hours $Amt. Due 12/6/2014 Hess 1001 ldlewild Ave. Green Cove Sprinqs, FL 32043 800 2000 12 $312.00 12/6/2014 Acres 1001 ldlewild Ave. Green Cove Springs, FL 32043 1000 2000 10 $260.00 12/6/2014 Santiago On duty unit not paid by Lions Club 1000 2000 10 $0.00 12/6/2014 As dot In-Kind Services 1000 2000 10 $0.00

GCSPD Officers Total Hrs.= 42 $572.00 Required Supervisors

Date Supervisor Name Address Social Sec# Time on Time off Hours $Amt. Due

12/6/2014 Buchanan 1001 ldlewild Ave. Green Cove Springs, FL 32043 12 $360.00 I

Totals Officer Costs Sur Charges

GCS PD= $906.00 $0.00 $906.00 $0.00

Combined Total Costs= $906.00

1/15/2015

Christmas Parade 2014

Date IGCSPD Officer Name Address Social Sec# Time On I Time Off I Hours $Amt. Due

12/6/2014 Guzman 1001 ldlewild Ave. 1000 1330 2.5 $82.86 12/6/2014 Wilson 1000 1330 2.5 $68.25 12/6/2014 Checo 1000 1330 2.5 $65.66 12/6/2014 Leudtke 1000 1330 2.5 $69.13 12/6/2014 Whiddon 1000 1330 2.5 $87.60 12/6/2014 Kennison 1000 1330 2.5 $72.88 12/6/2014 Musco In Kind 12/6/2014 Asdot In Kind

GCSPD Officers Total Hrs.= 15 $446.38 Required Supervisors

Date Supervisor Name Address Social Sec# Time on Time off Hours $Amt. Due

12/6/2014 Hess 1001 ldlewild Ave. 1000 1330 2.5 $87.30 Total Hrs.= 2.5 $87.30

Totals Officer Costs Sur Charges

$533.68 $0.00

Combined Total Costs= $533.68

1/15/2015

Christmas on Walnut Street In-Kind Services and Direct Costs 2014 Public Works

Item Cost Comments DIRECT COSTS

Warehouse $ 141.00 Clean Supplies {Paper Products, Garbage Bags, etc.)

Heritage Signs $ 196.00 Update Christmas on Walnut signs

Ace & Home Depot $ 108.86

Overtime man hours 33 .00 $ 1,317.81 Parade, Cleaning restrooms and trash removal

DIRECT COSTS SUBTOTAL $ 1,567.67

IN-KIND SERVICES

Port-o-lets $ 410.00 4 regular@ $60 and 2 handicap @ $85

Cardboard trash boxes $8.50 25@ $0.34

Roll-Off dumpster $ 204.77

674.50.00 man hours $ 11,193.08 11/3/14 - 12/09/14 - regular work hours

equipment charge for man hours $ 8,520.00 based on FEMA billable hourly rates

IN-KIND SERVICES SUBTOTAL $ 20,336.35

Grand Total $ 21,904.02

Green Cove Springs Lions Foundation, Inc. PO BOX 516

Green Cove Springs, FL 32043

Christmas on Walnut after action:

Another year and what a success! Overall we think all went smoothly on our part.

We had a great turn out for vendors with 60 art and craft and 16 food. About half

of them used the double up application and discount with Memorial Day. We still

have trouble getting spring street situated due to the bottle neck at the food

vendor corner but in all everyone was off the street as planned.

We have not heard of any complaints however have already received several calls

about Memorial Day and asked them to call back in March when we should have

the details ironed out.

We did have a few issues again with electricity on Walnut early in the morning

and on Friday evening when the bounce houses where delivered. Both of which

were handled in a timely manner. The missing barricades caused problems early

but blocking the streets with a personal vehicle @St. John and getting new ones

on Magnolia stopped the influx of residents trying to use Magnolia. I do not

believe we did enough advertising in GCS as the residents who did drive up where

unaware that the festival was going on. I think that is something we should

address. Maybe we should try sending flyers in electric bills again. Depending on

the cost.

INCOME:

SPONSORS

VENDORS

ARM BANDS

TOTAL

$2000.00

$3500.00

$ 900.00

$6400.00

As for cost: • Bounce Houses

• Monitors & Garbage FFA GCS

• Food & water for volunteers and monitors

• Santa

• DJ

• Goodie Bags - 350

• Trees

• Police

• Printing

• Rental

TOTAL

Money from City

The money to operate our NFP in 2015

$ 923.00

$ 500.00

$ 150.00

$ 100.00

$100.00

$3200.00

$ 180.00

$ 932.00

$ 200.00

$ 90.00

$6375.00

$1200.00

$1225.00

Just for your information every child receives 2 books, 1 toy, 1 drink, 1 snack, 1 santa hat, 1 pencil, 1

eraser, 1 crafty thing. This year babies got cups, some got swimming goggles, some scarfs, some nail art,

some cars, some balls, some stuffed animals, other misl. Items. We try to put between 15 and 20 items

in each bag. Let us not forget the banana from challenge enterprises, the coloring book and crayon from

Publix, the Hardees gift certificate.

Special thanks to Walgreens for the Santa photos no charge.

Thank you,

Laura Holland

GCS Lions

Gwen Koons

GCS Lions

GCS BUSINESS LEAGUE - CHRISTMAS PARADE

Committee Members: 6

Volunteers: 30

Parade Judges: 5 (1st, 2nd and 3rd place winners for 5 categories)

Paid Parade Entries 39

Firetrucks, Police, Grand Marshal 10

Total Entries= 49

Revenue: $975 ($25 per entry)

Ribbons/Trophies $210

Plaque for Grand Marshal $30

T-shirts for Volunteers $340

Sash and Banner $51.69

Judges Table $39.92

Printing $62.70

Expenses: $734 (ribbons, t-shirts, printing, judges table, etc.)

Net Income/Loss $240.69

I.

II.

III.

IV.

Call to order

GCSBL

Meeting Agenda January 8, 2015

6pm

Approval of minutes from last meeting

Open issues

a) Parade Suggestions/Review

b) Market in the Park

Bloodmobile

Food Trucks-February

c) Sign Committee

d) Marketing-business Spotlight

New business

·'

PAGE 1: Various Items

Please judge on a scale frorn 1~5 the following topics:

" Answered 16 ~ Skipped: O

Created with Higl1charts 3.0.1 O

Entry process (using the ... Communication from the ... Communication from the ... 012345

Terrible Below Average Above

Entry process (using the website to enter into the parade)

0.00% 0

Communication from the committee ~.OO% before the event

Communication from the committee ~·25% on the day of the event

PAGE 2: Entry Fee

Average - Average -

6.25% 1

12.50% 2

0.00% 0

31.25% 5

25.00% 4

18.75% 31.25% 3 5

31.25% 31.25% 5 5

Excellent Total Weighted Average-

37.50% 16 3.94 6

37.50% 16 3.94 6

31.25% 16 3.81 5

\Nhat did you think of the $25 entry fee?

"' Answered: ·15 o Skipped: ·1

Created witl1 Highchmts 3.0.10

It was reasonable

I would have paid more

It's too high

Total

Answer Choices -

86.67% 13

0.00% 0

13.33% 2

15

Responses -

PAGE 3: Parade Route

0 3

if you had a choice to keep the parade on the same route or to move it to Highvvay 17, which would you prefer?

o Answered 15 o Skipped: 1

Created with Highcl1a1 ls 3.0. 10

Answer Choices -

us 17

Keep it how it is

Doens't matter, I'll enter either way

Total

PAGE 4: Ent ry Next Year

26.67% 4

40.00% 6

33.33% 5

15

Responses-

Do you plan to enter into the parade next year?

,, Answered: 15 o Skipped: l

Created with Hig llcharts 3.0. W

Yes

No

Possibly - Not sure

Total

Answer Choices -

86.67% 13

0.00% 0

13.33% 2

15

Responses -

PAGE 5: Staging Area

VVhat did you think about the staging area? Please be detailed as to ·1) the volunteers support 2) layout 3) traffic 4) location 5) set up space, etc

" Answered· 12 <' Skipped: 4

w Responses (12) C Text Analysis z My Categories [)

Showin9 12 responses

Volunteer support was fine . Layout was rnuch better than last year. I liked being in the shade on tile back roads. The traffic on the road maybe could have been regulated s little better. Some people were just driving too fast clown Hie road . Locati on was perfect The back mads seem safe!' lhan highway '17 . The space we had to set up was sufficient Excellent job this year! 12/1 9i201 4 ·12: 11 AM View respondent's answers

Setup was very good although. when we first got there . there were about 5 or 6 volunteers and they were very unsure o'f what to do. severa l were giving cfrfferent directions. sp8ce was wel l laid out. 1211412014 9:35 AMView respondent's answers

na 12/12/2014 7 28 PMView respondent's answers

cmwded. should start parade at hic~wry grove church and go down hwy -15 to the park. more viewing area 1211112014 4:33 PMView respondent's answers

Better this year 12/'I 1!201 4 4:09 Piv1View respondent's answers

was ve!'y cra rnped. last years was muct1 better ·12111r2014 12:53 PMView respondent's answers

l wish them pARKING FOR f:)AF~ADE PARTICI PATE Al\JD SHUTTLES. MOf~E RESTOOMS 12/11/2014 10.44 AMView respondent's answers

it was good 12/1 1!2014 9 59 AfvlView respondent's answers

It was good. A little difficult to drop off decorations and people near the float before going to park vehicl1le;; 1211112011, 9 31 AMView respondent's answers

Volunteors did an excellent job I Layout was easy to follow, especially since it was the first time' Traffic 'fiowed we!ll Location keeps tl1e paracle in the "community" "home town feel "! Set ur space was fu ll but worked !

12/1 112014 9.28 .A.MView respondent's answers

The star1ing area wa s so much better this year than last year. We did have a problem with parking. We had to move 14 vehicles in il'le last rrnnute since the empty parking lot became private prope1iy and it was not roped off. Parking should have been communicated a little beHer. Ovt.:.! rail i'l was more organ ized than last ye;;1r. We really enjoyed participating in the parade and wi ll be a future participant. Thanks 1211·112014 9:27 .A.MView respondent's answers

voluntee r's support 12/11/2014 9.22 AMView respondent's answers

PAGE 6 : Over.oili Feeling on t he Parade

\/Vhat did you think about the parade itself? Was it vvorth the time and effort? Did you like the crovvd? Did your group have fun? Did you like the route? \/\/hat was your overall experience?

,., Answered: 15 o Skipped; ·1

w Responses (15) C Text Analysis z My Categories -:--;

Showing 15 responses

If th : parade coulcl exit on to another back road that would be nice and safer l'rr1 fine w ith trying Hwy 17 as a route to see how it goes. Our group had fun and it seems like it went smoother than in previous years 12119/2014 12:'13 Afv1View respondent's answers

rnarch ;ng groups need to be seperated by severa l other 'lype of groups instead of back to back. 1211812014 9:33 AivlView respondent's answers

The paracle was wonde1iul , great turnout of the crowd , the route was wonderful . the dispersing at 1he encl needs a change. It is not good to make the float riders have to walk back to the staginn area at the end. the entire group o'f parade entries necl to tum left at the end of the route and use the neigt1borhood streets to get bach to the staging area. 12/14/2014 9:38 AMView respondent's answers

All went rea lly well. The parade seemed to be th e perfect length . 12!'!3/20i4 f·55 PMView respondent's answers

very nice and very ente1iaining 12i 12!2014 7 29 PMView respondent's answers

!1!m the parade. possibly think of doing a light parade at night 12/1 1/2014 4.33 PMView respondent's answers

G 1·eat time! Yes. Yes . A Blast! Yes. W e al l had a lot of tun 1211 -1 !201 4 4: 12 PMView respondent's answers

our grotip had a great time. Unti l the end. It was ridiculous to make us take 30 kicls off the ·float and wa!k them ;.\LL down 17 back to the sta~1ing area wr1ere the cars were parked. You should have told people during 1he meeting before hand so everyone could be prepared . That was the worst part about the parade! That should be addressed , i·t is not safe to haul that many kids down tl1e t1igl1way 12/11/2014 12 57 PMView respondent's answers

IT W AS GOOD. NiAYBE A COUNT OF CROWD TO HAND OUT CANDY. 12111/201 4 10:45 AMView respondent's answers

Shorter than expet~ted . Participated abou t ·1 O years ago and roule was better then. 12i'1 1!20 14 10·09 AMView respondent's answers

we loved it we just wish ya! would have recognize the churchs more 12/1112011'> 10:02 AMView respondent's answers

Crowd was great The clropping off of the kids on our float at the end was a headache. W e had all of our veh icles near the courtl1ouse, the float was instructed to be emptied at the end and go right while the kids and workers got out and went left W e were not prepared and fel t stranded . W e sent some of tl1e drivers of personal cars to walk back to courth ouse and get a few cars to bring the kids back. We also, participated at Middleburg in the evening . T hey had the floats do a full loop and fi nish at the beginning point It makes it more practica l. Overall , GCS Parade was a good experience . 12111/2014 9:36 AMView respondent's answers

Can't imag ine not !1aving it! The crowds enjoyed watching ancl had a great timet The rou te is perfect for our Horne Town Feel ! Only suggestion would be to figure a way around traffic jam while entering staging area off Hwy '17 - maybe need to close the lane on Hv·ty '17 prio r to set up time! 12/11/201 4 9:30 AMView respondent's answers

Overa ll vve lovec1 being a parti cipant. The crowed was excited to see us and we also had fun parti cipating. It was de fini~e l y worth the time and effort . The parade vvas awesome and we wi! I defin itely be a fu tu re member of the parade We loveci the crowd and 8ctivities. 12/1'1!201 4 929 AMView respondent's answers

loved it 12!11 !2014 9:23 AMView respondent's answers

Pr:.\GE 7: Poss ible Changc-:s

07

llf you could make any changes to the parade, what vvould you do? VVhat things vvould you keep?

o Answered 'l 2 o Skipped 4

')

Showing 12 responses

l<-eep set up on the shady road rather than the old parking lot. Judges in tl1e midclle was a lot better. The parade seemed to run smoother. Thanks for having a set time for the awards but it needs to bo adve1iisecl more. I only saw one person handing out flyers after tile pcirade that had the t irnes and agenda on it. Maybe that same f lyer should be provided to the parade participants just so we know wr1at's going on after we get done in the parade. 12t19i2014 ·12:16 AMView respondent's answers

as stated in question #6 12i18/20'i4 9 34 1\MView respondent's answers

See previous comrnent about end of parade. everything else ran very smooth. rnaybe move the c1wards a little later than 2 PM 12!14i2014 9.38 AMView respondent's answers

rm ·1211212014 7:29 PMView respondent's answers

like the community feel, like the awards 12i1 1/2014 4:34 PMView respondent's answers

Parade should exi~ toward River Road and continue back to beginning, do not have ve!1icles go to 17, too congested and separates the ~1roup wl1ich is too complicated . 12i11 /2014 4: 12 PMView respondent's answers

NOTHING RIGHT NOW - GOOD JOB 12!11i2014 10:46 AMView respondent's answers

Change route to Hwy "17. Volunteers more knowledgeable about space numbers. Keep the registration process was great onlinei i2!11i20'i4 10:1 i AMView respondent's answers

Hwy ·17 route 12111120 ·1 4 9 36 1\MView respondent's answers

The only change I would make to the paracle is the parking areas should be a little more announced and non-parking areas should be roped off. Moving 14 vehi cles in the last minute was a problem, since two of our people got lost. I would probably create a ma p to icieni:ify parade line up and stag ing areas/parking areas for the P<l l'ade participant~>- Overali it was much better and more organized than last year. We enjoyecl be1n~1 part of it. 12!11i2014 9:33 AMView respondent's answers

Entry off Hwy 17 needed more supervision More flocitst 1211 ·1120111 9 31 AMView respondent's answers

route change 1211-112014 9 23 AMView respondent's answers

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF FEBRUARY 3, 2015

SUBJECT: Festivals & Events Reporting Form

BACKGROUND: In order to standardize and capture the direct and in-kind services utilized to support our major special festivals and events, we have developed the attached reporting system.

We are recommending that it be completed by all entities that utilize City sites for a public purpose and receive either direct or in-kind support from the City to promote and host an event. The form captures not only number of volunteer hours, but also the event budget that will include Revenues and Expenses and finally a total at the bottom showing Net Income/Loss.

RECOMMENDATION: Approve Special Event Reporting Form for use by outside entities utilizing City sites for a public purpose.

MOTION: Approve Special Event Reporting Form for use by outside agencies utilizing either City sites or receiving direct and/or in-kind support from the City.

SUBMITTED BY:

~s,6ssistant

Page 1of1

Name of Event:

Date of Event: ---

Name of 0 . rganization:

Contact: ---

Location:

Hours of Operation : ---

-

EVENT PARTICIPATION

Number of Volunteers Hours:

Hours x Volunteers =Total Volunteer Hours --- --- ---

Description of Participation:

SERVICES REQUESTED OF CITY (check as applies)

Direct Services Cost:

Port-o-lets

_Warehouse (cleaning supplies - paper products, garbage bags, etc.)

_Roll-off Dumpsters

_Rental (tent rental, multi-passenger carts, etc.)

_Orders (i.e. 5 Star/Oriental Trading: t-shirts, veteran hats, lettering,

trinkets, etc.)

_Sound Equipment Operator

Law Enforcement

_Street Sweeping

_Mowing

_Other (please list below)

SERVICES REQUESTED OF CITY (check as applies)

In-Kind:

Trash

_Warehouse (cleaning supplies - paper products, garbage bags, etc.)

Barricades

_Restrooms (cleaning restrooms and trash removal)

Cardboard Trash Boxes

_Use of City Golf Carts

_Use of City Sound Equipment

Law Enforcement

_Street Sweeping

_Mowing

_Other (please list below)

EVENT BUDGET

REVENUES: (Describe each source of funds for this event):

Fees:

x$ =$ --- ---Entries Fee Total Revenues

City Support:

Donations:

$ __

$ __

EXPENSES: (Describe each use of the funds for this event)

Law Enforcement

Marketing

Advertising

Printing

Materials/Supplies

Insurance

Ribbons, Trophies, Etc.

T-Shirts, Hats

Other (List below)

$_~ $ __ $ __ $ __ $ __ $ __ $ __ $ __ $ __

Total$ ---

Net Income/Loss$ ---

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF FEBRUARY 3, 2015

SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND PUSH MEDIA, LLC.

BACKGROUND: The Clay County Council on Aging is proposing to enter into an agreement with Push Media, LLC, for the purpose of installing seating, bus shelters, recycling stations, and bus stop signs (amenities) along transit routes within Clay County. There are 3 sites proposed that are within the city limits as identified on the attached sheets. The sites in the city limits are:

• GCS-1000 on Houston Street at Palmetto Avenue • GCS-1001 on Orange Avenue/US17 at Spring Street • GCS-1002 on ldlewild Avenue at West Street

Push Media will be responsible for the purchase, installation, and ongoing maintenance of the amenities. Costs will be offset by selling advertising space on the amenities. The City Council approved Ordinance No. 0-14-2014, which revised the Sign Code to allow off-site signs on bus benches, transit shelters, and recycling stations.

The City Attorney has drafted the attached Professional Services Agreement between the City and Push Media for use of the City right of ways. It has been reviewed by Push Media and is being presented to the Council for execution.

STAFF RECOMMENDATION: Staff recommends approval of the Professional Services Agreement between the City and Push Media for use of the City right of ways.

MOTION: Approve the Professional Services Agreement between the City and Push Media for use of the City right of ways.

SUBMITTED BY: APPROVED BY:

L. J. Arnold, Ill, City Attorney

an K. Fleet, AICP velopment Services Director

PROFESSIONAL SERVICES AGREEMENT (Push Media, LLC.)

THIS AGREEMENT IS MADE THIS _____ DAY OF ______ , 2015.

BETWEEN:

THE CITY OF GREEN COVE SPRINGS (Hereinafter called the "CITY")

-And-

PUSH MEDIA, LLC, a Florida Limited Liablity Company (Hereinafter called "PM")

WHEREAS, PM is engaged in providing Transit Amenities and related appurtenances and selling advertising space thereon for the purpose of advertising goods and services; and

WHEREAS, PM has asked the CITY of GREEN COVE . SPRINGS for the privilege of placing such street amenities on untraveled portions of public highways and other public places within the jurisdiction of the City of Green Cove Springs; and

WHEREAS, the CITY has the authority to permit any person, under such conditions as may be agreed upon, to place, construct, install, maintain and use objects in, on, under, or over sidewalks and highways under its jurisdiction; and

WHEREAS, PM is contracting with Clay Transit for their services and the City is not charging any rent to PM. · - · ·

NOW, THEREFORE, IN CONSIDERATION OF the sum of $10.00 (Ten Dollars), receipt of which is hereby acknowledged by the CITY, and in consideration of the mutual covenants hereinafter contained, the parties do hereby agree as follows:

DEFINITIONS

1. For the purposes of this Agreement:

1.1. "Amenities" means seating, recycling, bus shelters, bike rack, trash cans, newspaper box organizers with integrated trash receptacles, recycling containers (where agreed upon), advertising faces, a concrete mounting pad for each Amenity, and an area of three (3) feet surrounding all sides of each Amenity. The parties agree that the style and design of the Amenities provided are to be approved by the CITY MANAGER.

1.2. "CITY MANAGER" means the Green Cove Springs City Manager or his or her designee.

Revised 01/27/15 - jwc

Professional Services Agreement Push Media, LLC Page 2 0£10

2. PM agrees to install all Amenities on a mounting pad unless a suitable base exists. Where a mounting pad does not exist and is required, PM agrees to install, at PM's sole expense, a mounting pad for every Amenity installed pursuant to this Agreement. PM shall be responsible for ensuring that all mounting pads provide for the safe movement of pedestrians to, from and around the Amenity.

3. PM shall ensure that the installation of and all maintenance and repair of the Amenities is carried out in a proper and worlunanlike manner and so as not to create hazards to utilities or the CITY and shall ensure the safety of pedestrians and the safe movement of vehicles.

4. PM shall conform to any environmental policies or recycling programs adopted by the federal or state governments or by City Council prior to or during the term of this Agreement. The CITY will not reimburse PM for any costs associated with conforming to any such policies or programs. The CITY agrees to advise PM of any such new proposed policies and programs prior to their consideration by City Council.

TERM

5. The term of this Agreement shall be ten llQ} years commencing February 15, 2015 and ending February 14, 2025 (the "Term") unless terminated earlier pursuant to the terms of this Agreement.

5.1. Providing that PM has met all of the contractual obligations hereinafter contained and is not in default under its contract with Clay Transit, the contract will renew at City's sole discretion for successive one year term at the end of the original term of the contract.

5.2. The CITY MANAGER agrees to provide PM with notice, in writing, of the intent NOT to renew this Agreement under the same terms and conditions, at least 90 days before the expiration of this Agreement.

INSTALLATIONS & MAINTENANCE

6. PM agrees during the construction and installation of the Amenities to keep each location in a clean and orderly condition and remove all waste and unusable material from each location upon completion of the construction or installation of each Amenity or sooner as required by the CITY MANAGER.

7. PM shall be solely responsible for obtaining all authorizations and the like before any Amenity is installed and for any other work undertaken by PM pursuant to this Agreement.

8. PM shall maintain all Amenities as defined herein in good repair and is solely responsible for ensuring the provision of normal maintenance to those Amenities as follows:

8.1. to keep the grass trimmed, 8.2. to keep the area free of debris, and 8.3. to keep the Amenities clean and free of graffiti.

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Professional Services Agreement Push Media, LLC Page 3of10

9. PM agrees to inspect Amenities for damage during regular maintenance and make arrangements for timely repair. PM shall provide normal maintenance to the Amenities on a frequency of not less than once a month during the term of this Agreement or more often if required by the CITY MANAGER.

10. PM agrees to continuously maintain all Amenities and keep them free from damage and to protect the property of the CITY from injury or loss.

11. The CITY agrees to permit PM to install Amenities on untraveled portions of public highways within the jurisdiction of the City of Green Cove Springs as follows:

11.1. PM agrees to install units at locations that are agreed upon by PM and approved by the CITY MANAGER.

11.2. Amenities will be placed at locations within the CITY as mutually determined by the CITY MANAGER and PM. Both the CITY MANAGER and PM may request sites anywhere in the City, but final approval of all sites rests with the CITY MANAGER.

11.3. Amenities cannot be placed within the traffic sight triangle.

12. Amenities must not interfere with the pedestrian right-of-way.

13. It is acknowledged by the parties that, in the selection of each location, consideration will be given to the convenience of the public. It is further acknowledged that the placement of the Amenities shall be in such a manner so as not to obscure signs, transit stops or interfere. with the visibility or effectiveness of advertising on transit shelters. The placement of all Amenities must be approved by the CITY MANAGER.

14. PM shall comply with all requirements of the CITY with respect to parking and street occupancy during all installations and maintenance of Amenities.

EMERGENCY REPAIR -MAINTENANCE

15. The CITY may provide written notice to PM when any Amenity requires emergency maintenance or repair if its condition is such that, in the CITY MANAGER's sole opinion, the condition renders a serious danger to the public. In such an event, PM shall, as soon as possible and not later than 24 hours after the giving of such notice, repair and make safe the Amenity at PM's sole expense and to the satisfaction of the CITY MANAGER. In an emergency situation where a 24-hour wait is in the CITY MANAGER's sole opinion considered unacceptable, the CITY may arrange for work to be done to eliminate public danger and PM shall be solely responsible for paying all costs incurred by the CITY for such work.

REMOVAL AND RELOCATION

16. PM acknowledges and agrees that the CITY shall have the right to order the removal or relocation of any Amenity installed within the jurisdiction of the City which the CITY, in its judgement reasonably excercised, believes not to be located to the public benefit. PM agrees to remove or relocate any such Amenity within 48 hours of the CITY giving notice to PM. PM shall restore~the site from which the Amenity was removed to the condition the site was in immediately prior to the installation of the Amenity and to the satisfaction of

Revised 01/27/15 -jwc

Professional Services Agreement Push Media, LLC Page4 of10

the CITY. Such removal, relocation and restoration shall be at no expense to the CITY and all such costs associated therewith shall be borne and paid by PM. Where PM fails to remove or relocate such Amenity within 48 hours or where PM fails to restore the site as required, the CITY may arrange for such removal, relocation and restoration and PM shall be solely responsible for paying the CITY all costs incurred by the CITY for such work.

TRANSIT SHELTER PROXIMITY

17. PM may provide units at sites where advertising transit shelters exist providing that the terms are adhered to by PM and that the CITY MANAGER has approved such sites under the same approval criteria as all other sites.

18. The CITY MANAGER will make re.asonable attempts to approve/decline any site requested by PM within 30 days of receiving such request.

REVENUE, ACCOUNTING & AUDIT

19. Notwithstanding any provision to the contrary herein, PM shall pay to Clay Transit or its designee, for the duration of this Agreement, fifteen percent (15%) of net advertising revenues for each installed advertising amenity. PM shall also strictly comply with all terms and conditions of its contrat with Clay Transit.

20. The CITY MANAGER or anyone designated by the CITY in writing shall have the right at all reasonable times to audit and inspect accounts, records, receipts, vouchers and other documents relating to the Advertising revenues associated with Amenities installed under this Agreement and shall have the right to make copies thereof and take extracts therefrom. PM shall make available all facilities reasonably necessary for such audits or inspections.

REGULATION OF ADVERTISING COPY/STANDARDS

21. PM covenants and agrees that all sponsorship panels must be aesthetically pleasing and fit into the environments in which they are placed. Sponsorship panel copy and design must not contain any material, language, representation or image which discriminates on any prohibited grounds of discrimination as set out by applicable law, and all advertising copy and design must comply with Advertising Standards Codes and Guidelines including but not limited to the -:American Code of Advertising Standards and with all laws. Advertisements shall not:

21.1. contain inaccurate or deceptive claims or statements; 21.2. present products prohibited from sale to minors in such a way as to appeal

particularly to persons under legal age; 2i.3. present demeaning or derogatory portrayals of individuals or groups; 2i.4. take a stand on controversial societal issues; 21.5. exploit violence or sexuality; 21.6. promote tobacco or alcohol products; 2i.7. interfere with the operation of equipment; 21.8. violate or conflict with any existing CITY policies or any new policies which may be

adopted by the CITY; and 2i.9. contain any political ads.

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Professional Services Agreement Push Media, LLC Page 5 oflo

22. PM shall remove any advertising that is deemed by the CITY MANAGER in his or her sole discretion not to comply with the provisions herein or is otherwise objectionable within 24

hours of the CITY giving PM notice, failing which the CITY may remove such a panel at the sole expense of PM.

PROVISION OF PROMOTION AMENITIES & TERMS

23. PM agrees to make accessible to the CITY (upon 30 days written notice), 10% of the available amenities of the CITY under this Agreement during any month for use by the CITY (or their agencies) free of charge for public service messages or advertising for municipal purposes. The CITY will be responsible for the cost of designing, producing and supplying such public service messages or municipal advertising to PM. PM will be responsible for installation and removal of the advertising at PM's sole expense.

OWNERSHIP

24. PM shall provide Amenities (where space requirements permit), and retain the full ownership. PM shall be solely responsible for the maintenance and repair of the Amenities provided, except as otherwise set forth herein.

25. It is agreed that Amenities provided under this Agreement will remain the property of PM and on the termination of this Agreement shall be removed by PM or otherwise disposed of, unless otherwise agreed to by the parties in writing, and PM shall restore the sites to the satisfaction of the CITY MANAGER to the condition they were in immediately prior to the installation of the Amenities, all at PM's sole expense.

TERMINATION FOR JUST-CAUSE/REMEDY

26. If PM neglects or fails to carry out or to comply with any of the terms, covenants, undertakings or conditions of this Agreement, the CITY MANAGER may, after having given written notice to PM of such default and which default was not corrected to the sole satisfaction of the CITY MANAGER within thirty (30) days of the notice being given, terminate this Agreement by giving 90 days' notice in writing to PM and this Agreement shall be deemed to be terminated on the day specified in the notice of termination. Upon such notice having been so delivered or sent, PM shall forthwith at PM's entire expense remove all Amenities. The sites from which the Amenities were removed shall be restored at PM's expense to the condition they were in immediately prior to the installation of the Amenities and to the satisfaction of the CITY MANAGER.

27. Where PM fails to remove any Amenity or to restore any site as required by this Agreement at the termination of this Agreement or as otherwise required under this Agreement, the CITY may arrange for the removal of all or any of the Amenities and the related site restoration and PM shall be solely responsible for paying to the CITY all costs incurred by the CITY for such work.

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Professional Services Agreement Push Media, LLC Page 6 of10

NOTICE

28. The parties hereto further agree that all notices, demands and requests in writing may be sent by ordinary prepaid mail or by fax to:

CITY: Name/Title: Address:

Phone: Fax: E-mail:

PM: Name/Title: Address:

Phone: Fax: E-mail:

City of Green Cove Springs Danielle J. Judd, City Manager 321Walnut Street Green Cove Springs, FL 32043 (904) 297-7500, ext. 3312 (904) 284-8118 djudd@greencovesprings.com

Push Media, LLC Patrick Mency, President PO Box 600126 Jacksonville, FL 32260 (904) 800-4000

and L. J. Arnold, III, City Attorney 718 N. Orange Avenue Green Cove Springs, FL 32043 (904) 284-5618 (904) 284-5637 cityattorney@greencovesprings.com

(888) 421-5337 municipal@fuelmediaholdings.com

29. Service by mail shall be deemed effective the 3rd day after mailing and service by fax shall be deemed effective upon sending by fax. Each party shall ensure that the other party is notified in writing immediately of any changes in the contact information above.

INSOLVENCY

30. It is further agreed that should PM become insolvent, bankrupt, unable to pay its debts, make an authorized assignment or compromise to their creditors, and be unable to perform their duties under this Agreement, the CITY, without prejudice to its other lawful rights and remedies forthwith, may terminate this Agreement by written notice and the time limit set forth in Clause 28 of this Agreement shall be waived.

ASSIGNMENT

3L PM may not assign their rights or obligations under this Agreement, or portions thereof, without the written approval of the CITY.

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Professional Services Agreement Push Media, LLC Page 70£10

INDEMINIFY

32. PM shall be responsible for any and all damages, or claims for damages for injuries or accidents done or caused by it or its employees or contractors, or resulting from the prosecution of the work, or any of its operations, or caused by reason of the existence or location or condition of the work, or of any materials, paint or machinery used hereon or herein or which may happen by reason hereof, or arising from any failure, negiect or omission on their part, or on the part of any of their employees or contractors, to do or perform any or all of the several acts or things required to be done by it or them under and by this Agreement, PM covenants and agrees to hold the CITY and their officers, employees, servants, or agents (hereinafter collectively "CITY") harmless and indemnified for all such damages and claims for damage; and in case of PM's failure, neglect or omission to observe and perform faithfully and strictly, all the provisions of this Agreement, the CITY may, 30 days after having given notice in writing of such failure, neglect or omission, take such steps, procure such material, items, trucks and workers and so such work or things as they may deem advisable toward carrying out and enforcing the same and may, to the extent of the costs thereof, charge these costs back to be paid by PM and may recover such costs in any court of competent jurisdiction as a debt due and owing by PM to the CITY.

33. _ PM covenants and agrees to, from time to time and at all times hereafter, well and truly save, defend and keep harmless and fully indemnify (to include reasonable attorney fees incurred by the CITY) the CITY and their officers, employees, or agents, from and against all actions, suits, claims, liens, and demands which may be brought against or made upon the CITY, their officers, employees, servants, or agents and of, from and against all loss, costs, charges, damages and expenses which may be paid, sustained or incurred by the CITY, their officers, employees, servants, or agents by reason of, or on account of or in consequence of the execution and performance of the contract work, or the non-execution or imperfect execution of the contract work or the supply or non-supply of the work or otherwise by reason of or arising out of the right to occupy portions of the untraveled public highways hereby granted and PM will pay to the CITY or any of their officers, employees, servants or agents, on demand, as the case may be, which may be paid, sustained or insured by the suits, claims, liens, executions or demands and all monies paid or payable by the CITY or such officers, employees, servants, or agents in settlement or in discharge thereof or on account, thereof and that in default of such payment all loss, costs, changes, damages and expenses and all monies so paid or payable by the CITY or such officers, employees, servants, or agents may or may be recovered from PM in any Court of competent jurisdiction as monies paid at PM's request and PM hereby authorize and empower the CITY or thereafter their attorney for the time being to settle or compromise as the CITY or their attorneys may deem expedient, any actions, suits, claims, liens, executions or demands which may be brought against or made upon the CITY, their officers, employees, servants, or agents by reason of, or on account of or in performance of the Agreement and the performance of the Agreement or the non-execution or imperfect execution of the contract work and the supply or non-supply of the contract work or otherwise by reason of or arising out of or as a result of this Agreement or the permission to occupy portions of the highways hereby given.

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Professional Services Agreement Push Media, LLC Page 8of10

34. In addition to and without limiting any of the other indemnification obligations of PM pursuant to this Agreement, PM covenants to indemnify and save harmless the CITY from any and all claims, liabilities, damages, costs, expenses, suits or actions, or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner resulting from any claim relating to the placement or removal of advertisement(s) on any Amenities and to inventions, copyrights, trademarks, patents, industrial designs and rights thereto used in the work done or in the advertising placed on the Amenities, provided that PM shall have no obligation of indemnity hereunder with respect to any advertisement supplied to PM by the CITY.

INSURANCE

35. PM agrees to procure and maintain for the duration of this Agreement, liability insurance relative to each Amenity installed in which the CITY is a named insured equal to or in excess of the following minimum requirements and PM further agrees to file with the CITY a copy of the Certificate of Liability Insurance evidencing such requirements. The Liability insurance policy shall at a minimum:

35.1. have a limit of liability of not less than ONE MILLION DOLLARS ($1,000,000.00) for any one (1) occurrence and the amount of such liability insurance shall be increased at the request of the CITY based on reasonable grounds acceptable to PM; and

35.2. be comprehensive Liability Insurance covering all operations and liability assumed under this Agreement; and

35.3. not contain any exclusions or limitations in respect of shoring, underpinning, razing or demolition of any building or structure, collapse of any structure or subsidence of any property, structure or land from any cause; and

35-4· be endorsed to provide that the policy will not be altered, cancelled, or allowed to lapse without thirty (30) days prior written notice to the CITY; and

35.5. contain a cross-liability clause; and 35.6. PM shall be responsible for deductible amounts (which amounts shall be mutually

satisfactory to PM and the CITY) under the policies; and 35.7. be approved by the City Attorney.

AGREEMENT DEFINITION

36. No amendment of this Agreement shall be deemed valid unless effocted by a written amendment signed by both parties and no waiver of rights of any kind under this Agreement shall be effective unless in writing by the party for whom they are a benefit.

37. This Agreement shall be subject to, and interpreted in accordance with the State of Florida.

38. Clauses 35 to 35. 7 shall survive termination or expiration of this Agreement, and shall · continue in full force and effect subsequent to and notwithstanding such termination or expiration until or unless they are satisfied, by their very nature expire, or they are waived in writing by the party for whom they are a benefit.

39. If any provision of this Agreement is held to be unenforceable or invalid, then the remaining provisions of this Agreement will remain in full force and effect.

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Professional Services Agreement Push Media, LLC Page 9of10

40. This Agreement constitutes the entire Agreement between the parties to this Agreement and supersedes any prior agreements and understandings, oral or written.

41. The parties agree and expressly confirm that the CITY has conferred upon PM certain license rights to use municipal lands in connection, and solely in accordance, with the terms of this Agreement and PM has no leasehold and/ or tenancy and/ or other interests or rights of any nature or kind whatsoever in any real property of the CITY in connection with the execution, delive1y and/ or performance of this Agreement by the parties.

MISCELLANEOUS PROVISIONS

42. PM is not the agent or employee of the CITY.

43. PM shall not discriminate against any employee, agent, or subcontractor because of race, religion, color, sex, marital status, age, or national origin and will take affirmative action to ensure they are afforded equal protection without discrimination.

44. Each party waives right to trial by jury and all actions, suits, or claims arising hereunder shall be held only in the courts located in Clay County, Florida.

45. Notwithstanding any provision to the contrary, the CITY does not waive its sovereign immunity or limits ofliability set forth in Florida Statute 768.28.

46. Notwithstanding any provision to the contrary herein above, the CITY reserves the right to allow other persons or entities to advertise on City property upon terms approved by the City Council.

(The remainder of this page left blank intentionally.)

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Professional Services Agreement Push Media, LLC Page 10 ofrn

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above by the CI'IY.

PUSH MEDIA, LLC

By: ____________ _ Printed Name: ---------

(I have the authority to bind the company)

Title: --------------

Revised 01/27/15 -jwc

CITY OF GREEN COVE SPRINGS

By: ___________ _ C. Felecia Hampshire, Mayor

By:_· ------------Danielle J. Judd, City Manager

ATIEST:

By: ____________ _ Julia W. Clevinger, Interim City Clerk

APPROVED AS TO FORM:

By: ___________ _ L. J. Arnold, III, City Attorney

r Site Ap~r~va~ ~~;~ ·-- ··- - - . -· .. - -~-- ~- . - -- -- - -·- '; . . I ' ' k,_ _ . --L·--- - ~ _.;c __ ·".:_-......:...... ..:...a.£::.:_.:;o. ._, _..__ __ _..._,.___.,.. - '--~ -~; ~ - - - -- - ~~

Bus Stop; GCS-1000

On-Street· Houston St

Faci11g Dir North

Lon9i tude

81 41'9" w

Latitude

30 O' 5" N

Waiting Paci

Concrete Yes

As1 hall

Socl

Other

Posted MPH

30

Surface End Treatment

Curb & Gutter(< 4-ft)

Flush Soulder ( < '16-ft)

Other Issues

Within Right of 'vVay

?:: 2% slope

?:: 3-ft circulation

;:: 300-ft from RR Xing

<: 15-f\ from Ore hydrant

?:: 20-ft from sewer open

ADA accessible route

Before bus stop

Behind sidewalk

Buffer behind bus stop

Minimum sight distance

Easement Required

Routes: Green Line

At-S treet: Palmetto Ave

Municipality: Green Cove Springs

Chee!< Distance lo Proposed Infrastructure

x Yes No Proposed Amenity

x Yes No Urban Bench

x Yes No Proposed By

>< Yes No Patrick Mency

x Yes No Approved :

>< Yes No

>< Yes No Returned w/o Action:

x Yes No Rejected:

x Yes No Dale :

x Yes No

x Yes No

Yes x No

Bus Stop: GCS-1001

On-S t reel

Facing 011

Orange Ave I Hwy 17

South

Longitude

81 40' 45" w

Latitude

29 59' 33" N

Waiting Pi.Id

Conc1'ele Yes

Aspl1all

Sod

Other

Posted MPH

45

Surface End Treatment

Curb & Gutter ( < 4-ft)

Flush Sou Ider ( < ·t 6-fl)

Other Issues

With in Right of Way

2 2% slope

"'- 3-ft circulation

;:: 300-ft from RR Xing

:e ·15-ft from fire hydrant

2. 20-ft from sewer open

ADA accessible route

Before bus stop

Behind sidewalk

Buffer behind bus stop

Minimum sight distance

Easement Required

Che cl<

)( Yes

x Yes

x Yes

x Yes

x Yes

x Yes

x Yes

x Yes

'< Yes

x Yes

x Yes

Yes

Routes : Green Line

At-Street: Spring St

Green Cove Springs

Distance lo Proposed Infrastructure

No Proposed 1\rnenity

No Urban Bench

No Proposed By

No Patrick Mency

No Approved :

No

No Re.turned w/o Action:

No Rejected:

No Dale:

No

No

>( No

1

Sit~ Approva; Form - - -- ~-- - - ,~ .. · -· ~

I '

I ~ k • - - . -- ~- - -· ~=-~~~

Bus Stop

On-Stree t:

Facing 0 11

Longitude

814'1'29" w

Latitude

29 59' 15" N

Waiting Paci

GCS-1002

ldlewild Ave

Northeast

Concrete Yes

Asphalt

Soc!

Other

Posted MPH

45

Surface Encl Treatment

Curb & Gutter(< 4-fl)

Flush Soulder (< 16-fl)

Other Issues

Within Right or Way

~ 2% slope

~ 3-ft circulation

~ 300-ft from RR Xing

~ 15-ft from fi re hydrant

2 20-ft from sewer open

ADA accessible route

Before bus stop

Behind sidewalk

Buffer behind bus stop

Minimum sight distance

Easement Required

Check

>< Yes

x Yes

x Yes

x Yes

x Yes

>< Yes

x Yes

x Yes

x Yes

x Yes

x Yes

Yes

No

No

No

No

No

No

No

No

No

No

No

x No

Routes: Green Line

At-Street: WeslSl

Municipality . Green Cove Springs

.. ~--;:- ... • # ... -7.,,. ,i

.... , ' ri'..: . iJfi~ ' f, - ~J,I.! ~ ' ; tr

Distance to Proposed Infrastructure

7-ft

Approved:

Returned w/o Action:

Rejected:

Date:

Proposed 1-\menity

Urban Bend1

Proposed By

Patrick Mency

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF

FEBRUARY 3, 2015

SUBJECT: Funding Strategies for the FY 15 Electric CIP Projects with Loan Proceeds designated as the Funding Sources.

BACKGROUND: Staff was instructed to prepare funding strategies for the FY 15 Electric CIP Projects that have designated funding sources of loan proceeds. A summary of the strategies is attached as Exhibit "A" along with a copy of the FY 2014/15 Electric CIP page for Council review. The sources (revenues) are listed with 43 percent being funded with loans, 4 percent funded with Florida State Board of Administration Utility Account Funds (unrestricted portion), 15 percent funded with electric improvements cash set aside from unspent bond proceeds and 3 8 percent being funded with excess electric sinking funds. The City is required to maintain an Electric Utility Revenue Note Series 2009 Sinking Fund that equals a semi-annual Electric Debt Service payment. The Electric Sinking Fund requirement is $137,616. The unaudited September 30, 2014 balance in the Electric Sinking Fund is $416, 184 which leaves an overfunded balance of $278,568. The uses (expenditures) reflect the total projected cost for the projects.

MOTION: Accept Funding Strategy; authorize the administration to proceed with the listed FY 15 Electric CIP Projects.

SUBMITTED BY: APPROVED BY:

~ Marlena Guthrie Danie~~ Finance Director City Manager

EXHIBIT 11A 11

GREEN COVE SPRINGS ELECTRIC DEPARTMENT

FUNDING STRATEGIES

FEBUARY 3, 2015

Electric CIP Projects to be funded:

Field Breaker, Harbor Road Circuit at Ivey Lane

Bucket Truck Replacement

GMC Digger Derrick Truck Replacement

Chapman #14/0 Reconductor

Plant 4 KV Conversion

Hilltop 4 KV Conversion

Orange Ave. Reconductor Engineering

3rd Feeder Into Magnolia Point

Total Electric CIP to be funded

Optional Funding Sources:

Electric Improvements Cash from unspent bond proceeds

set aside to be used for Electric Capital Projects

Electric Sinking Fund overfunding

Loans for Bucket Truck Replacement and GMC

Digger Derrick Truck Replacement

Florida State Board of Administration Utility

Account Funds (Unrestricted Portion)

Total Optional Funding Sources

mguthrie Exhibit A Funding Strategies.xlsx

$ 50,000

$ 150,000

$ 160,000

$ 100,000

$ 50,000

$ 45,000

$ 30,000

$ 142,683

$ 727,683

$ 108,828

$ 278,568

$ 310,000

$ 30,287

$ 727,683

1/27/2015

ELECTRIC - 401-3031

6301 Extend New Lines

6304 Underground Utilities

6304 Pole Inspection Program

6400 Fault Indicators, LB Switches

6400 Field Breaker, Harbor Road Circuit at Ivey Lane

6404 Bucket Truck Replacement

6404 GMC Digger derrick truck replacement

6504 Chapman Substation

6504 Chapman # 1 4/0 Reconductor

6504 Chapman Substation Access Road

6504 Plant 4 KV Conversion

6504 Hilltop 4 KV Conversion

6505 Magnolia Point Transformer

6507 Orange Ave. Reconductor Engineering

6506 Magnolia Point Phase 8

6506 3rd Feeder Into Magnolia Point

6990 System Materials (build transformer inventory)

w ATER--'402-3033. _,-_ ..

6220 Water System Master Plan

6393 Replace Valves

6394 Meter Replacement (333/yr AMR)

6395 New Meters to Install (reimbursable)

6396 Line Extensions (rein+bursable)

6396 Replace POLY Svcs w/ PVC Pipe in Cove SID

Revised 7/22/2014; 9:41 AM

50,000

150,000

160,000

60,000

100,000

50,000

45,000

50,000

30,000

142,683

25,000

10,000

20,000

10,000

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4-20

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF FEBRUARY 3, 2015

SUBJECT: ANNEXATION OF 14.9 ACRES OF CITY OWNED PROPERTY IDENTIFIED AS PARCEL# 016515-003-00

BACKGROUND: In 2011, the City, with the assistance of FCT (Florida Communities Trust) grant funds, purchased approximately140 acres for Phase Ill of the Green Cove Springs Nature Preserve - Ed Gustafson Regional Park. In 2014, the City was awarded a Recreational Trails Program grant to construct a trail on 14.9 acres of the acquired property. The 14.9 acre parcel proposed for annexation is part of the Phase Ill acquisition. It is a separate parcel, located west of Oakridge Avenue. The development of the trail would not be allowed in the existing County's FLUM (Future Land Use Map) designation.

One of the requirements of the FCT grant agreement was to amend the Future Land Use Map (FLUM) designation for the acquired property to recreation and/or conservation. After the property is annexed into the City, the property will be designated with the City's Recreation FLUM designation. This City FLUM category will allow the development of the trail.

FISCAL IMPACT I FUNDING SOURCE: The cost of advertising and notice requirements for the annexation required by State Statutes.

STAFF RECOMMENDATION: Staff recommends the City Council authorize the annexation of Parcel # 016515-003-00, a 14.9 acre parcel located west of Oakridge Avenue, and direct the City Attorney to prepare the ordinance to annex the parcel into the City.

MOTION: To authorize the annexation of Parcel # 016515-003-00, a 14.9 acre parcel located west of Oakridge Avenue, and direct the City Attorney to prepare the ordinance to annex the parcel into the City.

SUBMITTED BY:

an· K. Fleet, AICP ::men: Services Director

APPROVED BY:

APPLICATION FOR ANNEXATION

WE THE UNDERSIGNED, BEING THE LAND OWNERS OF THE FOLLOWING PROPERTY HEREINAFTER DESCRIBED DO HEREBY FILE THIS APPLICATION FOR ANNEXATION INTO THE CITY OF GREEN COVE SPRINGS, FLORIDA, CONSISTENT WITH THE LAWS OF THE STATE OF FLORIDA AND THE CITY OF GREEN COVE SPRINGS, FLORIDA.

Date of Application January 26, 2015

Name(s) of Property Owner(s): City of Green Cove Springs

Physical Address of the property: Green Cove Avenue and Oakridge Avenue

Number of parcels to be annexed: _O_n_e ____________________ _

Parcel Numbers: 016515-003-00

Map or Drawing Attached: ( ) YES ( ) NO

TO BE COMPLETED BY CITY STAFF

At the time of "Application for Annexation"

RF - Rural Fringe AG - Agriculture County Future Land-Use designation: County Zoning designation : ______ _

P d C. L d u d . . Recreation P d c· 2 . d . . Recreation ropose 1ty an - se es1gnat1on : ropose 1ty onmg es1gnat1on : ___ _

Current use of the property: Vacant Property Size/Acreage: _1_4_.9 ___ _

If residential use, number of "Living Units": NA

Number of people currently living on property: _O __ _

If commercial use, square footage of building area:_N_A _____ _ Intended "Use" of the property: ___________ When: ___ _

Electric Provider: Clay Electric

Water/Sewer Provider: _C_C_LJ_A ______________________ _

SIGNATURE PAGE

City of Green Cove Springs Signature of Property Owner(s) or Authorized Printed Name of Property Owner

321 Walnut Street, Green Cove Springs, FL 32043 Mailing Address

904-297-7500 councilmember hampshire@greencovesprings .com

Telephone Number(s) E-mail address

I hereby certify that I have read and understand the contents of this application, and that this application together with all supplemental data and information is a true representation of the facts concerning this request; that this application is made with my approval, as owner and applicant, as evidenced by my signature below. It is hereby acknowledged that the filing of this application does not constitute automatic approval of the request; and further that if the request is approved, I will obtain all necessary permits and comply with all appl icable orders, codes, conditions, rules and regulations

pe7;; ;;:se o' develop_m_e-nt-Jr.'f....t..l.h!::'.:e ~su~b~jl::ec~t~p::::ro~p-e-r4tyL. :::::::::..,L....-1-__::::__ ________ _

Date1

State of FLOR.I DA

County of 0..L A Y

The foregoing instrument was acknowledged before me this 8"6+..b_. day ofz:T ()..r\ v.....0-Jrty ,

20 Is- , by =no..oi ~Lt:Q ... Cf. u v..4d.

who isEJly known to ~ or who has/have produced ________ as identification.

(NOTARY SEAL)

\JLLLI f\ \10 . t-LEY I N q E~ Name of Notary

- Camp Blanding

- State Forests

Parcel Sales

- 2014+ Parcel Sales D 2013 Parcel Sales

D 2012 Parcel Sales 0 420

Parcel: 38-06-26-016515-003-00 Acres: 14.9

CITY OF GREEN COVE SPRINGS

CR 15A

$1,675,000 on 06-2011 Reason=Y Qual=U

321 WALNUT ST

GREEN COVE SPRINGS, FL 32043

840 1260 1680 ft

52,150

0 0

52,150

52,150

52,150

0 The Clay County Property Appraiser's Office makes every effort to produce the most accurate information possible. No warranties, expressed or implied, are provided for the data herein, its use or interpretation. The assessment information is from the last certified taxroll. All data is subject to change before the next certified taxroll. PLEASE NOTE THAT THE PROPERTY APPRAISER MAPS ARE FOR ASSESSMENT PURPOSES ONLY NEITHER CLAY COUNTY NOR ITS EMPLOYEES ASSUME RESPONSIBILITY FOR ERRORS OR OMISSIONS ---THIS IS NOT A SURVEY---

CFN # 2011031578, OR BK 3316 PM, James B. Jett Clerk Deputy Clerk HAMPSHIRET

This Instrument Prepared By: David T. Abraham, Esq. Brant, Abraham, Reiter,

McCormick & Johnson, P.A.

Pages 1098 - 1101, Recorded 06/21/2011 at 01:22 Circuit Court, Clay County, Doc. D $11725.00

50 N. Laura Street, Suite 2750 Jacksonville, Florida 32202

NOTE: The Conaideration paid for the property conveyed by this instrument is $1,675,000.00. Deed transfer tax in the amount of $11,725.00 is being paid at the time of recording this instrwuent.

WARRANTY DEED

THIS INDENTURE, made this ~ day of June, 2011, between GUSTAFSON'S CATTLE, INC., a Florida corporation, f/n/a Gustafson's Dairy Farm, Inc., as to Parcel A, and GUSTAFSON'S FAMILY ENTERPRISES, INC., f/n/a Gustafson's Dairy, Inc., a Florida corporation, as to Parcel B, each of the County of Clay, in the State of Florida (collectively, "Grantor"), and CITY OF GREEN COVE SPRINGS, a municipality within Clay County, Florida, whose post office address is 321 Walnut Street, Green Cove Springs, Florida 32043 ("Grantee"),

(Wherever used herein the terms "Grantor" and "Grantee" include all the parties to this instrument and their heirs, legal representatives, successors and assigns. "Grantor" and "Grantee" are used for singular and plural, as the context requires and the use of any gender shall include all genders. )

WITNESSETH: That the said Grantor, for and in consideration of the sum of Ten Dollars and other good and valuable considerations, to said Grantor in hand paid by said Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the said Grantee, and Grantee's successors and assigns forever, the following described land situate, lying and being in Clay County, Florida, to-wit:

See Exhibit "A" attached hereto and by this reference made a part hereof.

"By acceptance of this warranty deed, the Grantee hereby agrees that the use of the Property described herein shall be subject to the covenants and restrictions as set forth in the Declaration of Restrictive Covenants recorded in the Public Records of Clay County, Florida. These covenants and restrictions shall run with the Property herein described. If any term or condition of the Declaration of Restrictive Covenants is violated by the Grantee or by some third party with the knowledge of the Grantee and the Grantee does not correct the violation pursuant to the Declaration of Restrictive Covenants, fee simple title to all interest in the Project Site shall be conveyed to the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida in accordance with Chapter 380, Part I I I, Florida Statutes."

Property Appraiser's Parcel Identification Number: 380626-016515-000-00

This conveyance is subject to easements, restrictions, limitations and conditions of record if any now exist, but any such interests that may have been terminated are not hereby re-imposed.

OR BK 3316 PG 1099

This property is not the homestead property of the Grantor, nor contiguous to homestead property, as such is homestead defined under Florida law.

AND the said Grante r does hereby fully warrant the title to said land, and will defend the same against the lawful claims of all persons whomsoever .

IN WITNESS WHEREOF Lhe Granter has hereunto set Grantor 's hand and seal, the day and year first above written.

Signed, sealed and delivered in

~ence, of '. J!...J!.- ,,£/ ' ~?JUgL_, -~~

(. <::.. S~NATURE 0 FIRST WITNESS)

· ~rne/ti,_.f ,,// J.< e//-/ep (PRINTED, TYPED OR STAMPED NAME OF FIRST WITNESS)

/SJ1/dtt&W4c~t!:!!; (PRINTED, TYPED OR STAMPED NAME OF SECOND WITNESS)

(PRINTED, TYPED OR STAMPED NAME OF FIRST WITNESS)

ITTGT OF SECOND WITNESS)

52'tv'id 1, A ~1th1t1v> (PRINTED, TYPED OR STAMPED NAME OF SECOND WITNESS)

W:\docs\3670\l\REALCOM\00073295.DOC 2

GUSTAFSON'S CATTLE, INC., a Florida corporat' n

GUSTAFSON'S FAMILY ENTERPRISES, INC., a Florida corpo ration

OR BK 3316 PG 1101

EXHIBIT "A"

PARCEL"A" A Parcel ofland situated in a portion of the Clinch Estate, as per plat thereofrecorded in Plat Book I on pages 31 thru 34 of the public records of Clay County, Florida; Lying in the Clarke's Mill Grant; Section 38, Township 6 South, Range 26 East of said county and more particularly described as follows:

Commence at a concrete monument at the Intersection of the South line of Palmer and Ferris Tract (being the current south limits of the City of Green Cove Springs) as recorded in Plat Book 2 on Page I of said public records with the West Right of Way line of CSX Transportation Railroad (Formerly Seaboard Coastline Railroad) and run S 22 deg 11 min 20 sec E, along said west right of way line, 50.0 feet to an Iron Pipe on the south right of way line of Green Cove Avenue; thence run S 65 deg 26 min 00 sec W, along said south right of way line, 1390.72 feet to an Iron Rod at the Northwesterly comer of lands described in Official Records Book 1081, page 100 of said public records and the Point of Beginning; thence run S 65 deg 25 min 14 sec W, along said south right of way line, 1708.69 feet to an Iron Rod on the Easterly right of way line of County Road No. I 5-A as described in Official Records Book 1545 on Page 5I0and513 of said public records; thence run Southeasterly, along said right of way line with a curve concave westerly, said curve having a radius of 1944.86 feet, an arc length of505.80 feet and a chord bearing and distance ofS 05 deg 32 min 29 sec E, 504.37 feet to a point of tangency; thence run S 01 deg 54 mm 33 sec W, along said right of way line, 57.91 feet to an Iron Rod at the Northwest Comer oflands described in Official Records Book 3218 on Page 1206 of said public records; thence run S 77 deg 43 min 56 sec E, along the north line of said lands, 972.65 feet to an Iron Rod; thence run S I 0 deg 16 min 56 sec W, along the easterly line of said lands, 36. I 8 feet to an Iron Rod; thence run S 77 deg 34 min 27 sec E, 42.61 feet to an Iron Rod on the easterly line of a Easement for Guy Wire contained in Easement For Power Transmission to City of Green Cove Springs as described in Official Records Book 636 on Page 654 of said public records; thence run N 08 deg 3 7 min 27 sec E, along said easterly line, 35.03 feet to the southerly line of a 20 foot Permanent Easement as described in said Easement for Power Transmission; thence run S 77 deg 24 min 25 sec E, along said south line, 2958.06 feet to an Iron Rod on the westerly right of way of said CXS Transportation Railroad; thence run N 22 deg 11 min 20 sec W, along said westerly right of way line, 2427.50 feet to a concrete monument at the southeasterly comer oflands described in Official Records Book 1646, page I 702 of said public records; thence run S 66 deg 09 min 50 sec W, along the south line of said lands and along the south line of lands described in Official Records Book 1566, page 564 of said public records, 506.5 I feet to the southeasterly comer of lands described in Official Records Book 2275, page 928 of said public records; thence run S 65 deg 54 min 41 sec W, along the south line of said lands and along the south line of lands described in Official Records Book 2139, page 735 and Official Records Book I 081, page I 00, a distance of I 284.67 feet to a concrete monument at the southwesterly comer of the last said lands; thence run N 16 deg 32 min 06 sec E, along the westerly line of the last said lands, 640. I 3 feet to the Point ofBeginning.

PARCEL"B" A Parcel ofland situated in a portion of the Clinch Estate, as per plat thereofrecorded in Plat Book I on pages 31 thru 34 of the public records of Clay County, Florida; Lying in the Clarke's Mill Grant: Section 38, Township 6 South, Range 26 East of said county and more particularly described as follows:

Begin at an Iron Rod at the Intersection of the South line of Palmer and Ferris Tract (being the current south limits of the City of Green Cove Springs) as recorded in Plat Book 2 on Page I of said public records with the Westerly right of way line of County Road No. I 5-A as located and determined from the Easterly Right of Way line as described in Official Records Book I 545 on Page 510 and 513 of said public records; thence run S 65 deg 25 min 34 sec W, along said South line, 2063.54 feet to an Iron Rod; thence continue S 65 deg 25 min 34 sec W, along said south line, 80 feet more or less to the water's edge of Governor's Creek: thence run Southeasterly along said water's edge, 311 feet more or less to a point lying 300.0 feet, as measured perpendicular, from the South line of said Palmer and Ferris Tract; thence leave said water's edge and run N 65 deg 25 min 34 sec E, parallel to said south line, 98 feet more or less to an Iron Rod; thence continue N 65 deg 25 min 34 sec E, 739. I 0 feet to an Iron Rod; thence continue N 65 deg 25 min 34 sec E, parallel to said south line, I 339.0 feet to an Iron Rod on said westerly right of way line; thence run Northwesterly along said right of way line with a curve concave westerly, said curve having a radius of 1874.86 feet, an arc length of 311 .25 feet and a chord bearing and distance ofN 09 deg 21 min 18 sec W, 310.89 feet to the Point of Beginning.

4 W:\docs\3670\1\REALCOM\00073295.00C

DESCRIPTION OF LANDS SURVEYED:

~

BOUNDARY SURVEY OF

LANDS SITUATED IN A PORTION OF THE "CLINCH ESTATE"

AS RECORDED IN PLAT BOOK 1, PAGES 31 THRU 34 OF THE PUBLIC RECORDS OF CLAY COUNTY, FLORIDA.

LYING IN CLARKES MILL GRANT; SECTION 38, TOWNSHIP 6 SOUTH, RANGE 26 EAS T OF SAID COUNTY.

A Porco! of land 1ilua\1d in o portion of Iha Clinch E1tal1, 011 per plot lh1r11ol recorded in Plot Book 1 on pogo' 31 lhrlol J4 of lho public records ol Cloy County, Florido; l~n11 in the Clo~1':1' MUI Grant; Soclion 38, Townsllip 6 South, Rongo 26 East of 'aid county and more particularly described as follows: Commcmtt al a concn:ito monument at tho lnlorsoctlon ol tho SoYth Uno al Palmer and Ferris Tract (bolng tho cumml 'Ol.llh limlts ol tho City of Groon Cove Sprinr115) as recorded in Plat Book 2 on Po911 I al :JCld publlc records with tho Wost Righi of Woy lino al CSX Tron'Porlotion RaUrood (formorly Sooboord Coastline Rollrood) and run S 22 dtg 11 min 20 nc E, clon9 said wost right of way lln1, ~.O Int to on Iron Pip1 on tho 101.1111 right of woy line of Creen CoYO Awn1.1r, lllenco n.111 S 65 dtg 26 min 00 NC W, along sold so1.1tll right or way lin1, 1J90.72 lnl lo on Iron Rod ot lh• Norlhw11tor1y corner ol lands d11crlbed ln Offlclol Record• Sook 10111. pogo 100 of said p1.1bllc rocords and Ill• Point of 81ginning: thence r1.1n S 65 dtg 25 min 14 sac W, along 1aid 101.1111 rlght of woy Jln1, 1701!.69 r11t to on Jron Rod on Ill• Ec1lor1y right of way line cf County Rood No. 15-A 01 d11erib1d in Ofnclcl Rtcordl Book 1545 on Pc111 510 and !llJ or 1aid publlc rteords; tllenc1 run Soi.itlleo1lor1y, oJon9 soid riglll or way line with a curve concave wnl1r1y, 1eid curve llcvin9 o rodiu1 of 1944.86 IHI, on ore length of 505.80 IHl and o chord blaring and di1tonc• cf S 05 deg J2 min 29 sac E. 504.J7 IHI to o point of tong1ncy: lhenct run S 01 dtg 54 min Jl 11c W, along 1old right of way line. 57.!ll Int to on Iron Rod ol lht Nortllwnt Corntr of lend• d11crib1d in Official R1cord1 Book l21B on P091 1206 of said public r1cord1; thence run S 77 deq 4l min 56 nc E. along th• north lin1 ol sold lond1, 972.65 Int to on Iron Rod; tllenc• run S 10 d19 \6 min 56 MC W, olong th• eo1terty line of 1cid lond1, 36.18 fnl lo on Iron Rod: thence run S 77 d"9 l4 min 27 nc E, 42.61 fnl lo an Iron Rod on the eo1t1rly line or o Ecsamenl for Cuy Wn contained in Eo11m1nt For Pow1r Tron1mi11ion to City or Crnn Co"' Spring• 01 dncribed in Orfic:ial Rocord1 Book 636 on Poge 654 of said public record1; lh1nce nm N 08 deg l7 min 27 MC E, along said easterly lin1, J5.0l lnl lo the 101.1lhef1y lin• ol c 20 fool Ptrman1nl EoNIT\enl 01 dncribed in acid EoHmenl lot Power Tron1miulon; lhenc1 run S 77 deg 24 min 25 1ec E, along said 1oulk line, 2958.06 f11\ ta on Iron Rod on lh1 wnlerly riglll of way of said CXS Tren~ortotien Ro~rood; lhenc1 r1.1n N Z2 deg 11 min 20 NC W, oleng said wnt1f1y right of way line, 2427.SO IHI lo a cancr1t• monument al tke soulll1011er1y comor ol lands dncribtd in Olf.ciol Record:s Book 1646, poge 1702 al said public recorde; thenct run S 66 deg 09 min SO 1ec W, olono lht $0Ulk line of 1oid lond ' and along \ht :south line of land• d1tcribed in Olf11;iol Ricord• Book 1566, poo• 564 ol· 1oid p1.1blic record:s, 506.51 !Ht to the ,gu\heo5ler1y corner al land' doscribtd in Official Rteorcb Book 2275, p091 928 of said public records; thine• run S 65 dto 54 min 41 soc W, along the 'ou\h IW11 of soid lcrida and olono th• S01Jlh line of land• dt3tribed in Official R1c0<d1 Book 2139, pog1 735 and Olficlol Rteords Book 1081, page 100, o dislonce of 1264.67 rfft to o concrete monument ct tht southwesterly corner of the lo:sl soid lan<b; thenc1 run N 16 d09 J2 min 06 sec: E, olono lh111 westerly line of \he lo't said lond:s. 640.13 lee! lo lh111 Point of B09inning. Seid tond:s contoinlng 110.25oucs more or la:s. SUBJCCT TO: (1) Eosem .. 11 for Power Tronll'T\lulon To City of Q-oen Cove Sprflgs OI recorded fl Olrlciol Rocords Book 636 on P091 654 lhru 679 of the public records of Cloy County, Florido. (2) Eowm1nt For 20· Pow« Right ol Woy Easement To Cloy Electric Co-()perotivt, Inc. 01 recorded in Olficiol Rtcords Boal! 1J71, Poge 1J07, Olf.c iol Records Book 161J, Po91 2157 ond in Official Record:s Book 1746, Po0• 242 of the pl!bHc: recorda of Cloy County, Florida. (J) Any olhor Eo:stmenb of Record.

~ A Parcel ol lend 1ituoted in o portion al the Clinch Estate, 01 pu plot lkueo' recorded In Plot Book 1 on po9u Jl lhtu J4 of tile public records ol Cloy County, norldo; l)in9 in tile Oortct'1· LUI Cront; Stction lB, Townlhip 6 South, Ron91 26 Eo1! of acid county ond mor1 porlic1.1lorty d .. crib1d 01 'ollows: Begin ot on Iron Rod ot th11 Intersection o' lht Soi.ilk lint or Palmer end ftrris Tract (btinO tht curr~t south limits of Ille City or Crttn Cove Sprln91) 05 recorded in Plot Book 2 on Page 1 of said public records with the WHterly righl cl woy line of County Rood No. 15-A 05 located and determined from th• Eosttrly Rlghl or Woy lin t os described in Olficlol Records Sook 1545 on Page 510 and 51l or soid public record'; thence run S 65 d&g 25 min l4 sec W, clung sold Scull\ lin1. 206J.54 lttl to on Iron Rod; thence continue S 65 deq 25 min J4 11c W, along soid 1oulll line, 80 IHl more or IHI lo lllt wotu'1 edgo of Covomor's Crttk; thine• run South101t1rly oJong soid wa\1r'1 1d9e, Jll fHl more or IHI lo o point t)ing .300.0 IHI, a1 mta.ured perpendicular, from lk• Soulh line or soid Palmer and ferri:i Tract: thenc1 leave 1oid wotu'1 edge end Nn N 65 dig 25 min J4 •et E. parallel to 1aid 1outll tine, 98 r111 mart or Ina lo on Iron Rod: \Ilene• conlin1.11 N 65 dtg 25 min l4 HC E. 7J9.10 r11t lo on Iron Rod; lk•nc• continue N 65 dtg 25 min J.4 11c E, parallel lo 'aid 'oulh lint. 1339,0 IHl to on Iron Rod on said westerly right of woy line; lhtnce run Norlhwt:sltrly along :ioid righl of way line with o curvt concov1 wt:sltrly, 'aid curvt having o rodiu' or 1874.86 Iott, on arc l1n9tll or J11.2S rnl and o chord btaring end di,lonct of N 09 dtg 21 min 18 sec W, J10.89 feel lo tht Point cf Beginning. Sold lands cenlolnlng 14.61 acres mart or lcs,, SUBJECT TO: (1) Eo1mutnl for 20' Power Rlglll or Woy EoHm• nl To Clay Eloctrlc Co-Oporotlve, Inc 01 recorded In Ofllciol Record• Sook 1l71, Po9e 1l07, Ofllclol Record• Book 161J. Po91 2157 ond In Olficiol Record• Sook 1746, Pog1 242 of Ille public record• of Cloy County, Florido. (2) Any othor Eosemtnla of Ricord.

0.

\ \ \ '

" CLINCH ESTATE "

SURVEYOR'S NOTES: Thill IU!W1 NOT "'lllid 1,1nl- th1 Signcilwr1 Olld Or~ RciiMd SeCll ot o rtoridD Liu1u11d S...WIOf and M09plH' 11 olr.Hd hWIOll. Unl1N .i.o.n oth .. iM no Un11w9".,nd Utlllt:.S. lml>"o..n•nt.. foundDLioru or ln1tolloLIClfl1 ••• l°'9L1d on th11 lwfYly. Unl1N.,,OtlllOlh...,IMnoln1tn1ment.olRoc:otdrd.c:tln9[0M1111nL-.Rl<;il-ol-Wa1ond/orOln.,thlp•-•lwmlllllldloL11ltS..fW)'Cll'. Thlio s.. .... y. • .i.o.n Mr.:i, II HOT c-rwd br Prol.-lonal Uot>Rltr lnllllale .. Any W..UOl!dl Olld/ or En~1nlcilly Senelt;.. Landi hg .. HOT bwn loc.olld llllln1 nolld Olld 1tatld 0111 .. !M. Ord'wlaryHi;tlWaLwU.11anlab t ontproptrtyHOTlocotlld

"'Dd" - Rttln Lo S.-ir19 Olld/01 Olltonc• Cll rKllld 111 lnsltwnwll or rKCM"d In 1111 Plllrolk" RKOIOll of Oor c-itr. florldo. "1\1" - bin to Btorltl9 Ol\4/01 Dlfl~ dllwmiltd /rom dDlo C11lWcllan pracetl In f\ald. Somelmtl 1tltmd lo 111 an Aclual MIDM9111'"l

lllll locolJoll. 11lclth and lln91h of [-ont. lar PQofW l'-11alan to U'lll City ol Crlllfl Co .. Spmfl Oii n... /<11m U'lll t-Olld ln1trwn .. t In 0111clol = ~~ ll6s...:,::OD~~ !;:i ~.~~ ~ .:i:: ~CO::~..i°"J.~t c:! ~ !wfo0:.1~:.-= .. ::i~ .!:!t!:t~ 11L~ L.! loo;QLlon of llllpole~lllthln tn.-1111ta, 1111w.__,....oplnion111111 Ille pollllint .. 1 k'ILl!ldld toM olCf19 tl1• t11t1lll'llntof U..no;oro.d _..,bl....,. mor11 thClll - ~ h aitta, u. -1 olignment - - plocld unlll'M Ml•lll'I Ille pol1ikiftGfMIdit1ra...1..i--vy111 llldl ..... [ll1\k19 Wonur!1111Latb'I /OUl\d GI~ Ill• Nor\h line ol Crlll'I C- A-. llCll occ911lld a1 tllf Soilth lkl1 of 11111 Palm« on.d Fll'lil Tract Gld 11111 Soiilh Cltylknlt1Un• orer- eo.... 5pr'19L

Liil S.Clion andl!llocklinH ""°"" Clfl 11111r-cord Plat. al \111 °8o)G'd Tno.c:t0

cit1d Ille °Clirlc11Uta\1°•"• not 111D1111 lor dorityolmop nt..,,..totian.

harin91111lo1111h...on,..lll't11IMfloridg[111tZ-11ILhllSLat•Pkln11Cootdlncit1S)l>l.m111dlttm10!MllyCPST.c:Malo>i)I.

Th• [a1lll'lr Rlrjllt or Wor U.1 al County Rocid Ha.l~A - d•L•rnlnld from ln1tnun..,I r•~dld In Olllc\al R1tord1 8ciall 1~5 an P.- 510 Cltld 51.l Th• W..t..i-,KIQl'llOIWoyllnlln1ulplH'pW'ldlcu1otol lllollO'll1dllton~lnm th1c..,t•lllnL

- o-~ -II--·-_ ___._.,_..

Plat Boak 1 - Page 31 thru 34

NORlH ARROW Scale: llncll • 200fnl

~- I CRAPHIC SCALE IN F£ET

1,_...,C«,Wru.ot lN1..,...r ..... 1.1u .. mlnlmurn1.u.M;o111ondanl111tlorlhllrU..floricla&oan1111 Pralnalond Land SuMllOfl In Cl\oplll' 11C17-I R0tlda AdmWttrotM CoOll Plnllo'll la S.Ctlon 472-027 Florida SLalul•

a, _____________ Oat11off"..id5ut>..,: Wotch21.2011

MARK f HARQFNBROOK

'".::-c.i~::=-

MARK E HARDENBROOK PROft.SSIONAL SURVEYOR ANO MAPPER

FlorldoC-tlllcot.: LS.~

P.O. Bo• 1021! 74e~ SR 21 North - s..a. "E""

ICl)lllOlll H1lghll. Florido J21!1!WI

PHONE: -"2)-473-8523 &: (904-964-5777