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Heytesbury, Imber and Knook Parish Council Parish Clerk Heather Parks FSLCC 2(B) Prestbury Drive Warminster BA12 9LB 01985 212340 parishclerk@heytesburyparish.co.uk www.heytesburyparish.co.uk

20th March 2018

Agenda

Tuesday 27th March 2018 @ 7-15pm

Membership: Councillors A Perry (Chair), D Bond (Vice Chair), S Buttenshaw, E Colvin, T Eastman, P Fellowes, L Gould, D Hiscock, A Moore, L Morris, and V Sturmey. You are summoned to a meeting of the Parish Council to be held at Heytesbury School High St, Heytesbury, Warminster BA12 0EA. Yours sincerely

Heather Parks FSLCC Parish Clerk Members of the public are welcome to attend meetings of the Parish Council, unless excluded due to the confidential nature of the business. ___________________________________________________________________________ 1. Apologies

To receive apologies including reasons for absence, from those unable to attend. 2. Minutes 2.1 To approve as a correct record the minutes of the meetings held on 20th February

2018 previously circulated. 2.2 To note any matters arising from the minutes of the meeting held on 20th February

2018. 3. Declarations of Interest

To receive any declarations of interest under the Parish Council’s Code of Conduct issued in accordance with the Localism Act 2011

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4. Chairman’s Announcements To note any announcements made by the Chair

Standing Orders will be suspended to allow for public participation

5. Public Participation 5.1 To enable members of the public to address the Council with an allowance of three minutes per person regarding any item on the agenda. 5.2 To receive any petitions or deputations

Standing Orders will be reinstated following public participation

6. Financial Information 6.1 Payments for approval: 001171 £ 22.41 H M Parks Stamps 001172 £ 21.59 H M Parks Printer Ink 001173 £249.60 H M Parks March Payroll 001174 £ 62.40 HMRC March Payroll 6.2 Balances of the Bank Accounts for noting:

Treasurers Account £11664.40 Bus Instant Access £ 6189.58 Village Hall Fund £4596.81 Balances @ 28th February 2018

6.3 Monthly financial report: Members to receive the monthly report which outlines the current position of spend

against budget allocated year to date and includes the monthly reconciliation. See attached.

6.4 Raymond Hall Trust

Members to approve the transfer of £10,000 to the Raymond Trust Fund Charity which was withdrawn from the M&G Charibonds. The Charibonds are held in the name of the Parish Council and funds could not be transferred directly to the trust bank account which is now open with Lloyds Business Banking Trustee Account, SC 30-99-08 Account number 22821660. Cheque number 001175 issued to make the transfer.

7. Planning Applications 7.1 Applications received and for comment: Members will review plans on line in advance of the meeting as no paper plans are

received from the Planning Authority. Attached planning info sheet 7. 17/10665/LBC Installation of Cellar Cooling condenser unit and retention of existing

unit. This is an amended plan which requires consultation with the PC. The Clerk will provide plans for this application.

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18/01980/TCA Overstream House, Mill Street Heytesbury BA12 0EE Proposal: T1 - T 3 - Leylandii - Fell T4 - Ash Tree - Fell

18/02066/FUL Peveril 20A Newtown Heytesbury BA12 0HN

Raising roof to provide first floor accommodation in roof space

8. Outside Spaces Working Group 8.1 Members to approve the notes of the meeting held on 12.03.18 attached. 8.2 Members to approve the recommendations set out in item 8:

• Place advert on the Parish website for the Knook allotment meeting 10am 7.04.18. (already posted)

• Hold an extraordinary meeting to discuss the swing replacement quotes. (not required as can be dealt with at this meeting)

• advertise the village clean up on the Parish website and ask Wiltshire Council for more “Clean up after your dog” stickers to be placed around the villages in problem areas.

• Appoint Flood Wardens Cllrs Morris and Colvin.

8.3 Members to consider two quotations obtained to replace the swing seats in the play area. Consideration also to be given for installation of the equipment should purchase be agreed. Sutcliffe Play £ 396 + VAT There is no mention of installation costs. ID Verde £ 402.10 + VAT. Installation £40.00 + VAT Fire Ball/Ball Shoot repair and re fix £65.00 + VAT

9. Grants Policy

Members to approve the Grants Policy and application form which will come into use from 1st April 2018. See Attached.

10. Asset Register Members to approve the Asset Register which has been updated @ March 2018. There are still some details to be confirmed which will continue as further information becomes available.

11. Training Members to agree a suitable training date for WALC to deliver a Parish Council

session. See attached for availability. 12. Items for a press release or statement from the Parish Council.

Members to consider whether a press release or statement, on any item listed on the agenda is required for the media or any Parish Media Newsletters/Web sites.

13. Correspondence Issued to members 13.02.2018 – 19.03.2018

• Parish Newsletter 15.02.18

• Wiltshire Council briefing 341 Public Space Protection Orders

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• Wiltshire Council briefing 342 Waste disposal

• Parish Newsletter 12.03.18

• Wiltshire Council briefing 343 ID Waste disposal

• Wiltshire Council briefing 344 Housing land supply

• WALC Newsletter March 2018

• Bridge Works – notification of delay regarding a start date until 26.03.18

• NALC LO2-18 briefing – Reporting personal data breaches.

• NALC Parliamentary briefing – Data Protection Bill.

• NALC PC06-18 National Planning Policy Framework

• Carers support letter 23.02.18

• Parish Newsletter 19.03.18

16/03/2018

BUDGETYEAR TO

DATEREMAINING

Precept PRE 9050.00 9050.00

Interest INT 4.22 4.22

Misc MIS 10050.00 10050.00

Ear EAR

19104.22

Advertising ADV 0.00 29.04 -29.04

Allowances ALL 300.00 300.00 0.00

Audits AUD 300.00 324.00 -24.00

Donations DON 1550.00 1,550.00 0.00

Elections ELE 0.00 0.00 0.00

Equipment EQU 0.00 0.00 0.00

Equipment EQUos 600.00 0.00 600.00

Grounds Maintenance GMT 2000.00 1,480.46 519.54

Insurance INS 1600.00 1,233.11 366.89

IT IT 49.99 59.58 -9.59

Misc MIS 200.00 5,553.81 -5353.81

Misc MISos 0.00 50.00 -50.00

Printing/Stationary/Postage STA 150.00 157.12 -7.12

Professional Fees PF 0.00 2,112.00 -2112.00

Professional Fees PFos 110.00 113.40 -3.40

Room Hire VEN 220.00 240.00 -20.00

Salary SAL 3000.00 3,921.20 -921.20

Subscriptions SUB 275.00 363.45 -88.45

Training TRA 50.00 264.00 -214.00

-7346.18

REPORT DATE

INCOME

EXPENDITURE

DATE TRANSACTION REFERENCE CODE DEPOSITS PAYMENTS Amount BALANCE

1-Apr-17 BROUGHT FORWARD 15,622.93

9-Apr-17 Interest INT 0.47 15,623.40

22-Apr-17 Precept PRE 9,050.00 24,673.40

9-May-17 Interest INT 0.43 24,673.83

9-Jun-17 Interest INT 0.46 24,674.29

25-Apr-17 Salary 1107 SAL 271.52 24,402.77

25-Apr-17 Warminster Journal 1108 ADV 29.04 24,373.73

25-Apr-17 Stone King Solicitors 1109 PF 1,800.00 Y 300.00 22,573.73

25-Apr-17 Heytesbury School Room Hire 1110 VEN 20.00 22,553.73

25-Apr-17 WALC 1111 SUB 328.45 Y 54.74 22,225.28

25-Apr-17 M Barton 1112 SAL 34.80 22,190.48

16-May-17 C Reade 1113 SAL 271.52 21,918.96

16-May-17 Heytesbury School Room Hire 1114 VEN 20.00 21,898.96

16-May-17 AON Insurance 1115 INS 1,233.11 20,665.85

16-May-17 A Perry 1116 ALL 300.00 20,365.85

16-May-17 PCC 1117 DON 650.00 19,715.85

16-May-17 Upper Wylye Parish News 1118 DON 100.00 19,615.85

16-May-17 Heytesbury Cricket Club 1119 DON 150.00 19,465.85

16-May-17 AED Guardians 1120 DON 200.00 19,265.85

16-May-17 Heytesbury Football Club 1121 DON 150.00 19,115.85

16-May-17 D Bond 1122 GMT 57.96 Y 9.66 19,057.89

27-Jun-17 C Reade 1123 SAL 62.66 18,995.23

27-Jun-17 C Read Motoring Expenses Audit 1124 SAL 59.80 18,935.43

27-Jun-17 Heytesbury School Room Hire 1125 VEN 20.00 18,915.43

27-Jun-17 P Dale 1126 MIS 82.00 18,833.43

27-Jun-17 Auditing Solutions 1127 AUD 204.00 Y 34.00 18,629.43

27-Jun-17 Mr Still 1128 GMT 352.50 18,276.93

25-Jul-17 C Reade 1129 SAL 62.66 18,214.27

25-Jul-17 R J Print 1130 STA 13.20 Y 2.20 18,201.07

25-Jul-17 Heytesbury School Room Hire 1131 VEN 20.00 18,181.07

25-Jul-17 Postage 1132 STA 29.25 18,151.82

25-Jul-17 Acorn Trust 1133 VEN 20.00 18,131.82

25-Jul-17 H Parks 1134 SAL 481.90 17,649.92

25-Jul-17 Warminster T C 1135 STA 12.34 Y 2.06 17,637.58

25-Jul-17 R Long 1136 GMT 100.00 17,537.58

26-Jul-17 CAB Wiltshire 1137 DON 50.00 17,487.58

2-Aug-17 A Perry Domain Name renewal 123 1138 IT 9.59 Y 1.60 17,477.99

6-Aug-17 Stone King Solicitors 1139 PF 312.00 Y 52.00 17,165.99

12-Sep-17 H Parks Locum Clerk 1140 SAL 433.84 16,732.15

10-Jul-17 Interest INT 0.46 16,732.61

4-Sep-17 A Perry 1141 IT 49.99 16,682.62

4-Sep-17 H Parks 1142 STA 16.46 16,666.16

12-Sep-17 M Champness 1143 GMT 520.00 16,146.16

12-Sep-17 Acorn Trust 1145 VEN 60.00 16,086.16

9-Sep-17 HIK Village Hall Fund 1146 MIS 4,596.81 11,489.35

13-Oct-17 H Parks 1147 SAL 370.50 11,118.85

13-Oct-17 N R Still 1148 GMT 360.00 10,758.85

13-Oct-17 WALC 1149 TRA 48.00 Y 8.00 10,710.85

9-Aug-17 Interest INT 0.44 10,711.29

11-Sep-17 Interest INT 0.49 10,711.78

9-Oct-17 Interest INT 0.41 10,712.19

13-Oct-17 Playsafety Ltd 1150 Pfos 113.40 y 18.90 10,598.79

22-Oct-17 Wiltshire Council 1151 MISOS 50.00 10,548.79

25-Oct-17 Heytesbury Firework Fund 1152 DON 250.00 10,298.79

25-Oct-17 Wiltshire Council CATG Contribution 1153 MIS 875.00 9,423.79

25-Oct-17 Grant Thornton 1154 AUD 120.00 y 20.00 9,303.79

7-Nov-17 HMRC Oct PAYE 1155 SAL 62.40 9,241.39

VAT

7-Nov-17 H Parks Oct Payroll 1156 SAL 249.60 8,991.79

27-Nov-17 H Parks Nov Payroll 1157 SAL 249.60 8,742.19

27-Nov-17 HMRC Nov PAYE 1158 SAL 62.40 8,679.79

6-Dec-17 H M Parks 1159 STA 8.89 8,670.90

27-Dec-17 H M Parks Dec Payroll 1160 SAL 249.60 8,421.30

27-Dec-17 HMRC Dec PAYE 1161 SAL 62.40 8,358.90

9-Dec-17 Wiltshire Council Refund 1151 MISOS 50.00 8,408.90

18-Dec-17 R Long 1162 GMT 90.00 8,318.90

9-Nov-17 Interest INT 0.28 8,319.18

11-Dec-17 ICO Direct Debit SUB 35.00 8,284.18

25-Jan-18 H M Parks Jan Payroll 1163 SAL 249.60 8,034.58

25-Jan-18 HMRC Jan Payroll 1164 SAL 62.40 7,972.18

25-Jan-18 WALC 1165 TRA 42.00 Y 7.00 7,930.18

9-Jan-18 Interest INT 0.25 7,930.70

27-Feb-18 H M Parks Feb Payroll 1166 SAL 249.60 7,681.10

27-Feb-18 HMRC Feb Payroll 1167 SAL 62.40 7,618.70

9-Feb-18 H M Parks 1168 STA 32.98 Y 5.50 7,585.72

9-Feb-18 SLCC 1169 TRA 174.00 Y 29.00 7,411.72

11-Dec-17 Interest INT 0.27 7,411.99

20.02.18 Acorn Education Trust 1170 VEN 80.00 7,331.99

16.02.18 H Parks 1171 STA 22.41 7,309.58

20.02.18 H Parks 1172 STA 21.59 Y 3.60 7,287.99

09.02.18 Interest INT 0.26 7,288.25

28.02.18 M&G Charibonds MISC 10,000.00 17,288.25

27.03.18 H M Parks Mch Payroll 1173 SAL 249.60 17,038.65

27.03.18 HMRC Mch Payroll 1174 SAL 62.40 16,976.25

TOTALS: 19,104.22 17,751.17 548.26

Deposits Payments Balance

19,104.22 17,751.17 £16,975.98

Reconcilliation:

LLOYDS BANK

HAYTESBURY IMBER & KNOOK PARISH COUNCIL MRS PERRY 2B PRESTBURY DRIVE WARM I NSTER WILTSHIRE BA12 9LB

J31831 OOFTSMAA000000491 9001002397000

TREASURERS ACCOUNT HEYTESBURY IMBER & KNOOK PARISH COUNCIL

Your account statement Statement sheet number: 3 Issue date: 28 February 2018 Page: 1 of 2

Write to us at:

P0 Box 1000 Andover BX1 iLl

Call us on: 0345 072 5555 (from UK) +44 1733 347338 (from Overseas)

Visit us online: www.11oydsbank.com

Your branch: MKT PL WARM INSTER Sort code: 30-99-13 Account number: 00085129 BIC: LOYDGB21294 IBAN: GB74 LOYD 3099 1300 0851 29

Account Summary

Balance On 30 January 2018

£1,845.78 Total Paid In

£10,000.00 Total Paid Out

£181.38 Balance On 28 February 2018

£11,664.40

Account Activity Date Payment tvie Details Paid out (ft) Paid in (ft) Ra/an (f) 30 Jan 18 BALANCE BROUGHT FORWARD 19 845.78

1 Feb 18 Cheque 001164 62.40 1,783.38 15 Feb 18 Cheque V' 001165 42.00 1,741.38 23 Feb 18 Cheque v 001172 21.59 1,719.79 23 Feb 18 Cheque v"" 001171 22.41 1,697.38 23 Feb 18 ChequeV 001168 32.98 1,664.40 28 Feb 18 Transfer A/C 30991307036026 101 000.00 11,664.40 28 Feb 18 BALANCE CARRIED FORWARD 11,664.40

I I C4&1c,f\:

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11-13 - -o

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Messages Please note that only compensation related queries should be referred to the FSCS on the reverse of this statement. For our data privacy notice, please see: http://www.Iloydsbank.com/business/privacy.asp

Lloyds Bank plc, 25 Gresham Street, London, EC2V 7HN. Registered in England and Wales no. 2065. Authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority under number 119278. Lloyds Bank International Limited, P0 Box 160, 25 New Street, St. Helier, Jersey, JE4 8RG. L0Y-00M-P-000151T400-250386

-D 0 0 0 w I1 0 0 0 0 0 0 0

LLOYDS BANK

HAYTESBURY IMBER & KNOOK PARISH COUNCIL MRS PERRY 213 PRESTBURY DRIVE WARM INSTER WILTSHIRE BA12 9LB

J31831 O0FTSMAA0000004920001 002397000

BUS BANK INSTANT HEYTESBURY IMBER & KNOOK PARISH COUNCIL

Your account statement Statement sheet number: 69 Issue date: 28 February 2018 Page: 1 of 2

Write to us at:

P0 Box 1000 Andover BX1 1LT

Call us on: 0345 072 5555 (from UK) +44 1733 347338 (from Overseas)

Visit us online: www.11oydsbank.com

Your branch: MKT PL WARMINSTER Sort code: 30-9913 Account number: 07036026 BIC: LOVDGB21294 BAN: GB97 LOYD 3099 1307 0360 26

Account Summary

Balance On 30 January 2018

£6,189.32 Total Paid In

£10,000.26 Total Paid Out

£10,000.00 Balance On 28 February 2018

£6,189.58

Account Activity Date Pa vment tvoe Details Paid out () Paid in (f) Ra/anc (f)

30 Jan 18 BALANCE BROUGHT FORWARD 60 189.32 9 Feb 18 INTEREST (GROSS) 0.26 6,189,58

21 Feb 18 Deposit MKT PL WARM INSTER 101000.00 16,189.58 28 Feb 18 Transfer TO 30991300085129 10,000.00 6,189.58 28 Feb 18 BALANCE CARRIED FORWARD 61 189.58

0 C)

0 00 11 0 0 0 0 0 0 0

Messages Please note that only compensation related queries should be referred to the FSCS on the reverse of this statement. For our data privacy notice, please see: http://www. Iloydsbank.com/business/privacy.asp

Lloyds Bank plc, 25 Gresham Street, London, EC2V 7HN. Registered in England and Wales no. 2065. Authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority under number 119278. Lloyds Bank International Limited, PC Box 160, 25 New Street, St. Helier, Jersey, JE4 8RG. LOY-COM-P-000151.T400-250386

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OSWG MEETING 7PM MONDAY 12TH MARCH THE ANGEL, HEYTESBURY MEMBERSHIP

CLLRS – COLVIN, FELLOWS, GOULD, HISCOCK, MORRIS and STURMEY (Chair) Advisors – Legh and Diane Walker, Allan Cavill (National Allotment Society NAS)

MINUTES

1, Apologies - Mr and Mrs Walker (Away) Cllr Gould (Working late)

2, Knook community land Cllr Colvin introduced Allan Cavill from NAS, he explained he had helped set up 69 community allotments so far and the NAS had 120,000 members, he said he can help with the design and set up including all the templates needed as part of the membership the allotment association formed would also be provided with insurance and ongoing advice, he preferred the “No dig” theory and explained more about this to the OSWG, he said a lot had changed in allotment provision over the decades he had been involved which included rain harvesting techniques, he looked forward to the meeting planned with potential users at 10am 7th April on Knook land. Cllr Sturmey had placed an advert for the meeting with the Parish News, Heytesbury Hub, Knook notice board and informed the people who had already expressed an interest in having an allotment and recommended it to also be placed on the parish web Cllr Fellows and Hiscock agreed to measure the site and send him the details beforehand 3, Heytesbury play area Cllr Fellows and Hiscock had removed the swings on the 2st February after the last PC meeting on advice from the clerk they are in storage at Cllr Hiscock’s house, Cllr Fellows updated the group on a quote from Sutcliffe Play on a like for like quote of £396 + vat, another companies prices were similar but it was not sure if these would fit the frame, it was felt that the extra £400 put into the2018/2019 budget for Equipment OS could be used for this, the OSWG agreed to ask for an extraordinary council meeting asap in order for the new seats to be delivered and fitted for the Easter holidays Unfortunately Inverde had changed the date of their site visit and left a message on Cllr Fellows answer machine but as she was away the message did not get passed onto Cllr Hiscock, the group expected the quote to go direct to Heather Cllr Fellows will also ask Playline design to carry out a free site inspection to quote for the other low – medium risk matters raised in the ROSPA report Cllr Sturmey produced a Play area bin emptying Rota and it was suggested councilors could swap amongst themselves any weeks they were unavailable 4, Footpaths and Grounds maintenance Cllr Sturmey agreed to ask Cllr Bond due to the timescales to liaise directly with Heather on the parish job specifications in time for the April meeting of the council

Village clean up, 10-12 noon Sunday 8th April the poster was given to Cllr Colvin and Morris to photocopy and place around Heytesbury, Cllr Sturmey placed on social media and suggested the parish website Cllrs suggested areas to be litter picked are, school playing field, the footpaths, area around the drainage pond depending on how many volunteers turn up they could split in groups and walk the high street and other roads,Cllr Gould had already agreed to dispose of the rubbish The council had received a complaint from Mrs McLellan dated 09/02/18 about dog mess on the high street outside her property and a Poster idea received from Mr Tebbs 09/02/18, the group discussed the problem after looking at the WC advice below decided offenders could be reported to the WC dog warden where they could receive a £1000 fine and more awareness stickers could be placed around file:///C:/Users/vanessa/Downloads/Order-2012-fouling-of-land-by-dogs.pdf Dog poo dispenser in Tytherington – Phil Dale will have them completed by end of March Dog poop bags approx 1,600 pa – Awaiting Heather’s advice Asset register – Cllrs Fellows had taken pictures of all the benches and bins around the villages she found some in need of treatment (to be discussed further) it was also difficult to gage which bins the parish and WC own, Cllr Hiscock had checked the shed next to the football club and listed all the items, Cllr Sturmey would check with the football club and pre-school if some of the contents are theirs, the football club had already confirmed the shed belongs to them Cllr Sturmey agreed to send the updated register to Heather on completion Permissive path – Mill lane, Cllr Hiscock said he had approached the landowners about this but unfortunately they would not be able to help the council as they understood that a councilor had previously made derogatory remarks about the family, the group was sorry to have heard this and would look again at the problem of flooding on the lane 5, Parish steward and WC App Parish steward - update Cllr Gould, not present – Brambles on corner of Park St / St John’s and mud on the area by Selwood’s garages close to the play area Pot holes - Park St / Lane – Reported by Cllr Morris 11/02/18 Ref 1865870 Street light – Chapel road obscured by holly bush – reported by Cllr Fellows Ref 1911658 Cllr Fellows agreed to report on the WC App – Drains damaged cover outside the garages near the play area and the leaning military sign close to the grit bin Mantles Lane Knook bus stop broken glass (March 2016 Warminster & Frome Glass for £194.57) Cllr Sturmey had checked the minutes and note the OSWG minutes in Oct 17 said they would look at costs to mend the broken glass in the Knook bus stop Ref 1516331, she believed it was wrongly reported in last PC meeting that the council had already decided not to replace the glass and would ask Heather to confirm when the decision was made, the group would look at this again in the next financial year 6, Highway issues and CATG Speed indicator information from Heather has been received; Cllr Sturmey reported Chitterne installed their own two devices after a contribution was made of £5,000 by Mr Harley estimated costs £2,500 - £3,000 each – further discussion required 7, Emergency Flood plan – Word Doc to be update, Cllr Sturmey reported from council minutes that she believed three flood wardens were appointed in 2011 Cllr Sturmey and Phil Dale and Peter Sincock, she said Phil Dale wished to carry on but Peter Sincock did not and actually had not realised he was still listed, no others had been added since 2011, so she updated the document so far and Cllr Morris would check that the statutory phone numbers are still relevant and up to date, she also reported that there are - 150 Gel bags, 4 flood signs and 50 empty sandbags stored at a property in Park Lane that was accessible to the flood wardens, the group felt it advisable to have more wardens and Cllrs Morris and

Colvin expressed an interest due to their proximity to the river, it was noted that anyone can sign up for flood alerts from the Environment Agency 8, Recommendations to the Parish Council 2, Place advert on the Parish website for the Knook allotment meeting 10am Saturday 7th April 3, Hold an Extraordinary meeting to discuss the swing replacement quotes 4, Advertise the village clean up on the parish website and ask WC for more “Clean up after your dog” stickers to be placed around the village in problem areas 7, Appoint Flood wardens Cllrs Morris and Colvin 9, Items for next agenda 10, Date of next meeting – Wednesday 11th April 2018

No Service 13:08 62%11'

< Inbox(156)

6mm chains 8mm chains

SEE DETAILS I] SEE DETAILS I] SEE DETAILS I] SEE DETAILS I]

Sent from my Wad

Cradle Seat

Inclusive Swing

Large Flat Seat

Pendulum Seat Seat / Boat Seat

Black

SEE DETAILS I

SEE DETAILS I]

SEE DETAILS II

SEE DETAILS I]

Ms Fellows - Heytesbury, Imber and Knook Parish Council Quotation 6006197

Swing Seats 26th February 2018

To Suoolv & Deliver

2 NO SRE505 Cradle Seats 2 NO SRE125 Large Flat Seat

Delivery

Total Cost

Please Note:

The price is subject to VAT at the current rate.

The price is valid for 90 days from the date stated on the quotation.

Payment is due within 30 days following date of invoice.

£ 280.00 £ 80.00

£ 396.00

Registered Office:

Landscapes House

3 Rye Hill Office Park

Birmingham Road

Allesley, Coventry CV5 9AB

Registered in England No. 03542918

Heytesbury, Imber & Knook Parish Council Parish Clerk/RFO : Heather Parks FILCM 2(B) Prestbury Drive Warminster BA12 9LB 14th March 2018

Dear Heather

Re: Quotation to supply replacement swings seats

Thank you for giving Idverde the opportunity to quote for works mentioned above, and my site visit we are delighted to be able to offer you the following :-

Supply of swings seats

To supply no 2 Sutcliffe Cradle Seats £296.78+Vat

To supply no 2 Sutcliffe Large Flat Seat £88.32+Vat

Delivery on the above items £17.00+Vat

If you wish us to fix and rehang the swings on the existing chains that you have stored £40.00+Vat

NB we no idea of the current ware conditions of the chains in your storage however these are readily available and can be quoted on request.

Fire Ball/ Ball shoot

To dig out and re-fix damaged 1 x 8ft x 4” upright post for ball shoot game £65.00+Vat

Chippenham Highways Depot

Bath Road Industrial Site Bath Road

Chippenham Wiltshire SN14 0AB

Tel: 01249 468 496

Website: www.idverde.co.uk

Heytesbury, Imber and Knook Parish Council

Grants Policy 1. Introduction 1.1 At the discretion of the Parish Council, grants can be awarded to community

organisations which must have a specific benefit to the residents of the Parish. 2. Procedure 2.1 The Parish Council will consider applications at the published Parish Council meetings

on receipt of a fully completed application form with all supporting papers. It is preferable that the papers are provided digitally. All applications will need to be submitted at least two weeks before the published meeting and will not be discussed unless detailed on a Parish Council agenda.

2.2 Grants will be made in accordance with the following criteria:

a) There will be direct benefit to the residents of the Parish b) The direct benefit which will accrue to the area or inhabitants will be commensurate

with the amount of expenditure. c) That, with the exception of disaster fund appeals, no grants will be made to national

based organisations unless they can show the proportion of direct benefit to the Parish residents.

d) Grants will not be made to individuals. e) The grant application must be applied for by an authorised member of the charity or

organisation. f) Capital requests are preferable to revenue requests. g) Only one grant per organisation will be given and this will be limited to £250

maximum.

3. Selection Process 3.1 The Parish Council will review each application provided that all supplementary

information has been supplied. 3.2 Incomplete forms will not be considered. 3.3 cheques will be issued shortly after the decision making.

Heytesbury, Imber and Knook Parish Council

1

Application for Grant 2018

The aim of Heytesbury Imber & Knook Grant Scheme is to promote community activity within the parish. By providing financial support for community organisations working for the benefit of residents, the Parish Council’s intention is to improve the range of activities and services on offer to the villages. Grants, up to a maximum of £250 can be awarded to new as well as existing organisations based within the Parish dependant on funds available in the Parish Council budget. Each application will be considered on its merit and grants will not necessarily be available on an annual basis. There is a limited budget each year, and the total amounts requested usually exceed the total funds available. You will need to include accounts or, in the case of a new organisation, a budget. Details of what we need can be found at the end of the application form. If you have any queries or require help in completing the application form, please contact:

Heather Parks Parish Clerk 2(B) Prestbury Drive

Warminster BA12 9LB

Tel: 01985 212340 parishclerk@heytesburyparish.co.uk

Applications will be considered at future Parish Council meetings which will take place on the following dates:

April 24th 2018 22nd May 2018 June 26th 2018 July 31st 2018

September 18th 2018 October 30th 2018

November 27th 2018

All applications will need to be submitted at least two weeks before this date to be included in a published agenda. Preferably in a digital format.

Heytesbury, Imber and Knook Parish Council

2

Name of Organisation: ………………………………………………………………………….....…………………………………………………. Name of Applicant: ……………………………………………………………………………….…………………………………………………… Address:…………………………………………………………………………………………....……………………… …………………………………………………………………..................................................................... Tel.……………………..…......................................................................................................... Position held in the Organisation: ……………………………………………………….………………………………………………………………………… Aims and Purpose of the Organisation: ........………………………………………………….………..…………………………………………………………… ..........................………………………………………………………………………………………………………… .......................................................................................................................................... What project or activity would the money be used for and how would it benefit the Parish? ……………………………………………………………………………………………….…………..……………………… …………………………………………………………………………………………….…………..………………………… …………………………………………………...……………………………………….……….…………………………… How many people or what proportion of the people who would benefit live in the Parish? ……………………………………………………………………………………………….………………………………… What is the total cost of the project or activity? .....................................................................................................................................

Heytesbury, Imber and Knook Parish Council

3

Specifically, how much money are you requesting from the Parish Council towards the project or activity? (The maximum request is £ 250) Amount requested £……………………..…............................................................................................................. If the money requested only forms a part of the overall cost, what would this grant be specifically spent on in the context of the project or activity? …………………….................................................................................................................... .......................................................................................................................................... Is the Organisation: (a) not for profit? Yes No (b) a charitable organisation? Yes No Has a grant application for this project or activity been made to any other local authority or organisation? Yes No If Yes, please give details and the result of the application if known: …………………………………………………………………………………………………..…………………………… If your grant application is successful, please name to whom the cheque should be made payable. ……………………………………………………………………………………………..………………....……………… This application must be supported by a Financial Statement showing Income and Expenditure and Balance Sheet for the previous accounting year. For new initiatives or activities, a budget forecast will be acceptable. All questions on this form must be completed but you may attach supporting information. Press and Publicity - By receiving and accepting your grant you have made a commitment to using the Parish Council’s logo when publicising the award. The Parish Council l may also publicise the grant and organisation which has benefitted. Signed ………………………………………………… Date …………………………..……………………

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