1UNCLASSIFIED

AD 409 020

DEFENSE DOCUMENTATION CENTERFOR

ý,'CIENTIFIC AND TECHNICAL INFORMATION

CAMERON STATION. ALEXANDRIA. VIRGINIA

UNCLASSIF[ED

NOTICE: When government or other drawings, speci-fications or other data are used for any purposeother than in connection with a definitely relatedgovernment procurement operation, the U. S.Government thereby incurs no responsibility, nor anyobligation whatsoever; and the fact that the Govern-ment may have formulated, furnished, or in any waysupplied the said drawings, specifications, or otherdata is not to be regarded by implication or other-wise as in any manner licensing the holder or anyother person or corporation, or conveying any rightsor permission to manufacture, use or sell anypatented invention that may in any way be relatedthereto.

409 020kCon

L.Jc "

?i 1

its]

S,,"•LA, LE'm . WH!,4.WAV"J,,4,rT7fM

NUMBER n-.fl919

UNCLASSIFIED TITLE MINUTEMAN OPERATIONS DOCUMIMNT'

- ~PPPPA1?P~qTnOq rTTI)E ___

MODEL NO. All CONTRACT NO. All

ISSUE NO ISSUED TO •L--C

CLASSIFIED TITLE UNCLASSIFIEDISTATE CLASS I FICAT ION)

CHARGE NUMBER

SPECIAL LIMITATIONS ON ASTIA DISTRIBUTION

ASTIA ...................

PREPARED BY _ --

SUPERVISED BY _

APPROVED BY ~___

CLASS. AND DISTR. {)- 4•r-" _ 3APPROVED BY L, 67 Wohlhueter DATE

NO. D2-9198SEC. PAGE i

MODEL ALL DOCUMENT NO D2-9198

TITLE M N'OTNUT 0f AOPERATI.ONS ]•OC 1_.E •IT2R.P[IT rJIDE

REVISIONS ADDITIONS

PAGE DATE PAGE DATE PAGE DATE PAGE DATE

iV 17.110 15.1 1-31-11517 1-31-1 23 thru 2 11-21-1

CompleteRevision 9-15-1

i,,, 22 P ii1-21-1

ic~viSion 4-12-2

Complett 'Revision 7-11-2

Co~pleto ,

Reviaion 10-8-2

19.20, 21 11-8-.2

CompleteRovisibn

&

Charlge 6-24-3

WO 4070 6000 TIHE BOEING COMPANY

TABLE OF COI1TENTS

PAGE

l.O Introduction ........ .. . . .. . . . .

1.1 Documentation Guide Outline ........ . . 2

162 Documentation Guide Maintenance ........ . 3

2.0 Definitions ............. . . . . . . 42,1 Documents ... . . . . . . . .

2,2 Editingt. . . . . . . .

2.5 Release. . . . . . . .. . , . . . . . . . 5

2.4 Format . . . . . . ..... .. . . . 5

3.0 The Formal Elements of Documentation.. . ... ........ 7

3.1 Typical Documentation Outline. . . . . 7

3.2 Title.Page . . . . ... . . . ....

3°3 Revision and Additions Page. . ....... .......... 9

3.14 Table of Contents. ... . . . .. 10

3.5 List of Illustrations* 6 .. . . . . . 10

3.6 List of References . .. .......

ý.7 introduction . . . ..1

5.8 Main Text # ................. 13

3,9 Glossary . . .,.... . ... .... .. . 15

3-10 Appendix ...... . . . . . . . . 14

4.0 Ground Rules - Fomat . . . . . . . 15

4.1 Body or Text .o. * . . . .. ..... . 15

4.2 Quotations . . . . . . a . 16

4.3 Abbreviations .. ....... ..... . 16

4.4 Capitalization ... ........ . . 18

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TABLE Or, CONTENTS (Continued)

PAGE

1 • 45 Classif'ication o*.-o**00 d ... 61.9

4.6 Mechanics of Typing. .a . .4. * o o o o o • o * • 19,

4-7 Decimal System o o o 23

4.8 Page Numbering System. .... ............ .o o o 25

+.9 Illustrations . , , . . . . .. a 27

5.0 Revisionso o o . . . * 35

5.31 Revision Criteria. . *... . ,.. ... .. .. 35

5.2 Partial Revisions ............ . . . .. 37

5,3 Complete Revisions o. ... 4... ..... , .a 38

5.4 Advance Document Revision Notice (ADRN). * . * .. o 39

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LIST OF ILLUSTRATIONS

FIIGURE PAGE

I List of References Page.. . . . . ....... 12

2 Confidential Document Page . . . .... .... . 20

3 Secret booubent Paget . . nb e.. . , .... . 20

4 Mocument Typing Guide Double Spaced, . ...... 22

5 Document Typing Guide Single Spaced. * ....... . 24

6 Horizontal Illustration Page .*, *........ ,. 29

7 Vertical Illustration Page-,. . . . . ... 30

a Foldout illustration Page, .. .. .. ....... & 31

9 Typical Orgamization Chart . ............... 33

10 Types of Dooumentb Revisio... . . ...... . b6

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ISECT. R AGE 7

1. Aoiao...ý.Taos Divisic~'i2~rY.ma of rth;tyoA

0 n"Worn -<m,''

9. Ta:Lsman.2 'j. (00.) ___ ..

10. 02ff3.co Inýiftr->tion, CUstOMWt cr§.o .. . 2, -

uary 1,192 Abcifoz.I

U3 Or 200O REV. 8/632 -1A,.

RE 1.AA C 3 ""

1.0 INTRODUCTION - G0,ENAL CRITERIA POR DOCTMENTATION

Accurate and carefuilly prepared documentation is a signifi-

cant responsibility of many Boeing organizations. The

documentation of Company tasks is essential as a means of

£lfilling contractual ayrooemonts and cornmuicatiing wi Lh a

widely distributed personnel and with the customer. Documen-

tation is the informed and informing voice of the Company.

This guide has been develoed to ascist in establishing rnd

maintaining uniformity and orderliness in Minuteman documen-

tation, documentation which will work, not only to represent

the Company well to the customer, but also to achieve a high

level of usefulness in accomplishing Company tasks. Careful

adherence to the practices and "grounrd rules" described in

this guide should result in the development of drafts for

publication or for inclusion in publications which meet Boeing

Company Minuteman Branch criteria and which require a. minimum

of review, editing, and revision. Of course, no guide can

attempt to cover all possible situations which may arise in

the preparation of a document. A guide which even attempted

complete coverage would be too bulky and complex for practical

use.

The materials used in publishing Minuteman documents, the bind-

ings, covers, and the reproduction techniques are designed to

be as inexpensive and practical as possible. Special or exotic

documentation will not be required for fulfilling contractual

U3 4288 2000 REV. 8/62 2-6142,2

REV -yM 6_2 4 -3 0_______ .O 2-9198NOEC. 12P9AG1 .

1.0 hITRODUCTI0N (Continued)

obligations. The principle of "practical" formats has been

negotiated with the customer in order to reduce costs. How-

ever, "practicality" must not be regarded as an excuse fo'rc

poor quality. The preparation of documents requires many

hours, often tedious hours, of attention to detail. And even

after such hours, it is often, unfortunately, .the case that

the most striking characteristics of a document axe its mis-

spellings, its careless organization, its poor typing, its

poor illustrations, its inconsistent format, or its poor

reproduction. The utmost care must be taken to ensurer high

standards in document preparation and reproduction. For this

reason, editing and assisting in the preparation of Minuteman

documentation has been assigned as one of the functions of

Documentation Adminis1,ration, This -roup should be consulted

freely during the development and/or revision of any Minuteman

documentation.

1.1 DOCUEENTATION GUIDE OUTLINE

Section 2.0 of this guide defines the types of documents which

are to be prepared according to the practices described in this

guide and also defines several key terms with which personnel

preparing documents should be familiar. A description of the

formal elements or subdivisions common to all documents is

provided in Section 3.0. Section 4.0 includes the ground

rules, the "dols" and "don'ts," established for the prepara-.

tion, including the typing and format, of documents.

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NO.REV syM. 6-24-3 12- 192_1SECT. PAGE 2

1.2 DOCUMENTATION GUIDE MAINTFUNAIME

This document will be revised as necessary to include currenmt

information related to the preparation of Ni.nuteman documents.

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SECT.7 -PAGE

2.0 DEFINITIONS - TYPES op DOCIETS'AlTD KEMY TER1

The following paragraphs provide definitions of the types of

documentation to which this guide applies and several key

terms applicable to document development.

2.1. DOCUMENTS'

Documents consist of information compiled and published in a

standard format in order to fulfill requirements to reporti

arnd to record studies, proposals, programs, schedules, tests,

indoxos, agreements, and plans. Documents supply informnation,

history, background, methodso technical information and/or

support for any subject involving the activities of The Boeing

Company.

2.1,1 Contract Documents

Contract docunments are those documents developed to satisfy

explicit requirements of Minuteman contracts and require

delivery to the Air Force.

2.1.2 Support Documents

Support documents (non-contractual) are those documents

developed to support the performance of Company activities

and functions relative to contractually required tasks,

research, or proposed programs. These documents are often

referred to as "in-house' documents.

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REV SYM-6-24-3 NO, D2_9198CT, I'AGF '4

72.1.3 Statement of VWorX Documents (Subcontract)

Subcontract Staf,-,m,•ot of Work documents are those documents

covering the requiremants for technical representatives of

certain subcont .raotors and/or associate contractors to

support The Boeing Company.

2.2 EDITING

As used in this document means to provide direction and make

corrections to documentation in matters of organization,

format, grammar, punctuation, and spelling. Editing shall

also include direction to those preparing documents concern-

ing illustrations, the inclusion and exclusion of portiona

of The content of documentation, and revisions to the document

text.

2.3 RMELASE

As used in this document refers to the processes of printing

and distribution and the formal date upon which documents or

document revisions are considercd to be officially completed

and ready for issue to individuals and organizations. The

release date will not ordinarily coincide with the dates of

the approval upon the title page. The release date will be

stated upon the "Revisions and Additional' page or the "Active

Page Record."

2.4 FOPR7WAT

As used in this document refers to the elements or sub-divisons

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SECT. PAGE 5

2.4 FOIRIMAT (Continued)

of documents (i.e., introduction glossary, main text, table

of contents, etc.), to the specific way such elements are

placed upon the page (i.e., spacing, indentation, etco).

and to such matters as page numbering, oapitalizaition, etc.

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3.0 THE FORMAL ELEMENTS OF DOCUMENTATION

3.1 TYPICAL DOCUMENTATION OUTLINE

In order to beconsistent in its organization and in the

character of its elements, a typical document will include

the formal elements or subdivisions listed below and des-

cribed in the following paragraphs, The various elements

iay be considered to belong to one of three groups:

A. Preliminary Pages:

1. Title Page (See paragraph 3.2)

2. Revision and Additions Page (See paragraph 3.3)

3. Table of Contents (See paragraph 3-5)

4. List of Illustrations (See paragraph 3-5)

5. List of flefereyLces (See paragraph 3.6)

B. Body of Documen':

6,, Introduction (See parag aph 3,7)

a. Purpose

b. Scope

c. Objectives

7. Main Text (See paragraph 3.8)

C. Appended Pages:

8. Glossary (See paragraph 3.9)

9. Appendix(es) (See paragraph 3.10)

Individual aircumstwices may require the omission or the addi-

tion of sections to this outline.

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SECT, PAGE

3.2 TITLE PAGE

The "Title Page," an example of which may be seen at the

beginning of this guide, contains the following information

to be compiled by the originating group with the three ex-

ceptions rnoted (*).

A. Number-D2-XXXXX obtained through Documentation Ad~minis-

tration.

B. Unclassified Title: Titles of documentation should be

brief phrases or statements clearly reflecting the contents.

,,Then a document is to be classified the title should be so

worded that classified material is not suggested or re-

vealed.

C. 'Model Number - WS•133A or WS-133B

D. Contract Number(s) - Contract(s) which requires dou-.aent

or which it supports.

*E. Issue Number (filled in by Documentation Administration)

*F. Issue to (filled in by Documentation Administration)

G. Classified Title

H. Charge Number - Charge number to which time spent dev-

eloping docu:o.ent is charged.

I. Prepared by and date (Typed name and signature 6f person(s)

preparing documents o )

J. Supervised by and Date - Typed name and signature of super-

visor under whom document, is prepared.

K. Approved by and Date'- Approval signatures indicate that

the documentation is satisfactory and that publication is

U3 4280 2000 REV- 0/62 2-5142-2

REV SYM -_-" 3 6__474-4MG NO. D2-9198

SECT. PAGE

3.2 TITLE PAGE (Continued)

approved. Approval signatures are required on every

title page (i.e., document title page, and, if appli-

cable, volume and section title pages)

*-L. Classification and Distribution Approved By and Date

(Documentation Control Group)

M. Volume Number - Doc•uents exceeding 200 pages are ordi.,

narily published in tvo or more volumes.

N. Section Number - Use(]. only when sections are published

as separate volumes.

0. Number of Pages in Document

3.3 REVISION AND ADDITIONS PAGE

The "Revisions and Additions" page, an example of which may

be seen on page ii of this guide, is used in conjunction with

the maintenance plan (see paragraph 3-70). This page always

follows the title page and will be included in all new docu-

ments. The initial release date will be entered upon this

page as follows: "Initial Release 3-4-63," (Revisions are

discussed in paragalaph 5-9.)

Some documents, cspecially engineering type documents? make

use of an "Active Page Record" instead of the "Revisions

and Additions" page. This system is optional for non-engi-

neering documents but may be required for documents released

through Engineering Sezvicoes

U3 4288 2000 REV. 8/62 2-SI42-2

R1EV SyM 6-24-3 NO. D2-9198

SECT. PAGE 9

3.3 REVISION AND ADDITIONS PAGE (Continued)

Detailed instructions for using this system appear in D-4900

"Procedures N~anual 91," Section 17, paragraph 17.041.

.3.4 TAI3LE OF CONTEMIS

The "Table of Contents," which immediately follows the "Revi-

sions and Additions" page, will list all major sections and

paragraphs of the doonxient, their subject headings, and

their respective page numbers. An example of a table of

contents occurs on pages iii and iv of this guide. This

table shows the proper format, i.e., spacing, indentation,

etc., and may be used as a typing guide.

3.5 LIST OF ILLUSTRATIONS

A "List of Illustrations" page, an example of which occurs

on page v of this guide, will indicate the figure number,

the title, and the page number of all illustrations, charts,

graphs, sketches, and photographs used throughout the docu-

ment. Important summary sheets, tabulations, and data list-

ing integrated in the text may also be included in the order

of their appearance in the document,

The "List of Illustrations" immeediately follows the table

of contents. The "List of IllUstrations" on page v shows

the proper format, i.e., spacing, indentation, etc., and may

be used as a typing guide.

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REV SYM .6-4-3' No. D2-.,9198' 'J SECT. PAGE 10

3.6 LIST OF REFERT2JCES

The "List of References" immediately follows the list of

illustrations and, as shown in Figure l1, will list publica-

tion number and title (in numerical order) of all publications

used in the preparation of a document . Figure I shows the

proper format, i.e., spacing, indentation, etc., and may

be used as a typing guide.

3.7 INTRODUCTION

The content of the document and the style of the originating

writer determine the character of a document's introduction.

The following statements apply to all introductions:

A. The introduction will contain whatever information is

necessary to acqua.int the user briefly with the backýr-ound

and history of the subject to be covered in the text;

B. The introduction will include a brief description of

the contents of each section of the documentation;

C. The introduction will include the "maintenance plan."

This will. appear as the last statement in the introduc-

tion and will describe the general pl1 u to be followed

in revising the document. For an example of such a

statement see the introduction to this guide, page 3.

3.7.1 Purpose, Scope, Objectives

The introduction may also include statements of the purpose,

the scope, and/or the objectives of document. However, these

U3 4288 2000 REV. 8/62 2-51422

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SecT, PAGE 1T.

1'TOP MARGIN 1"

/ • IIUt= OF t),ldlO,

SIDEWARGIN 2 1121"m NJ O Ur Na

4. oriO v4~ to CH0-9 . 000 11:. go> -. 06-196, 4

S•I, A~r-•isce13228, "11u.u1 of W'fitnA Style..,•

. npolt 06-3848 " n, i dbok to Writen

3. AdOln. 2,, v Plrocdur, , bl-M. 100, dated Janito.,' 12, 1962,'Oubj..4, 131-W,~nul Plan

4. Office Inal.ruction*, Atro-Space, W.O, dated Aup,•t 26, 1962,

subJe.Ll D..in... Writing

5. Office Inl-at~ ionl, Aoru-Sp.o, 20•, d.Led 8pebr29, 1961,bubJecti Abbr-eviatonal DI-]Ith Supplement, datedJudly 25,

6. Opurabiona Kanual, rl-h• 1-1005, -ICo-nicaLion. and

.orr1ccpndenc,"

,•7, 0f£ico Inatruction, Cu-t-alr S-rics Department, 2, dated 'J nunury I, 1962, 'AbbrhvlaLion.."

SII

REY SYM____ .W42FfA x L0fXxx

LIST OF REFERENCES PAGE

FIGURE, I

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SECT. PAGE 12

3.7.1 Purpose, Scope, 0bjectives (Continued)

statements may furm subr-pLaragraphs of the iLtroduction. In

either case, these statements, typically include the follow-

ing information:

3,7.1. !•Purpose

A statement of purpose describes the overall intent and

function of the text.

3•7.1.2 Scope

A statement of scope established the perimeter(s) of the

material to be included in the text, its range and its

limitations.

3.7-.15 objectives

A statement of objectives indicates the results desired to

be achieved by the document*

3.8 I'-AIN TEXT

The character of the main text of a document will be determined

by its purpose and the use to be made of it, The gzound rules

to be followed in preparing the text are explained in Section

4.o.

3.9 GLOSSARY

A glossary is desirable if symbols, abbreviations, or special

terms requiring definitions are used extensively in the text,

JJ 126 •000 REV. 8/62 2-5142-2

'Lv ,"YM i"• NO.

SEECT. Vc-

3.9 GLOSSARY (Continued)

Symbols, abbreviations, and special terms should be in alpha-

betical order and be fully describedv including their complete

me-aning. (See also the ground rmiles for abbreviations, para-

graph 4.3.1l pag.e 3.6),

An' asterisk (*) following an item in the text may be used

to indicate that an oxplanation of that item will be found

in. the glossaWr. If this practice is followred) a notee so

stating should accompany the first such use-

3.1.0 APPEUDiX

The appendix providcs a place for jatcria2, suppl.menL,:&, to

the text. In it m•" bo pl aced material too de ailed for in-

clusion in the ,x.; :•pic of memoranda, etc. not available

to the document reader4ý. ,nd some types of illustrative aateri-

ads, tables, graphs, eto If the appendix mv.terial is exten-

sive it may be divided into sections$ each section forming

a separate appendix. Several appendixes are lettered (A. B,

etc.). Appendixes may be titled if this is desired. Page

numbering in appendixes follows the dash systemý for exaiple,

A-19 A-2, A-3, etc.

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REV SYM 6-24-3 NO. D2-9198SSECT. IPAGE 14

4.0 GROUID RULES - 1'RMAT

In order to obtain consistency in the format of documents

produced by the Minuteman Operations organizations, the

ground rules described in the following paragraphs have been

developod*

The r•les laid down in this guide are aimed at establishing

uniform format and formal organization for documents which

will make them most useful to their readers.

4.1 BODY OR TEXT

The text of the documentation should be wur-itten in a straight-

forward fashion.. Every effort should he made to use simple

language, to avoid redundancy, and to present a well organized

text enhich will be of value to its users.

Although concise presentation is desirable in general, enough

detailed information should be included to make the subject

of the text entirely clea-r. The primary criterion for in.-

eluding or excluding information should. be the intended

function of the document in relation to its subject matter.

Referenced documents as well as drawings, charts, graphs,

etc.,• may be used to r.,duce text ;aterial. When ne.e.s..ry.

they should be uzed. without excessively disrupting the con-

tinuity of the t-,xL,• fse of references , however., which con-

tinually direct the reader to information outside the terb

distract ind obscure the i,:eaning. Therefore, a brief summar.y-

at leastof the referenced information should accompany the

reference.U3 4288 2000 REV. 8/62 z8s/622-2

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SECT. I PAGE 15

.4. BODY OR TEXT (Continued)

NOTE: The texts of contract documents will differ from thoseof other types of documents in that they will emphasize whattasks are to be performed; however, information concerninghow the task will be performed will be limited to that neces-sary to provide continuity within the plan; additional infor-mation may be found in procedures, etc.

In contract documents the categories and nomenclature ofitems will. be in accordance with applicable Weapon SystemSpecification and data tree.

Program assumptions stated in contract documents will beclearly differentiated from known program facts.

4.2 QUOTATION'S

Quotation marks will. be used to indicate any text that is a

direction quotation. Text set off by quotation marks will not

be altered during review and editing. Complete sources are

"to be given for all q.iotations. However, a shortened form of

the reference may be given with the quotation. For exanple:

(Reisman pp. 10-4; 12-5). However the complete reference

must be included in the list of references. (See p.v).

4.3 ABBREVIATIONS

In general, abbreviations are to be avoided in the text - do

not invent abbreviations. Remember, abbreviations are used

for the convenience of the reader, not the writer. 'SIn most

cases greater clarity will result from spelling out such

aebreviations as le~g." (for example) and "i.e." (that is).

Where repetition might occur, as in the frequent use of or-

ganization names, abbroviated words should be spelled out

upon. their first appearance in the text, followed by thn

abbreviated version in parenthosos, for example "TechnicalU3 4288 2000 REV. 8/62 2.042-2

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SECT. JAGE 16

ABBREVIATIONS (Continued)

Data Conter (TDC)"; or alternatively, "TDC (Technical Data

Center)." This praltice is to be followed even though a

glossary of abbreviations is included.

However:, abbreviated items which are explained in Section. 1.0

of a document may not be clear to the reader using primarily

Section 2.0, and is such instances asterisks (*)'used in oon-

junction with a glossary may be helpful. (For the practice

to be followed with the use of asterisks, see paragraph 3.9),

The following remarks apply to specific abbreviation practices:

0 Abbreviate only after a definite quantitative value. For

example, the motor is rated at 278 hp. The current on this

circuit is 320 kwo

0 Use all abbreviations in their singular forms. For ex-

ample, this machine rotates at 1800 rpm; 560 Icva is the

capacity of the transformer. (Exceptions: pp., ff., Bros.

Messrs., mss., -for pages, following pages, Brothers, Nisters,

Manuscripts.)

0 Use no,ptunctuation to follow standard engineering ab-o

breviations, unless there is a possibility of confusion, as

in in.. for inch or am. for amplitude,

0 Do not abbreviate "multiply" as "x." Use "by" instead,

0Do not abbreviate the name of an.y city or Air Force Base:

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1 SECT, PAGE 17.

4.3.1 (Continued)

Notice that EAFB may be Eglin, Edwards, or Ellsworth AB,

etc.

Q Do not abbreviate any word or set of words which has

not become well knowm in engineering. Do not, for instaice,

abbreviate "ionization constant" as ic.

@ Do not abbreviate the names of months or days

4.4 CAPITIJ IZATION

Avoid overcapitalization. Actual_ good usage omits capitals

except where they are definitely. The following rules

should answer most of the questions about capitalization:

0 Capitalize the first word in a sentence.

0 Capitalize the first word in a quotation when it begins a

sentence.

0 Capitalize the first word after a colon when introducing

a complete statement or a sentence that has independent mean-

ing; however, the first word after a colon is not capitalized

when it introduces an idea that depends logically'orf the pre-

ceding clause.

O Capitalize all proper rames and abbreviations of proper

names, official titles Of or~anizations, institutions, build-

ings, languages, nationalities, documents, ships, historical

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FSECT. PAGE 18

4.4 CAPITALIZATION (Continued)

events, days of the week, months, and geographical, political,

and racial proper names.

Capitalize words taken from proper nouns unless usage has

made them so familiar that they are no longer associated with

the original names.

Capitalize the points of the compass only when identifying

specific areas.

Capitalize the principal words (always including the first

and last) in the titleo of publications, articles aXLd reports,

and in headings.

Capitalize abbreviations of academic degrees end similar

distinctions

Check the dictionary when in doubt.

4.5 CLASSIFICATION

Each page of classified material must be marked with the ap-

propriate classification following the practice prescribed

by WS-133A Master Security Classification Guide (AFPR 11-30),

and Administrative Procedure Aero-Spaoe Division 131., "Safe..

guarding Classified Information." (For an illtutration see

Figures 2 and 3).

4.6 MECI.ANICS OF TYPING

Each major seotion (nw:bered decimal zero, for example, 1.0)

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CONFIDENT 1AL .

" CONFIDENTIAL I .. ->-

CONFI DENTIAL DOCUMENT PAGE

FIGUR IR 2

t~~~i E6 cQD P. ET1

SECRETf

SECRET DOCUMENT PAGE

FIGUPE 3

U3 42.08 2000 REV. 8/62 2-5142-2

SEV . .... , NO.

4.,• ?I.;,iICS OF TYP.ING (Continued)

will begin at the top of a new page. Capitalization, of sec-.

tion and paragraph headings will follow the practice illus-

trated in. Figure 4, page 22

4.6.1 Use of "Coutinuad"

Paragraphs or sub-paragraphs extending over two or more Twages

will be preceded on each page following the first by a, lilne

containing; the appropriate paragraph number, and the para-

graph or sub-paragraph heading followed by the work, "Continued-"

in parentheses$ for example, see the first typed heading on

this pagge

4.6.2 Document Page Form

Form U3 4288 2000, Rev. 8/62 (of which this page is an example)

will be used for the presentation of the body of -the document.

Documentation should be typed using orange backing on this

formý Quantities of ;;hese•; foms may be obtained from Co:ipauyn

stationery supply counters0

4;. 6.3 Spacing

4.6.3-1 Double Spaced Format

The text should be typed double-spaced between text and paras-

graphs, and triple-spaced between text and paragraph hoadý_ngs.

The text should be margined on the left hand side to permit

binding and the use of the decimal system as outlined in

tJ3 4288 2000 REV. 0/62 2-5142-2

REV SYM 6-24-3 NO. D2-9198

SECT. IPAGE 21

ATEXT EDGE MARGI N 2 112" A TOP MARGIN V" RIGHT HAND EDGE~MARG IN I" filNIMOJM

Vi

PAl ViJ 1 aot T

ný,Jors n.enlig .1. ol .y. typed nIyn ..yito tl, nptl. b~r, ~k~

rautoe.)

..nrnrnny ),. added by .. king nnof the -mn,nnre.o

nyatent oniind beltn.

Si.I.Ll Iwek;rnop oding (nidionni benAding)

I-rjertiton or inno or more Items mtay be used antler any onoteri

.aI bonding sending nith . .onio, .. illootroted belon. bank

.numprtaion nsy to folinod by A oetki-coioo except. the Usto

0nwich n i~l ie folineed by a periodi or aiierootiioey, -onkh

en-tttrrti.. may L. followd by 4 poriodi

(2. nb..-unfntnnertl

-- M ~ n~t~n Irv

REV 3 epaneIN___

______________Xt

BOTTOM M1ARGIN 1118" MINIMUM

DOCUMENT TYP ING CUI DE(DOUBLE SPACED)

L13 4200 2000 REV- 0/62 2-6142-Z.

REV SYM -L524-- D299SECIP AGEi

4. 6• 3..1 Double Spaced Fonr:nat (Continued)

parag'raph 4-7 cf t .il (,uido. The margins, shoma in Figwre 4,

consists of the decimal number starting' 1 1/4 inches from

the left hand aide to permit binding and the use of the

decimal system as outlined in paragraph 4.7 of this guide,

The margins, shown in Figure 4, consists of the decimal

number starting 1 1/4 inches from the left hand paper edge)

the text beginning 2 1/2 inches from the paper edge, Top,

bottom, and right hand margins are approximately 1 inch from

paper edge (See Figure 4)..

4.6o3.2 Single Spaced Format

Sectause of document size or other important considerations.

documents may be prepared in a single spaced format. If this

method is used, the text should be typed single-spaced, double-

spaced between paragraphs, and double-spaced between text and

paragraph headings. The format shown in Figure 5 will be

used for single spaced documents.

4.6.4 Document NTumbers

Document and page numAbers for the text will be typed in the

lower right hand block provided.

4.7 DECMAL SYSTEM

The decimal numbering system for identifying sections and

U3 4Z88 2000 RCV. 8/62 •"81422

REV S•M 6-24-3 , NO, D2-9198

A4 RIGHT HAND EDGE-4TEXT EDGE MARGIN 2 112" ATOP MARGIN 1" EMARGIN I" MINIMUM

12

1.0 Y,'P , bi ýW.iTI..,2'ACIKG, AND hld&Wk: T1 L1aJar ''1100 hrodingo Ar al wiays typed In capital*. v ~Ii2..-M;

EDGE MARGIN I14'194 m - required -1 .1-y. begin n new pag..I '(2 up-so)

b ~t(2 pyat..),i keqiurd hediaJn Always typed in oaplt.l.

1.,11 Dc.3-1 0yUt6ni (l lre d hbodingl typed with initial capital$

('.•2 •pan-) e I ~bekLawl nuotero will not ordinarily excoed four digits. Sub-omra;raohsw ay bc added by making use of tho enumeration

:1• nytoo outllnd bteol.

" ~.1.1 :,tb-ob-pnmo.robh loeadIng (optonal hondine.)

1..2 k"rwrrtion

L.,n¢,rli~lni, of two o. .o.r Ltea. nay be uoed undor ay noonti-.,I -diaIni enrdingl with a colon, ao llluctrotnd bo.loo.kch

,.roounrat an ny be rollowed by a onml-oolon xc-ept thl. last

'blbh till I., J'llaowed by . poriod; or elternottiwly, ach''" rom,, yon non; bo follow-d by a porlad.

A. rruert~anrtiI..b-n , J.,ti onr i

1~.2.1 .yob-aoku- rora-,r . l-aoh ading to

iI,2.1 k5u-oub-p,,ragropph llreeding

1.1.3 Sub-pararraph

1 1.3 .1 Suo-nob-port.g-ph

1:i.3.2 Sub-nob-paragraph

1.3.3 Suh-.ub-prograpkh

1.2 Pa ragrph

12.1 Sub-paragraph

1.2.2 Sub-IpRmgmph

2i.1 Sub-parngraph

1BOTTOM MARGIN 11/8 MIN I MUM

DOCUMENT TYP NG GU I DE

S1 (SNGLE SPACED),

FIGURE 5

U3 4288 2000 REV. 8/62 2-5142-2

REV SYM, -62 .5L-L- NO.N°' D2-'9198 _

S(ECT. IPAC38

4.7 DEcDIAL SYSTM

paragraphs within dootunermnation is show1i in Figure 4. This

method of identifying individual paragraphs permits extensive

revision without a major revamping of the basic text.

Norall.y, decimal numbering will not exceed four digits.

Subparagraphs may be added by making use of the alphabetical

enu.meration system shown in Figure 4.

4.a PAGE I1f<LBERING SSTEMM

TIwo page numbering systems arce acceptable for use in Minute-

man documents and are described in the following subparagraphs.

Either may be employed, but the method chosen should be followed

consistently in preparing the document both for initial re-

lease a-d for subsequent revisions.

4.8.1 Recommended Page Numbering Method

4.8a1.1 Preliminary Pages

All pages prelim :iary to the text, beginning with tho title

page through the list of references, will be numbered se-

quentially with Joowor case Romman numerals (i, ii, iii, etc.).

4.8.1.2 Text Pages

Beginning with the introduction, pages will be numbered se-

quentially with Arabic numerals (1, 2, 3, 4, etc.).

After release of a document, plan, or guide, added pages will

be numbered as follows,.,U3 4288 2000 Rf.EV, 8/62 2-5142-2

REV SYM 6-24-3 NO. D2-9198

I SECT. PAGE 25

4.8.1.2 Text Page (Continued.)

A. A decimal digit will be suffixed to the number of each

added page, the added page(s) to follow a basic page6

For example, three pages to be inserted between pages

6 and 7 would be numbered 6.1t 6.2, and 6.3.

B. An additional decimal number will be suffixed to each

page added between pages already decimal digit numbered.

For example, a page inserted between 6.1 and 6.2 would

be numbered 6.1.1. Pages will not be added beyond the

decimal digit 0.9.

C. When the ad~iti•n of pages involves excessive complica-

tions in page numbering, the document will be completely

revised and the pages renumbered sequentially.

4.8.2 Alternative Page Numbering Method

An alternative page numbering system may be used. This system

employs consecutive Arabic page numbering throughout the docu-

ment, beginning with the title page.

4.8.5 Page Numbering Appondix(es)

See paragraph 3.10 for an ex-lanation of the page numbering

method for appendixes.

U3 4•,80 2000 REV. 8/62 2-5142-2

R6-24-3 0 N2-91.98

4.9. ILLUSTRATIO•S

A valuable device for presenting the ideas and concepts in

a document is the illustration. An illustration may be a

chart, graph, photograph, map, drawing, diagram or sketch.

It is, however, a device whose use must be limited.

First of all, if restraint is not used the cost of illustra-

tions used in a document can easiily exceed all other costs

associated with its publication. In most cases, only those

materials which are available through normal supply channels

should be used in preparing illustrations. If an illustra-

tion requires materials not available -through normal supply

channels, the responsibility for composing the illustration

should be given to a :raphic arts or illustrations group.

Such groups have the equipment and experienced personnel as

well as the materials required for developing more elaborate

illustrations and can prepare illustrations more economically

than can other organizations.

4.9.1 Placement

Illustrations will be placed following the page on which they

are first metnioned. An illustration's place or function in

the document must be clearly indicated or explained at the

point it is mentioned.

4.9,,2 Form

Ordinarily, illustrations will appear on Form U3 428"8 20003ýLi

U3 4288 2000 RE'V. 8/622"1•'

6243NO. 29$_____REV SYM, N. D2-9198I SE-CT. I PAGE U

4.9.2 Form (Continued)

Rev. 8/62. Each illustration should be on a separate page

and independent of textual matter. Combining textual matter

and illustrations on the same page complicates the process

of revision,

Illustrations may be situated either horizontally (see Figure

6) or vertically (see Figure 7) on the page, whichev;Eac-

commodates the material best. In eisther case, the illustr-a-

tion must be confined within the ruled border lines on the

form.

4.9.3 Foldout Page

If the material to be illustrated cannot be fitted into the

space allowed by Form U3 4288 2000, a foldout page (See Figure

8) may be used. Though ruled borders need not appear on a

foldout page, the mar.'in: established by the ruled borders

on Form U3 4288 2000 should be observed.

4.9.4 Numbering Figures

Figure number should appear in two (2) places on the page

following the word "FIG-URE" in capital letters. Illustra-

tions are numbered consecutively with Arabic numbers, begin-

ning with one (1), throughout a document.

4.9.4.1 The figure number callout will be centered directly below

the title of the illustration' on both vertical and horizontal

U3 428B 2000 REV. 8/62 2-5142-2

REV SYM 6-214-3 47 7.1 NO. D2-9198SECT. PAGE

7 IN.MAX.

9 3/4 I N..MAX.

• ) FIGURE; xx

REV SYM

. US

I .,, IG• X

HORIZONTAL. I.LUSTRATION PAGE

FIGURE 6

U3 4280 2000 REV. 8/62 2-51422-

REV SY 6-24- NO. D2.

7SECT I PAGE 29

I ----- 71 IN. MAX.-----ý

9 3 1 4 I N . ' "

Ml NUTEMAN

MIGSSILErIOUlly, xx

- - - U, 0,.1• ROS*Ut srcr. I*o u •1

REV SYM _ ,o. P2-XXZXXX

VERTICAL ILLUSTRATION PAGE

FIGURE 7.

U3 4288 2000 REV. 0/62 2-5142-2

REV SYM 6-24-3 NO. * f2-9198SECT. PAGE 30

1/2 I N. ~-----f-~ 4 114 IN. 1141 .- l

11 I

` FOLD I FOLD 2

- 17 IN.-� ---

VIEW A

FOLD 2

FOLD I

FOLD 2 K

V3

VIEW B~ VIEW C

FOLDOUT ILLUSTRATAION PAGE

FIGURE 8

U3 4288 2000 REV, 8/62 2-5142"2

REV SYM_____NQ l-98SPC.T A~'Z~-31

4.,94.1 (Continued)

illustrations pages. If there is insufficient space belowvi

the title, the figure number callout may be centered outside

the border near the title. On vertical illustrations pages2

the second figure number callout should be centered below

the bottom margin. On the horizontal illustration pager it

should be centered, running vertically, along the outside

of the right hand border. For examples, see the llu~tmtions

in this document.

4.9.4.2 The figure numbers on a foldout illustration page should appear

once at the bottom of the outside fold (Section 3 in Figure 8),

next to the page and document number; and vertically on the

right hand margin.

4.9.5 Block Diagrasn

The relative importance of various positions on a block dia-gram (See Figure 9), most commonly used. for organizational

charts, is shown by the relation of each block to several

others. The progression of levels of responsibility is from

the top to the bottom. Thus, the organization or individual

at the top has more responsibility than those at the bottom.

Organizations having equivalent responsibilities must appear

on the diagram as equals. The branch lines establish the rela-

tionship between the levels of responsibility. The branch

lines, therefore, should stand out against a background of

printed matter and blocks. The branch lines shown in Figure 9,

for examp.e are twice the size of the lines composing the blocks_.U3 4208 2000 REV. 8/62 2-5142-2

NO, f2-9l9•REV SYM 6-24-3 D2-91 2

TILIrCAL TACTICAL KuurINITM io.,a 0WANIZAT10*

GM0EMOPERATIONS) .11STANT

TYPICAL fiO ORAWATORTCAR(VOC (IARAU

U3 ~ ~ ~ ~ ~ ~ ~ ; 42820 RV /2 T14

SBLOCK DIAGRAM

4.9.6 Line Work

Care must be taken when making sketches or other penciled.

illustrations to ensure that the line work will reproduce

readily. The lightest line should be no less intense than

the orange-oarbon-backed typed text, Failure to observe

this could require that they be reproduced separately from

the textual part of the document.'

4.9,7 Type Sizes

Various type sizes, both lower and upper case type may be

used, advantageously, to emphasize the relative import--nce

of various portions of an illustration. The type used for

the title of an illustration, for example, may be larger

than largest type u3er) on the illustration.

4 . 9.8 SSecurity Classification

Illustrations which contain classified information must be

marked in accordance with WS-153A Master Security Classifi-

cation Guide (A-R 11-30). The documaent pages shon 'in

Figures 2 and 3 may be used for this purpose.

U3 4288 2000 REV. 8/62 2-5142-2

'NO.REV SYM , -,2_-.• PN D2-9198

SECT. I PAGE3

For most documents, revisions will be required as the Minute-

man Prog-.am prog%•esaoe, All changes to documents will be

considered. revisions, whether such changes axe the result

of modifications, deletion., or additions (See FigurzL 10>)

"i(eviaiono to the text may also change the format and/or the

page numbering, All portions of a publication may be revised

except the date of original release and the signatures of

the persons preparing, su•ervising, and. approving the publi-

cation. Thus, although the text of a document may be corn-.

pletely revised the title page in most instances will remain

unchnged,

5.1 !-ZP, IS ION CRITERIA

As a rule of thummb, revisions to the text of a feew pages, or

less than half the total pages, not requiring a change in

format or the renumbering of pages, will be considered partial

revisions (See Figure 10). Only the pages revised and/or

added will be released to active holdercs

Revisions requiring the renumbering of pages and/or exCtensive

changes to format and affecting over half the pages 'of a

document will be considered complete revisions (See Figure ,10).

Complete revisions wi..L1 be distributod to active holders of

the publication in accordance with procedures outlininG'

responsibilities and practices in the preparation and release

of Minuteman documents (See AS--D Operating Procedure 8C4-027).

U3 E2V0 2000 REV. 6-/2 2'-142-2

* RfEV SyM 6 -2L- 3 O. D2-~9198 ____

S; TCT. !

U) 0 ) 02 0 f.r. 0 (d'.*

W) 0. -1 4,-)

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c))- C);-I Pý

cd 0 -H -

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C)C)

-P -C dH-dC

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-P 0000) 10

REV FYM, ~ ~ ~ )~ 6-24- o-PmýPMAU 299

SECT.0 PAG 36

RETISION CRITERIA (Ccntintued)

Revisions will be submitted in proper format: Typed on docu-

ment vellum (Form U3 4288 2000 Rev, 8/62) using orange carbon

and the same type size used in making the original.

Revised, added, and/or deleted pages shall be noted on the

"Revisions end Additions" page or "Active Page Record" in

the spaces allotted (See, for example, p. ii). Since the

"Revisions and Additions" page does not include a specific

rp.coe for noting deletions, these will be noted in the revi-

sions column accompanied by the notation "deleted." (Sce

paragraph 5.2o2)

5.2 PARTIAL 1biISIONS

5.2.1 Revisions (See Figure I0)

Each revised or added item shall be identified by an "ii"

directly beside it in the right hand margin,

The revision date shall be added to each page revised in the

lower left-hand corner on the line adjacent to the words

"REV SYM ." This date will appear only on revised pges.

Only one revision date will appear in this block.

5,2.2 Additions end Deletions (See FigurelO )

Partial revisions requiring the addition or deletion of sec-

tions or sub-sections will be identified by an "R" directly

beside it in the rig-ht'-hand margin and the revision date

U3 4260 2000 REV. 0/62 2-5i12-

REV SYM Ž 6,-24-3 ' O2,,"37

5.2.2 Additions and Deletions (See Figare io') (Continued)

placed in the lower left-hand corner in the space provided.

The addition or doleticn of section or sub-section items

may or may not r'ý,quire renumbering of subsequent sections

or sub-section :[ou,,

Pages added to releasccd documentation by a partial ruvision

shall be numbered according to paragraph 4.8.1.2 of this

document.

Pages eliminated by partial revisions because a section or

sub-section or illustration has been deleted will be replaced

by a copy of the page(s) with the word "DELETED" on dull seal

will be placed diagonally across the page within the rulod

margin, the revision date entered in the space provided in

the lower left-hand corner, and the deletion properly noised

on the "Revisions and Additions" page or "Active Page Record."

5.3 COMP£LETE REVISIONS

Revisions entailing extensive changes of text, the deletion

of sections and pages and/or the addition of sections and

pages or an accumulation of revisions that would require

extensive changes in format and/or page numbering of docu-

ments will be considered complete revisions.

In complete revisions, pages will be renumbered consecutively

as described in pai agraph 4.8 eliminating all suffixed decimal

pages and deleted pages. The current revision date will be

U3 4288 2000O"REY. 6/62 2-5142-2

REV SYM.. 6-24-3 ,JO. D2-9198

SECT. I PAGE 3

5~ 3 5COMIELETE R1lJISI(j•,S (Cocntin.ued)

I.

entered in the l.,,,.r '!,-.ft.-iand corner on the line adjacent

to the words "1I3V SVY111 on every page. On the "Revision

and Additions" page in the revision column, will be typed

"Complete Revision" and the revision date. The table ol'

contents and list of illustrations must be revised to

accurately reflect changes in page numbering.

5,4 ADV.AICE DOCUIfEIT RLVISION NOTICE (AD)RI[)

The method of making revisions by using ADRNi's is described

in D-4900, "Procedures 'Manual," Section 17, paragr.aphs

17-10, 17,11, 17.12, 17.13, 17.14, 17.15 and 17.16.

.1U3 42.80 2000 REV. 8/62 2-514.2-2

REV SYM 6-24-3 NO. 21NO.9198

SECT. PAGE Y)