Actual cost in P6

Filter each activity, export to excel format and inset budgeted unit values from calculated maydays for each resources that will gives you budgeted cost , and during updates of program will give you actual cost, if you are consuming more than the budgeted units insert actual values in the column then update will give you actual cost, budgeted cost, if you insert cost variance column then you get that also. Hope you understand the scenario. if you have more doubt kindly msg me.. have a great day..:)"Actual regular units" are actual units minus overtime units. If you dont track overtime units they will always be identical.You define periods and then store actual units and costs in a period (monthly, weekly, whatever).Very good post. What happens if the activities have already those resources assigned? Ticking the option 'calculate cost from units' at the resource level does not update the same field for all activities where that resource is already assigned.The clumsy solution is to go at each activity and tick the field which might take some time if you have thousands of activities or do a global change and modify that field from 'no' to 'yes'.Top Loginorregisterto post commentsTue, 2011-09-13 13:12#3R. CatalanOfflineJoined:15 Aug 2005Posts: 314Groups:Building Services / E&M,Building Works,GPC United Arab Emirates,Schedule CrackerDev,Actuals should come from your actual projects costs (timesheets, POs, Invoices, etc). It would be easy if your programme activities are mirrored with BOQ items and your QS/Cost Controllers are very cooperative in sharing this info. An excel sheet can be utilize for updating and exporting/importing to/from P6.Kind regards,R. CatalanTop Loginorregisterto post commentsTue, 2011-09-13 12:15#4thaer ghanimOfflineJoined:13 Sep 2011Posts: 19Groups:Nonehi MarwinSince when you imoprt again to another computer the Unit /Price will be 0 and all manuall cost u add it it will become zero ,but you can apply global change ,by taking all the cost to custmized coloum by using global change ,and after import you need to apply global change again to get the value in your cost .Top Loginorregisterto post commentsTue, 2011-09-13 12:07#5Marwin UOfflineJoined:9 Dec 2009Posts: 7Groups:Civil Engineering,GPC Qatar,Pinoy Planning Planet CommunityHi,Just a followup question regarding this thread, if i manually input the budgeted cost and actual cost (having no price/unit) and run the program. I'm having what I need. But upon exporting the XER file to another computer, all the Costs became zero. Is that an implication due to manually inputing of costs?Top Loginorregisterto post commentsMon, 2011-09-12 10:59#6Utku ilOfflineJoined:7 Jun 2011Posts: 29Groups:Civil Engineering,Middle East Planning and Controlling,Mining WorksI'm having the same problem but in the opposite manner. Among the resources I have assigned, some has the option "Auto compute actuals" checked and the others does not. However, when I update the schedule, I am getting actual costs for both checked & unchecked resources as I expect to see "0" for unchecked resources.Thanks in advance.Top Loginorregisterto post commentsMon, 2011-05-09 02:56#7Haitham KhaireldinOfflineJoined:15 Jan 2007Posts: 41Groups:GPC United Arab Emirates,Heavy Civils,OracleThe program has a resource which is "Cost" and the budgeted cost is loaded without unit price. Thats why i have only "Auto Compute Actuals" turned onDoes that mean, I should update the cost manually? then what are the actuals which are auto computed?I just figured out that when I change the activity % complete, the budgeted/actual/remaining units change but the cost does not change!!!Top Loginorregisterto post commentsSat, 2011-05-07 21:53#8Roland TannousOfflineJoined:15 Oct 2009Posts: 84Groups:NoneHaitham,Are you assigning a budget manually?or you're using resources?If you're using resources.Go to ----> Enterprise Menu----> ResourcesFind your resource in the upper part of the window. Once you find it , click on its name.In the lower part of the window click the "Details" tab. Turn on both "Auto Compute Actuals" and Calculate "Costs from Units" for this resource.I think you need to have a Price/Unit under the "Unit & Prices" tab as well.Once done assign your resource to your activity...etc.Top Loginorregisterto post commentsSat, 2011-05-07 17:13#9Haitham KhaireldinOfflineJoined:15 Jan 2007Posts: 41Groups:GPC United Arab Emirates,Heavy Civils,OracleAnyone?....Top Loginorregisterto post commentsSat, 2011-05-07 15:43#10Haitham KhaireldinOfflineJoined:15 Jan 2007Posts: 41Groups:GPC United Arab Emirates,Heavy Civils,OracleHi Simon,Can you please re-upload the pictures as i am not able to see them. Actually i am facing the same problem. I have budgeted cost without unit rates thats why i am only using the auto compute actuals option but after updating schedule the actual cost is not updated accordingly.. Am i missing something??!! Please this is very urgentTop Loginorregisterto post commentsSun, 2011-01-23 13:12#11Dev TamboliOfflineJoined:3 Jun 2007Posts: 28Groups:GPC United Arab Emirates,Roads & InfrastructureHi Simon,It was clear and great help to me.I have changed my settings now and it works.thanks for the support.cheers,DevTop Loginorregisterto post commentsWed, 2011-01-19 05:20#12Simon WillsonOfflineJoined:1 Dec 2006Posts: 56Groups:Accreditation Editors,Building Services / E&M,Mott MacDonald,Pending Guild MembersHi Dev,I think your problem is down to the way your resource dictionary is configured (depending upon your set up, may need system administrator to sort out - you will at least need admin rights to configure).If your resource doesn't have the 'auto compute actuals' box checked in the dictionary, it will not be possible to calculate actual costs from the number of units progressed.I have enclosed a couple of screen shots which hopefully explains what is happening.

picture1.pngEach resource has 2 calculation settings embedded with the resource. Auto Compute Actuals and Calculate Costs from Units. Auto Compute Actuals does exactly what it says; P6 will calculate the actual price based upon the number of units used. The second tick box is Calculate Costs from Units. This will calculate the Budgeted Total Cost for the resource assignment based upon the resource unit price and the number of units assigned (note, if this is selected with a zero unit price, each time you reschedule, the BTC for the resource will default to zero even if you have manually input a price).

picture2.pngThe second screen abovenow shows 2 activities. Both are for the same duration but one has the resource assigned with both Calculate Costs from Units and Auto Compute Actuals selected. For the purpose of this demonstration I have created 2 resources, one with a unit cost and the other without. The project has been scheduled to the latest data date.

picture3.pngThescreen shot above shows the starting point with the new resources assigned.Now, for arguments sake, I have manually assigned a budget to the resource with the zero unit cost.The next screen shot shows what happens when progress is assigned. For this example, I have used the update progress tool.Note activity A1000 has calculated the actual cost based upon the number of units burned in the progress update. The other activity A1010 has not assigned any actual cost.

picture4.pngFor the next example (below), I have manually assigned a budgeted total cost of $10,000.

picture5.pngI will also have to manually assign the actual cost as well (see below).

picture6.pngFor the final part of the demonstration, I am going to check the Calculate Costs from Units box for activity A1010. Remember, this activity has a zero unit cost.The following warning will appear.

picture7.png

picture8.pngNote now the budget which I manually assigned to be $10k has reset to zero as the resource unit price is $0 (80 hours x $0 = $0).I hope this clears things up?CheersSimonTop Loginorregisterto post commentsWed, 2011-01-19 04:44#13Amit Parmar (PMP)OfflineJoined:12 Nov 2010Posts: 94Groups:Asta Powerproject,GPC India,OracleHi,You have to "check" the option "Auto compute Actuals" against the resource name, where you want the actuals to be updated automatically. You can find it under "details" when you make a new resource or add a column in the resources view.RegardsAmit